Accounting Administrative Assistant Salary in Tennessee, USA

Assistant Professor of Practice or Lecturer, Spring or Fall 2024Location:Knoxville, TNOpen Date:Apr 12, 2023Description:The Department of Accounting and Information Management (AIM) in Haslam College of Business at the University of Tennessee, Knoxville (UTK), is accepting applications for two full-time, non tenure track positions in Information Management to begin January 1, 2024 or August 1, 2024. Information Management plays a pivotal role serving all majors in the college, and we continue to broaden and deepen our information systems education offerings and research programs. The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics.  Additionally, the ideal candidate should have a strong commitment to teaching and service and should thrive in a diverse and intellectually stimulating environment.About UT Knoxville and the Haslam College of BusinessThe University of Tennessee, Knoxville is the state's flagship university with approximately 31,000 students currently enrolled on the main campus in Knoxville.   Get to Know UTK - Video 1  //  Get to Know UTK - Video 2The business school is housed in the state-of-the-art, 174,000 square-foot, $40 million, James A. Haslam II Business Building. The business school, with its 6,976 students and 162 full time faculty, has received much press in recent years. In U.S. News and World Report 2021, UTK's Haslam College of Business undergraduate business program was ranked 28th among public institutions and the full time MBA program was ranked 17th. Both our graduate and undergraduate programs are highly ranked in a variety of publications.  For a listing of Haslam College of Business program rankings, please visit https://haslam.utk.edu/rankings.Knoxville, nestled in the foothills of the Great Smoky Mountains, has a metropolitan statistical area population of over 850,000 people. This moderate-sized city has a vibrant nightlife that includes numerous theaters and museums, traditional bluegrass music, world-class restaurants, many cultural festivals, and a downtown market square to name a few examples. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area.  A brief video intro to Knoxville  //  More about KnoxvilleOur Great Smoky Mountains National ParkKen Burns: Secrets of Great Smoky Mountains National ParkThe Splendor of Fall Foliage at Great Smoky Mountains -CBS This MorningQualifications:Potential candidates must either hold a doctoral degree with a specialization in information systems or hold a masters degree with at least two years of experience teaching technical database content at the college or university level.   The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics (e.g., database administration and warehousing, programming, ERP systems, analytics, and other technologies used to support business processes).Review of applications will begin immediately and will continue until the position is filled.  The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.Application Instructions:Interested candidates should submit a cover letter, vitae, examples of course syllabi, and contact information for three references.For any inquiries regarding the position, please contact:Dr. Jong Lee, Search Committee ChairDepartment of Accounting and Information ManagementHaslam College of BusinessUniversity of Tennesseee-mail:  [email protected] begins immediately. We encourage you to apply early. For full consideration, please submit your application packet as soon as feasible.Equal Employment Opportunity Statement:All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures.Daily OperationsCompose/edit academic letters and emails, management of telephone, messages and appointments for Assoc. Dean of Finance and preparation of minutesResearch of invoices presented for payment and preparation of requisitions along with ordering of supplies for all departments. Accounting for supplies when received and delivery of required supplies to the Dean's Office.Follow-up on payment of invoices with vendors and accounts payableAssist with development of various worksheet for SOD.Work with AMEX and other duties assigned in the department of Business/FinanceRequired SkillsComprehensive knowledge of institutional policies, procedures and organization structure.Demonstrated knowledge of office proficiency in various PC based applications including word processing and spreadsheets.Demonstrated knowledge of various social media platforms and processes.Effective verbal and written communication skills.Strong composition and editing skills.Excellent organization and time management skills.Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.Required Education and ExperienceBachelor's degree from an accredited college or university with a minimum of four (4) years of related experience is required.

