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Assistant Manager - Northpark Center
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Assistant Manager - Northpark - TX
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Administrative Assistant
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EOE/M/F/Disability/VetAdministrative AssistantUS-TX-DallasJob ID: 2024-2704Type: Regular Full-Time# of Openings: 1Category: AdministrativeDallasOverviewAt Corgan we are passionate about great design. We are also passionate about great people, whether they’re clients, consultants, or coworkers. Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our strength lies in our people, and those people consistently exceed expectations. We are looking for a dedicated Administrative Assistant to join our Dallas office. ResponsibilitiesThis individual will be a dependable and detail-oriented team player; representing Corgan’s culture, philosophy and brand; and assisting others in a client-centric, courteous, professional, and thoughtful manner. Candidate will conduct administrative and clerical responsibilities to include but not limited to: Process expense statements for the staff members on the studioCoordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.Maintain team calendars Prepare AIA documents as requestedCompose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters. Transcribe memos, letters and field reports for assigned team.Reserve conference rooms. Maintain appearance of these conference rooms as well as assigned coffee bar. Maintain assigned floors’ supply of copy and fax machine paper and toner as well as team property.Answers and screen telephone call and arranges conference callsCoordinate business travel for staff members on the teams, including flights, cars, rentals, and other reservations as necessaryGreet scheduled visitors and direct to appropriate area or person.Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.Assist with team marketing efforts, including creating and/or editing presentations, updating resumes and submitting proposals.Provide back-up support to Receptionist when needed Assist with special projects and research as neededQualificationsThis is an in office position in our downtown Dalals office. Qualified candidates should exhibit strong organizational and communication skills, along with high attention to detail and a “can do” attitude. Must have ability to multi-task numerous duties and prioritize accordingly. Bachelors or Associates degree preferred along with 5+ years experience; or equivalent combination of education and experience. Proficient MS Office skills required. At Corgan, we believe social responsibility should be a holistic approach to supporting the community and environment. We commit our time and talent through service, provide financial support through giving, balance elevated design with responsible, sustainable solutions, and cultivate equity and inclusivity inside and outside our firm. We share a deep curiosity about how we can improve lives through design. We are curious about the world we have — and the world that is emerging. This passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Our commitment to the highest standards of professional ethics is unwavering. Maybe that is why so many of our client relationships span decades. From our earliest days, the Corgan philosophy of work and life balance was an important and valued part of our culture. As we’ve grown, our commitment to the well-being of our employees has only become stronger and more defined. Corgan promotes a healthy balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office. We also offer a competitive compensation and benefit package which may be viewed here. *Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. * EOE/M/F/Disability/Vet #LI-HD1 PI239283391
Assistant Director of Public Relations (HR title: Athletics PR Specialist I)
Southern Methodist University Inc, Dallas
Description Salary Range: Salary commensurate with experience and qualificationsAbout SMUSMU's more than 12,000 diverse, high-achieving students come from all 50 states and 80 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. The University's entrepreneurial spirit lives in people from every academic discipline who see opportunities to create something new in the world - and work hard to bring their innovations to life. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for our students, faculty and alumni to make a global impact. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.About the Department:SMU will join the Atlantic Coast Conference in the Fall of 2024. SMU has a long and storied history of program-wide success, boasting nine overall national championships, almost 200 team conference championships, over 100 individual national championships, more than 150 NCAA top-10 finishes, nearly 2,000 All-American honors and over 150 Olympic appearances. Over just the past decade, all of SMU's 17 programs have reached the postseason and 15 different programs have won conference championships. SMU is the only NCAA FBS program in Dallas, and, since 2013, has invested over $250 million to develop and enhance championship-caliber facilities.In alignment with the educational mission of the University, SMU Athletics engages the community in meaningful ways and develops the resources necessary to graduate student-leaders and pursue championships. Above all else, SMU Athletics prepares students for life.About the Position:This role is an on-campus, in-person