Accounting Admin Salary in Tennessee, USA

DescriptionAccounting Specialist Biosystems Engineering  Market Range 05& Soil Science DepartmentAnticipated salary to be around $19-$23/hourThe Biosystems Engineering & Soil Science (BESS) Department is searching for an Accounting Specialist to provide financial assistance by overseeing standard accounting and clerical functions while ensuring policy and procedural compliance. This position reports directly to the Business Manager. The ideal candidate will be an energetic, organized, and adaptive team member that can multi-task, maintain confidentiality, manage time effectively and communicate successfully. They should also be able to take initiative with assignments and work well in a team setting to help achieve common goals. QualificationsJob duties include but are not limited to: Accounting & Financial SupportSet up and process Purchase Orders, Contracts, Bids, New Vendor Requests, and non-competitive justifications in ESM or other appropriate systemsPrints, distributes and reconciles procurement cards transactions every month while verifying allowability on provided accounts and ensuring transactions are coded correctlyVerifies payroll for both exempt and non-exempt employees using check registers and payroll distribution reportsEnter internal/external department transfersProcess invoicesCreates assets and sub-assets for equipment and sensitive minor equipment as they are obtainedFunds ManagementCreate and distribute monthly reports to all the faculty on the status of their fundingsCreate, manage and maintain over 200 internal orders for the department and ensures all financialtransactions post to the correct internal order through appropriate systems (includes a/p, travel, payroll, etc)Collaborates with Business Manager & Faculty to forecast and project expendituresAssist Department Management in department budgeting related inquires and forecasts  Maintain records and processes reimbursements relating to SARIF, SFRA, RIG, and other faculty related funding awardsManages soft funding position funding sourcesMobile phone allowancesManages and tracks graduate student payroll, insurance and tuition expenditures  Other Accounting/Financial Duties Maintains a spreadsheet of other high risk technology purchases that fall below the sensitive minor equipment threshold (such as tablets or inexpensive laptops)Processes miscellaneous reimbursements, petty cash, and cash/check deposits in appropriate systemsServes as back up on processing travel, payroll entries/corrections, or other critical financial informationAccess Banner 9 Administrative for reconciling purposes onlyAssists in handling and processing information through the Student Scholarship Management Program (and other/related systems relating to scholarships payments)Other Administrative duties Directs faculty and staff when policy questions ariseAssist with all aspects of preparation for workshops/seminars, support committees/programs and/or banquets that are held throughout the yearAssist in records management and implementation of retention policiesOther duties as assignedRequired Qualifications/Education/Skills: Associates Degree in Accounting, Finance, Business or other related degree with 1 - 3 years experience in book-keeping or accountingOr High School Diploma or GED with 5+ years experience in book-keeping or accounting at University/higher education/research institution or similar work environmentBasic understanding of IRIS, SAP, or other accounting related softwaresBasic to Moderate knowledge of Microsoft office and other programs (Excel, Word, PowerPoint, Outlook, Adobe)Preferred Qualifications: Bachelor's degree (any field) with 1 year experience in book-keeping or accountingModerate to advanced knowledge of IRIS/SAP software and understanding of UT fiscal policies and proceduresPost award accounting guidelines/principles in a higher education/research institutionCertification Administrative Professional (CAP) or other similar licensingAdvance Knowledge of Microsoft office programs (Excel, Word, PowerPoint, Outlook) Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, transcript (if applicable), and provide at least three professional references (with current e-mail address and phone numbers). Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Biosys Eng & Soil Science-ResSchedule: Full-timeJob Posting: Apr 16, 2024, 4:26:08 PM

DescriptionAccounting Specialist Retail, Hospitality, and Tourism ManagementCollege of Education, Health, and Human SciencesMarket Range 05Job Description:The purpose of this position is to assist the Business Manager with fiscal, office operations, and data management responsibilities, and provide advanced administrative support in the Department of Retail, Hospitality & Tourism Management. Under the general direction of the Business Manager, this position supports the department's central operations by providing administrative support to the department (Department Head, Business Manager, Advising Coordinators, Graduate Assistants, and main office staff). This position will also provide direction and assistance to faculty and staff for fiscal compliance along with granting agency guidelines and will address questions and concerns in a timely manner.  