Title: Administrative/Accounting Assistant- HybridLocation: Nashville, TN, USALength: Long termRestriction: W2 or C2CDescription:***Hybrid*** Webcam interview very long term project; initial PO for 1 year with multiyear extensions *** *** 37.5 hours per week ***Description:Title: Administrative Services Assistant (ASA) with the Tennessee Corrections InstituteTCI is a state agency dedicated to training jail employees. We embrace a culture of innovation and creativity, and we are committed to equipping students with the essential knowledge and skills needed to ensure safety, security, and effectiveness in their roles. We believe in fostering a diverse and inclusive environment where every team member can contribute to and influence positive change in corrections and beyond. TCI is opening a new facility in Jackson, Tennessee designed to host training classes for corrections professionals. The ASA supports our Training Officer and is crucial in meeting our trainees’ needs. This full-time position is in-person with partial remote work with the standard schedule being Monday Friday 7:30AM to 4:30 PM (start time is flexible). Responsibilities include, but are not limited to:Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.Answer, screen, and direct inbound calls.Assist with making copies, preparing workbooks, and other materials for handout.Provide coverage for Training Officer when they are out of the office.Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks water are stocked, and reporting maintenance issues.Assist with managing agency schedules and updating them using Microsoft Excel.Perform data entry into Learning Management System (class attendance, roster creation, etc.).Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),30% of the time this position will assist with grant management work. This includes:Preparing grant contracts (mail merging templates off Excell worksheet)Reviewing documents for accuracyReconciling invoices for reimbursementMaintaining notesSaving email documentationposition has potential to turn into permanent state employee position in future.Qualifications:Associates Degree or Bachelors Degree preferred in any field of study. Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered. Grant management experience is helpful, but we will train the right candidate.Skills:Customer Service Skills Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.Communication Skills Strong verbal and written communication skillsOrganizational Skills Proficient in managing schedules, planning logistics, and handling multiple tasks simultaneously.Technical Skills Must be proficient with Microsoft Word and ExcelProblem Solving Skills Must be able to identify issues and implement or suggest solutions.Initiative and Independence Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.Required Skills:10-Key Calculator 1/3 yearsAccounts Payable 4/6 yearsAccounts Receivable 4/6 yearsAdministative Assistant 7/9 yearsAdobe Acrobat 4/6 yearsBasic Bookkeeping 4/6 yearsCorrespondence - Email 7/9 yearsCorrespondence - General 7/9 yearsCustomer Service 7/9 yearsCustomer Service Skills 7/9 yearsData Entry 4/6 yearsEmailing 4/6 yearsFiling 4/6 yearsInventory 1/3 yearsMicrosoft Excel 4/6 yearsMicrosoft Word 7/9 yearsPrinting and Copying 4/6 yearsProofreading/Editing 1/3 yearsScheduling 4/6 yearsTechnical Skills 4/6 yearsTyping 7/9 yearsVerbal Communication 4/6 years

DescriptionAdministrative Staff Assistant - Accounting and Information Management Department Haslam College of BusinessRegular Full-Time, Market Range 4The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Staff Assistant (Full-time, Non-exempt) in the Accounting and Information Management (AIM) department. Reporting to the Assistant Department Head, this position exists to take a lead role in executing various daily operational activities of the office, particularly tasks related to clerical/administrative assistance to department faculty and student organizations (as well as administrators when the lead staff person is not available). This staff person also participates in the planning and execution of departmental events, supports alumni/recruiter/guest relations, and supervises/coordinates student office worker personnel.QualificationsResponsibilities:Manage daily operations of department with emphasis on providing assistance to faculty, senior administrative personnel, and student organizations. Key operational tasks include (but are not limited to):Create travel requests and processing travel reimbursements for facultyKeep faculty informed about fiscal and travel policies and enforce complianceMaintain travel expense dataSupervise student workersAssist with graduate and undergraduate program activitiesSupport student organization projects and eventsProcess department invoices and petty cashCoordinate conference room space and room reservationsMaintain computer inventory recordsMonitor supply/equipment inventoryProctor quizzes/exams when needed, including delivering exams to SDS when requestedSupervise new employee on-boarding processOther duties as assignedWelcome guests and maintain relationships with key external parties (e.g., alumni, recruiters, guest speakers). Key relationship building tasks include (but are not limited to)Make travel arrangements and process travel reimbursements for guest travelers Order parking passes for guests as neededRespond to telephone, email, and in-person department inquiries from students, staff, faculty, alumni, and others as appropriateContinuously monitor and update AIM Alumni Linked In pageMaintain current alumni dataAssist lead department staff person with planning and execution of department special events.  