Executive Administrative Assistant Salary in USA

TITLE:Executive Administrative Assistant Title: Executive Administrative Assistant Location: Richmond, VA Reports To: Chief Strategy & Global Impact OfficerIndivior is a global specialty pharmaceutical company working to help change patients' lives by developing medicines to treat substance use disorders (SUD) and serious mental illnesses. The name is the blend of the words individual and endeavor, and the tagline "Focus on you" makes the company's commitment clear. It represents and empathizes with the often-difficult journey each individual patient takes to overcome the challenges of addiction and mental illness.Indivior is dedicated to transforming addiction from a global human crisis to a recognized and treated chronic disease. Our vision is that all patients around the world will have access to evidence-based treatment for the chronic conditions and co-occurring disorders of SUD. The Indivior logo radiates its patient-focused, holistic focus on expanding access to quality treatment for addiction worldwide. Building on its global portfolio of opioid use disorder treatments, Indivior has a pipeline of product candidates designed to both expand on its heritage in this category and potentially address other chronic conditions and co-occurring disorders of SUD, including alcohol use disorder and cannabis use disorder. POSITION SUMMARY The Executive Administrative Assistant is responsible for providing administrative services and support to the Chief Global Impact & Strategy Officer. This individual will be responsible for administrative functions, including scheduling and calendar management, project support, travel and meeting arrangements, and budget tracking and contracting and assist team with systems processes. S/he will work to ensure the effectiveness of the Chief Global Impact & Strategy Officer, his team and function, ensuring excellent interactions with other departments and leaders throughout the company. ESSENTIAL FUNCTIONS The responsibilities of this job include, but are not limited to, the following:Calendar management, meeting arrangements, travel arrangements and support with managing and navigating complexities of being an expat.Assist with coordinating schedules, communication, and activities across the US and UK, and help manage errands, logistics, and travel arrangements ( including relevant paperwork) to ensure a harmonious experience.Budget tracking and management, invoice processing and contract management, including administration of contract management system (iCertis); research billing and expense discrepancies.Support and management of POs (Purchase Orders), invoicing for third party vendors (SAP), including engaging with vendors as needed to ensure timely and accurate invoicing.Assisting the team on above mentioned 2 areas and organize complex larger meetings on-site and offsite (approx. 30% of the role)Support the development of documents including presentations in PowerPoint, Word and other written documentation/ communication; ensure quality control/proofreading/editing.Contribute to the team by supporting and partnering with other administrative assistant within department as needed for success of team.Other duties as assigned TRAVEL: Minimal MINIMUM QUALIFICATIONS Education: Bachelor's Degree or equivalent combination of education and2-5 years of experience in professional administrative role.Computer Skills: MS Office suite, Service Now, email, SharepointSAP, iCertis and Visio preferred COMPETENCIES/CONDUCT In addition to the minimum qualifications, the employee will demonstrate:Proactive approach to problem solving, ability to anticipate needs of leader and team and help the team be more efficient and effectiveOrganized with excellent attention to detailClear and concise communicator, both written and oralGood attitude and desire to be part of a high-performing teamDemonstrated interpersonal and team skills.Flexibility and comfortable with adapting to different assignments as required.High degree of integrity; ability handle sensitive information with discretion BENEFITS: Indivior is committed to providing a culture driven by guiding principles and top-tier benefits that match the importance of the work we do. The Indivior experience includes:3 weeks' vacation plus floating holidays and sick leave401(k) and Profit Sharing Plan- Company match of 75% on your first 6% of contributions discount and profit sharing contribution equal to 4% of your eligible payU.S. Employee Stock Purchase Plan- 15% DiscountComprehensive Medical, Dental, Vision, Life and Disability coverageHealth and Dependent Care Flex Spending optionsAdoption assistanceTuition reimbursementLeverage Concierge/personal assistance servicesVoluntary benefits including Legal, Pet Insurance and Auto/Home coverageGym, fitness facility and cell phone discountsOur Guiding Principles, Core Values and Vision provide a culture that unites and guides our employees.GUIDING PRINCIPLES: Indivior's guiding principles are the foundation for each employee's success and growth. Each employee is expected to demonstrate understanding and adherence to our guiding principles in their everyday performance.The duties and responsibilities identified in this position description are considered essential but are not limited to only those outlined. The employee may perform other functions that may be assigned. Management retains the discretion to add or change the duties of this position at any time.EQUAL EMPLOYMENT OPPORTUNITYEOE/Minorities/Females/Vet/Disabled

Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxy-fuel cutting equipment, and has a leading global position in brazing and soldering alloys. Lincoln is recognized as the Welding Expert™ for its leading materials science, software development, automation engineering, and application expertise, which advance customers' fabrication capabilities to help them build a better world. Headquartered in Cleveland, Ohio, Lincoln Electric is a $4.2B publicly traded company (NASDAQ:LECO) with over 11,000 employees around the world, with operations in 71 manufacturing and automation system integration locations across 21 countries and maintains a worldwide network of distributors and sales offices serving customers in over 160 countries.Location: Euclid - 22801 - Cleveland, OH, United States (US) Employment Status: Salary Full-Time Function: Human Resources Req ID: 24709 Summary Lincoln Electric is seeking an experienced Executive Administrative Assistant who will provide high-level administrative support to members of the Executive Leadership Team members (Management Committee). Reporting directly to Chief Human Resource Officer, the Executive Administrative Assistant provides support in one-on-one and team working relationships. The Executive Assistant serves as a liaison to outside business partners and other global management teams; organizes and coordinates outreach and external relations efforts and organizes meetings. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment and excel at project and event management. This role will also have the opportunity to work with the team itself on business projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.What You Will Do The Executive Administrative Assistant provides and leads support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. Specific responsibilities include: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Execute research and analysis supporting ad-hoc projects as needed for the CHRO and CIO. Lead and facilitate quarterly, monthly, and ad hoc meetings with associates of HR or IT on behalf of the CIO or CHRO. Manage the itineraries, coordinate materials, plan logistics, communicate with presenters, and ultimately facilitate the meeting. Schedule and sustain calendars of meetings and events with internal/external business partners and groups, resolving any conflicts. Manage Executive's contacts. Organize and manage all aspects of events and meetings, including meeting planning, coordinating presentations and/or contributing to them,vendor coordination and day-of-event venue execution. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodation for executives. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations in which the executive is involved. Be responsive to emails/texts/phone calls, potentiallyoutside normal business hours. Professionally greet guests in person or on phone; answering or directing inquiries Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Education & Experience Required College degree or diploma in business administration, or combination of relevant experience and education. 10 or more years of progressively responsible and diversified administrative experience, including support to Executive Team members. 5 or more years of related experience required in working in an executive assistant role supporting C-Level executives, project and event management experience strongly preferred. Solid project management skills are a must along with ability to execute research and analysis related to various projects. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Ability to plan, coordinate & implement all details of events/meetings, potentially requiring preparation outside of regular business hours and possible travel to plan and execute. Basic accounting, record-keeping skills to prepare and review account statements. Ability to travel and be available outside of core office hours when required. Extremely versatile, dedicated to efficient productivity. Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law..buttontext0f6da8f2bbe97da6 a{ border: 1px solid transparent; } .buttontext0f6da8f2bbe97da6 a:focus{ border: 1px dashed #ac1e2d !important; outline: none !important; } Nearest Major Market: Cleveland Job Segment: Executive Assistant, Secretary, Administrative Assistant, Welding, Project Manager, Administrative, Manufacturing, Technology

Executive Administrative AssistantBCforward is currently seeking a highly motivated Executive Administrative Assistant for an opportunity in Jersey City, NJ!Position Title: Executive Administrative AssistantLocation: Jersey City, NJ 07310Anticipated Start Date: ImmediatelyPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 3 -4 monthsJob Type: Full-Time, ContractPay Range: $42.00 per hourPlease note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).Job Description: -Responsibilities:Maintain complex and detailed calendarsSupport senior-level executives and investment bankers. Arrange travel services and meetings for Executives.Screen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects of internal and external events, including catering and transportationProcess invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelinesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts and Executive Bio'sHandle regular activities without prompting, and advise in advance with issues or delaysAssist in editing spreadsheets and presentations, including printing and binding, for client meetingsQualifications & Skills:Proficient in word processing.Benefits:BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.About BCforward:Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.Interested candidates please send resume in Word format Please reference job code 223006 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Salary DetailsThis salary was provided in the Job Posting.$40-$42Hourly SalaryJob SnapshotEmployee TypeContractorLocationHoboken, NJ (Onsite)Job TypeBankingExperienceNot SpecifiedDate Posted05/29/2024

