Accounting Admin Salary in Tennessee, USA

DescriptionAccounting Specialist Biosystems Engineering  Market Range 05& Soil Science DepartmentAnticipated salary to be around $19-$23/hourThe Biosystems Engineering & Soil Science (BESS) Department is searching for an Accounting Specialist to provide financial assistance by overseeing standard accounting and clerical functions while ensuring policy and procedural compliance. This position reports directly to the Business Manager. The ideal candidate will be an energetic, organized, and adaptive team member that can multi-task, maintain confidentiality, manage time effectively and communicate successfully. They should also be able to take initiative with assignments and work well in a team setting to help achieve common goals. QualificationsJob duties include but are not limited to: Accounting & Financial SupportSet up and process Purchase Orders, Contracts, Bids, New Vendor Requests, and non-competitive justifications in ESM or other appropriate systemsPrints, distributes and reconciles procurement cards transactions every month while verifying allowability on provided accounts and ensuring transactions are coded correctlyVerifies payroll for both exempt and non-exempt employees using check registers and payroll distribution reportsEnter internal/external department transfersProcess invoicesCreates assets and sub-assets for equipment and sensitive minor equipment as they are obtainedFunds ManagementCreate and distribute monthly reports to all the faculty on the status of their fundingsCreate, manage and maintain over 200 internal orders for the department and ensures all financialtransactions post to the correct internal order through appropriate systems (includes a/p, travel, payroll, etc)Collaborates with Business Manager & Faculty to forecast and project expendituresAssist Department Management in department budgeting related inquires and forecasts  Maintain records and processes reimbursements relating to SARIF, SFRA, RIG, and other faculty related funding awardsManages soft funding position funding sourcesMobile phone allowancesManages and tracks graduate student payroll, insurance and tuition expenditures  Other Accounting/Financial Duties Maintains a spreadsheet of other high risk technology purchases that fall below the sensitive minor equipment threshold (such as tablets or inexpensive laptops)Processes miscellaneous reimbursements, petty cash, and cash/check deposits in appropriate systemsServes as back up on processing travel, payroll entries/corrections, or other critical financial informationAccess Banner 9 Administrative for reconciling purposes onlyAssists in handling and processing information through the Student Scholarship Management Program (and other/related systems relating to scholarships payments)Other Administrative duties Directs faculty and staff when policy questions ariseAssist with all aspects of preparation for workshops/seminars, support committees/programs and/or banquets that are held throughout the yearAssist in records management and implementation of retention policiesOther duties as assignedRequired Qualifications/Education/Skills: Associates Degree in Accounting, Finance, Business or other related degree with 1 - 3 years experience in book-keeping or accountingOr High School Diploma or GED with 5+ years experience in book-keeping or accounting at University/higher education/research institution or similar work environmentBasic understanding of IRIS, SAP, or other accounting related softwaresBasic to Moderate knowledge of Microsoft office and other programs (Excel, Word, PowerPoint, Outlook, Adobe)Preferred Qualifications: Bachelor's degree (any field) with 1 year experience in book-keeping or accountingModerate to advanced knowledge of IRIS/SAP software and understanding of UT fiscal policies and proceduresPost award accounting guidelines/principles in a higher education/research institutionCertification Administrative Professional (CAP) or other similar licensingAdvance Knowledge of Microsoft office programs (Excel, Word, PowerPoint, Outlook) Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, transcript (if applicable), and provide at least three professional references (with current e-mail address and phone numbers). Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Biosys Eng & Soil Science-ResSchedule: Full-timeJob Posting: Apr 16, 2024, 4:26:08 PM

DescriptionAccounting Specialist Retail, Hospitality, and Tourism ManagementCollege of Education, Health, and Human SciencesMarket Range 05Job Description:The purpose of this position is to assist the Business Manager with fiscal, office operations, and data management responsibilities, and provide advanced administrative support in the Department of Retail, Hospitality & Tourism Management. Under the general direction of the Business Manager, this position supports the department's central operations by providing administrative support to the department (Department Head, Business Manager, Advising Coordinators, Graduate Assistants, and main office staff). This position will also provide direction and assistance to faculty and staff for fiscal compliance along with granting agency guidelines and will address questions and concerns in a timely manner.  QualificationsDuties and Responsibilities:Financial:• Post accounting transactions in IRIS for regular and contract invoices, purchase orders, honorarium/consultant payments, petty cash reimbursements,    and internal transfer vouchers• Process departmental scholarships• Reconcile monthly financial ledgers for assigned accounts including state appropriated accounts, start-up accounts, seed accounts, endowed and    non-endowed gift accounts, income accounts, and research accounts • Manages new vendor creation and enters requisitions• Assists Business Manager with payroll reconciliation and post-award management and compliance• Interpret data for preparation, analysis, and submission of reports providing estimates, projections, and spending recommendations to the Business    Manager• Initiate and create asset records for equipment inventory• Prepares and submits facilities and equipment inventory• Manages gift card inventory; provides reports to Business Manager to ensure award compliance• Assist Business Manager with preparation of the annual fiscal year budget• Maintain and monitor travel budget• Procure office supplies and memberships using procurement cardTravel:•Creates and submits travel requests and travel expense reports•Creates guest travelers when needed for search candidates and other departmental guests•Implements departmental travel procedures, submits requests to the college for travel funding assistance•Maintains and manages individual travel budgets for all faculty, staff, and students who are eligible to travel throughout the fiscal year•Advises Department Head on travel funding used, to aid in decision making process for use of additional funds outside of the allotted budget•Coordinates travel for all guest travelers (search candidates, guest speakers, etc.)