These events typically include Advisory Roundtable, Meet the Firms events, Student Stars/Recognition events, Field Day and other student engagement activities, Annual Alumni Tailgate, Annual Alumni Banquet, Discover Accounting and other events for high school students, Tennessee Accounting Research Symposium, and Neel Corporate Governance Center events, and other special events as needed by the Department.Qualifications: Required Qualifications and Experience: High school diploma requiredMinimum 5 years of customer service experienceDesired Qualifications and Experience: Associate’s degree preferredExperience working with diverse populationsWorking knowledge of university policies, procedures, and systemsExperience in an academic administrative atmosphere strongly desiredExperience in organizing and managing functions and events that promote the department, college and universityExperience handling multiple requests from multiple constituents simultaneously WHO WE’RE LOOKING FORWe are looking for a service minded, detailed oriented, dependable staff professional who is able to work individually and as a team member. The employee should have a proactive mindset and possess strong communication and interpersonal skills.Knowledge, Skills and Abilities:Required:Extensive knowledge and overview of department and programs, and university policies and proceduresStrong computer skills, particularly with personal productivity software (word processing, email, spreadsheets, web browsers, file sharing sites, electronic meeting software such as Zoom and Microsoft Teams) and UT's administrative system (currently IRIS)Excellent interpersonal, written and communication skillsAbility to produce high quality, corporate quality and professional work and to deliver upon commitmentAbility to manage change and be flexible in an ever-changing and fast paced academic environmentExcellent organizational and time management skills with attention to detail (with minimum supervision)Ability to document work processes and to communicate work progress/updates in writingAbility to be a self-starter, willing to take initiativeAbility to maintain confidentiality in job rolePreferred:Ability to learn new technologies, systems and procedures as needed. Ability to work autonomously or effectively in a group.Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Accounting And Information ManagementSchedule: Full-timeJob Posting: May 20, 2024, 10:26:55 AM

Provide administrative support in finance/accounting department for designated site location(s). Demonstrate a high degree of confidentiality, strong organizational skills, and ability to multi-task. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.From one tiny Cincinnati grocery store more than a century ago, we've grown into what today is the nation's largest grocer with nearly 2,800 stores in 35 states operating under 28 different names. As America's grocer, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all.Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited.Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Kroger family! Minimum - High School Diploma or GED - Excellent phone and communication skills, good typing, and filing skills - Ability to proactively problem-solve and work independently- Self-motivated, able to organize, prioritize, plan and meet deadlines - Proficient Microsoft Office with the ability to learn new computer skills - Ability to write reports and correspondence Desired - Associate Degree business, accounting or finance- 1 year administrative assistant experience- Provide day-to-day finance/accounting administrative support at designated site location(s)- Manage site internal and external communications related to finance/accounting - Review operating statements, work accurately with numbers and recap information when needed- Create, run, assemble and analyze reports from various applications for leadership review- Identify and escalate data or financial discrepancies- Process payments, invoices and investigate discrepancies - Produce and assemble materials and documents needed for meetings and presentations- Manage mail and review expense reports- Coordinate finance meetings with other departments - Transcribe and/or composes letters, memos, and meeting minutes- Must be able to perform the essential job functions of this position with or without reasonable accommodation

Administrative AssistantThe primary areas of focus of this position are our internal & external customers. Clients & colleagues should always be treated in a welcoming, courteous and respectful manner. An Administrative Assistant needs to have excellent communication skills, strong computer aptitude, and exhibit a willingness to do what is necessary to get the job done.Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.What can you expect?Opportunities for personal and professional growth and development.Colleagues at MMA Southeast don't simply work together; we challenge each other to push further, think smarter, and love what we're doing together. Our shared purpose is to be there for our clients in the moments that matter.We will count on you to:Sort incoming mail & distribute according to office proceduresPick-up outgoing mail around office, sort and apply proper postage for USPS shippingAssist various departments with special projects as neededHelp process incoming checks according to company guidelinesProvide support to Office Administrator, and assist with other admin team tasks, as neededWhat you need to have:Excellent phone & interpersonal communication and customer service skillsExcellent organizational skills with ability to prioritize dutiesMulti-tasked and detail oriented with ability to self-check for accuracyMust have excellent computer skills and be proficient with MS Office applicationsAbility to learn the Agency Management Computer System (Sagitta & ImageRight)Must be able to work independently and as part of a teamWhat makes you stand out:A shared commitment to MMA company values: Integrity, Collaboration, Passion, Innovation, AccountabilityMMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2023 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.#MMASE

