Program Coordinator Salary in Massachusetts, USA

Job Title: Dialysis Vascular Access Program Coordinator (RN license required) - 20 hours per weekOverview:Massachusetts General Hospital Dialysis Vascular Program is a multidisciplinary program that includes Nephrology, Interventional Radiology, and Transplant Surgery. The goal of this program is to facilitate access care in patients with chronic kidney disease. The Dialysis Vascular Access Program Coordinator serves as patient liaison and coordinate patients' access care among the Interventional Nephrology Center, dialysis facilities, nephrologists, nurse practitioners and surgeon on all aspects of vascular access related issues. As the central contact for ensuring smooth flow of patients' care, the coordinator will ensure the quality and safety of patient's access needs.The coordinator is responsible for collecting patients' clinical information, evaluate patients' clinical situation, and schedule surgery/interventional radiology appointments, and relay information back to the patients and their outpatient dialysis unit. Access coordinator is also responsible for entering dialysis access related patient data into the electronic database and maintaining accurate records of all access events. This data will be used to create various reports for quality assurance, process improvement, and financial performance purposes.As the central person for the program, the coordinator will be responsible for maintaining open communication and relationships with outside dialysis facilities. This will include relaying information from our clinicians to the referring facilities about patient status. Also, as the central communicator, the coordinator will maintain patient lists with status updates to ensure that urgent patients are streamlined and that less urgent patients are not overlooked.The employee will be working for the Nephrology Division and Interventional Radiology under the supervision of Nephrology Administrative Director and the Medical Director for Interventional Nephrology.Reasons to Choose MGH:• MGH is the #1 hospital in New England based on U.S. News Best Hospitals for 2023-2024• Work alongside some of the brightest minds to collaborate on behalf of our patients• Lucrative benefits and generous paid time off programsAbout Mass General HospitalMass General Hospital is a world-renowned hospital that provides the highest quality care to patients. We are a leader in medical research and education, and we are committed to providing our employees with a rewarding and fulfilling career.Our culture is one of collaboration, innovation, and diversity. We believe that by working together, we can achieve great things. We are also committed to providing our employees with a work-life balance that allows them to thrive both professionally and personally.If you are looking for a challenging and rewarding career in medicine, then Mass General Hospital is the place for you. We offer a variety of career opportunities, so you can find a position that fits your interests and skills. We also offer several benefits, so you can be sure that you are well-compensated for your hard work.Qualifications Skills and Experience Excellent organization skillsCapable of functioning independentlyOutstanding communication skillsEducation/Degree/LicensureMA Registered Nurse license requiredAt least 5 years hemodialysis experienceEEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Job Title: Dialysis Vascular Access Program Coordinator (RN license required) Overview:Massachusetts General Hospital Dialysis Vascular Program is a multidisciplinary program that includes Nephrology, Interventional Radiology, and Transplant Surgery. The goal of this program is to facilitate access care in patients with chronic kidney disease. The Dialysis Vascular Access Program Coordinator serves as patient liaison and coordinate patients' access care among the Interventional Nephrology Center, dialysis facilities, nephrologists, nurse practitioners and surgeon on all aspects of vascular access related issues. As the central contact for ensuring smooth flow of patients' care, the coordinator will ensure the quality and safety of patient's access needs.The coordinator is responsible for collecting patients' clinical information, evaluate patients' clinical situation, and schedule surgery/interventional radiology appointments, and relay information back to the patients and their outpatient dialysis unit. Access coordinator is also responsible for entering dialysis access related patient data into the electronic database and maintaining accurate records of all access events. This data will be used to create various reports for quality assurance, process improvement, and financial performance purposes.As the central person for the program, the coordinator will be responsible for maintaining open communication and relationships with outside dialysis facilities. This will include relaying information from our clinicians to the referring facilities about patient status. Also, as the central communicator, the coordinator will maintain patient lists with status updates to ensure that urgent patients are streamlined and that less urgent patients are not overlooked.The employee will be working for the Nephrology Division and