•Processes various travel reports to insure all reimbursements are processed and received, and to assist the traveler with any problems   throughout the process•Assist faculty, staff, and students with policies, procedures, and form completion throughout the travel process•Researches reasonably priced airline tickets and hotels for the department head and the department’s guests (interview candidates, guest    speakers, etc.)Operational Administration:• Supervise Federal Work Study students: schedules, payroll, work assignments• Maintains department head calendar• Record faculty meeting minutes• Assist Advising Coordinators with administrative tasks• Assist faculty, staff and search committees with coordinating meetings and space• Assists with facility related projects, and ensures RHTM office is maintained (clean, organized, etc.)• Assist new faculty, graduate assistants/associates, and staff members in learning department and university policies and procedures• Assist with other administrative duties as neededRequired Qualifications:• High School Diploma or GED• At least two years of office experience in a position that requires accounting skills.• Knowledge and mastery of standard accounting principles (GAAP)• Proficiency with common office and database software• Effective organizational, prioritization, and problem-solving skills• Strong written and verbal communication skills, and ability to communicate with multiple audiences• Ability to work independently and as a team player• Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines• Ability to expand knowledge in needed areas such as learning new software programs• Proficient with spreadsheets and ability to compile data and generate reports • Ability to take initiativePreferred Qualifications:• Bachelor's degree (Business, Accounting, or related field)• At least one year of experience with Banner and IRIS systems.• Knowledge of IRIS, Adobe Acrobat Professional, Banner, Argos, Admit, AdAstra, Marketplace• Knowledge of UT fiscal and human resources policies • Knowledge of Uniform GuidanceJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Retail, Hospitality, And Tourism MgmtSchedule: Full-timeJob Posting: Apr 16, 2024, 7:58:04 AM

DescriptionAccounting Specialist - College of Veterinary Medicine The College of Veterinary Medicine is seeking an Accounting Specialist to provide accounting support to major financial accounting areas including accounts payable, accounts receivable, and account reconciliation. This position is one of two order clerks for the department and has significant contact with outside vendors. Position communicates with lab directors and managers, principal investigators (PI's), the director of diagnostic laboratory services, and section chiefs to facilitate the acquisition and payment of products and services all in accordance with university policies and procedures. Position also performs complex accounting to ensure that accounts accurately represent the current status of fund availability. QualificationsTypical Duties and Responsibilities:Purchasing and Funds Management:Oversees supply orders by verifying appropriate account numbers, required signatures, price quotes, and contract availability. Adheres to fiscal policy regarding equipment purchases as well as single vendor purchases of over $10,000.00.  For new contracts/purchase orders, assists supervisor with data compilation regarding items and frequency of usage to determine quantity as well as vendor specification (non-competitive vs. competitive). Information regarding long-standing vendors must be detailed, accurate and easily accessible to facilitate supply requisition as well as to assist with the resolution of issues or problems.  The monitoring of order fulfillment is necessary to ensure that faculty and staff can conduct their various duties.   Manages commitment line items with the use of fund encumbrances for any and all supply orders to include initial funds reservation, fund modifications, and encumbrance completion.  This process assists the position supervisor and Business Manager with determining fund availability at any given time for specific programs and projects.Accounts Payable:                                                                                           Expedites vendor payments.  Verifies and secures vendor information to facilitate the invoice payment process in IRIS.   Prepares documents for commitment of funds to include ensuring authorized account distribution, G/L commitment, valid vendor number/account, and if required, authorized signatures (PI, department head, business manager, laboratory section chiefs, etc.).   Assists with the capitalization of equipment in IRIS.  Determines asset classification and completes all necessary data for asset creation.  The invoice payment will finalize the process by utilizing complex posting or purchase order transactions to complete the asset capitalization for equipment inventory.  Maintains asset information for equipment inventory verification.Accounts Receivable:                                                                                         Assists supervisor in reviewing the service center billings for entry into IRIS.Prepares receipt of funds for deposit by securing appropriate documentation (invoices, designated recoveries, sponsor awards, outreach program initiatives such as HABIT and Dog Bite Prevention).  Verifies account distribution and G/L distribution.Procurement Card/Reconciliation:             Reconciles all charges for Diagnostic Sciences procurement card holders, including proper documentation, pertinent Cost Centers or WBS Elements, accurate G/L codes, distribution of charges, determining authorized purchases, providing descriptive data for each charge to facilitate reporting by position supervisor, Business Manager, and Accounting Assistant III for PIs, laboratory directors, director of diagnostic services and department head.   