Executive Assistant Salary in Dallas, TX

Analysis GroupEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)Executive AssistantUS-TX-DallasJob ID: 2024-2261Type: Regular# of Openings: 1Category: Office Administration & OperationsDallasOverviewMake an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,200 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise. The Executive Assistant (EA) works closely with Partners and Sr. Staff to provide superior administrative and case-related support. The EA collaborates with members of the administrative team and provides backup support as needed. Essential Job Functions and Responsibilities:Executive Support – Provides executive-level and case support to the Partners and Sr. Staff. Adapts to Partner and Sr. Staff work style and champions EA best practices.Calendar Management - Manages and maintains calendars; schedules and coordinates internal and external meetings.Phone Support - Provides phone coverage and screening as needed.Meeting and Event Support - Ensures conference rooms and other needed resources are coordinated. Assists in preparing agendas, presentations, related correspondence for meetings, prepares background briefings, and note taking.Travel Management - Coordinates and manages travel, utilizing the company’s dedicated travel agents. Monitors the progress of trips as needed, including after hours.Expense Reimbursement - Expense report processing and oversight.Contacts Management - Maintains contact information both business and personal and manages leads.File Maintenance - Paper and electronic filings.LexisNexis CourtLink – Utilizes LexisNexis CourtLink to research and download legal documents for active cases and inquiries. Sets up and receives document alerts for active cases. Maintains case database.Special Projects – e.g.: Deadline summary updates, report auditing, create and maintain depo and case binders.Core Behaviors:Team Player – Actively supports administrative team goals, provides backup support when needed and is collaborative, collegial, and approachable to peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.Adaptable - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.Client Service Oriented- Serves as an approachable, helpful extension of the Partners and Sr. Staff at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.Trustworthy - Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.Anticipatory - Demonstrates the ability to foresee problems and prevent them by taking action.Core Skills:Organizational - Consistent task and time management skills.Communication - Excellent and clear communication skills, both written and oral.Professional Development -Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and takes action on feedback for self-development to improve performance.Qualifications:Bachelor’s degree preferred.Minimum of 5 years of substantive relevant experience required.An ideal candidate will have equivalent 6-10 years' professional experience in a direct administrative support role to one or more senior level executives.Advanced PC capability (Microsoft Office: Outlook, Word, Excel, and PowerPoint). Familiarity with CRM database software.Prior experience in the legal or professional services industry preferred.An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.To the extent permitted by applicable law, eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.Analysis Group embraces diversity and equal opportunity in a deep and meaningful way. We are committed to building teams that represent a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. We provide equal access and opportunities regardless of sex, sexual orientation, gender, gender identity, gender expression, age, religion, race, color, ethnicity, national origin, ancestry, mental and physical ability or disability, medical condition, genetic information, citizenship status, socioeconomic status, veteran and military status, or membership in any other class protected under applicable law. We encourage candidates of all backgrounds to apply.PI238787672

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world's most impactful transactions in the capital markets.This position is a full-time, in-person, role in our Dallas office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple senior level executives. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.Essential Functions & Day-to-Day ResponsibilitiesProvide administrative support to Managing Director(s) and deal team with complex needs, including a high volume of travel, itineraries and agendas and an extremely complex calendar of meetingsWorks closely with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the executives updated as neededPlan, coordinate and ensure meetings are scheduled, rescheduled, or prioritized based on business needsProvides "Gateway" role, communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices for Managing Director(s) and deal team by leveraging ES software and applications.Completes a broad variety of administrative tasks in addition to managing time and travel, including completing expense reports, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment where group co-heads are leads, in accordance with gift and entertainment policies and proceduresLeads the planning and execution process for small local events led by Managing Director(s) and deal team (closing dinners, small happy hours, golf outings, etc.)Completes personal requests as needed (personal travel, errands, etc.)Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approachProvide occasional back-up support to other Executive Assistants, including supporting the transaction processCollaborate with business operations teams across multiple officesDeal AdministrationProvide executive deal administrative support as needed to Managing Director(s) and deal teamSupport Managing Director(s) and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as neededProactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc.Education and QualificationsBachelor's Degree, preferred3+ years of experience in a corporate environment working with senior-level executivesExperience, Skills and Competencies RequiredVery strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships across the broader team and the firmExpert level written and verbal communication skillsDemonstrated proactive approaches to problem-solving with strong decision-making capabilityEmotional maturityHighly resourceful team-player, with the ability to also be extremely effective independentlyProven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responseDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environmentForward looking thinker, who actively seeks opportunities and proposes solutionsExperience coordinating complex calendars & managing expenses for multiple team membersTech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.Apple device required for remote connectivityConcur expense management and travel booking experience a plusOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Eastdil Secured will not sponsor visas for this position. Candidates must be able to work in the United States on a permanent basis.