Carter MachineryLocation: Mechanicsville, VA 23116, USACategory: AdministrativePosted Date: May 30, 2024Requisition_Number: EXECU004463Schedule: Full TimeEOE Statement Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring an Executive Administrative Assistant in Richmond, Virginia. The Executive Administrative Assistant is responsible for performing diverse planning and administrative functions for the Richmond-based Executive members of the Leadership Team. Seeking candidates with a minimum of three years’ experience in an Executive administrative position. High school diploma or equivalent.Requirements for the Executive Administrative Assistant position include:Must be able to maintain confidentiality of sensitive information.Excellent interpersonal and customer service skills.Must be a strong communicator with excellent oral and communication skills.Must be able to multi-task, including work under pressure and handle multiple projects in an organized, timely manner.Must be well organized with the ability to prioritize workload while providing excellent customer service.Have strong attention to detail.Proficient with all Microsoft Office products.Strong mathematical skills.Self-starter able to work with limited supervision.Strong analytical and problem-solving skills.Promote a positive customer experienceUphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.Physical requirements must be met for the Executive Administrative Assistant job, including regularly being required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. This job description is not intended to be all-inclusive. Additional duties may be assigned. Competitive Compensation and Benefits:Health, dental and vision insurance.Paid time off.401(k), $0.75 to $1.25 match up to 6%.Life and disability insurance.In-house training instructors/programs.Tuition reimbursement.Employee referral bonus program.Discounts: cellular phone service, computers, tooling, cars and trucks.Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.Carter Machinery is a drug-free workplace.PI241571918

Executive Administrative Assistant (Greenwich, CT) Conducting research, prepare reports, handling information requests. Research & follow up issues & concerns. Act as proxy. Manage CEO's time. Assist CEO in planning, execution, & develop culture. Answer phone calls, greet guests, manage meeting rooms, handle mail & couriers. Manage complex U.S. & internal travel itineraries & meetings schedules. Assist with compliance & certification paperwork & filings. HS diploma/foreign equivalent +2 years in job.Feel free to send CV REG Consulting, 286 Taconic Rd, Greenwich, CT 06831.recblid lbd3ykau6hlue4ksgz0ocmocxxvg2e

Executive Administrative Assistant, Korean/English Bilingual- Full-Time, Fort Lee, NJA Fashion Brand CompanyAbout Our ClientOur client is a wonderful workplace to take pride in as it has great ratings, and boasts having brands of famous all-American Athletic sportswear. Our client is an American wholesale clothing and fashion company, designer, distributor, licensor, and marketer based in Fort Lee, New Jersey, with operating headquarters in New York City. The company was founded in 1991.Our client prides itself on a great supporting team culture and an organization that thinks big, to regrow the business as big as it can grow. The candidate also benefits from the growth trajectory of the organization.The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minute drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20 minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods.Salary: $50-55K Full-Time positionOverview:Our client is looking for a Korean/American bilingual candidate with experience as an Administrative Assistant for the company's CEO to handle multiple areas of the CEO's daily scheduling to administrative work.Schedule:40 hours a weekRoles and Responsibilities all aspects for the CEO of the company:Help manage workflowHandle logistics provided and requested by the CEOCreate and maintain meeting notes and calendarsAssist on all company projects, events and travelComplete assigned tasks as handed out by CEOAssist and run errands on a daily basisDaily emails and Items to check and follow upsMeeting minutes recordingsDocument managementExpense management reports and itemization including credit cardLifestyle support including business guest bookings, entertainment scheduling, etcReturn on Investment analysis, investment support and weekly reportingA willingness to learn new skillsOther duties as assignedRequired Qualifications:Must speak, read, write fluently in KoreanA minimum of three years of experience working in an Administrative Assistant RoleAdvanced English speaking, reading and writing, does not need to be at a native English levelMicrosoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Communication skills, written/verbalAbility to prioritize and meet deadlines Keep information confidentialMust have a clean valid drivers license and be able to pass a background checkMust be able to lift at least 25 lbsMust be willing to take direction and complete tasks outside the scope of work when neededGreat patient care skills and attention to detailBaccalaureate College diploma or equivalentBenefits Package Includes:401KPTO(Paid Time Off) & Vacation DaysHealth, Dental and vision InsuranceWellness support ProgramSummer Friday