Troubleshoots all discrepancies and contested charges for resolution with department and card vendor.   Assists Office of Audit in regards to information which ensures that the department is adhering to fiscal policies and guidelines established by the University of Tennessee.Knowledge, Skills, and Abilities Needed:Knowledge of basic accounting principles. Excellent organizational skills. Effective verbal and written communication skills. Strong computer skills in word processing and spreadsheet setup and calculations. Problem solving skills. Ability to maintain confidentiality. Ability to pay close attention to detail. Ability to multi-task.  Minimum Qualifications:High school diploma or GED with two years of bookkeeping, accounting, or business-related experience or an equivalent combination of education and experience.Preferred Qualifications:Minimum of 4 years working in a bookkeeping/accounting capacity. Extensive knowledge of IRIS, OMB Uniform Guidance, and an animal hospital billing system, or ability to rapidly acquire.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Biomedical & Diagnostic SciencesSchedule: Full-timeJob Posting: Apr 25, 2024, 3:51:38 PM

DescriptionJob AnnouncementUniversity of Tennessee, KnoxvilleCenter for Global Engagement Travel and Program Support Specialist Regular Full Time – Non-ExemptUT Market Range MR06 expected salary $35,000 - $43,000 The Center for Global Engagement, (CGE), is hiring a Travel and Program Support Specialist to join our Global Security Risk and Resilience team.  CGE is comprised of six units (English Language Institute, the International House, Global Security, Risk and Resilience, International Student and Scholar Services, Programs Abroad, Global Research, Innovation and Partnerships) who are responsible for working throughout campus, across Tennessee and around the world to provide enriching and diverse international experiences for faculty, students and scholars. The University of Tennessee, Knoxville (UTK) is Tennessee’s flagship university and premier public research institution.  We are an R-1 land-grant university with approximately 30,000 students, 9500 faculty and staff, 11 colleges, and over 300 degree programs. There are more than 1600 international students and scholars on the UTK campus. The University is located on a 580-acre campus in the city of Knoxville in eastern Tennessee, near the Great Smoky Mountains.  The University of Tennessee Knoxville campus is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. The City of Knoxville is a hidden gem surrounded by eight gorgeous lakes, with a beautiful and walkable downtown, a diverse music scene including internationally recognized festivals, active neighborhoods, unique restaurants, and a robust offering of diverse cultural and outdoor activities. UTK is located within easy driving distance to the Great Smoky Mountains, Atlanta, Nashville, Asheville, Charlotte, Louisville, and Cincinnati. It is only a day’s drive to Memphis, Chicago, and Washington D.C. Knoxville and the surrounding counties have a population of more than 850,000 people. Position SummaryAs a member of UTK’s Center for Global Engagement (CGE) and Office of Global Security, Risk, and Resilience (Global Risk), the Specialist, Travel and Program Support helps oversee, manage, and coordinate various processes and tasks, especially those related to UTK’s international travel approval and registration processes. This includes being well-versed in and enforcing the university’s policies and procedures; advising and assisting students, faculty, staff, and other university stakeholders as they navigate various processes, policies, and procedures; and troubleshooting to resolve issues that arise throughout the course of this work. This individual will also assist in the creation and administration of information resources and learning materials, including website content development and maintenance, as well as assist in data creation, management, and reporting, event coordination, leading information sessions and trainings, and other duties and special projects as needed to assist Global Risk, the Programs Abroad Office, and CGE.Additionally, while based in Global Risk, this position will provide support to the Programs Abroad Office (PAO) in its work, specifically related to managing a portfolio of programs, the program petition process, and engaging with students and program leaders to help prepare them for their time abroad. The position plays a key role in managing the relationships between CGE, Global Risk, PAO, and other departments, schools, colleges, and campuses. As part of this role, the individual will help conduct outreach efforts to these and other internal/external stakeholders and may assist in efforts to educate these stakeholders and the larger UTK community about issues related to international travel and related university policies and processes.Position Responsibilities ·         International Travel Support – Travel Request and Registration Managemento    Support the implementation of CGE global risk management and mitigation practices.o    Oversee the submission and processing of international travel requests and registrations from faculty, staff, and students.o    Serve as the primary unit specialist for Terra Dotta, UT’s student application and travel registration system. Troubleshoot and develop solutions for technical aspects/issues associated with the system, including implementation of new programs/processes.o    Ensure compliance with university policies and relevant regulations. Reviews travel requests and registrations to ensure they align with university policies and guidelines.o    Serve as the point of contact for inquiries related to international travel. Provides guidance to travelers on the completion of travel request forms and processes. Provides excellent customer service to travelers, addressing concerns, and resolving issues promptly. Collects feedback from travelers to enhance the overall travel experience.o    Monitor travel advisories issued by the US State Department and other authorities and follow the necessary protocol for students/faculty/staff related to high-risk travel.o    Communicate travel policies and procedures to university stakeholders. Schedule and leads information sessions as necessary on international