Accounting Receptionist Salary in Miami, FL

We are seeking an operations administrative assistant with experience in the financial services industry to assist our client for a 6 month project. This role requires fluency in English and Spanish.Operations Administrator Responsibilities:Answering phones and responding to client requests and inquiries.Managing and updating company databases.Keeping track of inventory and ordering supplies.Maintaining financial, employee, and client records.Drafting and mailing customer correspondence and newsletters.Organizing events, scheduling meetings, and making travel arrangements.Managing the maintenance of office and facility equipment.Providing administrative support to other departments or projects as needed.Performing other duties as assigned.Operations Administrator Requirements:Fluency in English and Spanish 2+ years of experience as an operations administrator or in a similar position.Strong organizational and administrative skills.Excellent communication skills, both written and verbal.Proficiency in Microsoft Office and data management software.Detail-oriented with strong analytical and problem-solving skills.Ability to multitask.

Job Summary The Administrative Assistant of Clinical Institutes is responsible for providing clerical and administrative support to the Cancer and Orthopedic Insitute department leaders.  Job Specific Duties Assists Department Head(s) with special projects, organizes meetings, conferences, and other special events. Performs research and analysis for related projects and specific issues.  Responsible for composing, typing, editing, and proofreading correspondence, reports, letters, memoranda, and/or additional documents. Prepares meeting minutes and other sensitive documents.  Prepares presentations, financial and non-financial reports for the Department Head(s). Collaborates and supports business manager and leadership in collecting the institute's operational, quality and/or financial data that may be part of the performance scorecard. Collaborates and supports business manager to populate, track and trend the clinical institute's KPIs and statistics.  Prepares financial plans, budgets and forecast reports for the Clinical Institue's leaders approval. Assists manager and / or director with monthly expenses and invoices. Works with leadership to review contracts to submit into NTtracts. Follows up with legal and complies with requests from legal to ensure contract is reviewed, processed and executed.  Facilitates planning, organization, and activities of the Department Head(s) to ensure efficient and effective work flow coordination.  Manages and sets up Teams shared file system for employee records, handles the maintenance of employee records, and posts certification reminders.  Edits KRONOS transactions in a timely manner and within established guidelines as demonstrated with minimal edits by payroll department.   Orders and maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies and submits invoices to be approved by the Department Head(s).   Assists on the procurement process and guidelines. Receives supplies and distributes to corresponding areas. Maintains records of supplies received and disputes any order discrepancies, follow-up with delay orders and works with supply chain to resolve issues. Performs all other clerical duties such as copying, scanning, filing, faxing, and special projects as set forth by the Department Head(s).  Provides clerical support, greets and assists visitors, schedules and maintains calendars, coordinates travel arrangements, and handles day-to-day public relations for the Department Head(s).   Receives and screens visitors and telephone calls for the Department Head(s).  Answers inquiries concerning activities and operations for the Department Head(s).   Schedules and coordinates meetings for the Department Head(s) and follows-up as needed.  Accountable for phone and technology set up to facilitate the onboarding process for new employees and residents. Submits work orders to maintain phone, computer, and equipment services and repair.   Serves as resource specialist with the Institutes and positively shares information with patients and families. Leverages internal resources to create positive experiences for families.   Performs other duties as assigned per Institute related to camps or community events.  Codes and reconciles departmental Pcard, maintains record keeping for all expenses for proper coding, and verifies initial invoice vouchers for approval in PeopleSoft before routing to Director.  Submits work orders to maintain appropriate services support to Institutes and other departments/areas.  Participates in Lean initiatives to improve processes to deliver higher quality, cost effective care, with greater customer service, and which impact can be measured by way of metrics. Utilizes Lean methodology to improve the family experience in the Institutes. Actively involved in continuously improving the patient experience and service recovery process.   Minimum Job Requirements 2-4 years of Administrative Assistant experience Knowledge, Skills, and Abilities High school education or equivalent preferred. Excellent time management and prioritization skills. Able to adapt and react calmly under stressful conditions. Able to set priorities and meet deadlines. Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment. Ability to work independently and flexibly with minimal supervision. Ability to represent department function in a professional, courteous, and efficient manner. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to communicate both verbally and in writing. Able to maintain confidentiality of sensitive information.

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Medicine, Division of Medical Oncology has an exciting opportunity for a Full-Time Administrative Assistant to work in Sylvester Aventura . The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office. Interact and support the Physician and the ARNP/RN to ensure smooth operation of the medical practice to include arranging treatments, scheduling all tests, appointments, procedures, and assisting with arranging consultations to other depts.Communicate with physicians, nurses, clinical staff, and patients concerning patient care.Obtain prior approvals for office visits and inpatient stays. Schedule patient appointments. Triage patient problems and inquiries to the appropriate physician or nurse. Schedule patient tests and procedures with ancillary services in UMHC and JMH.(Includes lab tests, nuclear medicine studies, x-rays, MRI's, psychosocial, etc.) Coordinate physician contact with home health agencies.Manage and scan all outside records into online system for physicians making sure all information is available on a timely basis before clinic begins.Assists with special projects and events on an ad hoc basis as assignedPerform daily functions in office operations as requiredPerforms other duties as requiredThis list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.MINIMUM QUALIFICATIONS High School Diploma or equivalentMinimum 1 year of relevant experienceBi-lingual - English and Spanish preferredGeneral knowledge of office procedures and operationsAbility to accurately prepare and maintain records, files, reports and correspondenceAbility to communicate effectively in both oral and written formAbility to maintain effective interpersonal relationshipsAbility to process and handle confidential information with discretionSkill in completing assignments accurately and with attention to detailProficiency in computer software (i.e. Microsoft Office)Any appropriate combination of relevant education, experience and/or certifications may be considered.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H4

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.UMHC-SCCC is currently seeking a full time Administrative Assistant to work at the UHealth clinic in Kendall. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.CORE JOB FUNCTIONS Supports department and/or department leadership with daily clerical tasks.Prepares basic reports, charts, budgets and other presentation materials.Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.Plans meetings and takes detailed minutes, as needed.Answers phone calls, provides information to callers or connects callers to appropriate staff.Schedules appointments and updates calendars.Makes travel arrangements and reservations for department leadership and staff, as needed.Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.Greets and provides general support to visitors.Develops and maintains department filing system.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONS Education:High school diploma or equivalentExperience:Minimum 1 year of relevant experienceKnowledge, Skills and Attitudes:General knowledge of office procedures and operations.Ability to accurately prepare and maintain records, files, reports and correspondence.Ability to communicate effectively in both oral and written form.Ability to maintain effective interpersonal relationships.Ability to process and handle confidential information with discretion.Skill in completing assignments accurately and with attention to detail.Proficiency in computer software (i.e., Microsoft Office).The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H4