Administrative Assistant Salary in USA

Administrative AssistantUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. Posted Job TitleAdministrative AssistantJob Profile TitleAdministrative Assistant BJob Description SummaryUnder limited supervision, the Administrative Assistant provides complex administrative and project management support. Responsibilities include, but are not limited to, maintaining staff schedules and calendars, arranging and confirming meetings, planning and implementing division-wide programs, event planning, facilitating communication with relevant stakeholders. The Administrative Assistant is considered a part of, and provides administrative support for leadership roles in Student Health and Counseling.Job DescriptionResponsibilities:Provide administrative support to three directors in Student Health and Counseling, and central office staff as appropriate. Responsibilities include preparing and managing correspondence; maintaining schedules/calendars; preparing documents such as notes or reports; responding to inquiries; and serving as a liaison with internal and external resource offices and contacts.Organize meetings, conferences, and other internal/external events; Maintaining minutes and other documentation as appropriate.Assist with the coordination and planning of Student Health and Counseling initiatives, events and programs, and in collaboration with our Communications Director, design/distribute promotional materials and communications regarding such programs on relevant listservs, social media, etc.Other duties and responsibilities as assigned. Qualifications:A High School Degree/GED and 3-5 years of experience or equivalent combination of education and experience is required. Excellent communication, technological, organizational, project management, and interpersonal skills required. Ability to work effectively with diverse constituents and to function productively as a team member within a busy setting required. Self-motivation and ability to prioritize under limited supervision required. Previous experience maintaining calendar(s) for staff. Prior experience in University and/or wellness services related setting a plus.Application Requirement:A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.Budgeted Pay Range:$19 - $23 hourly, commensurate with education and experience.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolHealth and WellnessPay Range$17.58 - $26.96Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3535-Market/Administrative-Assistant_JR00044982Copyright ©2021 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-65d94a1a3f007a4e9fe5122379791bbe

This position requires knowledge of Microsoft applications with some QuickBooks experience.Strengths include excellent organizational and time-management skills, detail orientated, excellent verbal and written communication skills and interpersonal abilities with ability to multitask and prioritize effectively.Important that you are trustworthy, dependable, with integrity and discretion which includes confidentiality, resourcefulness.Someone with people skills and ability to deal with outside organizations. You need to be comfortable dealing with communications by phone.We need someone who will think outside the box, be proactive, innovative, communicate effectively and willing to make suggestions. Good with follow-through and excel in presenting new ideas.Education: High School degreeComputer Skills: Knowledge of Microsoft applications and some QuickBooks experienceReferences are requiredPlease include salary requirements

Job Title: Administrative AssistantLocation: Freeport, TX, 77541Contract: 4+ MonthsShit time: Monday to Friday first shift.Labor Category: Office/AdministrationAdditional Description: Duties will include things such as processing incoming/outgoing mail and packages, identifying/ordering supplies and small tools and equipment, monitoring/ordering coffee supplies, processing e-mail and SAP transactions, scheduling meetings and ordering lunches as requested, handing out and tracking safety shoe vouchers, and managing checklists and logs in MS software.

DescriptionSummary:This position provides assistance to the Director of the Heritage Center/Administrator of the Chapel of the Incarnate Word and works to fulfill the mission of the Sisters of Charity of the Incarnate Word (CCVI). This position also supports the CCVI Communications and Development departments. The responsibilities for this position include coordinating and organizing projects for the two areas identified, arranging equal time for each department.Provides administrative assistance to the Director of the Heritage Center and Administrator of the Chapel of the Incarnate Word. Provides assistance for the Second Sundays, other liturgies and funerals; for these responsibilities evening and weekend work is required. Works in organizing concerts and other events held in the Chapel of the Incarnate Word with possible evening/weekend work required. Provides tours through the Heritage Center and Chapel. Oversees the Madeleine Room, coordinating with meeting organizer. Coordinates with Wedding Coordinator on weddings held in the Chapel of the Incarnate Word. Provides administrative assistance to the Director of Communications/Major Gifts Officer, who oversees the Communications and Development departments. Coordinates content for communication outlets to include social media and daily internal and external correspondence to include writing daily donor acknowledgement letters. Closely works with the external public relations and marketing agency for development of marketing materials to include presentations, social media posting and creation of videos. Provides assistance in taking photos at events and other occasions to include packaging the photos into short videos for use in communications. Provides support in organizing spreadsheets for various operational projects as assigned Provides assistance in other duties as assigned. Requirements:High School Diploma preferredCertificate Program preferredCertified Administrative Professional (CAP) certification, i.e. an NCCA-accredited credential designed specifically for admin professionals, is preferred. The International Association of Administrative Professionals (IAAP) offers the CAP certification.PACE, the Professional Administrative Certification of Excellence that is offered by the American Society of Administrative Professionals, is preferred.At least 3 years of administrative assistant duties to include correspondence, public relation interaction, video production, computer literacy, excellent organizational skills and clerical skills. Must work well with Staff members, Sisters, CCCVI ministries, and the public.Work Type: Full TimeEEO is the law - click below for more information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdfWe endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at (844) 257-6925.