BBDO is the world's most awarded advertising agency. Today BBDO is 15,000 employees in 289 offices across 81 countries, all focused on:The Work. The Work. The Work.Simply put, our goal is to create and deliver the most compelling content for our clients. Consequently, we seek those who love ideas, get excited by creativity and rise to the challenge of making "The Work" happen.EXECUTIVE ASSISTANT:We are looking for an experienced Executive Assistant to join our team to support senior leadership within the organization. The ideal candidate is a go-getter and problem solver who is always willing to lend a hand. They are resourceful, organized and love a sense of accomplishment. Friendly and enjoy working with a diverse group of people. A team player with exceptional communication skills who continually strives to build strong relationships. Is highly pro-active with the ability to multi-task and resolve conflicts quickly. Resourceful and doesn't mind putting in the extra time and effort for the best results. Thrives in a fast-paced working environment and embraces change with grace.RESPONSIBILITIES:• Manages calendars and scheduling/set-up of meetings• Organizes and books travel arrangements both domestic and international.• Completes and submits expense reports & timesheets in a timely manner.• Facilitates the exchange of information between internal teams, clients, and business partners in a professional and friendly manner.REQUIRED SKILLS:• Demonstration of solid organizational skills• Excellent written and oral communication skills• Strong interpersonal skills - must be comfortable working in a diverse and open environment and have the capacity to handle confidential and sensitive information.• Advanced proficiency in commonly used IT software and applications (i.e. Microsoft Office suite, WebEx, etc.)• 3-5 years administrative experience supporting upper-level management positions• Relatable experience in creative fields is a plus

The CW team is growing and we're looking for an eager, proactive, and high energy go-getter to join our team as a do-everything Executive Assistant to Caitlin herself. While your background can be varied (and we'd love someone with design/creative experience), the most important thing is that you're game for a fast-paced, intense and unique role that will span assisting on design projects, involvement in the product creation process, keeping Caitlin on track and organized and everything in between.ResponsibilitiesAssist the founder (Caitlin) with any and all projects/tasks that she need help with, mostly professionally and at times personallyCommunicate ownership's business strategy and priorities to the broader team, be key liaison between functional heads and CaitlinDevelop and maintain customer service in the highest profile, because at times you will be the face of the CW brand to both vendors, customers and collaboratorsBring organizational expertise/abilities to create higher-functioning physical environmentAssist with processing of online orders from time to timeOccasionally handle day to day customer services needsCommunicate on behalf of Caitlin to business partners, clients and customersAnything else that Caitlin asksRequirementsOutgoing, pro-active and high-energy - we need 'go-getter'!Highly organized and detail orientedProblem solver and resourcefulAbility to prioritize quickly in face of many 'to do'sExcellent verbal and written communication skillsCompetence in MS word and ExcelPassion for interior design/home décor a definite plus!

About Us:Founded in 1984, Brewer, Attorneys & Counselors is an innovative, high-stakes litigation firm with an aggressive and zealous commitment to client advocacy. Over its 35-year history, the firm has delivered landmark victories on behalf of numerous high-profile clients - victories that have reshaped the corporate litigation landscape, redefined industry practices, and expanded social justice.Brewer, Attorneys & Counselors seeks an executive assistant for the managing director of the firm's Public Affairs group. This professional will report to this senior executive in the firm's Dallas Office and assist in the daily operations of this work group. The Public Affairs Department manages media and public relations for the firm and, in many cases, the clients it represents. The department is also involved in community relations, firm events, and client meetings.What You'll Do:Manage scheduling internal and external appointments, confirming meetings, and organizing logisticsCoordinate global and domestic travel (with support from firm's outside travel agent)Handle all logistics for internal and external meetingsCompletion of detailed corporate expensesScreen/route incoming calls, email and correspondenceFlexibility after regular business hours for time-sensitive tasksManage day-to day tasks, including booking reservations, appointments, onsite meals, etc.About You: 7+ years of C-Suite executive assistant experienceExtremely positive and professional attitudeAbility to work well in a dynamic team environmentHighly organized with meticulous attention to detailAbility to anticipate critical needs, prioritize competing tasks and manage to deadlinesPerform duties with the highest level of confidentiality and integrityAn autonomous worker with strong follow-through skillsAbility to build relationships with key players and senior managementCreative thinker who can solve complex problemsAdvanced knowledge of Microsoft office, including Word and PowerPoint