QualificationsDuties and Responsibilities:Financial:• Post accounting transactions in IRIS for regular and contract invoices, purchase orders, honorarium/consultant payments, petty cash reimbursements,    and internal transfer vouchers• Process departmental scholarships• Reconcile monthly financial ledgers for assigned accounts including state appropriated accounts, start-up accounts, seed accounts, endowed and    non-endowed gift accounts, income accounts, and research accounts • Manages new vendor creation and enters requisitions• Assists Business Manager with payroll reconciliation and post-award management and compliance• Interpret data for preparation, analysis, and submission of reports providing estimates, projections, and spending recommendations to the Business    Manager• Initiate and create asset records for equipment inventory• Prepares and submits facilities and equipment inventory• Manages gift card inventory; provides reports to Business Manager to ensure award compliance• Assist Business Manager with preparation of the annual fiscal year budget• Maintain and monitor travel budget• Procure office supplies and memberships using procurement cardTravel:•Creates and submits travel requests and travel expense reports•Creates guest travelers when needed for search candidates and other departmental guests•Implements departmental travel procedures, submits requests to the college for travel funding assistance•Maintains and manages individual travel budgets for all faculty, staff, and students who are eligible to travel throughout the fiscal year•Advises Department Head on travel funding used, to aid in decision making process for use of additional funds outside of the allotted budget•Coordinates travel for all guest travelers (search candidates, guest speakers, etc.)•Processes various travel reports to insure all reimbursements are processed and received, and to assist the traveler with any problems   throughout the process•Assist faculty, staff, and students with policies, procedures, and form completion throughout the travel process•Researches reasonably priced airline tickets and hotels for the department head and the department’s guests (interview candidates, guest    speakers, etc.)Operational Administration:• Supervise Federal Work Study students: schedules, payroll, work assignments• Maintains department head calendar• Record faculty meeting minutes• Assist Advising Coordinators with administrative tasks• Assist faculty, staff and search committees with coordinating meetings and space• Assists with facility related projects, and ensures RHTM office is maintained (clean, organized, etc.)• Assist new faculty, graduate assistants/associates, and staff members in learning department and university policies and procedures• Assist with other administrative duties as neededRequired Qualifications:• High School Diploma or GED• At least two years of office experience in a position that requires accounting skills.• Knowledge and mastery of standard accounting principles (GAAP)• Proficiency with common office and database software• Effective organizational, prioritization, and problem-solving skills• Strong written and verbal communication skills, and ability to communicate with multiple audiences• Ability to work independently and as a team player• Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines• Ability to expand knowledge in needed areas such as learning new software programs• Proficient with spreadsheets and ability to compile data and generate reports • Ability to take initiativePreferred Qualifications:• Bachelor's degree (Business, Accounting, or related field)• At least one year of experience with Banner and IRIS systems.• Knowledge of IRIS, Adobe Acrobat Professional, Banner, Argos, Admit, AdAstra, Marketplace• Knowledge of UT fiscal and human resources policies • Knowledge of Uniform GuidanceJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Retail, Hospitality, And Tourism MgmtSchedule: Full-timeJob Posting: Apr 16, 2024, 6:58:04 AM

DescriptionAccounting Specialist - College of Veterinary Medicine The College of Veterinary Medicine is seeking an Accounting Specialist to provide accounting support to major financial accounting areas including accounts payable, accounts receivable, and account reconciliation. This position is one of two order clerks for the department and has significant contact with outside vendors. Position communicates with lab directors and managers, principal investigators (PI's), the director of diagnostic laboratory services, and section chiefs to facilitate the acquisition and payment of products and services all in accordance with university policies and procedures. Position also performs complex accounting to ensure that accounts accurately represent the current status of fund availability. QualificationsTypical Duties and Responsibilities:Purchasing and Funds Management:Oversees supply orders by verifying appropriate account numbers, required signatures, price quotes, and contract availability. Adheres to fiscal policy regarding equipment purchases as well as single vendor purchases of over $10,000.00.  For new contracts/purchase orders, assists supervisor with data compilation regarding items and frequency of usage to determine quantity as well as vendor specification (non-competitive vs. competitive). Information regarding long-standing vendors must be detailed, accurate and easily accessible to facilitate supply requisition as well as to assist with the resolution of issues or problems.  The monitoring of order fulfillment is necessary to ensure that faculty and staff can conduct their various duties.   Manages commitment line items with the use of fund encumbrances for any and all supply orders to include initial funds reservation, fund modifications, and encumbrance completion.  This process assists the position supervisor and Business Manager with determining fund availability at any given time for specific programs and projects.Accounts Payable:                                                                                           Expedites vendor payments.  Verifies and secures vendor information to facilitate the invoice payment process in IRIS.   