Administrative AssistantUS-NJ-PrincetonJob ID: 2024-18927Type: Full-Time# of Openings: 1Princeton UniversityOverviewPrinceton University seeks an experienced, dedicated professional to fill the role of Administrative Assistant in the Facilities Finance and Administrative Services department. The Facilities Finance and Administrative Services (FFAS) department, embedded within Facilities, is responsible for providing shared services to all Facilities clients as well as the broader University community. Reporting to the Assistant to the Assistant Vice President and Office Manager, FFAS, (AOM) this position has a broad set of responsibilities to include supporting multiple executive directors within the FFAS department, as well as helping coordinate the day-to-day general operations of the department. As part of a large and busy department, this position shares in the responsibility to support the central office function during business hours and to provide service and support to the organization by problem solving, scheduling meetings, ordering supplies for the department, and booking and reconciling travel. In addition, the Administrative Assistant will provide back-up support to the AOM. This individual must embody the Facilities core values: teamwork, innovation, integrity, inclusiveness, respect, and sustainability; as well as service orientation, resourcefulness, dependability, and approachability while exercising the utmost discretion. The position will require strong problem-solving skills and the ability to multi-task at a high level to assist the FFAS team.ResponsibilitiesCalendar and Meeting Management Manage the calendar for three Executive Directors: Facilities Capital Finance & Procurement (FCFP); Facilities Budget, Procurement & Analysis (FBPA); and Facilities Information Technology (FIT). Schedule internal meetings and staff meetings, develop and circulate agendas, take meeting minutes when necessary, and implement systematic follow-ups measures to ensure all tasks are completed thoroughly and in coordination with other departments and University partners.Organize and manage a diverse range of events including small, recurring meetings (5 –10 attendees); monthly staff gatherings (~18 attendees); and quarterly department meetings (~50 attendees). Events require the individual to book venues, enlist outside facilitators, coordinate catering services, arrange for media services support, compile and distribute materials, prepare meeting summaries, write and circulate minutes, track attendance, etc.Administrative Management and Support Serve as liaison to Executive Director, FCFP; Executive Director, FBPA; and Executive Director, FIT; as well as the direct reports within these teams. Coordinate travel arrangements for Executive Directors, and manage monthly expense reports. Provide administrative support to the FCFP, FBPA, and FIT units; provide back-up administrative support to FFAS as a whole and the Assistant to the Assistant Vice President and Office Manager (AOM). Assist with the coordination of office moves when requested. Participate in department committees and Facilities committees as directed. Complete other administrative duties and projects as assigned. Answer general questions from department staff and re-direct visitors to other offices in the building or on campus. Distribute daily incoming mail. Special Projects Assist Special Projects Coordinator with support for special projects of a wide-ranging nature; using business application software, preparing correspondence, spreadsheets, and presentations, and occasionally reviewing and analyzing data. Office Supply Coordination Monitor and order office and meeting supplies and coordinate catered functions when requested. Maintain office equipment, occasionally troubleshooting minor issues, and monitor/order supplies. Contact Facilities Information Technology (FIT) and service vendor for office machines including computers, copiers, and printers. QualificationsMINIMUM QUALIFICATIONS:High School diploma or GED equivalent.Minimum of five years of full-time, verifiable administrative support experience.Demonstrated technical skills including advanced work in the Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.Highly organized, dependable, and discreet in dealing with highly sensitive and confidential information.Demonstrated sophisticated interpersonal communication skills. Must be able to connect with all levels of staff, faculty, students, and community members.Demonstrated written and oral communication skills. Commitment to address issues fully, efficiently, and with transparency, while creating a positive experience for our customers and our team.Able to adapt to the changing priorities and needs, while still being flexible and managing multiple tasks. Volume can be unpredictable due to circumstances beyond the department’s control.Detail oriented with good organizational and personal time management skills. Able to think analytically to solve complex problems/issues. Able to develop and keep good relations with internal customers, department staff, vendors, and consultants as well as office staff from other departments. Able to be customer-focused, welcoming, and professional with all communications with all individuals, inclusive of in-person, virtual, phone, and email interactions.Familiarity with or ability to learn Princeton Prime, Concur, PeopleSoft, SharePoint, EMS, Webex, and other software as needed.Able to quickly learn new systems and technical programs and adapt to policy changes. Able to provide user support for Zoom and other video technologies. PREFERRED QUALIFICATIONS:Bachelor’s degree.Experience in higher education; familiarity with Princeton University.Experience in a customer service focused environment.Familiarity in Tableau and/or other data analytics software. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS PI239806749

