Accounting Administrative Assistant Salary in Tennessee, USA

Assistant Professor of Practice or Lecturer, Spring or Fall 2024Location:Knoxville, TNOpen Date:Apr 12, 2023Description:The Department of Accounting and Information Management (AIM) in Haslam College of Business at the University of Tennessee, Knoxville (UTK), is accepting applications for two full-time, non tenure track positions in Information Management to begin January 1, 2024 or August 1, 2024. Information Management plays a pivotal role serving all majors in the college, and we continue to broaden and deepen our information systems education offerings and research programs. The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics.  Additionally, the ideal candidate should have a strong commitment to teaching and service and should thrive in a diverse and intellectually stimulating environment.About UT Knoxville and the Haslam College of BusinessThe University of Tennessee, Knoxville is the state's flagship university with approximately 31,000 students currently enrolled on the main campus in Knoxville.   Get to Know UTK - Video 1  //  Get to Know UTK - Video 2The business school is housed in the state-of-the-art, 174,000 square-foot, $40 million, James A. Haslam II Business Building. The business school, with its 6,976 students and 162 full time faculty, has received much press in recent years. In U.S. News and World Report 2021, UTK's Haslam College of Business undergraduate business program was ranked 28th among public institutions and the full time MBA program was ranked 17th. Both our graduate and undergraduate programs are highly ranked in a variety of publications.  For a listing of Haslam College of Business program rankings, please visit https://haslam.utk.edu/rankings.Knoxville, nestled in the foothills of the Great Smoky Mountains, has a metropolitan statistical area population of over 850,000 people. This moderate-sized city has a vibrant nightlife that includes numerous theaters and museums, traditional bluegrass music, world-class restaurants, many cultural festivals, and a downtown market square to name a few examples. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area.  A brief video intro to Knoxville  //  More about KnoxvilleOur Great Smoky Mountains National ParkKen Burns: Secrets of Great Smoky Mountains National ParkThe Splendor of Fall Foliage at Great Smoky Mountains -CBS This MorningQualifications:Potential candidates must either hold a doctoral degree with a specialization in information systems or hold a masters degree with at least two years of experience teaching technical database content at the college or university level.   The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics (e.g., database administration and warehousing, programming, ERP systems, analytics, and other technologies used to support business processes).Review of applications will begin immediately and will continue until the position is filled.  The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.Application Instructions:Interested candidates should submit a cover letter, vitae, examples of course syllabi, and contact information for three references.For any inquiries regarding the position, please contact:Dr. Jong Lee, Search Committee ChairDepartment of Accounting and Information ManagementHaslam College of BusinessUniversity of Tennesseee-mail:  [email protected] begins immediately. We encourage you to apply early. For full consideration, please submit your application packet as soon as feasible.Equal Employment Opportunity Statement:All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

DescriptionAdministrative Staff Assistant - Accounting and Information Management Department Haslam College of BusinessRegular Full-Time, Market Range 4The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Staff Assistant (Full-time, Non-exempt) in the Accounting and Information Management (AIM) department. Reporting to the Assistant Department Head, this position exists to take a lead role in executing various daily operational activities of the office, particularly tasks related to clerical/administrative assistance to department faculty and student organizations (as well as administrators when the lead staff person is not available). This staff person also participates in the planning and execution of departmental events, supports alumni/recruiter/guest relations, and supervises/coordinates student office worker personnel.QualificationsResponsibilities:Manage daily operations of department with emphasis on providing assistance to faculty, senior administrative personnel, and student organizations. Key operational tasks include (but are not limited to):Create travel requests and processing travel reimbursements for facultyKeep faculty informed about fiscal and travel policies and enforce complianceMaintain travel expense dataSupervise student workersAssist with graduate and undergraduate program activitiesSupport student organization projects and eventsProcess department invoices and petty cashCoordinate conference room space and room reservationsMaintain computer inventory recordsMonitor supply/equipment inventoryProctor quizzes/exams when needed, including delivering exams to SDS when requestedSupervise new employee on-boarding processOther duties as assignedWelcome guests and maintain relationships with key external parties (e.g., alumni, recruiters, guest speakers). Key relationship building tasks include (but are not limited to)Make travel arrangements and process travel reimbursements for guest travelers Order parking passes for guests as neededRespond to telephone, email, and in-person department inquiries from students, staff, faculty, alumni, and others as appropriateContinuously monitor and update AIM Alumni Linked In pageMaintain current alumni dataAssist lead department staff person with planning and execution of department special events.  