Interventional Radiology under the supervision of Nephrology Administrative Director and the Medical Director for Interventional Nephrology.Reasons to Choose MGH:• MGH is the #1 hospital in New England based on U.S. News Best Hospitals for 2023-2024• Work alongside some of the brightest minds to collaborate on behalf of our patients• Lucrative benefits and generous paid time off programsAbout Mass General HospitalMass General Hospital is a world-renowned hospital that provides the highest quality care to patients. We are a leader in medical research and education, and we are committed to providing our employees with a rewarding and fulfilling career.Our culture is one of collaboration, innovation, and diversity. We believe that by working together, we can achieve great things. We are also committed to providing our employees with a work-life balance that allows them to thrive both professionally and personally.If you are looking for a challenging and rewarding career in medicine, then Mass General Hospital is the place for you. We offer a variety of career opportunities, so you can find a position that fits your interests and skills. We also offer several benefits, so you can be sure that you are well-compensated for your hard work.Qualifications Skills and Experience Excellent organization skillsCapable of functioning independentlyOutstanding communication skillsEducation/Degree/LicensureMA Registered Nurse license requiredAt least 5 years hemodialysis experienceEEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Program Coordinator will support Radiology quality and safety initiatives including Quality & Safety - Safety Net and Screening Programs. The coordinator will follow patients in the tracking database to review appropriate follow up and assists with other activities as assigned to help the Safety Net programs.Builds professional relationships, and collaborative rapport with co-workers, health care professionals, patient safety leaders, and with clinical departments across the Mass General Brigham Enterprise• Coordinate and track key actionable findings, deliverables necessary to prevent missed and delayed diagnoses of abnormal test result follow up• Coordinates varied communication with patients and providers• Integrates data regularly from multiple sources into documentation, regular reporting, and presentations• Performs coordination and verifies accurate order-entry for diagnostic tests, monitors appointments visits, and prior report review• Performs patient service and administrative duties, and office work which includes chart review, accurate submission of patient information• Submits data according to program, accrediting body, and registry requirements• Performs system audits, enhancements, and coordination of education, as needed• Provide cross coverage to other departments and/or positions, and assist with training staff, as appropriateQualifications Bachelor's Degree required.0-3 years' experience in health industry, or related field highly preferred. Preferred prior healthcare experience, i.e., radiology, or ambulatory setting with prior use of medical terminologyPrevious experience in project coordination and facilitating meetings is helpfulSKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Proficiency in PC/Microsoft applications including Microsoft Office 365, such as Outlook, Word, Powerpoint, Excel, and VisioAbility to function proactively and independently or minimal supervision with a high degree of accuracy and precisionAbility to participate in a multifaceted program, meet deadlines and manage schedulesCuriosity along with a willingness and ability to learnProven problem-solving skills, collaboration, and project skillsRequires sound clinical judgment, effective problem-solving skills, critical thinking, excellent organizational and interpersonal skills, ability to multitask, and remain flexibleRequires excellent verbal and written communication skills and quantitative skills needed to perform the functionsResponds constructively to feedback from any customer group (patients, visitors, co-workers, physicians, and departments)Successful candidate will be both highly professional and approachableThe ability to maintain confidentiality and HIPAA requirements regarding department-specific informationKnowing when to ask questions of peers or supervisor, versus when to tackle a problem independently while holding oneself accountable to producing the highest quality workEEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/OVERVIEW STATEMENT: Working with investigators, animal care staff, laboratory management and administrative personnel, support the safe and appropriate care of animals within a laboratory setting. Understand, communicate and track compliance with procedures and regulations. Provide proper animal care, husbandry and completion of study procedures. Maintain health records and other documentation. Serve as point person for laboratory safety to include monitoring and tracking of laboratory of compliance with hospital policies and agency regulations, disseminating information, providing and documenting user training and ensuring equipment and supplies meet requirements. PRINCIPAL DUTIES AND RESPONSIBILITIES: Animal Program Oversight:Ensure compliance with all relevant