travel request and registration processes, International SOS, and any applicable international insurance information to students, faculty, and staff.o    Monitor and update resources as necessary, including any relevant webpages, forms, and/or materials in Terra Dotta/the travel registry.o    Collaborate with risk management teams to assess and mitigate potential risks associated with international travel. Coordinate scheduling and information sharing with high-risk travel advisory committee, maintenance of resources that help the university community understand locations that are considered high risk and assists in high-risk travel exception submissions and reviews.o    Identify opportunities for process improvements and automation in travel management. Stays informed about industry best practices and technological advancements in travel management.o    Collaborate with other university departments, including academic affairs, finance, and legal, to ensure holistic support for international travelers. Participate in university committees or working groups related to international travel/support.·         Programs Abroad Office (PAO) Supporto    Develop and manage a portfolio of Faculty-Directed Programs designed to support PAO and CGE strategic initiatives (e.g. Cohort-based or group-based programs; field study programs; programs led by special interest groups across campus).o    Develop and manage framework to evaluate program portfolio, considering safety, risk management, academic integrity, and financial viability for students. Work with program leaders to collect, review, and develop materials and other resources related to risk and emergency management and/or program development.o    Work with faculty, staff, and departments to determine their programmatic visions and needs in areas included in program portfolio.o    Support the development and delivery of student programming across campus, including health and safety procedures and best practices, general pre-departure information, preparing and unpacking expectations for experience abroad, reflection, and re-entry.o    Review student petitions for programs outside of the approved PAO portfolio for risk, academic integrity, accreditation, and other standards of good practice. Guide petitions through review and approval processes.o    Review and approval of Travel Requests and coordination of expense reports for Faculty-Directed Programs in program portfolio.o    Perform international site visits to institutions and program providers and attend applicable conferences and/or professional development opportunities as budget and schedule allow.·         Communications, Data Collection, and Data Analysis o    Maintain accurate records of international travel requests, approvals, and registrations. Generate reports on travel activities, expenses, and compliance metrics.o    Support with data analysis and reporting, including the preparation of the annual Open Doors report, annual reports for UT Colleges and leadership, and ad hoc data requests.o    Develop annual reporting around partnerships and exchanges that informs direction for current and future partnerships.·         Other Duties o    Serve as part of a 24/7 rotation to answer emergency telephone calls from education abroad program leaders and students and address their needs immediately.o    Maintain a position-specific standard operating procedures handbook/resource.o    Assist in tracking expenses and reporting on budgetary compliance.o    Complete special projects and other duties as assigned.o    Maintain active participation in professional organizations affiliated with international programs, global risk management, and study abroad.QualificationsEducation and Experience Required:   Bachelor’s degree required. At least three years of experience working in travel management, international education, student services, academic advising, international engagement/affairs, global learning, or a related field. Education and Experience Preferred:  Experience with project management. Experience with global cross-cultural interactions and engagement, which might include living, working, or studying abroad, is preferred.Knowledge, Skills and Abilities Required: ·         Working knowledge of higher education global programs, standards, requirements, and practices.·         Ability to make independent decisions regarding the completeness and accuracy of international travel registrations and travel requests or other program materials and follows up accordingly.·         Ability to be diplomatic and professional when working with the university community and other stakeholders to explain processes and resolve issues.·         Ability to handle multiple projects and priorities at once and manage time effectively.·         Ability to work collaboratively in a diverse and dynamic university environment and build and maintain effective relationships with individuals from culturally-diverse backgrounds.·         Has strong organizational, communication, and critical thinking skills, with a committed attention to detail.·         Ability to work periodic evening and weekend hours.·         Ability to travel domestically and internationally.·         Ability to manage emergency situations involving students, faculty, and staff studying or working abroad.Knowledge, Skills and Abilities Preferred: ·         Excellent project management skills, and ability to map procedures and processes across departments.·         Ability to engage others toward a common vision or goal.·         Experience with global cross-cultural interactions, which might include living, working, or studying abroad.·         Knowledge of/past experience with using Terra Dotta software or other travel management systems and tools.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Center For Global Engagement - AdminSchedule: Full-timeJob Posting: Apr 25, 2024, 7:46:26 PM

Role - MS365 Exchange EngineerLocation - Brentwood, Tennessee (Day 1 onsite)Duration- Long term contractVisa: Independent only Required skills:Good M365 Exchange online and exchange on-premises. • Hands on experience in Exchange Online/On-prem, Exchange Server maintenance (CU/Security update and installation), Office 365, Good Leadership skill• Have to work from client location/office, so should be good in client handling • Experience on Support project L2 and L3• Work on Incidents, Service Requests and Change requests.