These events typically include Advisory Roundtable, Meet the Firms events, Student Stars/Recognition events, Field Day and other student engagement activities, Annual Alumni Tailgate, Annual Alumni Banquet, Discover Accounting and other events for high school students, Tennessee Accounting Research Symposium, and Neel Corporate Governance Center events, and other special events as needed by the Department.Qualifications: Required Qualifications and Experience: High school diploma requiredMinimum 5 years of customer service experienceDesired Qualifications and Experience: Associate’s degree preferredExperience working with diverse populationsWorking knowledge of university policies, procedures, and systemsExperience in an academic administrative atmosphere strongly desiredExperience in organizing and managing functions and events that promote the department, college and universityExperience handling multiple requests from multiple constituents simultaneously WHO WE’RE LOOKING FORWe are looking for a service minded, detailed oriented, dependable staff professional who is able to work individually and as a team member. The employee should have a proactive mindset and possess strong communication and interpersonal skills.Knowledge, Skills and Abilities:Required:Extensive knowledge and overview of department and programs, and university policies and proceduresStrong computer skills, particularly with personal productivity software (word processing, email, spreadsheets, web browsers, file sharing sites, electronic meeting software such as Zoom and Microsoft Teams) and UT's administrative system (currently IRIS)Excellent interpersonal, written and communication skillsAbility to produce high quality, corporate quality and professional work and to deliver upon commitmentAbility to manage change and be flexible in an ever-changing and fast paced academic environmentExcellent organizational and time management skills with attention to detail (with minimum supervision)Ability to document work processes and to communicate work progress/updates in writingAbility to be a self-starter, willing to take initiativeAbility to maintain confidentiality in job rolePreferred:Ability to learn new technologies, systems and procedures as needed. Ability to work autonomously or effectively in a group.Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Accounting And Information ManagementSchedule: Full-timeJob Posting: May 20, 2024, 10:26:55 AM

Provide administrative support in finance/accounting department for designated site location(s). Demonstrate a high degree of confidentiality, strong organizational skills, and ability to multi-task. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.From one tiny Cincinnati grocery store more than a century ago, we've grown into what today is the nation's largest grocer with nearly 2,800 stores in 35 states operating under 28 different names. As America's grocer, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all.Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited.Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Kroger family! Minimum - High School Diploma or GED - Excellent phone and communication skills, good typing, and filing skills - Ability to proactively problem-solve and work independently- Self-motivated, able to organize, prioritize, plan and meet deadlines - Proficient Microsoft Office with the ability to learn new computer skills - Ability to write reports and correspondence Desired - Associate Degree business, accounting or finance- 1 year administrative assistant experience- Provide day-to-day finance/accounting administrative support at designated site location(s)- Manage site internal and external communications related to finance/accounting - Review operating statements, work accurately with numbers and recap information when needed- Create, run, assemble and analyze reports from various applications for leadership review- Identify and escalate data or financial discrepancies- Process payments, invoices and investigate discrepancies - Produce and assemble materials and documents needed for meetings and presentations- Manage mail and review expense reports- Coordinate finance meetings with other departments - Transcribe and/or composes letters, memos, and meeting minutes- Must be able to perform the essential job functions of this position with or without reasonable accommodation

Administrative AssistantThe primary areas of focus of this position are our internal & external customers. Clients & colleagues should always be treated in a welcoming, courteous and respectful manner. An Administrative Assistant needs to have excellent communication skills, strong computer aptitude, and exhibit a willingness to do what is necessary to get the job done.Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.What can you expect?Opportunities for personal and professional growth and development.Colleagues at MMA Southeast don't simply work together; we challenge each other to push further, think smarter, and love what we're doing together. Our shared purpose is to be there for our clients in the moments that matter.We will count on you to:Sort incoming mail & distribute according to office proceduresPick-up outgoing mail around office, sort and apply proper postage for USPS shippingAssist various departments with special projects as neededHelp process incoming checks according to company guidelinesProvide support to Office Administrator, and assist with other admin team tasks, as neededWhat you need to have:Excellent phone & interpersonal communication and customer service skillsExcellent organizational skills with ability to prioritize dutiesMulti-tasked and detail oriented with ability to self-check for accuracyMust have excellent computer skills and be proficient with MS Office applicationsAbility to learn the Agency Management Computer System (Sagitta & ImageRight)Must be able to work independently and as part of a teamWhat makes you stand out:A shared commitment to MMA company values: Integrity, Collaboration, Passion, Innovation, AccountabilityMMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2023 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.#MMASE