Summit UtilitiesExecutive Administrative AssistantLITTLE ROCK, AR, USFull-TimeYesterday2504Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021 and 2022; and Best Places to Work in Arkansas 2020, Oklahoma 2022 and Missouri 2023.Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do. We have an exciting opportunity open for an Executive Assistant based in Little Rock, AR.POSITION SUMMARY:The Executive Administrative Assistant provides administrative support to executive leaders while assisting other departments with key responsibilities.PRIMARY DUTIES AND RESPONSIBILITIES: Executive level administrative supportPlanning, organizing, and managing executives’ calendars, resolving overlapping commitments, and protecting time for priorities.Coordinating logistics for meetings, including travel and hotel accommodations and other arrangements including meals, reservations, and communicationsCoding and processing executives’ expense reports and invoicesCreating PowerPoint presentations and accompanying materialManaging a variety of special projects for executives and others, while maintaining a high level of confidentialityOffice ManagementProviding support for office space hoteling by visiting or remote team membersManagement of office suppliesMaintaining distribution lists for internal communicationsInterfacing with building management and facilities department for resolution of office facility issuesOversight of cleaning crews and coordination with other vendors as needs ariseAssist with building moves or other office space needsPlanning and coordination of social events for employeesOther duties as assignedProvide backup for team of other Executive Assistants Support other Executive Assistants across the organization by providing help with large projects, logistics, Board Meetings or whatever is needed to get the job doneProvide backup for vacations. EDUCATION AND WORK EXPERIENCE:Bachelor’s degree preferred or equivalent experience.3 or more years' experience in an administrative role in a corporate environment.High level of proficiency with Microsoft Office tools including Word, Excel, Power Point and Outlook required KNOWLEDGE, SKILLS, ABILITIES:Willingness to assist with any request with a positive attitude and exhibit a high level of professionalism when dealing with employees, contractors, and vendors.Must be a self-starter who can recognize where processes can be improved and takes the initiative to improve them.Ability to be one step ahead and anticipate the needs of the company, resourceful and results oriented.Ability to proactively manage the day-to-day schedule of a C-level executive.Exceptional attention to detail and sense of urgency in resolving issues.Strong written and verbal communication skillsOutstanding time management and organizational skillsIncredible work ethic and follow throughAbility to take initiative and problem solve independentlyAbility to multi-task and work efficiently in a high-paced environmentHigh level of proficiency with Microsoft Office tools including Word, Excel, Power Point and OutlookRequires an individual with a proven record of maintaining confidential information with discretionDemonstrates a high level of dependability and reliability exhibited by being punctual and fulfilling all commitments.Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home. Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability. PI242347128

Executive Administrative Assistant Position Summary: Join a team that is an innovator in today's healthcare industry in the Galleria area! Our client is a Fortune 500 Healthcare firm looking for an Executive Assistant to provide administrative support for several service line vice presidents and/or Senior Leadership Team executives as assigned. This position is in the corporation's Gulf Coast Regional office with high visibility. State-of-the-art equipment and office furnishings. You will not sit in one place for long as you will be busy coordinating meetings and supporting work for the executive team.Enjoy a work-life balance as you are working on a team with 5 other Executive Administrative Assistants allowing coverage when you are off. As the Executive Assistant, you will: • Schedule and organize complex activities such as meetings with and without meal service, onsite and offsite one? and multi?day events, and department activities• Establish or maintain electronic document repositories such as SharePoint or OneDrive as requested by each executive• Act as the first point of contact for the executive when fielding questions, calls, and requests• Act as meeting and event coordinator for small? to large scale events, managing all details from site selection to onsite execution of event• Act as a professional liaison with other departments, facilities, and outside agencies, including high?level staff such as CEOs, division and group executives, senior leadership, etc. • Coordinate panel interviews for candidates including scheduling, creating an agenda, and escorting the candidate through the day • Manage new hire onboarding for new hires including coordinating IT equipment, seating assignments, new hire forms and first?day agenda• Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations and Division Social Committee• Retrieve, sort, and distribute mail for the executives and respond as needed• Process mileage and expense reports for executives in a timely manner• Contribute to the success of the Administrative Support team by following processes and helping when needed• Other duties as assigned by the vice presidents or Division Office ManagerEducation: • Associates degree or 60 credit hours requiredExperience: • Previous experience supporting multiple managers or directors or executive leadership at onceSkills/Knowledge:• High level of interpersonal skills to handle sensitive and confidential situations • Attention to detail in composing, typing and proofing materials• Ability to establish priorities, multi?task and meet deadlines• Strong working knowledge of a variety of computer software applications in the Microsoft Office Suite• Excellent interpersonal skills and ability to work in a cooperative manner with all levels of the team• Must have business etiquette for in?person, telephone, and virtual communication