Administrative Assistant IIIContract Duration - 8 MonthsMax Pay - $41.38Location: 90025Note:* Parking at this office is $240/monthThe level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as first point of contact for internal and external queries.Primary Responsibilities:- Provides administrative support.- Extensively manages calendars. Plans, negotiates and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.- Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.- Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation. May compile minutes and distribute follow up materials as required.- Manages complex travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).- Completes business expense claims promptly and follows up on reimbursements if necessary.- Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.- Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.- Covers telephones and takes accurate written messages and notes. Provides back-up for other administrative assistants.- Creates and maintains lists, files and databases to enhance efficiency and productivity.- Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.- Identifies opportunities to improve work processes/flow in order to leverage own and department's workload.- Keeps abreast of internal administrative policies, practices and guidelines (e.g., conference call and WebEx best practices, travel and expense guidelines, Office Services processes, etc.).- May order supplies and equipment and handle incoming invoices.- May track, gather, maintain and compile market or internal information, and generate reports.- May conduct basic analysis and auditing.- May conduct data analyses and presents findings using graphs, charts, diagrams and tables for inclusion in reports, brochures and presentations.- May train other administrative support staff on general responsibilities and provide work direction on day to day issues.- Acts as first point of contact for the team or department. Also,o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.o Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and manager's role to independently resolve issues for managers, escalating and redirecting more technical inquiries as appropriate.o Proactively develops relationships with key internal and external contacts in order to source information or redirect inquiries appropriately.- May work on special projects as assigned.- Performs additional responsibilities as assigned.Skills/Qualifications:- Demonstrates initiative by identifying issues and recommending solutions.- Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.- Demonstrates sound judgment in resolving matters of high complexity.- Demonstrates ability to prioritize assigned work and complete in a timely manner.- Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.- Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.- Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.- Demonstrates in-depth knowledge of department's function and applies it to work assignments.- Requires 5+ years of experience as an administrative assistant.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Administrative AssistantLocation: PecanFLSA: Non-ExemptMin Salary: $33,800Salary Range*: Temporary End Date (if applicable): Close Date: 4/30/2024General Statement of Job:The Administrative Assistant provides administrative support to the Director of Facilities Operations and Maintenance, assistant directors and department managers by performing the following essential duties and other duties as assigned.Specific Duties and Responsibilities: Provides administrative support and assistance to the Director of Facilities Operations and Maintenance, assistant directors and department managers. Facilitates communications, plans and follows-up on administrative matters. Processes administrative and clerical affairs of the Director of Facilities Operations and Maintenance, assistant directors and department managers. Receives department invoices and distributes them to the appropriate Secretary. Oversees invoicing of all college-wide utility accounts. Assists with compiling, typing and tracking reports, as directed. Coordinates projects/reports with other departments and divisions. Manages and/or monitors multiple projects and coordinated tasks. Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff. Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail. Assists with annual budget development and subsequent preparation, tracking of requisitions, and purchase orders. Orders and maintains supplies and arranges for equipment maintenance. Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms. Conducts inventory on all department’s assets and office supplies, as needed. Coordinates office schedule (e.g. trainings and/or retreats). Prepares payroll documentation, as needed. Assists with interdepartmental projects, as assigned. Uses the department’s work order system (CMMS) to track inventory and work orders. Performs other duties as assigned. Required Education and Experience: To qualify, one of the following must be met: Associate’s degree A minimum of 60 earned college hours At least two (2) years of work experience in a professional work setting required. Checks, Certificates, Licenses, and Registrations: Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy. In addition, subject to a federal background check. Annual Security Report and Non-Discrimination Statements:Notice of Non-Discrimination For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/21167Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-424d1bade945454d8e46ee0a34a43ef4

Overview **Company Summary** **MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients. MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work. MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. **Job Summary** The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs. Qualifications **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs.