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Administrative Assistant 3 - TechnologiesEmployee Classification: Clerical & SecretarialInstitution: Southwest Tennessee Community CollegeDepartment: TechnologiesCampus Location: STCC - Multiple Campus LocationsJob SummaryThis is a full-time permanent, fiscal year clerical, support staff position.The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support.May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person.Job DutiesGreets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person.Interacts daily with faculty, staff, and students.Checks work of student workers, temporary employees, and/or lower-level clerical employees.Maintains and orders office supplies and other materials as needed.Monitors and/or responds to routine emails.Types correspondence, purchase orders, forms, reports, and other documents.Answers telephone, giving routine information and routing other calls to appropriate person.Reads and determines disposition of incoming correspondence, reports, and other information.Assembles and assists in assembling information for various reports and projects.Receives and screens telephone calls, take messages, and routes to appropriate staff member(s).Communicates with internal and external agencies on issues pertaining to the Department.Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system.Researches policies, procedures and guidelines for Dean and Executive Director.Picks up mail daily from the College's mail room; opens and disseminates mail.Attends staff meetings; prepares meeting agenda and minutes.Minimum QualificationsHigh School graduate or equivalent.Two years of clerical or secretarial experience. Valid Driver License.Preferred QualificationsAssociate's DegreeClerical or secretarial experience in higher educationProfessional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP)Knowledge, Skills, and AbilitiesKnowledge of modern office practices, procedures, and equipment. Knowledge of administrative procedures and filing systems. Ability to use business English effectively. Ability to interact and work with co-workers, faculty, staff, students, and the general public.Ability to type accurately from plain copy and from rough draft. Ability to calculate arithmetic accurately. Ability to establish and maintain effective working relationships. Ability to express ideas clearly and concisely. Office Management ability. Basic Computer skills Excellent oral and written communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

We're Hiring! Our key client is hiring and looking to add an Administrative Assistant to their team. Please check the description below and reach out to us for more details if you are interested.Pay Rate: $35.87/hour on W2Work Type: RemoteWork Schedule: Monday-Friday | 8:00 am-5:00 pmDuration: 12-month contract (with possible extension)Key Responsibilities:Formats, types, and edits a variety of routine material, including correspondence, memos, reports, and confidential material.Receives and screens telephone calls and visitors.Schedules appointments and meetings.Resolves routine problems, and refers other matters to appropriate staff members.Prepares and updates recurring and routine internal reports, collects and verifies data, and refers problems to the manager for resolution.Maintains and updates department files, records, and publications.Maintains confidential files and materials.Schedules meetings and appointments.Notifies attendees, and makes necessary arrangements.Arranges domestic and international travel.Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.Administers programs, projects, and/or processes specific to the operating unit served.May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.Weekly Duties (include but not limited to):Kronos Management:Review and update Kronos daily.P-Card Reconciliation:Review and reconcile P-Card charges.Travel Arrangements:Make hotel and travel arrangements; provide details to team members.Review hotel check-out dates and extend stays as necessary.Per Diem Management:Review per diem requests and submit them to PSC.Monthly/Biweekly Duties (include but not limited to):Fuelman Statement Reconciliation:Review and reconcile Fuelman statements.Uniform Management:Receive and mail out uniforms.Require Qualifications:High School Diploma or G.E.D.3-5 years previous experience.Additional two years of previous experience may substitute for a High School DiplomaProficient with Microsoft Office and knowledge of general office equipment.Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.Required to exert physical effort in handling objects less than 30 pounds rarely.Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.) rarely.Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes, or similar elements rarely.Raise PBC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veterans' status, sexual orientation, or any other characteristic protected by law. Raise PBC is an equal opportunity employer encouraging diversity in the workplace.

