Accounting Administrative Assistant Salary in Miami, FL

Job Title: 2023-2024 COM Academic Affairs, Student Administrative Assistant Location: Modesto A. Maidique Campus Regular/Temporary: Temporary Temporary Full/Part Time: Job ID: 530204 530204 About FIU Florida International University is Miami's public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.Job Summary The Office of Faculty Affairs and Faculty Development has an opportunity for a student to assist staff with the Faculty promotion process and/or Panther 180 (faculty evaluation platform) and general office work.Responsibilities Include:Assistance with data entry within the Panther180 systemGeneral office support such as, answering calls, filing, and providing assistance to students, staff, and facultyAssist faculty with preparing documents, entering information and supportAssist with coordinating and facilitating activities regarding the departmentServes as a liaison between University departmentsJob Category Federal Work StudyDesired Qualifications High school diploma, or GED with office or related experience providing administrative support or coordinating functions of an office or department. Who May Apply Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package. Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.Upon credits decreasing, award being canceled, or graduating, FWS employment must end.Work Schedule Hours will vary based on class schedule and needs of the department.Advertised Salary $11.00/Hour Pre-Employment Requirements Criminal Background CheckThis student appointment may be subjected to a pre-employment background check.Student Background Checks Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check: Duties: Yes or No Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)NoWill the position work within a Child Care center, medical facilities, etc. (Requires DCF Clearinghouse at a cost)NoWill the position work in a university sponsored Summer Camp? (Requires DCF Clearinghouse at a cost)?NoWill the position require entering any K-12 schools? (Requires public school system clearance)NoWill the position perform fiscal duties to include budgeting, accounting, or having direct access to cash, checks, gift cards and/or credit/debit cards to include making and/or receiving payments?NoWill the position have control over university-wide operational processes through functional roles or system security access (Information technology related functions, e.g., Web/Application Developer, IT Technician, Data/Systems Analysts etc.)?NoWill the position drive a university vehicle (including using the golf cart)? (MVR Check only)NoWill the position travel with student athletes to events?NoIs this designated as a position of special trust, responsibility, and sensitive location (Museums, Housing Residential Life, NFSTC, and working with and around minors etc.)?NoWill the position have system access to process payments, print or distribute checks, process corrections, or generate, update, or approve financial transactions that will result in the disbursement of university funds? (Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access)NoWill this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only)NoWill the position support university sponsored research? (May require Research Extended Background Check)No How To Apply Prospective EmployeeIf you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.*This posting will close at 12:00 am of the close date.How To Apply Current EmployeeAs a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.*This posting will close at 12:00 am of the close date.Disclosures Clery NoticeIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay TransparencyFlorida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Summary Performs advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties. Job Specific Duties Coordinates and performs advanced office/administrative support functions for the President.  Coordinates and prepares comprehensive materials for board meetings, including agendas, presentations, and supporting documents, ensuring all materials are distributed in a timely manner to board members. Facilitates logistical arrangements, including venue setup, technology needs, and catering, to ensure smooth execution of all board-related activities. Receives and screens all visitors and phone calls for President. Proactively reviews calendar, schedules appointments/interviews and secures sites for meetings for the President and Board members. Prepares letters, reports, memorandums, & presentations that may be highly sensitive and confidential in nature to support the President.  Prepares and/or edits correspondence and other written materials based upon President’s notes and/or guidance.  Makes travel arrangements, itineraries, schedules meetings and appointments & maintains calendar to ensure the President efficient time management.  Submits, organizes, and maintains records of travel and expense reimbursement documents for the President.  Utilizes data from databases to create requested reports, spreadsheets, and correspondence on a consistent basis.  Collaborates with the Senior Leadership Team & other contacts to gather data and presentations for internal/external meetings and events.  Completes and processes Accounting/Finance vouchers and expense reports and ensures accurate accounting of department expenses.  Coordinates all committee meetings for President. Responsible for taking minutes, preparing agenda, sending out communications, & processing the minutes.  Takes on special projects as assigned by the President of the Foundation or any members of the leadership team.  Minimum Job Requirements 5+ years of administrative experience in non-profit, events, or development/fundraising. Knowledge, Skills, and Abilities Ability to work evenings and weekends. Bachelor’s degree in Business, Healthcare or related field preferred. Demonstrated ability to prioritize and manage multiple priorities/projects simultaneously in a fast-paced environment and follow through on issues in a timely manner. Experience with Microsoft Office Products Outlook, Word, Excel and PowerPoint. Publisher and Access experience preferred. Database applications; Raiser’s Edge preferred. Ability to take and transcribe meeting minutes. Ability to learn new software applications. Excellent oral, written, interpersonal, and customer service skills. Excellent analytical and organizational skills. Ability to understand the needs and interests of major donors in order to develop relationships. Able to work with high-level executives both inside and outside of the organization. Dedication to promoting the Foundation’s fundraising priorities. Ability to successfully manage multi-functional or diverse areas under stressful conditions. Ability to meet strict deadlines. Experience in handling confidential information. Ability to work independently. Ability to relate cooperatively and constructively with clients and co-workers. Ability to identify and manage opportunities to implement LEAN practices when it comes to processes and procedures within the Foundation.