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Administrative Assistant 3 - TechnologiesEmployee Classification: Clerical & SecretarialInstitution: Southwest Tennessee Community CollegeDepartment: TechnologiesCampus Location: STCC - Multiple Campus LocationsJob SummaryThis is a full-time permanent, fiscal year clerical, support staff position.The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support.May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person.Job DutiesGreets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person.Interacts daily with faculty, staff, and students.Checks work of student workers, temporary employees, and/or lower-level clerical employees.Maintains and orders office supplies and other materials as needed.Monitors and/or responds to routine emails.Types correspondence, purchase orders, forms, reports, and other documents.Answers telephone, giving routine information and routing other calls to appropriate person.Reads and determines disposition of incoming correspondence, reports, and other information.Assembles and assists in assembling information for various reports and projects.Receives and screens telephone calls, take messages, and routes to appropriate staff member(s).Communicates with internal and external agencies on issues pertaining to the Department.Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system.Researches policies, procedures and guidelines for Dean and Executive Director.Picks up mail daily from the College's mail room; opens and disseminates mail.Attends staff meetings; prepares meeting agenda and minutes.Minimum QualificationsHigh School graduate or equivalent.Two years of clerical or secretarial experience. Valid Driver License.Preferred QualificationsAssociate's DegreeClerical or secretarial experience in higher educationProfessional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP)Knowledge, Skills, and AbilitiesKnowledge of modern office practices, procedures, and equipment. Knowledge of administrative procedures and filing systems. Ability to use business English effectively. Ability to interact and work with co-workers, faculty, staff, students, and the general public.Ability to type accurately from plain copy and from rough draft. Ability to calculate arithmetic accurately. Ability to establish and maintain effective working relationships. Ability to express ideas clearly and concisely. Office Management ability. Basic Computer skills Excellent oral and written communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.We invite you to become a part of the Southwest Team!Title: Senior Administrative AssistantEmployee Classification: Other ProfessionalsInstitution: Southwest Tennessee Community CollegeDepartment: Business and FinanceCampus Location: STCC - Union Avenue CampusJob SummaryThis is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadership in the Finance division.Job DutiesResponds to varied requests for information. May gather information for grants, or other document preparation, investigates student complaints or researches data to support students, faculty and staff.Serves as the Finance Office public and departmental point of contact, handling communications and inquiries to completion.Manages CFO schedule and all Finance meeting planning and logistics.Maintains minutes of staff meetings and Planning and Budget Council.Provides outstanding customer service and effective communications and follow-up to faculty, staff, students and general public.Opens, logs, sorts, and tracks disbursement of all mail, including maintenance of a check log.Handles multiple projects simultaneously.Furnishes and obtains information from other administrators around the College to facilitate work within the division/department.Monitors the Finance budgets using the Banner system and Excel.Maintains divisional websites.Maintains current contact distribution and contact lists.Tracks information requests and deadlines for the CFO and Finance area.Record retention point of contact for Finance division.Efficiently manages records and files.Assists in significant projects in the Finance area, conducting research as needed.Prepares PowerPoint presentations and meeting materials.May assist in the evaluation of the performance of student workers and provide feedback on vendorsOrder supplies as needed for the CFO and other Finance areas.Initiates electronic form submissions for invoice payment, purchase requisitions, HR actions, etc.Prepares mass communications to students regarding stale-dated checks and other communicationsMaintains the organization chart for Finance.Handles travel arrangements and reimbursements.Handles special arrangements for meetings, events, and workshops.May perform other duties as assigned.Minimum QualificationsHigh School Diploma (Associate or Bachelor degree preferred).Associate's Degree or equivalent experience. Minimum of six (6) or more years' experience in an office setting (experience in higher education office preferred).Working knowledge of Microsoft Word, PowerPoint, Visio and Excel Software.Excellent human relations skills.Excellent time management and organizational skills.Excellent written and oral communication skills.A background check will be required for the successful candidate.The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.In order to be considered for the position, the following items must be uploaded:ResumeCover letterUnofficial TranscriptsA summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.phpIncomplete applications will not be considered.Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Title: Administrative Assistant - Office of ApprenticeshipsEmployee Classification: Clerical/Support StaffInstitution: Northeast State Community CollegeDepartment: Office of ApprenticeshipsCampus Location: Northeast State at KingsportSalary:$15.87 - $19.05 hourly, dependent on education and experiencePlease use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.Job SummaryReporting to the Apprenticeship Director, the Administrative Assistant is responsible for providing administrative support to the Office of Apprenticeships.Job Duties * Initiate annual employee performance review and maintain related records.* Assist students with on-line computer training for apprenticeships.* Assist students with proper selection of course materials that supports training.* Inventory of training materials and order books.* Onboard apprentices.* Develop student progress report using the current Tracker System.* Work with Department of Labor (DOL) database inputting students.* Support services for external Tracker System users.* Coordinate and communicate with industrial personnel.*Complete other assignments as directed by supervision. Minimum Qualifications* High School Diploma* At least 2 years of clerical and/or office administrative experiencePreferred Qualifications* Associate's degree from a regionally accredited institution preferred* Demonstrate basic knowledge of Banner and/or D2L.* Conversational ability or fluency in a second languageKnowledge, Skills, and Abilities* Technology Skills: MS Office suite; videoconferencing software; digital records management systems; general operating systems and data information systems* Proficient in assisting with various technology and software programs* Ability to communicate various policy and procedures.* Experience in relationship building, i.e. customer service, teaching.Additional NotesThis position is grant-funded. Continued employment is contingent upon grant funding.For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or [email protected]. Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Apply for tomorrow's opportunity today, with VoltVolt is immediately hiring for a Data and Communications Analyst. This position is a remote position, with the shift hours ideally being 9am to 5pm, CST. Some flexibility with the hours is possible Job duties: Coaching and advising functional area business colleagues through the PIPO-D process in USAC. Supporting Healthcare businesses by communicating and troubleshooting PIPO-D issues and concerns Collaborating with global and functional leads for process checks and reviews Managing routing, approval, translation of PIPO-D notifications Requirements: Bachelor's Degree or higher and 2-3 years of in a private, public government or military environment in one or more of the following areas: Communications, Business Operations, Sales Support, Product Data management Experience with material master systems and Healthcare data Strong organization, multi-tasking and timeline management skills Strong facilitation skills and the ability to lead meetings in person and remotely Proven ability to work collaboratively across multiple organizations Works well under tight deadlines and business pressure Strong communication and follow-up skills with regular key stakeholders, including Health Care Portfolio Operations Leaders & Area Portfolio Marketers Ability to collaborate with and form trusted relationships with cross-functional colleagues Ability to proactively monitor & manage projects & metrics Ability to identify, mitigate and escalate project risks & delays Additional Skills: Microsoft office proficiency, specifically advanced Excel skills, PowerBI, Microsoft Dynamics Pay Rate: $24 per hour. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected]. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable lawsJob ID : 429484

We have an opening for Administrative Assistant 3 (Humanities & Fine Arts Division) at our Chattanooga State campus!Our Purpose - We support and empower everyone in our community to learn without limits.Our Values:- We cultivate an inclusive environment.- We care about the well-being of each other.- We instill trust through integrity and transparency.Our Mission - We are Chattanooga State, a dedicated team that delivers accessible, innovative learning opportunities that surpass expectations. Together, we enrich the lives of students, and their families; develop a talented workforce; and partner with our community to lead boldly into the future. The role will be responsible for the following:The Administrative Assistant 3 serves as the primary support staff for the Humanities & Fine Arts Division and assists the division in the intentional pursuit of the College's purpose, mission and values under the guidance of the division dean.Holistic Student Support- Assists dean and department heads in obtaining support and resources for students, as needed- Familiarity with holistic support for students outside the classroom. These supports include but are not limited to Admissions and Records, Enrollment Services Center, Financial Aid, High School Programs, Recruiting and Orientation, Career Services, Student Support