Prepares documents for commitment of funds to include ensuring authorized account distribution, G/L commitment, valid vendor number/account, and if required, authorized signatures (PI, department head, business manager, laboratory section chiefs, etc.).   Assists with the capitalization of equipment in IRIS.  Determines asset classification and completes all necessary data for asset creation.  The invoice payment will finalize the process by utilizing complex posting or purchase order transactions to complete the asset capitalization for equipment inventory.  Maintains asset information for equipment inventory verification.Accounts Receivable:                                                                                         Assists supervisor in reviewing the service center billings for entry into IRIS.Prepares receipt of funds for deposit by securing appropriate documentation (invoices, designated recoveries, sponsor awards, outreach program initiatives such as HABIT and Dog Bite Prevention).  Verifies account distribution and G/L distribution.Procurement Card/Reconciliation:             Reconciles all charges for Diagnostic Sciences procurement card holders, including proper documentation, pertinent Cost Centers or WBS Elements, accurate G/L codes, distribution of charges, determining authorized purchases, providing descriptive data for each charge to facilitate reporting by position supervisor, Business Manager, and Accounting Assistant III for PIs, laboratory directors, director of diagnostic services and department head.   Troubleshoots all discrepancies and contested charges for resolution with department and card vendor.   Assists Office of Audit in regards to information which ensures that the department is adhering to fiscal policies and guidelines established by the University of Tennessee.Knowledge, Skills, and Abilities Needed:Knowledge of basic accounting principles. Excellent organizational skills. Effective verbal and written communication skills. Strong computer skills in word processing and spreadsheet setup and calculations. Problem solving skills. Ability to maintain confidentiality. Ability to pay close attention to detail. Ability to multi-task.  Minimum Qualifications:High school diploma or GED with two years of bookkeeping, accounting, or business-related experience or an equivalent combination of education and experience.Preferred Qualifications:Minimum of 4 years working in a bookkeeping/accounting capacity. Extensive knowledge of IRIS, OMB Uniform Guidance, and an animal hospital billing system, or ability to rapidly acquire.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Biomedical & Diagnostic SciencesSchedule: Full-timeJob Posting: Apr 25, 2024, 3:51:38 PM

DescriptionJob AnnouncementUniversity of Tennessee, KnoxvilleCenter for Global Engagement Travel and Program Support Specialist Regular Full Time – Non-ExemptUT Market Range MR06 expected salary $35,000 - $43,000 The Center for Global Engagement, (CGE), is hiring a Travel and Program Support Specialist to join our Global Security Risk and Resilience team.  CGE is comprised of six units (English Language Institute, the International House, Global Security, Risk and Resilience, International Student and Scholar Services, Programs Abroad, Global Research, Innovation and Partnerships) who are responsible for working throughout campus, across Tennessee and around the world to provide enriching and diverse international experiences for faculty, students and scholars. The University of Tennessee, Knoxville (UTK) is Tennessee’s flagship university and premier public research institution.  We are an R-1 land-grant university with approximately 30,000 students, 9500 faculty and staff, 11 colleges, and over 300 degree programs. There are more than 1600 international students and scholars on the UTK campus. The University is located on a 580-acre campus in the city of Knoxville in eastern Tennessee, near the Great Smoky Mountains.  The University of Tennessee Knoxville campus is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. The City of Knoxville is a hidden gem surrounded by eight gorgeous lakes, with a beautiful and walkable downtown, a diverse music scene including internationally recognized festivals, active neighborhoods, unique restaurants, and a robust offering of diverse cultural and outdoor activities. UTK is located within easy driving distance to the Great Smoky Mountains, Atlanta, Nashville, Asheville, Charlotte, Louisville, and Cincinnati. It is only a day’s drive to Memphis, Chicago, and Washington D.C. Knoxville and the surrounding counties have a population of more than 850,000 people. Position SummaryAs a member of UTK’s Center for Global Engagement (CGE) and Office of Global Security, Risk, and Resilience (Global Risk), the Specialist, Travel and Program Support helps oversee, manage, and coordinate various processes and tasks, especially those related to UTK’s international travel approval and registration processes. This includes being well-versed in and enforcing the university’s policies and procedures; advising and assisting students, faculty, staff, and other university stakeholders as they navigate various processes, policies, and procedures; and troubleshooting to resolve issues that arise throughout the course of this work. This individual will also assist in the creation and administration of information resources and learning materials, including website content development and maintenance, as well as assist in data creation, management, and reporting, event coordination, leading information sessions and trainings, and other duties and special projects as needed to assist Global Risk, the Programs Abroad Office, and