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Dermatology has an exciting opportunity for a full-time Sr. Administrative Assistant to work in Miami, FL. The Senior Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. Supports department and/or department leadership with daily clerical tasks.Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.Plans meetings and takes detailed minutes, as needed.Answers phone calls, provides information to callers or connects callers to appropriate staff.Schedules appointments and updates calendars.Makes travel arrangements and reservations for department leadership and staff, as needed.Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.Greets and provides general support to visitors.Develops and maintains department filing system.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.MINIMUM QUALIFICATIONS High school diploma or equivalentMinimum 3 years of relevant experienceGeneral knowledge of office procedures and operationsAbility to accurately prepare and maintain records, files, reports and correspondenceAbility to communicate effectively in both oral and written formAbility to maintain effective interpersonal relationshipsAbility to process and handle confidential information with discretionSkill in completing assignments accurately and with attention to detailProficiency in computer software (i.e., Microsoft Office)Department Specific Functions Serves as transactional point person to support the ongoing operations of department as it relates to financial affairs, human resources, and faculty affairs.Assists with the planning and coordinating of educational programs as necessary for faculty and staff. Ensure that staff continuing education is encouraged in the areas of their responsibilities.Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals and areas. Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.Assists Director for Administrative Operations with the Human Resources process. Initiates paperwork, monitor progress and ensures that requests are completed. Assists with departmental special projects and fundraising events.Supports department administrators by monitoring invoices in Workday.Processes daily deposits to include reimbursements, and any other revenue received at the department level.Initiates and processes Payroll Accounting Adjustments, Journals, Reconciliations of Pharma accounts (non-Federal)Adheres to University and unit-level policies and procedures and safeguards University assets.Other duties as assigned.Any appropriate combination of relevant education, experience and/or certifications may be considered.#LI-NN1The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H5

We are seeking an operations administrative assistant with experience in the financial services industry to assist our client for a 6 month project. This role requires fluency in English and Spanish.Operations Administrator Responsibilities:Answering phones and responding to client requests and inquiries.Managing and updating company databases.Keeping track of inventory and ordering supplies.Maintaining financial, employee, and client records.Drafting and mailing customer correspondence and newsletters.Organizing events, scheduling meetings, and making travel arrangements.Managing the maintenance of office and facility equipment.Providing administrative support to other departments or projects as needed.Performing other duties as assigned.Operations Administrator Requirements:Fluency in English and Spanish 2+ years of experience as an operations administrator or in a similar position.Strong organizational and administrative skills.Excellent communication skills, both written and verbal.Proficiency in Microsoft Office and data management software.Detail-oriented with strong analytical and problem-solving skills.Ability to multitask.