Assisting and supporting the District Managers in a centralized location. This includes the following: locating and printing reports filing documents maintaining up-to-date information on store managers and finalists updating files when changing districts or stores gathering information requested by the District Managers or Regional Director faxing needed documents completing lists for requests for positions leading to management moves for monthly meetings providing or coordinating technical support on various computer programs making copies, organizing and sending weekly mail preparing memos to retail associates and customers shredding sensitive information preparing PowerPoint presentations and other items needed for District Managers’ meetings preparing meeting minutes for District Managers after district (or other) meetings assisting in the scheduling and coordination of meetings and travel tracking, recording and compiling store responses to requested information assisting in other duties as assigned and responsible for reading and responding to emails while District Managers are on vacation or otherwise out of the office  for a long period of time. High School Diploma or equivalent experience excellent computer skills, including MS Outlook, Word, Excel, Access, PowerPoint, Publix Connection knowledge of retail operations and processes knowledge of general office procedures ability to work independently with little supervision excellent written and verbal communication skills multi-tasking and prioritization skills ability to work flexible schedules excellent planning and organizational skills excellent attendance and punctuality record good human relations skills (the ability to work well with others and be a team member) and commitment to Publix and our Mission. Associates Degree in Business Administration one year of clerical or office administration experience with Microsoft Office Employee stock ownership plan that contributes Publix stock to associates each year at no cost An opportunity to purchase additional shares of our privately-held stock 401(k) retirement savings plan Group health, dental and vision plans plan Paid Time Off Paid Parental Leave Short- and long-term disability insurance Tuition reimbursement Free hot lunches (buffet-style) at facilities with a cafeteria Visit our website to see all of our benefits: Benefits - Jobs (publix.com)

The Opportunity: Legal Billing Specialist (Flexible Hybrid in SF Bay Area or Remote in CA) The Billing Specialist supports the delivery of quality legal services to clients by performing all aspects of the firm's monthly billing process including special billing related projects and a broad range of requests, with a high level of analytical and problem-solving skills. Provides instruction and assists others in the use of the time and matter programs. Makes system updates of core billing information. Covers aspects of the Time and Billing Supervisor's job in the supervisor's absence.This position is based in San Francisco, CA but may be either fully remote (in CA) or a flexible hybrid position working remotely and in our SF office, as needed.The Day-to-Day:Invoice Preparation: Prepares client invoices as revised by attorneys and in accordance with client guidelines using the accounting software. Researches questions and discrepancies. Interfaces with attorneys and secretaries as necessary and works with Time and Billing Supervisor to resolve issues and ensure the necessary data updates are in place to proceed with bill preparation. Performs text edits, makes adjustments or write-offs of fees and costs, transfers time and costs, makes rate adjustments, updates address information. Prepares task-based and electronic bills, troubleshoots e-billing rejections, provides expense back-up, and makes "manual" adjustments to bill formats via Word as required.Invoice Recording: Reviews and verifies pre-bill to invoice data and releases the approved pre-bills for posting. Verifies release output and posts final pre-bills to accounts receivable in accounting system. Mails paper client invoices and submits electronic formats for e-bill clients.Collections and Accounts Receivable: Coordinates with AR/Collections team to ensure that trust payments are applied during the billing process for the appropriate clients, based on attorney instruction. Performs mass revision and reapplication of payments to prior bills based on client or attorney requests. Provides bill and payment information when needed. Electronic Billing Set-up/Maintenance: Supports the Time and Billing Supervisor with client requested e-invoicing platform set-up and maintenance, including timekeeper and rate submittals and annual updates.Special Billing Projects: Provides financial information for court fee petitions and prepares supporting exhibits of detailed time and expenses. Supports the Time and Billing Supervisor as needed with special research projects as requested by attorneys, secretaries and clients. Handles various billing projects as requested, including but not limited to updating existing and creating new bill invoice formats, creating new matter plans, creating billing instructions for new clients based on their outside counsel guidelines. Works with the Time and Billing Supervisor and the Financial Systems Administrative team when new reports are needed, including auditing those reports for accuracy. Cost Recovery: Enters miscellaneous firm disbursements and computerized research charges to client matters using the Expert generic importer. Performs data entry of disbursements as necessary. Reviews cost recovery/disbursement output and posts charges. Maintains monthly disbursement files and electronic cost recovery archives.Accounting Closing Activity: Assists with month-end tasks to ensure a prompt and accurate close and initiate the new billing cycle. Tasks include follow-up and resolution to outstanding pre-bills, including revised bill and internal bill projects, auditing expense upload errors, reviewing new pro bono/admin matters for appropriate set-up, and correcting time entry errors. Alerts timekeepers with time in "pending/draft/error" status, releases as necessary. Performs bulk time transfers. Revalues time entries as necessary. Posts all released time. Checks Expert log to ensure all disbursement imports have been entered and posted correctly. In