CGE.Additionally, while based in Global Risk, this position will provide support to the Programs Abroad Office (PAO) in its work, specifically related to managing a portfolio of programs, the program petition process, and engaging with students and program leaders to help prepare them for their time abroad. The position plays a key role in managing the relationships between CGE, Global Risk, PAO, and other departments, schools, colleges, and campuses. As part of this role, the individual will help conduct outreach efforts to these and other internal/external stakeholders and may assist in efforts to educate these stakeholders and the larger UTK community about issues related to international travel and related university policies and processes.Position Responsibilities ·         International Travel Support – Travel Request and Registration Managemento    Support the implementation of CGE global risk management and mitigation practices.o    Oversee the submission and processing of international travel requests and registrations from faculty, staff, and students.o    Serve as the primary unit specialist for Terra Dotta, UT’s student application and travel registration system. Troubleshoot and develop solutions for technical aspects/issues associated with the system, including implementation of new programs/processes.o    Ensure compliance with university policies and relevant regulations. Reviews travel requests and registrations to ensure they align with university policies and guidelines.o    Serve as the point of contact for inquiries related to international travel. Provides guidance to travelers on the completion of travel request forms and processes. Provides excellent customer service to travelers, addressing concerns, and resolving issues promptly. Collects feedback from travelers to enhance the overall travel experience.o    Monitor travel advisories issued by the US State Department and other authorities and follow the necessary protocol for students/faculty/staff related to high-risk travel.o    Communicate travel policies and procedures to university stakeholders. Schedule and leads information sessions as necessary on international travel request and registration processes, International SOS, and any applicable international insurance information to students, faculty, and staff.o    Monitor and update resources as necessary, including any relevant webpages, forms, and/or materials in Terra Dotta/the travel registry.o    Collaborate with risk management teams to assess and mitigate potential risks associated with international travel. Coordinate scheduling and information sharing with high-risk travel advisory committee, maintenance of resources that help the university community understand locations that are considered high risk and assists in high-risk travel exception submissions and reviews.o    Identify opportunities for process improvements and automation in travel management. Stays informed about industry best practices and technological advancements in travel management.o    Collaborate with other university departments, including academic affairs, finance, and legal, to ensure holistic support for international travelers. Participate in university committees or working groups related to international travel/support.·         Programs Abroad Office (PAO) Supporto    Develop and manage a portfolio of Faculty-Directed Programs designed to support PAO and CGE strategic initiatives (e.g. Cohort-based or group-based programs; field study programs; programs led by special interest groups across campus).o    Develop and manage framework to evaluate program portfolio, considering safety, risk management, academic integrity, and financial viability for students. Work with program leaders to collect, review, and develop materials and other resources related to risk and emergency management and/or program development.o    Work with faculty, staff, and departments to determine their programmatic visions and needs in areas included in program portfolio.o    Support the development and delivery of student programming across campus, including health and safety procedures and best practices, general pre-departure information, preparing and unpacking expectations for experience abroad, reflection, and re-entry.o    Review student petitions for programs outside of the approved PAO portfolio for risk, academic integrity, accreditation, and other standards of good practice. Guide petitions through review and approval processes.o    Review and approval of Travel Requests and coordination of expense reports for Faculty-Directed Programs in program portfolio.o    Perform international site visits to institutions and program providers and attend applicable conferences and/or professional development opportunities as budget and schedule allow.·         Communications, Data Collection, and Data Analysis o    Maintain accurate records of international travel requests, approvals, and registrations. Generate reports on travel activities, expenses, and compliance metrics.o    Support with data analysis and reporting, including the preparation of the annual Open Doors report, annual reports for UT Colleges and leadership, and ad hoc data requests.o    Develop annual reporting around partnerships and exchanges that informs direction for current and future partnerships.