Job Summary The Administrative Assistant of Clinical Institutes is responsible for providing clerical and administrative support to the Cancer and Orthopedic Insitute department leaders.  Job Specific Duties Assists Department Head(s) with special projects, organizes meetings, conferences, and other special events. Performs research and analysis for related projects and specific issues.  Responsible for composing, typing, editing, and proofreading correspondence, reports, letters, memoranda, and/or additional documents. Prepares meeting minutes and other sensitive documents.  Prepares presentations, financial and non-financial reports for the Department Head(s). Collaborates and supports business manager and leadership in collecting the institute's operational, quality and/or financial data that may be part of the performance scorecard. Collaborates and supports business manager to populate, track and trend the clinical institute's KPIs and statistics.  Prepares financial plans, budgets and forecast reports for the Clinical Institue's leaders approval. Assists manager and / or director with monthly expenses and invoices. Works with leadership to review contracts to submit into NTtracts. Follows up with legal and complies with requests from legal to ensure contract is reviewed, processed and executed.  Facilitates planning, organization, and activities of the Department Head(s) to ensure efficient and effective work flow coordination.  Manages and sets up Teams shared file system for employee records, handles the maintenance of employee records, and posts certification reminders.  Edits KRONOS transactions in a timely manner and within established guidelines as demonstrated with minimal edits by payroll department.   Orders and maintains office supplies. Submits PO's and contracts for approval and follows up on completion or renewal. Verifies and submits invoices to be approved by the Department Head(s).   Assists on the procurement process and guidelines. Receives supplies and distributes to corresponding areas. Maintains records of supplies received and disputes any order discrepancies, follow-up with delay orders and works with supply chain to resolve issues. Performs all other clerical duties such as copying, scanning, filing, faxing, and special projects as set forth by the Department Head(s).  Provides clerical support, greets and assists visitors, schedules and maintains calendars, coordinates travel arrangements, and handles day-to-day public relations for the Department Head(s).   Receives and screens visitors and telephone calls for the Department Head(s).  Answers inquiries concerning activities and operations for the Department Head(s).   Schedules and coordinates meetings for the Department Head(s) and follows-up as needed.  Accountable for phone and technology set up to facilitate the onboarding process for new employees and residents. Submits work orders to maintain phone, computer, and equipment services and repair.   Serves as resource specialist with the Institutes and positively shares information with patients and families. Leverages internal resources to create positive experiences for families.   Performs other duties as assigned per Institute related to camps or community events.  Codes and reconciles departmental Pcard, maintains record keeping for all expenses for proper coding, and verifies initial invoice vouchers for approval in PeopleSoft before routing to Director.  Submits work orders to maintain appropriate services support to Institutes and other departments/areas.  Participates in Lean initiatives to improve processes to deliver higher quality, cost effective care, with greater customer service, and which impact can be measured by way of metrics. Utilizes Lean methodology to improve the family experience in the Institutes. Actively involved in continuously improving the patient experience and service recovery process.   Minimum Job Requirements 2-4 years of Administrative Assistant experience Knowledge, Skills, and Abilities High school education or equivalent preferred. Excellent time management and prioritization skills. Able to adapt and react calmly under stressful conditions. Able to set priorities and meet deadlines. Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment. Ability to work independently and flexibly with minimal supervision. Ability to represent department function in a professional, courteous, and efficient manner. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to communicate both verbally and in writing. Able to maintain confidentiality of sensitive information.

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The Department of Medicine, Division of Medical Oncology has an exciting opportunity for a Full-Time Administrative Assistant to work in Sylvester Aventura . The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office. Interact and support the Physician and the ARNP/RN to ensure smooth operation of the medical practice to include arranging treatments, scheduling all tests, appointments, procedures, and assisting with arranging consultations to other depts.Communicate with physicians, nurses, clinical staff, and patients concerning patient care.Obtain prior approvals for office visits and inpatient stays. Schedule patient appointments. Triage patient problems and inquiries to the appropriate physician or nurse. Schedule patient tests and procedures with ancillary services in UMHC and JMH.(Includes lab tests, nuclear medicine studies, x-rays, MRI's, psychosocial, etc.) Coordinate physician contact with home health agencies.Manage and scan all outside records into online system for physicians making sure all information is available on a timely basis before clinic begins.Assists with special projects and events on an ad hoc basis as assignedPerform daily functions in office operations as requiredPerforms other duties as requiredThis list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.MINIMUM QUALIFICATIONS High School Diploma or equivalentMinimum 1 year of relevant experienceBi-lingual - English and Spanish preferredGeneral knowledge of office procedures and operationsAbility to accurately prepare and maintain records, files, reports and correspondenceAbility to communicate effectively in both oral and written formAbility to maintain effective interpersonal relationshipsAbility to process and handle confidential information with discretionSkill in completing assignments accurately and with attention to detailProficiency in computer software (i.e. Microsoft Office)Any appropriate combination of relevant education, experience and/or certifications may be considered.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H4