Center, Academic Support Services, Student Conduct, Student Life, Multicultural and International Services, Adult Student Services, and the Center for Accessibility and Disability Services- Creates partnerships with key internal organizational units to assist the College in meeting students' needs- Ensure that services and activities promote accessibility and reflect equity-minded practices- Performs general clerical duties such as typing, copying, filing, answering telephone, taking messages, routing calls, greeting visitors, providing appropriate information- Schedules/monitors work of student workers, temporary employees, and/or clerical employees- Promotes, supports, and participates in student recruitment and retention efforts as well as divisional activities and events (concerts, plays, workshops, etc.) Fiscal Stewardship- Supports the responsible fiscal stewardship of the funds allocated to the Humanities & Fine Arts Division- Prepares financial contracts (e.g., adjunct faculty, dual-services contracts, contracts for additional pay, etc.)- Establishes and maintains filing system of various records (e.g., financial, statistical, personnel records, etc.)- Monitors budget expenditures; balance monthly financial reports; compile and maintain records for annual and revised budgets-Assist dean and department heads in creating and submitting annual budget and bi-annual budget revisions- Maintains supplies and equipment including various forms, service contracts, office supplies, etc. Organizational Culture and Inclusive Practices- Provides support in the Humanities & Fine Arts Division that aligns with the College's values- Embraces and promotes the College's goals related to organizational culture and belongingness and supports the Humanities &Fine Arts Division's efforts to utilize best practices to provide equity-minded services and support for students, faculty, and staff- Assists in defining accountability measures that align with expectations and provide a cycle of feedback that focuses on continuous improvement- Supports the dean and department heads and faculty in the continuous review of the College's work in an effort to promote excellence- Maintains an office environment that is open, inviting, and professional; takes initiative and seeks advice on process improvement Teaching Excellence and Program Innovation- Provides routine and complex administrative clerical support including researching, compiling, and reconciling information for various reports- Summarizes documents for supervisor/department staff- Assists in the construction and review of semester course schedules- Coordinates events, travel arrangements, appointment schedules- Provide support for divisional faculty in various instructional capacities - Performs other job-related duties as assignedPosition Requirements:* High School Diploma or GED * Work experience: Two years secretarial experiencePreferred Qualifications:* Associate's Degree * Experience in higher education settingKnowledge, Skills and Abilities:* Ability to support the HFA Division in a manner that reflects the values of the College * Ability to communicate effectively with diverse audiences * Ability to present information clearly and concisely with excellent oral, written, and interpersonal communication skills * Knowledge of, or willingness to learn about, equity-minded principles and practices related to supporting students * Ability to work collaboratively and to make decisions, both independently and as part of a team * Ability to adapt to changing circumstances * Ability and desire to focus on continuous improvement and to support the HFA Division through a cycle of plan, do, check and adjust (PDCA) * Knowledge of modern office practices, procedures, and equipment * Knowledge of business English and mathematical calculations for rate and percent * Ability to organize information in word processing programs, spreadsheets, and data entry software * Skilled at attention to detail * Ability to manage time well, to organize and manage multiple office functions, to prioritize multiple tasks and projects to meet deadlines * Ability to operate standard office equipment (computer, multi-line telephone, printer/copier/scanner, fax machine) * Ability to maintain confidentialityProjected Salary Range:29,549.00 - 34,720.00** Please provide a cover letter, resume, and any other relevant documents such as a CAP certification **Open Until Filled: Yes

Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures.Daily OperationsCompose/edit academic letters and emails, management of telephone, messages and appointments for Assoc. Dean of Finance and preparation of minutesResearch of invoices presented for payment and preparation of requisitions along with ordering of supplies for all departments. Accounting for supplies when received and delivery of required supplies to the Dean's Office.Follow-up on payment of invoices with vendors and accounts payableAssist with development of various worksheet for SOD.Work with AMEX and other duties assigned in the department of Business/FinanceRequired SkillsComprehensive knowledge of institutional policies, procedures and organization structure.Demonstrated knowledge of office proficiency in various PC based applications including word processing and spreadsheets.Demonstrated knowledge of various social media platforms and processes.Effective verbal and written communication skills.Strong composition and editing skills.Excellent organization and time management skills.Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.Required Education and ExperienceBachelor's degree from an accredited college or university with a minimum of four (4) years of related experience is required.