What You’ve Accomplished You have completed a High school diploma plus a minimum of 2 years of experience in the field or in a related area or Associates degree in Business or Office Administration. You are ready to join Framatome and help deliver clean, safe energy and advance nuclear technology. Who You Are Your actions, behaviors, and decisions are made in a manner consistent with our Core Values: https://www.framatome.com/en/jobseekers/our-values/ You may have also acquired the following skills: + Able to maintain complete confidentiality and demonstrate mature decision making. + Daily goals will require reliance on experience and judgment. + Excellent communication skills to interact with all levels of the organization, positively represent Framatome to customers and visitors, and resolve conflict with a minimum of disruption. + Punctuality within the job both in the realm of attendance and in handling time sensitive tasks. + Sharepoint knowledge in addition to MS Office (Word, Excel, Outlook, PowerPoint) skills needed. + Excellent verbal and written communication skills. + Display characteristics such as Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Focus on Quality and Safety in all things. Your Opportunity This full-time role is about making an impact on people’s lives and the future of clean energy. You will leverage your skills and experience to be part of an innovative team and make a difference for our customers. As an Administrative Assistant in Richland, WA, you will be part of the proven team in the Manufacturing Business Line in the Fuel Business Unit. Your work will include a wide variety of clerical, administrative, and project coordination tasks. You will have the added challenge of supporting one executive locally and two executives at our home office in Virginia (time zone challenges). + Handle administrative tasks with accuracy, speed, and timeliness including more complex tasks such as event coordination. + Create, edit, and distribute routine documents, spreadsheets, presentations, etc. as assigned. Update data bases ensuring accurate document storage. Use SharePoint effectively for document distribution and storage. 6S digital files. + Arrange site schedules including tour planning, visitor agendas, customer and auditor visits + Take on higher level administrative tasks including SAP cost tracking, keeping metrics, becoming knowledgeable of local audio and video capabilities, and helping maintain office equipment / upgrades + Make travel arrangements and enter expenses for reimbursement. Together we will enable clean, safe, and economical low-carbon energy to meet the global ambition for a better tomorrow. Who We Are Framatome is an international leader in nuclear energy recognized for its innovative solutions and value-added technologies for the global nuclear fleet. More than 2,000 dedicated U.S. Framatome employees work every day to supply ever cleaner, safer, and more economical low-carbon energy for our communities and world. As well as supporting new nuclear builds, advancing new technology and advancing nuclear energy in the U.S. and abroad. Like you, we want a brighter future. See how the Fuel Business Unit contributes to this future: https://www.framatome.com/en/expertise/design-and-fuel-manufacturing/ Discover Richland: https://discoverrichland.com/advantages/ Framatome’s Richland, WA facility is a licensed nuclear fuel manufacturing site and complies with US Nuclear Regulatory Commission (NRC) and US Department of Energy (DOE) regulations. This position is safety-sensitive and pre-employment drug/alcohol screening is required. Your Total Rewards Package The range of base salary for the position is between $21.00 - $26.92 per hour, and may also include annual incentives, performance bonuses and benefits. Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location. Framatome offers a broad employee benefits portfolio as a key component of your total rewards. This includes: Multiple medical plans; dental and vision plans; Life and Accidental Death and Dismemberment; long- and short-term disability; optional plans including dependent life, accident, critical illness and hospital indemnity insurance; retirement savings plans (401k) with employer match; paid time off including up to 3 weeks of vacation, 56 hours of PTO, and 11 paid holidays; education reimbursement; adoption assistance; employee assistance programs; opportunities for professional development. Positions within Framatome may require access to proprietary information that is subject to U.S. export control regulations. As such, the Company must ensure that any hires for these job openings fully comply with all US regulations. Foreign national applicants that are citizens or residents of countries not included on the Department of Energy’s Generally Authorized Destinations list may not be eligible for immediate need positions. See list here: https://www.ecfr.gov/current/title-10/chapter-III/part-810/appendix-Appendix%20A%20to%20Part%20810 Framatome is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Required SkillsRequired Experience

DescriptionSummary:Provides administrative support for System Director/Service Line Director or Regional Director to include: scheduling, tracking, and reporting information. Provides clerical support to include typing and answering calls. Receives and responds to routine correspondence. Compiles basic information for inclusion in reports.CHRISTUS Santa Rosa Hospital – San Marcos, which originated in 1923 as Hays County Soldiers, Sailors and Marines Memorial Hospital, opened at its current Wonder World Drive location in 1983. Our staff of more than 700 Associates works with more than 300 active and consulting physicians to provide quality services to patients and their families. For more than 20 consecutive years, we have been named The Best Hospital in Hays County in the annual “Best of Hays” publication released by the San Marcos Daily Record. In addition to interventional cardiac services, CHRISTUS Santa Rosa Hospital – San Marcos is a Certified Chest Pain Center and an accredited Primary Stroke Center. We lead the region in da Vinci robotic-assisted surgery and offers a variety of specialty care services including medical imaging, rehabilitation, hospice, women’s services and more.Requirements:High school diploma or equivalent required. Bachelor’s degree or college hours in the areas of Business or in related field preferred.Outstanding organizational skills required.Proven ability to work well under pressure.Proven ability to manage multiple projects and deadlines simultaneously.Excellent computer skills, including proficiency in Microsoft Word, Outlook, and Excel.Three to five years of related experience in administrative role or office management role.Work Type: Full TimeEEO is the law - click below for more information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdfWe endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at (844) 257-6925.