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.***HYBRID option available***The department of Supply Chain has an exciting opportunity for a Full Time Assistant Buyer to work at UHealth. The Assistant Buyer meets end users (customer) supply needs and the execution of timely and cost-effective purchases for the organization. The incumbent's focus will be on the timely processing of requisitions and orders while providing excellent customer service. He/she has authority to place orders and confirm price structures within the spending limits assigned by the director of purchasing and in compliance with finance division guidelines.Reviews and authorizes of purchase orders to ensure compliance with active contracts.Recommends products to end users looking to maximize current/active in-place contracts.Establishes regular, standing, blanket orders as maybe required under the direction of the Buyer and/or Senior Buyer.Assures orders have proper authorization, account numbers, price, product /service description, delivery instructions and other terms and conditions.Communicates with suppliers to validate information and finalize a business transaction (price, delivery, contract terms and conditions).Evaluates departmental requests for contacted items, substitutions, or referrals to buyer or senior buyer.Brings to the attention of buyer or senior buyer adjustments to the contracts that would improve the efficiency of ordering or intended to correct an error.Works with other supply chain sections, updating databases to correct information as required.Recommends to buyer, senior buyer, sourcing, accounts payable, or value analysis improvements to be pursued with suppliers to create more EDI connectivity and automated transactions.Determines most appropriate method of order placement in conjunction with the buyer.Processes customer orders that are sent to supply chain.Confirms that any and all orders processed are submitted to vendors without error.Maintains proficiency in the use order management tools and requisition systems.Assists customers with questions and concerns, conducting remote end-user training when requested. Answers phone calls from customers and suppliers ensuring the utmost customer service is provided to each and every individual.Processes supplier confirmations that are sent to supply chain via electronic means.Addresses customer issues and concerns via e-mail and/or phone call effectively and efficiently.Addresses customer receiving/distribution order issues utilizing appropriate databases by calling the supplier and/or utilizing other shipping carrier's databases (i.e., UPS, FED-EX).Cleanses customer special purchase order requests by verifying if the item requested is in the supply chain database system.Processes rush orders for customers in a timely manner taking into consideration the nature of the rush request.Works with logistics to process and/or coordinate returns as appropriate Serves as a knowledgeable resource to support customers (clinical and administrative staff) with respect to product and contract information.Maintains current knowledge of product changes/conversion, implementation details, and ongoing contract processes for those portfolios assigned. Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.Minimum Qualifications High School diplomaMinimum 1 year of relevant experienceKnowledge, Skills and Attitudes:Knowledge of generally accepted accounting procedures and principles.Knowledge of budget control methods, policies, and procedures.Ability to prepare financial and accounting records.Ability to analyze, consolidate, and interpret accounting data.Ability to compile, organize, interpret, and communicate accounting data and results concisely.Ability to manage a budget and work within the constraints of that budget.Any relevant education, certifications and/or work experience may be considered.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H4

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.UMHC-SCCC is currently seeking a full time Administrative Assistant to work at the UHealth clinic in Kendall. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.CORE JOB FUNCTIONS Supports department and/or department leadership with daily clerical tasks.Prepares basic reports, charts, budgets and other presentation materials.Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.Plans meetings and takes detailed minutes, as needed.Answers phone calls, provides information to callers or connects callers to appropriate staff.Schedules appointments and updates calendars.Makes travel arrangements and reservations for department leadership and staff, as needed.Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.Greets and provides general support to visitors.Develops and maintains department filing system.Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONS Education:High school diploma or equivalentExperience:Minimum 1 year of relevant experienceKnowledge, Skills and Attitudes:General knowledge of office procedures and operations.Ability to accurately prepare and maintain records, files, reports and correspondence.Ability to communicate effectively in both oral and written form.Ability to maintain effective interpersonal relationships.Ability to process and handle confidential information with discretion.Skill in completing assignments accurately and with attention to detail.Proficiency in computer software (i.e., Microsoft Office).The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:H4