·         Other Duties o    Serve as part of a 24/7 rotation to answer emergency telephone calls from education abroad program leaders and students and address their needs immediately.o    Maintain a position-specific standard operating procedures handbook/resource.o    Assist in tracking expenses and reporting on budgetary compliance.o    Complete special projects and other duties as assigned.o    Maintain active participation in professional organizations affiliated with international programs, global risk management, and study abroad.QualificationsEducation and Experience Required:   Bachelor’s degree required. At least three years of experience working in travel management, international education, student services, academic advising, international engagement/affairs, global learning, or a related field. Education and Experience Preferred:  Experience with project management. Experience with global cross-cultural interactions and engagement, which might include living, working, or studying abroad, is preferred.Knowledge, Skills and Abilities Required: ·         Working knowledge of higher education global programs, standards, requirements, and practices.·         Ability to make independent decisions regarding the completeness and accuracy of international travel registrations and travel requests or other program materials and follows up accordingly.·         Ability to be diplomatic and professional when working with the university community and other stakeholders to explain processes and resolve issues.·         Ability to handle multiple projects and priorities at once and manage time effectively.·         Ability to work collaboratively in a diverse and dynamic university environment and build and maintain effective relationships with individuals from culturally-diverse backgrounds.·         Has strong organizational, communication, and critical thinking skills, with a committed attention to detail.·         Ability to work periodic evening and weekend hours.·         Ability to travel domestically and internationally.·         Ability to manage emergency situations involving students, faculty, and staff studying or working abroad.Knowledge, Skills and Abilities Preferred: ·         Excellent project management skills, and ability to map procedures and processes across departments.·         Ability to engage others toward a common vision or goal.·         Experience with global cross-cultural interactions, which might include living, working, or studying abroad.·         Knowledge of/past experience with using Terra Dotta software or other travel management systems and tools.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Center For Global Engagement - AdminSchedule: Full-timeJob Posting: Apr 25, 2024, 7:46:26 PM

DescriptionAdministrative Staff Assistant - Accounting and Information Management Department Haslam College of BusinessRegular Full-Time, Market Range 4The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Staff Assistant (Full-time, Non-exempt) in the Accounting and Information Management (AIM) department. Reporting to the Assistant Department Head, this position exists to take a lead role in executing various daily operational activities of the office, particularly tasks related to clerical/administrative assistance to department faculty and student organizations (as well as administrators when the lead staff person is not available). This staff person also participates in the planning and execution of departmental events, supports alumni/recruiter/guest relations, and supervises/coordinates student office worker personnel.QualificationsResponsibilities:Manage daily operations of department with emphasis on providing assistance to faculty, senior administrative personnel, and student organizations. Key operational tasks include (but are not limited to):Create travel requests and processing travel reimbursements for facultyKeep faculty informed about fiscal and travel policies and enforce complianceMaintain travel expense dataSupervise student workersAssist with graduate and undergraduate program activitiesSupport student organization projects and eventsProcess department invoices and petty cashCoordinate conference room space and room reservationsMaintain computer inventory recordsMonitor supply/equipment inventoryProctor quizzes/exams when needed, including delivering exams to SDS when requestedSupervise new employee on-boarding processOther duties as assignedWelcome guests and maintain relationships with key external parties (e.g., alumni, recruiters, guest speakers). Key relationship building tasks include (but are not limited to)Make travel arrangements and process travel reimbursements for guest travelers Order parking passes for guests as neededRespond to telephone, email, and in-person department inquiries from students, staff, faculty, alumni, and others as appropriateContinuously monitor and update AIM Alumni Linked In pageMaintain current alumni dataAssist lead department staff person with planning and execution of department special events.  These events typically include Advisory Roundtable, Meet the Firms events, Student Stars/Recognition events, Field Day and other student engagement activities, Annual Alumni Tailgate, Annual Alumni Banquet, Discover Accounting and other events for high school students, Tennessee Accounting Research Symposium, and Neel Corporate Governance Center events, and other special events as needed by the Department.Qualifications: Required Qualifications and Experience: High school diploma requiredMinimum 5 years of customer service experienceDesired Qualifications and Experience: Associate’s degree preferredExperience working with diverse populationsWorking knowledge of university policies, procedures, and systemsExperience in an academic administrative atmosphere strongly desiredExperience in organizing and managing functions and events that promote the department, college and universityExperience handling multiple requests from multiple constituents simultaneously WHO WE’RE LOOKING FORWe are looking for a service minded, detailed oriented, dependable staff professional