regulations, guidelines, and ethical standards related to the care and use of laboratory animals.Develop and maintain protocols for the ethical treatment, housing, feeding, and handling of laboratory animals.Oversee the procurement, transportation, and housing of laboratory animals, ensuring appropriate facilities and conditions are maintained.Coordinate and oversee the training of personnel involved in animal handling and care to ensure competency and adherence to protocols.Monitor the health and well-being of laboratory animals.Maintain accurate records of animal procurement, housing, health status, and experimental procedures.Implement strategies to minimize pain and distress in laboratory animals, including the use of appropriate anesthesia and analgesia.Participate in/perform animal study procedures. Laboratory Safety Management:Develop, implement, and enforce safety protocols and procedures to minimize risks associated with laboratory activities.Conduct regular safety inspections and risk assessments to identify potential hazards and ensure compliance with safety regulations.Provide training and education to laboratory personnel on safety protocols, emergency procedures, and the proper use of personal protective equipment (PPE).Ensure that appropriate safety equipment and emergency supplies are available and maintained in working order.Investigate accidents, incidents, or near misses related to laboratory safety and implement corrective actions to prevent recurrence.Stay informed about new developments in laboratory safety regulations, technologies, and best practices, and update protocols accordingly.Collaborate with other departments or organizations to address broader safety issues and promote a culture of safety within the research community.Serve as a liaison with regulatory agencies, inspectors, and institutional safety committees regarding laboratory safety compliance. Complete additional responsibilities, team membership, projects, meetings and other work as needed.Qualifications EDUCATION:BS/BA required in animal science or related scientific related field of study.EXPERIENCE: 4 years of relevant animal care laboratory experience in research academic setting or healthcare industry required. Work with small and large animals preferred. Exposure to research studies, regulatory affairs, or medical drug/device product development preferred.SKILLS/ABILITIES/COMPETENCIES REQUIRED:• Solid technical background with understanding and hands-on experience in animal husbandry, care and use in a research laboratory setting.Knowledge of animal related and laboratory safety policies and regulations.Understanding of laboratory needs, operations and supply management.Able to function independently and make effective decisions.Must demonstrate analytical skills, excellent judgment and aptitude in problem solving.Strong organizational, administrative and time management skills.Excellent oral and written communication skills as well as interpersonal skills, with ability to interact professionally at all levels, internal and external to the organization.Ability to prepare and conduct user training as well as serve as a resource to others.Organizational skills along with the ability to multi-task and effectively complete work when competing priorities occur.Ability to work both independently and as part of a team is essential. SUPERVISORY RESPONSIBILITY:Provide general functional oversight to veterinary program staff. FISCAL RESPONSIBILITY:Prudent use of hospital resources and cost-effective ordering of supplies. WORKING CONDITIONS: Normal laboratory and office conditions occurring within assigned and ad hoc workspaces. May include exposure to bodily fluids, animal waste, noise, fumes, chemicals and other workplace hazards. Work may require prolonged sitting, standing, computer use and other physical requirements as applicable.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

This position supports the mission of the Brigham Research Institute (BRI), established to synergize, facilitate and enable research activities in the hospital setting; provide a clear voice and a strong identity for the research community; and create new funding opportunities to sustain the research enterprise. The Program Coordinator provides direct support to the BRI's portfolio of centers, programs & priorities including the Office for Research Careers. § Works with the Executive Director, Science Program Director and Program Manager to facilitate and coordinate the activities of a portfolio of BRI Research Centers, Programs, Office for Research Careers and other priorities. May include identifying and achieving specific goals including identifying collaborative and synergistic research opportunities and facilitating opportunities where applicable. May require initiating and fostering relationships across traditional boundaries. § Works with Science Program Director & Program Manager to organize activities critical to the development of Center/program/orc/priority initiatives including planning of meetings, conferences, seminars, retreats, (etc) and reports information to the Executive Director, as needed. Helps coordinate design and delivery of programs, seminars, symposia, workshops, speaker series, and programs to foster development and function of thematic centers.