position.Anticipated start date: June 1, 2024The position will pursue media and P.R. opportunities with traditional and non-traditional media outlets.The person in this role will serve as the primary P.R./media contact for specifically assigned men's and/or women's athletic teams; Utilize social media; Produce and design publications including, but not limited to, game notes, fact books, game recaps, award-winner releases and other print and virtual publications.The position is also responsible for promoting SMU's involvement in the community; Maintain historical archives; Assist in the maintenance of the Athletic Department's website, and in the marketing and promotion of SMU Athletics. Essential Functions: Direct public relations efforts and media services for assigned sports.Create and produce print and virtual content including fact books, game notes, press releases, social media content and graphics, game/match recaps, and award nominations for student-athletes and coaches. Update the university's athletics website with created and essential content.Manage event operations and essential staff at events, including games/matches and press conferences. Manage duties including scoreboard operator, public address announcer, stat keepers and photographers. Serve as a liaison for members of the media covering the event. Work both home and road events for assigned sports.Update social media platforms, including Facebook, Twitter, Instagram, etc.Complete assigned projects from coaches and staff for assigned sports.Position requires regular evening and weekend work, as well as travel to road games/matches, media events and is on call to respond to requests from coaches, media members, and athletics staff.Qualifications Education and Experience: Bachelor's degree is required, preferably in communications, journalism, public relations or similar.A minimum of one year of work experience in the public relations field is required, preferably in collegiate athletics public relations.Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. A strong customer service orientation is essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, and time management skills. A strong focus to attention to detail and strong project management skills are essential.Candidate must demonstrate a strong working knowledge of MS Office (Word, Excel and Powerpoint). Must also have a strong working knowledge of StatCrew and Adobe Suite (InDesign, Photoshop, etc.).Physical and Environmental Demands: Sit for long periods of timeHandle objects (dexterity)Carry/lift 25 lbs.Exposure to excessive noiseDeadline to Apply: May 3, 2024Priority consideration may be given to submissions received by April 24, 2024.EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, [email protected]:SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Executive Assistant
Delta Dallas, Dallas
Executive Assistant - Private Family OfficeWe're seeking a highly organized Executive Assistant to support the Owner and Chief of Staff of a vibrant, family-owned company in the hospitality industry. The perfect fit will excel in problem-solving, thrive in a fast-paced setting, and maintain professionalism while juggling multiple tasks.Responsibilities:Serve as the main point of contact between the Owner, Chief of Staff, and internal/external parties.Manage schedules, ensuring appointments and meetings are on track.Efficiently handle email correspondence and drafting.Maintain confidentiality with sensitive information.Assist in meeting facilitation and preparation.Conduct research and compile data for presentations.Ensure seamless communication between departments.Provide administrative support during meetings and events.Undertake special projects and other tasks as needed.Coordinate travel arrangements.Liaise professionally with staff, contacts, and family members.Assist in planning and coordinating various events.Qualifications:Bachelor's degree preferred.3-5 years of experience as an Executive or Personal Assistant, ideally in hospitality.Strong organizational and time management skills.Professional demeanor and friendly disposition.Ability to handle sensitive information discreetly.Proficiency in Microsoft Office Suite.Familiarity with Canva and social media platforms is a plus.Basic troubleshooting skills.Excellent communication skills, both written and verbal.Capacity to work independently and under pressure.Flexibility to handle both business and personal tasks.Physical ability to meet job demands.Proficient in English communication.Priorities:Organization: Keep things orderly and visually appealing.Willingness to Help: Embrace mutual support and growth.Fast-Paced Environment: Adapt quickly and perform under pressure.Quick Ramp-Up Time: Acclimate swiftly to our processes.Great Communicator: Effective communication is key.Confidentiality: Handle sensitive information discreetly.Willingness to Support Leadership: Demonstrate adaptability and teamwork.Optimization/Efficiency: Identify areas for improvement.Connector: Foster collaboration and synergy.Hospitality Gene: Show warmth and genuine care.Heavy Travel Booking: Manage complex travel arrangements.Setting the Pulse in the Office: Maintain momentum in the Chief of Staff's absence.Adaptability: Be flexible in our dynamic environment.Office Move Experience: Experience with office transitions is advantageous.Event Support Experience: Contribute to event success.Company Culture:Progressive and innovative.Fun and down-to-earth atmosphere.Flexible and open-minded.