who is able to work individually and as a team member. The employee should have a proactive mindset and possess strong communication and interpersonal skills.Knowledge, Skills and Abilities:Required:Extensive knowledge and overview of department and programs, and university policies and proceduresStrong computer skills, particularly with personal productivity software (word processing, email, spreadsheets, web browsers, file sharing sites, electronic meeting software such as Zoom and Microsoft Teams) and UT's administrative system (currently IRIS)Excellent interpersonal, written and communication skillsAbility to produce high quality, corporate quality and professional work and to deliver upon commitmentAbility to manage change and be flexible in an ever-changing and fast paced academic environmentExcellent organizational and time management skills with attention to detail (with minimum supervision)Ability to document work processes and to communicate work progress/updates in writingAbility to be a self-starter, willing to take initiativeAbility to maintain confidentiality in job rolePreferred:Ability to learn new technologies, systems and procedures as needed. Ability to work autonomously or effectively in a group.Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Accounting And Information ManagementSchedule: Full-timeJob Posting: May 20, 2024, 10:26:55 AM

DescriptionAccounting Specialist – Psychology DepartmentRegular, Full-Time, Market Range 05, Non-ExemptThe Psychology Department of the University of Tennessee’s College of Arts and Sciences seeks an Accounting Specialist to assist the Business Manager in financial and human resource operations. This position submits financial and human resources transactions, ensuring compliance with University policies, and providing necessary reports related to financial accounting, budgets, and salaries.QualificationsJob Functions:Funds Management:·         Assist with monthly account reconciliation, including collecting university billing and invoicing documents and procurement card statements.·         Assist with accounts payable, contract, and procurement card purchases that are compliant with fiscal policy.·         Communicate monthly resource updates to faculty and monitors financial deadlines for effective use of funds.·         Support department personnel with inventory and space assessments.·         Provides guidance to faculty, staff, and students regarding fiscal policy.Travel Coordination:·         Coordinate faculty and staff travel requests and expenses.·         Train department travelers on proper policies and procedures for spending and recording expenses.Human Resources:In Cooperation with the Financial Associate:• Initiates pay funding changes, distribution changes, additional pays, and other necessary HR transactions• Reviews new or renewal H1-B and J-1 requests for employees and visitors, including analyzing departmental payroll data to prepare Actual Wage Calculations for H1-Bs• Processes new hire documentation for regular and temporary employees, including collection of W-4s, visa documents, personal data forms, and new hire transactionsKnowledge Skills and Abilities:• Must possess the highest degree of professional integrity• Conceptual knowledge/understanding of basic accounting principles• Knowledge of a complex accounting system such as SAP • Ability to synthesize, summarize, and communicate complex information • Creative problem-solving ability• Ability to work with a diverse group of faculty, staff, and students• Effective communication skills (written and verbal)• Knowledge of spreadsheet, word processing, and presentation software• Ability to prioritize, multi-task and work under pressure with time-sensitive deadlines• Ability to work both independently and as a team memberQualifications:Required Qualifications:·         High School DiplomaAND·         Three years of accounting experience in higher education and/or businessPreferred Qualifications:·         Bachelor’s DegreeOR·         Five Years of accounting experience in higher education, preferably in an academic department.For full consideration, applicants should submit a resume, cover letter, and complete contact information for three professional references as attachments in the online application portal.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: PsychologySchedule: Full-timeJob Posting: May 10, 2024, 8:36:10 AM

DescriptionAccounting Specialist I - College of Architecture and DesignThe expected salary range for this position is $40,000 – $50,000The University of Tennessee College of Architecture and Design invites applications for the position of Accounting Specialist. This position reports to the Director of Finance and Administration and is a key member of the financial administration team.This position will be responsible for handling a range of financial administration tasks, including preparing monthly account ledgers, overseeing the student hire process and timecard approvals, monitoring account activity and balancing accounts, payroll, travel requests, cash and check deposits, etc. Successful applicants will demonstrate attention to detail, high standards of integrity, as well as robust critical thinking skills.The College of Architecture and Design is committed to excellence in design education, creative activity, research, and outreach missions. The College is comprised of Schools of Architecture, Design, Interior Architecture, and Landscape Architecture. These four schools contribute to an engaged community of 746 undergraduate and graduate students, 51 full time faculty, 18 part time faculty, and 22 members of the administrative staff. The College of Architecture and Design is one of 