§ Develops materials as needed to define Centers/Programs/ORC/Priorities for both scientific and lay audiences. Works with the Web Media Manager & Creative Designer & Web/systems Designer to ensure that Centers/Programs/ORC/Priorities have the web presence and internet tools needed. § Helps facilitate relationships between Centers/Programs/ORC/Priorities to determine common priorities and assist researchers to capitalize on opportunities presented. § Identifies and resolves operational problems as they arise. Tracks work and progress on BRI projects. Reviews assignments/ tasks and independently determines priorities and progress as appropriate. § Manage the financial aspects of the BRI ORC microgrants. This involves accessing the Insight Research Portal, distributing and tracking funds and awards issued through the program as well as communicating with faculty and trainees. May be required to manage the financial aspects of other BRI grant programs as necessary including post-award activities such as tracking fund set up, transfer of award monies and tracking no-cost extension requests. § Assist with collecting and analyzing metrics from ongoing and past BRI funding mechanisms, activities and events, and provide staff support at BRI events• Support routine BRI activities including drafting minutes, making PowerPoint presentations etc as necessary• Monitors research activities, including basic science, translational and clinical research, for possible newsworthy events and works to integrate into BRI communications. § Works with the Science Program Director to craft and administer requests for applications as they arise.§ Other such projects as defined by the Executive Director.Qualifications § Bachelors degree required. Plus, 2-4 years experience in an academic medical center or university setting with educational background in science, essential. § Knowledge and understanding of administrative and research activities, required.§ Outstanding written and verbal communication skills, essential. The ability to communicate effectively with a diverse constituency inside and outside the organization including -- senior hospital administrative staff, research faculty at all levels, research trainees and staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry and foundations), potential donors, representatives, vendors and BRI colleagues.§ Ability to effectively communicate scientific ideas in laypeople's terms, useful. § Must independently resolve most problems encountered while working collaboratively and effectively in teams, emphasizing communication, collegiality, flexibility, trust and patience.§ Considerable analytical skills required.§ Candidate must be detail-oriented, organized, able to establish and re-establish changing priorities, work independently and as a member of a team (sometimes with little supervision). Time-management, multitasking and the ability to work under pressure in a fast-paced, developing organization are essential.§ Excellent working knowledge of Microsoft Office is required, familiarity with AirTable and WordPress essential § Must be comfortable working within an evolving, sometimes ambiguous environment/structure§ Ability to handle sensitive and confidential information required.EEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Our client, a biotechnology company based in Boston is seeking a Logistics Program Coordinator to join their team. This role is based in Boston, work on Saturday and Sunday and Monday 4pm-8pm, requires a Bachelor's Degree, is temporary for 66 months, and pays up to $25/hour. Interested and qualified candidates are encouraged to apply today!RESPONSIBILITIESServe as the primary contact for evening and weekend logistics and lab processes, promptly addressing issues.Manage day-to-day logistics, ensuring effective communication with external partners and internal stakeholders.Support large-scale testing programs through cross-functional collaborationCoordinate ongoing operational delivery with partners, troubleshooting and escalating issues as needed.Monitor sample status throughout the process, escalating issues as necessary.Troubleshoot common issues throughout the sample workflow from collection to result.Assist in special projects and tasks, addressing urgent concerns impacting operations.Review lab sample statuses, schedule couriers, and handle necessary adjustments.Assist in scheduling nationwide testing programs and related data entry.Interface with clients and vendors in a professional mannerContinually enhance the customer experience as part of a cross-functional team.REQUIREMENTS1+ year experience in operations, consulting, or client servicesProven track record of project ownership and results orientation in a team settingStrong analytical skills, with an ability to develop fact-based and informed opinionsInterest in public health or operations managementBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Job no: 523701Position Type: Staff Full TimeCampus: UMass BostonDepartment: BiologyPay Grade: 30 Date opened: 05 Jun 2024 Eastern Daylight TimeApplications close: 19 Jun 2024 Eastern Daylight TimeGeneral Summary: The Program Coordinator works directly with the Senior Program Manager of the University of Massachusetts Boston (UMass