Assistant Textile Product Designer
Loloi Rugs, Dallas
Loloi Rugs is seeking an Assistant Textile Product Designer to produce new initial designs of area rugs, accent rugs, and scatter rugs, and learn how to produce physical samples. In this artistic, textile design role, we require a minimum of 2 years of design experience in the textiles industry. Under the supervision of the management team, this person will begin communicating regularly with factories to assist in the development of area rugs and the production of samples. In addition to translating rug designs into physical samples, this person will also gain an understanding of floor-covering constructions and cost structures. Because of the company's investment in, dedication to, and emphasis on world-class design, Loloi is the fashion destination of the home furnishings industry.How to ApplyWe kindly ask for a cover letter & portfolio along with your resume submission. Within your cover letter, please let us know your available start date along with your wage expectations.ResponsibilitiesCreate coordinate rug designs that complement existing designs.Create presentations using InDesign software for management team.Some administrative duties as needed.Create multiple sizes of approved rug designs.Create multiple color stories of existing rug designs.Translation of existing artwork and photography to make new rug designs.Create new rug designs using Illustrator, Photoshop, and NedGraphics software.Communicate with factories to develop new products and samples.Qualifications, Skills, and ExperienceMinimum of 2 years of textile design experience.Four-year degree in design/art-related field, (fine art, surface design, textile design, fashion design).Photoshop experience required.NedGraphics experience preferred.Illustrator and InDesign experience preferred.Excellent communication skills and ability to take constructive criticism.Positive, optimistic demeanor and work ethic.What We OfferWhether it's the products we develop or the showrooms we design, Loloi believes there's always room to be better. We extend that belief to our team, continuously striving to improve our employee's quality of life. We offer comprehensive health, dental, and vision benefits, paid parental leave, and 401(k) to our full-time employees.Our fast-paced culture values people who act and think like founders. If you're someone who takes initiative, works hard, and brings a positive spirit, there's no limit to how far you'll go here.About LoloiLoloi Rugs is a leading textile brand that designs and crafts rugs, pillows, and throws for the thoughtfully layered home. Family-owned and led since 2004, Loloi is growing more quickly than ever. To date, we've expanded our diverse team to hundreds of employees, invested in multiple distribution facilities, introduced thousands of products, and earned the respect and business of retailers and designers worldwide. A testament to our products and our team, Loloi has earned the ARTS Award for "Best Rug Manufacturer" in 2010, 2011, 2015, 2016, 2018 and 2023. For more information, visit loloirugs.com.Loloi Rugs does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.Protect yourself from potential fraud and verify the authenticity of any job offer you receive from Loloi. Rest assured that we never request payment or demand any sensitive personal information, such as bank details or social security numbers, at any stage of the recruiting process. To ensure genuine communication, our recruiters will solely reach out to applicants using an @loloirugs.com email address. Your security is of paramount importance to us at Loloi, and we are committed to maintaining a safe and trustworthy hiring experience for all candidates.
Assistant A.D. for Business and Finance (HR Title: Financial Business Manager)
Southern Methodist University Inc, Dallas
Description Salary Range: Salary commensurate with experience and qualificationsAbout SMUSMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.About the Position:This role is an on-campus, in-person position.This position will oversee the financial operations of the Athletics department including budget management, financial management, compliance, reporting and other duties as assigned. This includes managing the athletics department annual budget, forming and implementing financial planning, preparing quarterly Board of Trustees statements and overseeing financial audits by the University and the NCAA. Essential Functions: Athletics Budget Development and Monitoring: Develop and communicate budget guidelines; Work with Athletics staff to obtain budget information and review budget requests; Draft revenue and expense budgets and input into budget system; Track and monitor compliance to budget; Identify variances to budget and explain cause; Perform year end budget close.Financial Planning and Management: Review financial activity and correct errors; Project/forecast revenues and expenses; Prepare quarterly Board of Trustees statement; Review contracts for financial implications; Record. accrue and defer revenues and expenses as appropriate; Reconcile ticket sales to general ledger accounts receivable; All other balance sheet reconciliations.Compliance: Maintain account mapping for NCAA reporting; Allocate revenue/costs for NCAA reporting; Gather outside income information for NCAA report; Prepare, finalize and submit NCAA report; Coordinate NCAA agreed upon procedures with Internal Audit; Prepare, finalize and submit EADA report.Reporting: Assist sports and departments with budget and financial questions and issues; Management reporting; Ad hoc financial modeling and analysis; Tax reporting (990 tax questionnaire provided by Tax department); Conference benchmarking and strategic modeling.Review and approve purchase requests to ensure request is authorized, within budget and coded accurately; Annual inventory audit; Coordinate QuickPay process with AP; Concur compliance - review monthly Outstanding Spend report and notify individuals with significant unreconciled expenses; follow up to ensure expense reports are reconciled and submitted by year end; Review and approve facilities funding requests to ensure adequate funding is available; Identify and recommend business process improvement opportunities. Make revenue deposits and manage compensation budgets and position management. Qualifications Education and Experience: A Bachelor's degree is required. A Master's degree is preferred. A degree, in accounting and/or finance, is preferred.A minimum of five years of experience is required. Previous experience in accounting or finance is required. Experience in collegiate athletics finance, non-profit accounting, or financial planning/strategy is preferred.Certified Public Accountant (CPA) or Certified Corporate Financial Planning and Analysis Professional desired.Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate should possess analytical and critical thinking skills. Candidate must be proficient in Excel. Previous software experience in PeopleSoft Financials, Hyperion Budgeting, and/or Cognos is helpful, but not required.Physical and Environmental Demands: Sit for long periods of timeDeadline to Apply: This position is open until filled. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, [email protected]:SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.