This is a dual role of Market Analyst (MA) and an Assistant Project Manager. As a Market Analyst , you will be responsible for collecting and analyzing data to provide reporting, analysis and trending and to be a proactive resource for both Market and Executive Vice Presidents. As an Assistant Project Manager (APM), your focus will be on assisting project managers in managing the project from the fee proposal stage through close-out. This position will work with project managers in creating, maintaining and communicating all aspects of the Project Plan, monitoring and analyzing the overall financial health of the project and facilitate the monthly billing process. The APM is expected to work on multiple projects simultaneously under strict deadlines and work with multiple project managers. MA Responsibilities: Monthly/YTD Market, Location and PM Performance reporting, analysis and trending. Facilitate project performance meetings with Market Vice President (MVP), Location Leaders and PMs to provide specific analysis. Facilitate the Workload Capacity Analysis process by coordinating with Location Leaders regarding monthly planning process. Facilitate the monthly Revenue Projection process by coordinating with other APMs to meet monthly deadlines. Support MVP through the billing and month-end close processes on a market wide basis. Support the strategic needs of the Executive Vice President (EVP) by conducting strategic market analysis and research as requested. Perform market analysis as needed for the Annual Business Process. Communication liaison for MVP/EVP for purposes of disseminating policies, procedures and general information. Firmwide collaboration/communication - Monthly meeting with other Market Analysts and Accounting to develop best practices and work on special projects as necessary based on Firm initiatives. APM Responsibilities: Compile and calculate data for fee proposal development Contract administration Project system set-up, maintenance, and close-out Project planning assistance Provide project reporting to the PM and the project team Analyze and communicate project performance Ensure project insurance is current and within guidelines of the project contract Consultant Invoicing Coordination and Expense Tracking Facilitate the monthly billing process and serve as liaison between Accounting and PM Other duties as needed Minimum Qualifications: Minimum of Associate's Degree or Bachelor's Degree in Accounting, Finance, Business Administration, Business Management or similar. Bachelor's degree preferred. Minimum of 4 years' experience or 8 years in lieu of education requirements. 10 years' experience in AE industry strongly preferred. The successful candidate must be organized with excellent analytical skills, be detail and deadline oriented, and be able to multi-task and prioritize. Ideal candidates are self-motivated, problem solvers, able to work individually and as part of a team under strict deadlines and have excellent people skills. Excellent verbal and written communication skills are a must. Candidate must be experienced with basic business accounting and project management functions. Must be proficient in Excel and experience using Deltek Vision and Microsoft Project is a plus. Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Senior Administrative AssistantEmployee Classification: Other ProfessionalsInstitution: Southwest Tennessee Community CollegeDepartment: Business and FinanceCampus Location: STCC - Union Avenue CampusJob SummaryThis is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadership in the Finance division.Job DutiesResponds to varied requests for information. May gather information for grants, or other document preparation, investigates student complaints or researches data to support students, faculty and staff.Serves as the Finance Office public and departmental point of contact, handling communications and inquiries to completion.Manages CFO schedule and all Finance meeting planning and logistics.Maintains minutes of staff meetings and Planning and Budget Council.Provides outstanding customer service and effective communications and follow-up to faculty, staff, students and general public.Opens, logs, sorts, and tracks disbursement of all mail, including maintenance of a check log.Handles multiple projects simultaneously.Furnishes and obtains information from other administrators around the College to facilitate work within the division/department.Monitors the Finance budgets using the Banner system and Excel.Maintains divisional websites.Maintains current contact distribution and contact lists.Tracks information requests and deadlines for the CFO and Finance area.Record retention point of contact for Finance division.Efficiently manages records and files.Assists in significant projects in the Finance area, conducting research as needed.Prepares PowerPoint presentations and meeting materials.May assist in the evaluation of the performance of student workers and provide feedback on vendorsOrder supplies as needed for the CFO and other Finance areas.Initiates electronic form submissions for invoice payment, purchase requisitions, HR actions, etc.Prepares mass communications to students regarding stale-dated checks and other communicationsMaintains the organization chart for Finance.Handles travel arrangements and reimbursements.Handles special arrangements for meetings, events, and workshops.May perform other duties as assigned.Minimum QualificationsHigh School Diploma (Associate or Bachelor degree preferred).Associate's Degree or equivalent experience. Minimum of six (6) or more years' experience in an office setting (experience in higher education office preferred).Working knowledge of Microsoft Word, PowerPoint, Visio and Excel Software.Excellent human relations skills.Excellent time management and organizational skills.Excellent written and oral communication skills.A background check will be required for the successful candidate.The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.