Boston) - Dana-Farber/Harvard Cancer Center (OF/HCC) U54 Partnership along with Partnership Principal Investigators (Pis), research investigators, core directors and staff, grant administrators, business managers and other relevant research/program staff at the University and at the multiple institutions of the OF/HCC to support all administrative needs of the Partnership. Primary functions of this role include overseeing the event and meeting schedule, maintaining the Partnership website and monthly newsletter and managing the listserv, and serving as the primary user of the Partnership email address. Additionally, s/he will maintain the outcomes database, including conducting a comprehensive publication and grant search and communicating with formerly funded researchers for updates. This person will assist the Senior Program Manager with regular progress reports and data requests from the National Cancer Institute (NCI) of the National Institutes of Health (NIH). This person will also assist funded Partnership projects and cores with meeting preparations, as needed; and will work closely with the Senior Program Manager to prepare and review large NIH and NCI research grants for submission.Examples of Duties:Create monthly Partnership newsletter to distribute potential extramural funding sources for project and core leaders, research training opportunities for students, and details for local and national events potentially of interest for Partnership personnel.Examples of Duties: Coordinate and schedule monthly scientific meetings, the annual Cancer Symposium, the annual Workforce Development Symposium, the annual PSC and NCI site visit and other ad hoc administrative meetings.Manage and track Partnership outcomes, ensure publication compliance with the NIH Public Access Policy, monitoring MPls' MyNCBI Bibliography to ensure publications are uploaded in a timely manner.Assist the Senior Program Manager with monitoring project progress by assisting with the preparation, review and submission of internal and external programmatic reports;Provide logistical support for NCI meetings and research conferences, and also with internal Partnership meetings, seminars and events.Photograph Partnership-related meetings and events and/or arrange for professional photography service.Participate in NIH PACHE and NIH Training Navigation webinars and meetings.Provide administrative planning support for funded projects and cores, as needed, and develop agendas for internal meetings.Support the Diversity, Equity, and Inclusion Research Project Manager and MPls on an as needed basis.Disseminate Request for Applications (RFA) at the University and OF/HCC;Establish and maintain relationships with contractors and vendors, e.g., research consultants and catering companies.Maintain Partnership website.Create and distribute announcements for meetings, events, grant announcements etc.;Assist in the creation of literature for distribution at Partnership events and assist the editorial process of posters for research presentations.Coordinate with projects and cores to photograph trainees in research environments; andPerform other duties as assigned.Travel: This position is primarily based at UMass Boston and requires occasional travel to OF/HCC. This person will have a secondary workspace at OF/HCC to mitigate the need to travel during business hours.Qualifications: Bachelor's degree in business management, public health, or science-related field.Minimum of 1-2 years of relevant experience.Experience with various types of award mechanisms, primarily grant submissions preferred.Extensive knowledge of program administration guidelines of NIH and NCI, along with successful experience utilizing the NIH ASSIST system preferred.Experience with NIH RePORTER and PubMed Central preferred.Experience with the NIH Manuscript Submission (NIHMS) system and MyNCBI preferred.Proficiency in notetaking, writing and editorial skills required.Proficiency in using Microsoft Suite i.e. Word, Excel, Adobe, PowerPoint required.Ability to manage and coordinate volunteers for events required.Ability to manage and coordinate multiple projects simultaneously required.Ability to work well in a team environment as well as independently required.Adept at the follow-up process and cordial communication required.Experience in large and small event planning required.Experience maintaining a website preferred.For all preferred skills listed above, ongoing training will be provided.Supervision Received:Direct supervision for this position is provided by the Senior Program Manager under the guidance of U54 Partnership UMass Boston Principal Investigators Drs. Adan Colon-Carmona and Jill A. Macoska. Supervision Exercised:Number of non-student employees directly supervised: 0 Number of non-student employees indirectly supervised: 0Average number of student employees supervised at any given time: 0 Application Instructions: Please apply online with your resume, cover letter and list of three professional references.Review of candidates will begin following the application closing date. Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. Salary Ranges for the appropriate Pay Grade can be found at the following link: Grade: 30 Salary RangesThis is an exempt union position. This is a grant funded position with a current end date of August 31, 2026, subject to renewal contingent on funding and university needs.All official salary offers must be approved by Human Resources.UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [email protected] or 617-287-5150.Applications close: 19 Jun 2024 Eastern Daylight Time