Job Title: Chief of Staff or Executive Assistant - Industrial Real EstateLocation: Role based in Miami but our priority is existing large industrial projects in Southern California.The Trump Group is a leading real estate development and investment group that owns and operates real estate development projects and businesses in the United States and in many countries around the world. Our portfolio includes some of the world's most iconic properties in the following categories: logistics, luxury hotels & resorts, restaurants, and residential properties with a keen focus in large industrial real estate. Examples of a few of our ongoing real estate development projects and portfolio businesses include:World Logistics Center: A state-of-the-art logistics and distribution hub located in the Inland Empire in Southern California. When completed, the World Logistics Center will be the largest master-planned logistics center in the United States, spanning over 100 million square feet and is the first major net-zero GHG project of its kind. The Estates at Acqualina: Luxury oceanfront residences located in Sunny Isles Beach (Miami), Florida. The Estates features expansive floor plans, unparalleled amenities, and breathtaking ocean views. Acqualina Resort and Spa which has been named (Out of the tens of thousands of hotels in America):#1 Best Hotel in the United States (by US News & World Report 2023 and 2024.)#1 Best Resort in the United States (by US News & World Report for the 6th consecutive year and by Tripadvisor for the 7th consecutive year.)A leading international fertilizer/specialty chemicals manufacturer and distributor renowned for its highest in class quality products with offices in 18 countries and distribution in over 100 countries. The success of these businesses can be attributed to the culture and happiness of our amazing employees and executives. We are committed to creating exceptional experiences for our team members in every situation, our customers in all businesses, our tenants, and all counterparties that we deal with. This person will work directly with one of our Co-Chairman/Owners. Responsibilities:Team Interaction: Foster team collaboration and facilitate the flow of information, analysis, and documentation to the best people for the job. Communication: Handle communication in all facets with partners, colleges, and the outside world. Research and Analysis: Conduct industry research from all sources, analyze findings, and come to conclusions (and be involved in action and implementation.) Financial Modeling: Facilitate creation of financial models for real estate and business ventures.Travel Management: Arrange and oversee travel logistics, meetings, etc.Event Planning: Organize corporate events and projects. Assist in preparation for meetings, conferences, and interface with philanthropies (both those founded by us and certain outside organizations and us.)Schedule Coordination: Manage the executive's calendars and appointments.Document Management: Prepare and organize important documents.External Liaison: Serve as the contact point for group executives, team members, partners, and stakeholders.Requirements:Experience in large industrial projects in Southern California. Minimum of three years of experience in one or more of the following fields: 1. State of the art leading companies2. Real Estate Brokerage (facilitation of industrial transactions)3. Real Estate Development 4. Real Estate Investment Banking (M&A, Corporate Finance, or Transactions) 5. Work with foreign countries and schools6. Top Tier Consulting Companies Preference for a candidate with undergraduate and graduate degrees. MBA, JD, Masters of Real Estate/Finance, or Engineering degrees is a plus.A thirst for knowledge and learning. Poised, polished, and possessing an excellent professional demeanor, with the ability to work comfortably with a wide range of levels and management including professionals, politicians, and senior officials.Willingness to work as needed while maintaining a flexible schedule.The ideal candidate should be extremely well organized and detail-oriented.Should be effective in building relationships across all business areas within the company, with external partners, consultants, law firms, and others at all levels with whom they come in contact. Desire to work in a fast-paced fun environment is necessary, with the ability to multi-task, shift direction easily, and prioritize while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this role, as well as a commitment to superior service. Must have a positive disposition and a "can-do" approach. Remuneration is commensurate with skills and experience.If you have a desire to work closely with enthusiastic and innovative people in a warm and inviting culture, on great projects, in a great location, and in a happy and fun atmosphere, we encourage you to apply. Our team members are anything but boring. Come help us continue to create exceptional assets, companies, and experiences for those whose lives we touch.

Our client, a leading Global Hedge Fund, are looking for an experienced Executive Assistant to join their growing team.You will provide top-level assistance to the Partner of the fund, meaning you should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. You will need to have an meticulous eye for detail and have strong written and communication skills. In short, you will be the lead support function/ gate keeper for the Partner of the Hedge Fund.Most importantly, as this is a compact team, you will need to be confident, friendly and intellectually curious.ResponsibilitiesExtensive diary / calendar management for the PartnerManaging calls / correspondenceResponding to emails and document requests on behalf of PartnerBook travel arrangements including flight, hotel and transport to & from meetings / Process expense reports for business tripsAbility to maintain a high level of confidentiality , especially when dealing with high level meetings / information QualificationsBachelor's degree or equivalent experienceProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsBe confident, Friendly and ProactiveContact me directly below for a chat over Whatsapp or email:???? 00353 85 852 6207???? [email protected]