Executive/Administrative AssistantAbout Us:Autobahn Therapeutics is focused on improving life health for people affected by CNS disorders. Autobahn is leveraging a deep understanding of validated human biology coupled with its brain-targeting chemistry platform to develop thyroid hormone receptor beta agonist therapies that harness the regenerative power of the human body. The company's pipeline is led by ABX-002 for the treatment of treatment resistant depression (TRD) and other affective disorders. The research pipeline is focused on CNS immunology.Autobahn Therapeutics has a deep investor base, anchored by ARCH Venture Partners, and is located in San Diego, for more information, visit www.autobahntx.com.Position Summary:We are seeking an Executive/Administrative Assistant to perform a variety of administrative tasks and support our team and our executive-level managers while we scale and grow our business. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. This is a unique opportunity to join a growing, dynamic team.Key Responsibilities:Manages and maintains schedules by planning and scheduling meetings, conferences, teleconferences and travelOptimizes schedule for the maximum efficiency, prioritizes appointments and proactively resolves schedule conflictsCoordinates travel arrangements for senior management, as requiredArranges out-of-town meeting venues, including A/V, telecommunications and cateringResponds to numerous internal and external inquiries, proactively identifying and referring to appropriate team memberOrganizes and coordinates events within the reporting departments, in accordance with agreed logistics, scope, timelines and budget allocationsSupports HR function and assists with prospective candidates, including interview scheduling, travel and other logistics, and the onboarding of new hiresOversees incoming communications and assists with timely responsesCompletes expense claims and corporate credit card reconciliation on behalf of senior team members, as requiredCoordinates in-office meetings, including greeting and ensuring that visitors are properly signed in, arranging catering and follow-upsAssists members of the team with ad-hoc tasks and general administrative dutiesComplies with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followedProactively looks for new ways to improve current processes, maximize executive productivity and affect continuous improvement/efficiency within the reporting departmentsPlans coverage for essential office services, adjusting for absencesServes as a point of contact for internal office services inquiriesExercises considerable judgement when answering inquiries, conveying information, solving problems and directing people to the proper person or department for resolution of issuesOversees the day-to-day operations of office administration including:Monitors, tracks and orders office supplies, stationery and lunchroom consumablesMaintains shared office spaces (ex. meeting rooms) in a clean and professional stateSupports the execution of local employee eventsProvides coordination and administrative support for ad hoc projects as requestedSeeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organizationPerform other functions and duties, as requiredQualifications:At least 2 years' experience as an Executive Assistant, Personal Assistant or similar role and Bachelor's degree, or the equivalent.Experience in a start-up environment strongly preferred; biotech experience will be favorably consideredStrong organizational skills and the ability to work effectively in a high paced, fast changing environmentDemonstrated experience managing team calendars across multiple time zonesOutstanding organizational and time management skills, creative and willing to work independentlyPrior experience planning and executing team eventsExcellent written and verbal communication skillsAbility to work collaboratively and to exercise professionalism, sound judgement and discretion when handling issues of a difficult, sensitive or confidential natureResults-orientedExcellent customer service skills with a proactive, problem solving approachDemonstrates initiative and the ability to make thoughtful and timely decisionsProficient in Microsoft Office, including Word, Excel, Outlook and PowerPointAbility to anticipate and be proactive is criticalStrong attention to detailIn addition to a competitive compensation package with stock options, we also offer a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, life, disability and a 401(k) plan with matching contributions.We foster an environment where all people are afforded the freedom to pursue their passions without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation or expression, age, disability or veteran status or any other characteristics protected by law.For consideration, please submit your resume and cover letter referencing job [049-CORP] to [email protected]

Position Name: Executive Administrative AssistantLocation: Cambridge, MA 02138 Duration: 13 WeeksShift: Monday-Thursday onsite, 9 am - 5 pm; Friday remoteJob Summary:The Executive Administrative Assistant provides high-level administrative support to the system-level Chief Nursing Officer and Chief Quality Officer.This role involves ensuring the efficient operation of the executive office and supporting executive leaders through a variety of tasks related to organization, communication, and complex document management.Essential Functions:Provide comprehensive administrative support to the Chief Nursing Officer and Chief Quality Officer.Organize and schedule onsite remote and remote appointments, meetings, and conferences.Maintain and manage executive calendars, meeting all commitments and deadlines.Prepare and distribute emails, memos, letters, and presentations.Assist in the preparation of complex reports and perform data analysis.Develop and maintain a systematic filing system for documents, ensuring they are organized and easily accessible.Order office supplies and manage vendor relationships.Adhere to office policies and procedures, ensuring compliance and efficiency.Act as the point of contact for internal and external clients, providing general support to visitors.Coordinate and participate in interviews as required for temp candidates.Education:Associate's degree required. Bachelor's degree preferred.Experience and Skills:5-8 years of related work experience in an executive administrative assistant role.Proven experience supporting executive-level positions, preferably within the healthcare industry.Advanced skills with Microsoft applications including Outlook, Word, Excel, PowerPoint, and Access.Excellent time management skills and the ability to prioritize work effectively.Attention to detail and strong problem-solving skills.Excellent written and verbal communication skills.Strong organizational skills with the ability to multitask.Experience working in an executive office environment.Experience in the healthcare industry.Requirements:COVID Vaccines + Booster and 2023-2024 Flu shot required