Harvard UniversityPosition Title: Program Coordinator, ExecutiveReq ID: 65896BRSchool or Unit: Harvard Business SchoolDescription: Job SummaryThe Program Coordinator works alongside another Program Coordinator and Program Manager to make up an Executive Education Program Delivery team. The Program Coordinator is responsible for pre-planning through the delivery of Executive Education programs, coordinating all logistics, both on-site and virtual delivery, facilitation of remote sessions, and day-to-day operations for the team's assigned portfolio of programs.Position DescriptionWork closely with faculty to confirm session details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in sessionBe the primary contact for faculty and participants for all pre, during, and post program-related supportWork closely with other HBS support departments to include operations, media services, housekeeping, catering, and other constituents to ensure appropriate operational supportCoordinate and administer program schedules for domestic and international programsBuild and maintain participant websites for each programCoordinate experiential learning exercises and team-building activitiesMaintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program deliveryCoordinate program logistics for on-campus programs, to include meals, housing, and special events, both on campus and at local venuesCoordinate and host online sessions to include sharing documents and videos, administering polls, coordinating breakout rooms, monitoring attendance, and facilitating communication with faculty, participants, and the technology team, delivered primarily via Zoom or the HBS Online ClassroomUse Salesforce to track and manage participant enrollment and cancellations, and other program-related dataCoordinate, process, and track program purchases and other expensesStaff the program office when programs are in sessionFacilitate online Zoom sessionsCoordinate online live sessions, working closely with the HBS Live Online Classroom teamCollaborate with other Exec Ed teams, including Program Directors, Enrollment and Admission Services, Finance, Client Services, Resource Allocation Associate Director, Coaching Directors, etc.Support the larger program delivery team in "all hands-on deck" activities Support other projects, department-wide initiatives, and other responsibilities at the discretion of the program manager and program delivery directorsResponsible for other duties as assignedBasic QualificationsHigh school diploma, GED, or equivalent required.3+ years of experience in a customer service-oriented and/or administrative support role(s) or related experience is required.Education beyond high school may count toward experience.Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.Additional Qualifications and SkillsThis position requires a team player with a willingness and ability to work with multiple groups within Executive Education and across campus in a fast-paced, customer-oriented, high-energy environment.Demonstrated ability to think quickly, manage multiple priorities and generate solutions when unexpected problems arise.Candidates must show strong verbal and written communication skills.Excellent customer service and organizational skills, as well administrative coordination experience.Candidates must be highly motivated, solution driven, take initiative and work well both independently and in a team approach.Must be flexible, energetic, diplomatic and detail oriented.Working ConditionsAbility to work extended overtime hours (including some evenings and weekends) is a must.This position may also include domestic or international travel depending on program needs.Additional InformationThis is a 40 hours/week, overtime-eligible position. This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week when a program is not in-session. This role is required to be onsite for the entire duration of a program when in-session. Specific days and schedule will be determined between you and your manager. The first 90 days of employment you will be required to be onsite.We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.A cover letter is required to be considered for this opportunity.Harvard Business School will not offer visa sponsorship for this opportunity.Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.About UsFounded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.LinkedIn Recruiter Tag (for internal use only)#LI-AG1Department Office Location: USA - MA - BostonJob Code: 403033 Staff Assistant IIIJob Function: Faculty & Student Services, General AdministrationWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 053Department: Executive EducationUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI242187754