11 academic colleges at the University of Tennessee, Knoxville, a Research-1, land-grant university that houses 900+ programs of study.Duties and Responsibilities:Responsible for entering bi-weekly and monthly payroll in IRISReconciling ledgers on a monthly basisResponsible for filing electronic and hard copies (server, accounting files and ledger copies)Support staff for processing travel requests and reimbursementsTroubleshooting payment discrepanciesResponsible for entering annual space inventory in IRISProcessing asset tags in IRISSupport staff for making UT motor pool vehicle reservationsBack up support staff for procurement card reconciliation and check out/inSupport staff for processing invoices, internal transfers, and petty cashSupport staff for processing check/cash deposits and receiptingStaff support for College Facilities – processing maintenance & repair work orders and maintaining/tracking project completion/payment – staff will be working with the Associate Dean for FacilitiesResponsible for processing paperwork for surplus itemsResponsible for College key requests and college key check-out/check-in processResponsible for processing swipe cards requests through central alarm departmentResponsible for incoming mail distributionResponsible for issuing day parking permits – ordering and check out to visitorsBack up for Administrative Specialist staffOther duties as assigned by the Budget DirectorQualificationsMinimum Qualifications:A high school diploma requiredAssociate's degree preferred. Minimum of 3-4 years accounting and administrative experience.Candidate must have exceptional organizational skills; the ability to work on multiple projects simultaneously; ability to work independently with minimum supervision.Must be detail oriented and comfortable working with policies and meeting deadlines.  Must be proficient in Microsoft Office (Excel). Must have the ability to articulate information and interact with diverse groups (faculty/students/staff, and external constituencies), and audience in person, over the phone, and in writing. Must be able to work professionally in a fast paced, high stress environment.  Must work well with other staff and be a team player. Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to the required minimum qualifications, a resume, and complete contact information for three professional references. Please include these documents uploaded as attachments in addition to the online form process.The salary for this position will be commensurate with experience. The University also offers a comprehensive benefits package, including reduced tuition for employee’s dependents that attend college in the University of Tennessee system. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Architecture & Design-AdministrationSchedule: Full-timeJob Posting: Jun 11, 2024, 9:39:04 AM

DescriptionPosition AnnouncementFinance SpecialistStudent Life Finance and Administration Finance and Administration within the Division of Student Life invites applications for the position of Finance Specialist. This is a non-exempt, 12-month, full time, non-tenure track staff position. Student Life Finance and Administration office provides finance, budget, human resources management, contract, and other administrative support to the departments within the Division of Student Life.  The Position: Reporting to the Finance Manager of Student Life Finance and Administration the responsibilities of this position include: ·         Maintain and reconcile expense, revenue, and restricted accounts for various departments·         Identify, research, review, and resolve accounts payable and receivable discrepancies·         Prepare, process, and track petty cash reimbursements, purchase requisitions, inter- department transfers, invoice payments, and deposits·         Provide guidance on allowable expenditures·         Identify and resolve processing issues·         Verify procurement card statements·         Initiate vendor requests through PaymentWorks·         Add and remove holds on student accounts·         Prepare and track receivable invoices·         Provide assistance and direction to other financial support staff within Division of Student Life departments/areas·         Prepare financial reports for assigned departments and make budget projections/recommendations based on data·         Answer inquiries regarding financial matters·         Serve as backup for the Student Organization Business Office (functions include but are not limited to: Receive and prepare deposits for student organizations and external agencies, prepare statements, etc).·         Collect bi-weekly and monthly time sheets for designated areas and enter into IRIS·         Perform critical human resource related functions in the absence of the HR Manager·         Serve as back for office supplies ordering for designated departments·         Create, submit, edit, and track travel requests and reimbursements for professional staff as needed·         Make transportation and lodging arrangements as neededThe University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 14 colleges and 900+ programs of study. With an enrollment of more than 36,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.QualificationsWhat We RequireEducation: High school diploma or GEDExperience: 3 years of accounting/bookkeeping or other financial related experience or associates degree and 1 year of accounting/bookkeeping or other financial related experience; Bachelor's degree may substitute for experience requirement.Knowledge, Skills, and Abilities:·         Knowledge of accounting and computer-based accounting software ·         Ability to work independently without close supervision ·         Ability to set own objectives·         Ability to be flexible and meet deadlines·         Strong organizational, listening, interpersonal, and communication skills ·         Ability to manage multiple assignments concurrently·         Ability to use electronic financial management systemWhat We Prefer:Education: Associate or Bachelor’s degree Experience: 4 years of accounting/bookkeeping experience or associate degree and 2 years of accounting/bookkeeping experience; Experience in a higher education environment.Salary: The expected salary range for this position is $35,000 - $45,000 and is commensurate with individual’s education/experience.Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Slfa-Student Life Finance & AdminSchedule: Full-timeJob Posting: Jun 11, 2024, 8:49:52 AM