Assistant Meat Manager
Fiesta Mart, Dallas
JOB BRIEF Assistant Meat Managers will assist the Meat manager in training, observing, and enforcing all company policies and procedures. In the absence of department manager, they will assume overall operation of the department, including ordering, training and scheduling. They must follow approved procedures for receiving product, price marking, and restocking cases to ensure quality protection, accuracy, and product rotation. They will follow all inventory control procedures to maximize product freshness, quality, turnover and availability for sale. JOB DUTIES - In the absence of the Meat Manager is responsible for the overall operation of the Meat department. - Responsible with the Meat Manager for the performance and supervision of all meat employees. - Readies the department for business according to company standards and assists the manager in accomplishing operating objectives. - Offers suggestions to customers to provide alternatives; assists customers with special requests and answer questions about meat products; exceed customer expectations by providing superior service. Resolve customer complaints to the full satisfaction of the customer. - Properly merchandise and price product in attractive displays according to company standards. - Responsible to the Meat Manager for the enforcement of all company policies and procedures relative to meat employees and all areas of the department. - Oversee and manage receipt, weight, and breakdown of meats (includes cutting and trimming) and related products. - Responsible for inventory, security, and expense control of the department. - Makes regular inspections to ensure company standards are being met and enforce company's policies and procedures as they relate to the department's operation. - Assists in training of department personnel and notifies the department manager of any personnel issues. May assist employees in the performance of routine departmental functions as needed. - Prepares weekly work schedules based upon projected sales, volume and workload. Completes or maintains all mandatory records or reports in an accurate and timely fashion. - Cleans/maintains work area; uses proper procedures for cleaning of equipment; cleans and sanitizes cutting surfaces often and at appropriate times. - Support and model safety in the department; communicate expectations with regard to working safely; continuously observe employees to ensure safety is an important part of every employee's work; recognize and reward employees who consistently work safely. Secondary Job Duties: - Ensure compliance with company policies and procedures. - Ability to extract and analyze data and use data to plan, project, identify problems, etc. - Ensure department associates adhere to company dress code standard (i.e. name tags, personal hygiene, etc.) - Present a favorable impression in dress, personal hygiene and business attitude. - Notify management of associate theft, customer shoplifting, unauthorized mark downs or property defacement. - Restock and use supply items efficiently to eliminate waste and to maintain the lowest supply cost. - Other duties assigned by management.QUALIFICATIONS - High School diploma or equivalent experience. - Must be 18 years of age. - Experience in meat operation including merchandising, ordering, inventorying and pricing. - Extensive knowledge of all meat products.COMPETENCIES Never- 0%, Occasionally- 1-33%, Frequently- 34-66%, Continuously- 67-100% Physical Demands: - Never-Sitting, balancing, manual dexterity and crawling. - Occasionally- climbing up to 8 foot height, stooping, kneeling, crouching, talking, and smelling. - Frequently- Carrying up to 80 lbs., pushing and pulling up to 300 lbs., lifting up to 80 lbs., and bending. - Continuously- Standing on tile/concrete, walking on tile/concrete, reaching waist/overhead level, seeing, and hearing. Safety Risk Factors: - Never- hazardous cleaning solutions. - Occasionally- Contact with skin irritant, toxic exposure (see Material Safety Data Sheets), and nuisance dust, fumes, sprays. - Frequently-Loud noise, twisting of back and neck, and slippery or cluttered floor surface. - Continuously- hazardous equipment (mechanical moving parts), and contact with sharp objects. Other: - Varied, irregular schedules. - Working environment involves inside, outside, cold, and wet/humidity.