the absence of the Time and Billing Supervisor, takes lead of the month-end closing processes.Information Management: Performs updates to bills groups, matter plans, rate sets and data entry regarding routine client, matter and billing information, e.g. address information and bill instructions. Confirms and updates as necessary, rate information as represented on new matter intake paperwork. Submits rates via the various e-invoicing platforms for approval as needed during the monthly billing process. Supports Time and Billing Supervisor with annual rate update tasks as needed.Reporting: Coordinates with billing attorneys in conjunction with client requested accrual reporting. Assists Time and Billing Supervisor as necessary in routine reporting processes, e.g. audit responses, outstanding bill lists and miscellaneous report requests. Assists System Users: Answers questions and aids attorneys and staff regarding the use of the firm's timekeeping and matter inquiry programs and other available information reports.Requirements:Experience: The Billing Specialist must have a minimum five (5) years' billing experience in a professional services firm, preferably a law firm. Education: High school diploma/GED required. Some college, accounting or business school desirable.Knowledge, Skills and Abilities: • High level of knowledge regarding client billing and relevant accounting concepts and procedures.• Proficient in the use of MS Office Suite of software (Word, Outlook, and Excel), pdfs and windows-based accounting or finance software.• Familiarity with billing software (Aderant or Elite, and Prebill Viewer). • Accurate typing and data entry.• 10-key by touch.• Strong reconciliation, research and problem-solving skills.• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation.• Ability to work effectively within a team environment and to work proactively.• Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and meet deadlines.• Strong organizational skills, interpersonal skills, and attention to detail.What We Provide:Farella supports all the members of our Farella family in achieving both personal satisfaction and professional accomplishment. Farella provides competitive salary and excellent benefits including comprehensive, medical, dental, vision, generous PTO, educational reimbursement and charitable contribution matching. The annual base compensation range for this California position is expected to be between $85,000 and $102,000. Placement within the salary range depends upon a number of factors including years of experience and professional skills required for this role. Additional compensation may include a discretionary bonus, health and welfare benefits, PTO, leave, paid holidays and retirement plan benefits.At Farella, we recognize that the contributions, individuality and diversity of all of our professionals are key to the firm's success and meeting the needs of our clients. And like our clients, we value attributes such as enthusiasm, character, and high ethical standards. In fact, these are core qualities in all the individuals who come to work with us-and in all those with whom you will work! The longevity of those in all positions at the firm speaks to the warm, collegial, professional and rewarding environment at the firm. Farella has for many years been named one of the Best Places to Work in the Bay Area by the San Francisco Business Times / Silicon Valley Business Journal, and placed #1 in our size category for the last three years. We ranked the #4 Best Midsize Law Firm to Work For in the United States by Vault.Who We Are:Farella Braun + Martel is a leading Northern California law firm representing corporate and private clients in sophisticated business transactions and complex commercial, civil and criminal litigation. Clients seek our imaginative legal solutions and the dynamism and intellectual creativity of our lawyers. We are headquartered in San Francisco and maintain an office in the Napa Valley that is focused on the wine industry.Commitment to Diversity, Equality + InclusionWe strive to ensure that everyone working at Farella feels like they belong. To that end, our recruiting, retention and practice development programs welcome, support and promote the interests of women, families and people of all ethnicities and sexual orientations. At Farella, we are committed to diversity, both as an ethical ideal and as a business imperative.RecognitionFarella has received industry and peer recognition equal to any firm in the country. Our attorneys include fellows of the American College of Trial Lawyers, American College of Appellate Lawyers, American College of Environmental Lawyers, American College of Coverage Counsel, College of Labor & Employment Lawyers, and American College of Investment Counsel. Farella has been named among Law360's California Powerhouses, featured on the National Law Journal's Midsize Hot List. Green BusinessIn 2006, Farella was the first major law firm in San Francisco to obtain certification as a green business by the San Francisco Green Business Program, recognizing the firm for meeting the program's stringent environmental standards. We received our fourth Green Business certification in 2020. To Apply: Please apply by sending your resume and cover letter to [email protected]. Farella is an Equal Opportunity Employer

DescriptionAdministrative Staff Assistant - Accounting and Information Management Department Haslam College of BusinessRegular Full-Time, Market Range 4The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Staff Assistant (Full-time, Non-exempt) in the Accounting and Information Management (AIM) department. Reporting to the Assistant Department Head, this position exists to take a lead role in executing various daily operational activities of the office, particularly tasks related to clerical/administrative assistance to department faculty and student organizations (as well as administrators when the lead staff person is not available). This staff person also participates in the planning and execution of departmental events, supports alumni/recruiter/guest relations, and supervises/coordinates student office worker personnel.QualificationsResponsibilities:Manage daily operations of department with emphasis on providing assistance to faculty, senior administrative personnel, and student organizations. Key operational