DescriptionMarket Range 04The Innovative Computing Lab (ICL) in the Tickle College of Engineering located on the University of Tennessee, Knoxville (UTK) campus, is seeking a Financial Assistant interested in working in a team environment supporting the Business Manager. Additional information regarding the department may be viewed on the website, https://icl.utk.edu.UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed at https://hr.utk.edu/wp-content/uploads/sites/56/2023/02/Summary-of-Benefits-ver-01-2023.pdf.Reporting to the ICL Business Manager, the Financial Assistant provides support by performing financial, human resources, and administrative functions of the unit. This position will provide purchasing support services, ordering offices supplies, and handles procurement card audit requests. This position will maintain proper files for record retention, answer phones, greet unit/department guests, assist students and faculty, assist with department events, reconcile bi-weekly/monthly payroll reports against time sheets, assist with e-verify as needed for FAR clause project research staff, and reconcile graduate fee waiver positions against ledger postings. This position will also assist with requests for new hire or guest IDs in the system, requisitions, facilitation of new and renewal H1-B and J-1 visas, review of work permission reports, and will proactively work with constituents to keep documents updated. QualificationsRequired Education and Experience:• A high school diploma or GED with one year of experience in accounting and/or an HR role.Knowledge, Skills and Abilities: • Organizational and time-management skills. • Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines.• Ability to work autonomously as well as within a team environment.• Sound interpersonal and communication skills.• Proficiency in use of Microsoft Office (adept in Excel, Word, Teams, etc.).• Ability to learn and utilize new technology. Preferred Education and Experience: • Associate’s degree in a field related to business, HR Management, or a degree related to the position’s duties.• Licenses or certifications related to accounting, business, or HR.• Experience in an academic environment.• Experience hiring foreign nationals and communicating with non-native English speakers.• Experience in procurement/purchasing.Preferred Knowledge, Skills, and Abilities:• Knowledge of basic accounting principles.• Knowledge of financial / personnel management applications such as SAP/IRIS.• Knowledge of personnel maintenance processes incl. hiring, I-9 e-verification, and USCIS (visa) processes.Application Process: For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Innovative Computing LabSchedule: Full-timeJob Posting: Jun 13, 2024, 12:56:34 PM

The ideal candidate will be responsible for working with senior management to develop financial strategies for the organization. You are comfortable handling large amounts of data, acting as a business partner, and decision-maker, and providing regular financial reporting.ResponsibilitiesSupervise and coordinate financial services: monthly and annual closing cycles, general ledger accounting and reconciliation, budget review, and clinic internal controls.Develops plans and objectives with the CFO, Director of Finance, and department staff regarding short and long-range financial and accounting programs in specific areas such as budgeting, profit and loss analysis, accounting systems, reporting, and internal auditing.Guarantee accurate and timely preparation, processing, distribution, and retention of all financial reports related to the CompanyCoordinate with Company management, division financial personnel, and facility personnel to create annual capital and operating budgets.Select, train, motivate, and evaluate personnel to ensure quality of service and technical expertise.Work with Company administration staff and Information Systems to develop financial and operating reports to monitor the progress of all practice entities at the Corporate, MSO, Group, Division, Market, Practice, and Physician levels.Analyze standard monthly financial and statistical reports for Company administration and operations and recommend analytical or operational changes to maximize financial and operational effectiveness and efficiency.Monitor the performance of existing physician contracts and acquisitions/start-ups to ensure all contractual obligations are met.Analyze practices and their operational indicators to determine best-demonstrated practices and areas for improvement, reporting these findings to Company management.Analyze trends in net revenue and A/R, working with the applicable CBO and/or practice financial staff to ensure accurate reporting and process improvement.QualificationsBachelor's Degree - Business Admin or related3+ years of professional accounting experience in a supervisory roleHealthcare experience is a plus, but not required.