Assistant Facilities Manager
Associa, Dallas
Assistant Facilities ManagerLocationTurtle Creek Blvd., Dallas, TXSalary$70,000Job SummaryThis is an exciting opportunity for an exceptionally talented Assistant Facilities Manager (AFM) to takethe next step in career growth and development. The AFM is responsible for working directly with property management and maintenance management in implementing and maintaining the preventative maintenance, quality standards, energy management, operating objectives, and goals of the property.In this position, we are looking for an experienced maintenance professional with strong, hands-on knowledge of high-rise facility mechanical, plumbing, electrical, high-level HVAC, fire & life safety, painting, swimming pool maintenance, and other building repairs. This position will begin as an apprentice to the current department supervisor and will develop into a department supervisor of the maintenance technician associates. This job includes other duties as assigned.Job Duties and ResponsibilitiesPerform maintenance repairs throughout the property including the common areas, occupiedand vacant units.Diagnose problems and complete repairs in all areas of facilities maintenance.Assist with performing and documenting standard operating procedures and preventative maintenance.Ensure that policies and procedures as well as safety and compliance expectations are met.Communicate and effectively collaborate with fellow team members, homeowner, residents,vendors, and contractors.Strong adherence to ethical standards including, but not limited to, the ability to maintain confidentiality and maintain fiduciary responsibility.On-call responsibilities, with the maintenance team, to respond to after hour emergencieswhich includes evenings, weekends, and holidays.Ability and willingness to work a flexible schedule which may include early mornings, latenights, weekends, and holidays.Ongoing training, development, and apprentice supervisor of the Maintenance Department technicians.Knowledge and SkillsAttention to detail and commitment of superior service.Technical knowledge in the following areas: plumbing, electrical, high-level HVAC, mechanical,fire & life safety, painting, swimming pool maintenance, and other building repairs.Friendly personality and dedication to helping others when responding to requests.Strong time management and organizational skills with ability to prioritize tasks.Basic computer knowledge.Professional communication skills.Strong ability to work well within a team.Qualifications, Education and Experience5+ years of general maintenance, or facility maintenance experience.3+ years of experience as a supervisor.Knowledge of general maintenance requirements, (documentation, safety, required reporting, regulations.)Ability to safely use a variety of hand and power tools.Knowledge of and adherence to OSHA work site and personal safety requirements.Willingness to complete certifications, training and or educational courses.Benefits401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offVision insuranceNote: The statements herein are intended to describe the general nature and level of work performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Personal/Executive Assistant
The CAR Group, Dallas
Location: Dallas, TX (Onsite) | Type: Full time The Personal / Executive Assistant empowers the CEO, CFO, and GC to optimize their performance with exemplary organizational prowess, meticulous coordination of priorities, astute attention to detail, and proficient project management. Serving as an invaluable pillar of support to the executive leadership team, this role entails a diverse array of duties. From insightful data analysis to adept project management, meticulous record-keeping, and seamless secretarial services, every task is geared towards fostering the seamless functioning of the organization.This role demands an individual with a high level of professionalism, adaptability, and the ability to anticipate and meet the unique needs of the executive leadership team.ResponsibilitiesPerform secretarial and record-keeping duties to maintain accurate and consistent records.Liasing with different teams in the automobile business and family office.Draft correspondence, such as emails and letters.Take notes during meetings and share with attendees.Schedule meetings and manage calendars.Assist with daily time management.Coordinate events and speaking engagements for the CEO.Coordinate lunches and engagements.Extensive travel coordination, including flights, accommodation and ground transportation.Expense management and rewards membership management for optimum usage.Take lead on project management, as directed, to help organization deliver concrete. improvements to operations on time and as specified.Structure communication and correspondence between the CEO and his team, operational managers, and enterprise vendors to save executive time, clarify message and ensure it is widely received.Manage the office economy, including supplies, to increase executive productivity and comfort at reasonable cost.Coordinate communication by dispatching including mail, packages, fax, email, and phone calls to aid executives in prioritizing incoming data.Run errands, as requested.Special project coordination and management. Transcribe notes and letters.Key Qualifications:Bachelor's degree in Business Administration, Management, or a related field.Proven experience in an executive support role, preferably in a similar high-level capacity.Exceptional organizational and multitasking skills.Strong proficiency in data analysis and presentation.Excellent communication and interpersonal skills.Adept in project management and working in a fast-paced environment.Proficiency in office management, document preparation, and legal compliance.Demonstrated ability to enhance productivity and optimize resources.Knowledge of corporate governance and compliance practices.Apply here or email your resume directly to [email protected]