tasks include (but are not limited to):Create travel requests and processing travel reimbursements for facultyKeep faculty informed about fiscal and travel policies and enforce complianceMaintain travel expense dataSupervise student workersAssist with graduate and undergraduate program activitiesSupport student organization projects and eventsProcess department invoices and petty cashCoordinate conference room space and room reservationsMaintain computer inventory recordsMonitor supply/equipment inventoryProctor quizzes/exams when needed, including delivering exams to SDS when requestedSupervise new employee on-boarding processOther duties as assignedWelcome guests and maintain relationships with key external parties (e.g., alumni, recruiters, guest speakers). Key relationship building tasks include (but are not limited to)Make travel arrangements and process travel reimbursements for guest travelers Order parking passes for guests as neededRespond to telephone, email, and in-person department inquiries from students, staff, faculty, alumni, and others as appropriateContinuously monitor and update AIM Alumni Linked In pageMaintain current alumni dataAssist lead department staff person with planning and execution of department special events.  These events typically include Advisory Roundtable, Meet the Firms events, Student Stars/Recognition events, Field Day and other student engagement activities, Annual Alumni Tailgate, Annual Alumni Banquet, Discover Accounting and other events for high school students, Tennessee Accounting Research Symposium, and Neel Corporate Governance Center events, and other special events as needed by the Department.Qualifications: Required Qualifications and Experience: High school diploma requiredMinimum 5 years of customer service experienceDesired Qualifications and Experience: Associate’s degree preferredExperience working with diverse populationsWorking knowledge of university policies, procedures, and systemsExperience in an academic administrative atmosphere strongly desiredExperience in organizing and managing functions and events that promote the department, college and universityExperience handling multiple requests from multiple constituents simultaneously WHO WE’RE LOOKING FORWe are looking for a service minded, detailed oriented, dependable staff professional who is able to work individually and as a team member. The employee should have a proactive mindset and possess strong communication and interpersonal skills.Knowledge, Skills and Abilities:Required:Extensive knowledge and overview of department and programs, and university policies and proceduresStrong computer skills, particularly with personal productivity software (word processing, email, spreadsheets, web browsers, file sharing sites, electronic meeting software such as Zoom and Microsoft Teams) and UT's administrative system (currently IRIS)Excellent interpersonal, written and communication skillsAbility to produce high quality, corporate quality and professional work and to deliver upon commitmentAbility to manage change and be flexible in an ever-changing and fast paced academic environmentExcellent organizational and time management skills with attention to detail (with minimum supervision)Ability to document work processes and to communicate work progress/updates in writingAbility to be a self-starter, willing to take initiativeAbility to maintain confidentiality in job rolePreferred:Ability to learn new technologies, systems and procedures as needed. Ability to work autonomously or effectively in a group.Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Accounting And Information ManagementSchedule: Full-timeJob Posting: May 20, 2024, 10:26:55 AM

DescriptionAccounting Specialist – Psychology DepartmentRegular, Full-Time, Market Range 05, Non-ExemptThe Psychology Department of the University of Tennessee’s College of Arts and Sciences seeks an Accounting Specialist to assist the Business Manager in financial and human resource operations. This position submits financial and human resources transactions, ensuring compliance with University policies, and providing necessary reports related to financial accounting, budgets, and salaries.QualificationsJob Functions:Funds Management:·         Assist with monthly account reconciliation, including collecting university billing and invoicing documents and procurement card statements.·         Assist with accounts payable, contract, and procurement card purchases that are compliant with fiscal policy.·         Communicate monthly resource updates to faculty and monitors financial deadlines for effective use of funds.·         Support department personnel with inventory and space assessments.·         Provides guidance to faculty, staff, and students regarding fiscal policy.Travel Coordination:·         Coordinate faculty and staff travel requests and expenses.·         Train department travelers on proper policies and procedures for spending and recording expenses.Human Resources:In Cooperation with the Financial Associate:• Initiates pay funding changes, distribution changes, additional pays, and other necessary HR transactions• Reviews new or renewal H1-B and J-1 requests for employees and visitors, including analyzing departmental payroll data to prepare Actual Wage Calculations for H1-Bs• Processes new hire documentation for regular and temporary employees, including collection of W-4s, visa documents, personal data forms, and new hire transactionsKnowledge Skills and Abilities:• Must possess the highest degree of professional integrity• Conceptual knowledge/understanding of basic accounting principles• Knowledge of a complex accounting system such as SAP • Ability to synthesize, summarize, and communicate complex information • Creative problem-solving ability• Ability to work with a diverse group of faculty, staff, and students• Effective communication skills (written and verbal)• Knowledge of spreadsheet, word processing, and presentation software• Ability to prioritize, multi-task and work under pressure with time-sensitive deadlines• Ability to work both independently and as a team memberQualifications:Required Qualifications:·         High School DiplomaAND·         Three years of accounting experience in higher education and/or businessPreferred Qualifications:·         Bachelor’s DegreeOR·         Five Years of accounting experience in higher education, preferably in an academic department.For full consideration, applicants should submit a resume, cover letter, and complete contact information for three professional references as attachments in the online application portal.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: PsychologySchedule: Full-timeJob Posting: May 10, 2024, 8:36:10 AM

TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years. An established healthcare organization, TeamHealth is physician-led and patient-focused. We continue to grow across the U.S., from our Clinicians to our Corporate Employees, and we want you to join us.We seek a medical admin with six months and one year of healthcare admin experience. This position is full-time, 40 hours per week, and onsite in a medical facility. POSITION OVERVIEW:The Practice Coordinator is responsible for administrative and operationally supporting and maintaining the practice. Keep the T.H. Hospital Medicine (THHM) Facility Medical Director, VP of Client Service, Regional Medical Director, and T.H. H.M. provider staff, and work with hospital administration to meet all needs.Operationally, by accurately identifying and accounting for each patient seen in the hospital by the hospitalist physicians. The Practice Coordinator is responsible for obtaining, reconciling, and forwarding all required documents of each in-patient medical record to the designated Billing Center. Upon preparing each batch, the Practice Coordinator will maintain accurate data to report the number of records sent and specific key measures from those visits. Additionally, they will work with the facility to gather critical facility metric data for dashboards. The individual in this position must perform to productivity standards and meet target goals outlined by the Practice Coordinator Supervisor.ESSENTIAL RESPONSIBILITIES:1. The Practice Coordinator is responsible for carrying out duties as directed by TeamHealth.2. The Practice Coordinator shall communicate regularly with the designated TeamHealth Supervisor.3. The Practice Coordinator will follow and maintain patient confidentiality appropriately with HIPAA compliance standards at all times.4. Will access hospital information systems or work with facility staff to procure patient demographic and insurance data to ensure correct billing information and updates are sent to the billing center.5. Coordinate completion of all physician clinical documentation and proactively work with the medical director to ensure complete documentation and signatures.6. Alert the Supervisor and seek assistance from TeamHealth when an activity or process change at the facility changes or deviates from the current process.7. Achieve and maintain individual target goals for the facility as the Supervisor designated.8. Maintain professional appearance and performance at all times.ADMINISTRATIVE RESPONSIBILITIES:1. Support Facility Medical Director, VP of Client Services, Regional Medical Director, and T.H. H.M. provider staff.2. Monthly T.H. H.M. administration meeting - meeting scheduling, agenda preparation, and minutes.3. Monthly provider meeting - meeting scheduling, agenda preparation, and minutes.4. Facilitate provider scheduling changes and notifications.5. Monthly collection and tracking of critical data for dashboards.6. Completion of dashboards for electronic interfaces.7. Message and mail distribution.8. Miscellaneous duties or tasks assigned by leadership (i.e., brochure distribution, marketing, Call Back Program, PCP Notification Program, etc.).OPERATIONAL RESPONSIBILITIES:1. The Practice Coordinator shall obtain a copy of the in-patient records for each patient upon discharge.2. The Practice Coordinator shall ensure that each medical record contains the following items before batching.a.Physician chart, including H&P and Discharge Summary, all daily progress notes, etc.b.Hospital face sheet to include patient demographic informationc.Insurance information (copy of the insurance card when available)d.Physician Orderse.Code Sheets (if applicable)The batch is assembled with all complete records reconciled to the discharge report.3. The Practice Coordinator shall ship work to the designated Billing Operations Center (BOC) and is responsible for maintaining the supplies necessary to accomplish this task.4. The Practice Coordinator shall communicate with their T.H. H.M. Supervisor and T.H. H.M. physicians when records are identified as incomplete. Suppose the record still needs to be completed within the acceptable time frame. In that case, you will be notified to your TH HM Director, Facility Medical Director, Vice President of Client Services, and Regional Medical Director as needed.5. The Practice Coordinator must promptly identify and retrieve all missing or incomplete records.6. The Practice Coordinator will assume tasks, duties, and responsibilities as assigned by the Supervisor or designated TeamHealth HM staff.7. The Practice Coordinator shall develop and maintain a positive working relationship with hospital staff.8. The Practice Coordinator shall work the number of assigned hours per week and complete the timesheet weekly. Kronos may be used as the preferred method of reporting time and should be used instead of the manual paper time sheet.JOB QUALIFICATIONS:General knowledge of the medical record process, with at least one year of experience in a hospital or physician office setting and an understanding of patient registration and medical documents, is preferred. Clerical and reconciliation experience and the ability to maintain record-keeping are also preferred.1. B.A. or equivalent job experience is preferred2. Excellent communication skills3. Excellent organizational skills4. Ability to develop and maintain positive working relationships5. Ability to work independently with speed and accuracy6. Detailed-oriented with efficient time management abilities7. Excel and Word proficientCooperative, cheerful, courteous, professional behavior and conduct are essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with coworkers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, and responding appropriately to job performance feedback from the Supervisor. Additionally, the information in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.https://www.teamhealth.com/california-applicant-privacy-notice/