About Us:As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. The Opportunity:The Gene and Cell Therapy Institute (GCTI) is a newly created system-wide Institute under Mass General Brigham. The Institute will foster a world-class gene and cell therapy program that will leverage ongoing, groundbreaking scientific research efforts across the MGB system. The mission of GCTI is to bring together the community of MGB investigators which can utilize gene and cell therapy platforms to achieve their scientific and clinical goals and improve the health of patients. The Institute will differentiate itself by harnessing the exceptional strengths of clinician scientists, the large and unique patient population, and major discoveries throughout the hospital system to propel MGB as the leader in Gene & Cell therapies.The Personalized Medicine (PM) was founded in the Fall of 2001 to advance the practice of genomic medicine. The center supports and facilitates groundbreaking research, the transition of discoveries into clinical care.Under the general direction of GCTI & PM Leadership, the successful candidate will be responsible for providing administrative support to staff and management of GCTI & PM includes planning, implementation, and evaluation of various programs within the Institute. This role involves managing the day-to-day operations of the office, coordinating meeting, travel arrangement, communications with stakeholders, and office management.PRINCIPAL DUTIES AND RESPONSIBILITIES:• Coordinate program activities, including scheduling meetings, preparing materials, and communicating with stakeholders.• Act as a first-line point of contact for the GCTI and PM.• Collaborate with managers and teams to plan regular staff meetings.• Organize and track program tasks and progress, identify and resolve issues, and report on program outcomes to management.• Provide administrative support, including managing calendars, scheduling meetings, and arranging travel for GCTI Leadership and PM VP. • Manage the Institute's office space, including ordering supplies, maintaining equipment, and overseeing facilities management.• Process and manage documents, including contracts, invoices, and correspondence.• Provide customer service to stakeholders, including clients, partners, and vendors.• Assist with budget management, including tracking expenses, expense reimbursements, e-checks, and management of corporate credit cards.• Maintain accurate and up-to-date records, including personnel files, financial logs, and other documentations.• Manage the institute's digital and physical filing systems.• Manage staff recruitment, on boarding process, time keeping using the MGB time keeping software (UKG).• Plans and executes special events / functions - both formal and informal events throughout the year. • Contribute to diversity and inclusion initiatives and team engagement activities ideas • Provide support to other Institute initiatives as needed.Qualifications QUALIFICATIONS :1. Bachelor's degree is required2. A minimum of 2 years of experiences required 3. Superb attention to detail, excellent follow through and problem-solving skills are required 4. This position also requires excellent interpersonal, organizational and customer service skills, the ability to handle multiple tasks simultaneously, and the ability to work effectively with many different personalities SKILLS/ABILITIES/COMPETENCIES: 1. Excellent attention to detail, organization, drive, interpersonal and communication skills 2. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook 3. Ability to work quickly and efficiently, prioritize tasks and meet deadlines 4. Experience with research environment preferred 5. Superb discretion, diplomacy and judgment 6. Ability to interact professionally with contacts at all levels within and outside the for Mass General Brigham organization 7. Ability to work on multiple projects simultaneouslyEEO Statement Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The GI division is seeking a highly motived Fellowship Program Coordinator for our Advanced Fellowships. The ideal candidate will be intelligent, thoughtful, organized, resourceful, and a detailed-oriented team-player. With oversight and direction from the Advanced Fellowship Director(s) and the Senior Director for GI, the Program Coordinator is responsible for the operational management of the accredited Transplant Hepatology Fellowship training program and the IBD and Motility fellowships. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.The Advanced Fellowship Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. PRINCIPAL DUTIES AND RESPONSIBILITIES: The Advanced Fellowship Program Coordinator's responsibilities will be dedicated to The Advanced Fellowship Programs (75%) and transplant hepatology administrative support (25%).The Advanced Fellowship Programmatic Support (60%)• Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance. • Provides both administrative supervision and support to the GI advanced fellows. Acts as a liaison between fellows and hospital administration when necessary. • Responsible for managing the daily operations of the fellowship program, including the Fellowship calendar of education-related meetings and events.• Meets regularly with the Program Directors concerning office management issues and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director for improvement. May assist in program-level policy development.• Maintains fellowships recruitment records, including management of the accredited Transplant Hepatology fellowship application system, and provides administrative support during the Fellow Recruitment season.• Serves as the primary points of contact for all inquiries regarding the Advanced Fellowship programs. This includes responding to a variety of constituents including medical students and residents, current fellows, alumni, faculty and administrators. Receives inquiries from fellows and applicants and triage as necessary to others within the department or in other hospital/PHS departments.• Ensures timely and accurate completion of letters of recommendation and training verifications for current fellows and alumni.• Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, CRICO extensions, annual contracts, and initial and re-credentialing of trainees. • Manages and maintains the evaluative processes of the trainees, programs, faculty, and rotations.• Involved with the planning of departmental annual events including recruitment, orientation, and graduation, as well as various meetings and program-related events. • Organizes meetings and prepares and distributes materials for conferences and lectures. Develops invitations or advertisements for events/lectures. • As necessary, tracks paperwork for visa requests, in conjunction with the GI admin team. • Performs other duties as assigned by the Advanced Fellowship Director(s) and the Senior Director for GI.Transplant Hepatology administrative support (25%)• Responsible for submitting reimbursement requests on behalf of hepatologists• Book meetings for the transplant team including calendar management and identify space as needed• Other duties as assigned by the transplant hepatology directorFISCAL RESPONSIBILITY: Indicate financial "scope" information, e.g. size of budget, volume, revenue, etc.Works with the finance manager to ensure accuracy of monthly budget statements and develops yearly fellow budget. Responsible for recurring purchase orders for the fellowship programs, paying bills associated with the program's activities, and submitting reimbursement requests on behalf of fellows. May be responsible for management of grants awarded to individual fellows.WORKING CONDITIONS: Describe the conditions in which the work is performed. Use this section to detail any physical requirements for the position (lifting, carrying, etc.). Use this section to also detail any environmental conditions associated with the position (outdoor weather requirements, hazardous materials, etc.).Qualifications SKILLS & COMPETENCIES REQUIRED: This section should be a bulleted list of minimum requirements explaining the skills (what the individual is trained for) and competencies (measurable as defined by the job) necessary to perform the job. • Exceptional organizational skills, ability to organize information and to manage multiple projects at once• Strong attention to detail• Excellent written and oral communication skills with the ability to communicate clearly and concisely• Ability to handle sensitive information with absolute confidentiality and seeking guidance when needed• Ability to work independently or to escalate issues as needed.• Proficient in Microsoft Outlook, Microsoft Word, Excel, and PowerPoint.LICENSES, CERTIFICATIONS, and/or REGISTRATIONS: Specify minimum credentials and clearly indicate if required or preferred. FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000001000000000000000000000000000000000000000000 Not Applicable EDUCATION: Check boxes that best describe the minimum and preferred education requirements.Minimum Required:FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 High school diploma, GED or equivalentFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 Certificate : FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0032003600000000000000000000000000000000000000000000000000 Some college or Associate's DegreeFORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0034003000000001000000000000000000000000000000000000000000 X Bachelor's DegreeFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Master's DegreeFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Doctoral DegreeFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 None requiredPreferred: FORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 High school diploma, GED or equivalentFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003100000000000000000000000000000000000000000000000000 Certificate : FORMCHECKBOX FFFFFFFF650000001400070043006800650063006B0032003600000000000000000000000000000000000000000000000000 Some college or Associate's DegreeFORMCHECKBOX FFFFFFFF6500000014000000000000000000000000000000000000000000000000000000 Bachelor's DegreeFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Master's DegreeFORMCHECKBOX FFFFFFFF650000001400060043006800650063006B003900000000000000000000000000000000000000000000000000 Doctoral DegreeEquivalent Experience - 5 years of fellowship program experience.EXPERIENCE: Indicate the required and preferred (optional)amount and type of experience. Required: Minimum of 3-5 years of office administration experiencePreferred: 2-3 years directly related experience in graduate medical educationEEO Statement Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.