Executive Assistant - Private Family OfficeWe're seeking a highly organized Executive Assistant to support the Owner and Chief of Staff of a vibrant, family-owned company in the hospitality industry. The perfect fit will excel in problem-solving, thrive in a fast-paced setting, and maintain professionalism while juggling multiple tasks.Responsibilities:Serve as the main point of contact between the Owner, Chief of Staff, and internal/external parties.Manage schedules, ensuring appointments and meetings are on track.Efficiently handle email correspondence and drafting.Maintain confidentiality with sensitive information.Assist in meeting facilitation and preparation.Conduct research and compile data for presentations.Ensure seamless communication between departments.Provide administrative support during meetings and events.Undertake special projects and other tasks as needed.Coordinate travel arrangements.Liaise professionally with staff, contacts, and family members.Assist in planning and coordinating various events.Qualifications:Bachelor's degree preferred.3-5 years of experience as an Executive or Personal Assistant, ideally in hospitality.Strong organizational and time management skills.Professional demeanor and friendly disposition.Ability to handle sensitive information discreetly.Proficiency in Microsoft Office Suite.Familiarity with Canva and social media platforms is a plus.Basic troubleshooting skills.Excellent communication skills, both written and verbal.Capacity to work independently and under pressure.Flexibility to handle both business and personal tasks.Physical ability to meet job demands.Proficient in English communication.Priorities:Organization: Keep things orderly and visually appealing.Willingness to Help: Embrace mutual support and growth.Fast-Paced Environment: Adapt quickly and perform under pressure.Quick Ramp-Up Time: Acclimate swiftly to our processes.Great Communicator: Effective communication is key.Confidentiality: Handle sensitive information discreetly.Willingness to Support Leadership: Demonstrate adaptability and teamwork.Optimization/Efficiency: Identify areas for improvement.Connector: Foster collaboration and synergy.Hospitality Gene: Show warmth and genuine care.Heavy Travel Booking: Manage complex travel arrangements.Setting the Pulse in the Office: Maintain momentum in the Chief of Staff's absence.Adaptability: Be flexible in our dynamic environment.Office Move Experience: Experience with office transitions is advantageous.Event Support Experience: Contribute to event success.Company Culture:Progressive and innovative.Fun and down-to-earth atmosphere.Flexible and open-minded.

Key Job Function :By virtue of working directly with the Leadership, incumbent will be a part of the top level management and will have access to all kinds of information, future strategy, and other sensitive areas, hence, highest levels of confidentiality, loyalty and honesty must be maintained at all times.Will be responsible for ensuring that all directions from the CEO's Dallas office reach all levels of organisation, across all the locations of Spearhead.The Candidate must be well versed with MS 365 especially Office Suite, Microsoft Teams and Outlook etc., and should be proficient in preparing as well as presenting Power Point Presentations, whenever required.Should be efficient in coordinating with Group President's office (Dallas, USA), also with heads of all the departments in India, UAE.Must be well versed with Calendar Management for the President & CEO.Maintain an organized filing system of paper and electronic documentsDevelop and sustain a level of professionalism among staff and clienteleServing as advisor and counsel to leaderCreate and maintaining cross-departmental relationships to enable leadership successCoordinate executive communications, including taking calls, responding to emails and interfacing with Team Members, Board Members, and external relationships.Draft, proofread and edit internal and external communications, reports, presentations and other written materials.Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.Schedule and coordinate department meetings, team meetings, events and 1:1's.Receive phone calls and guest visitors. Personally takes care of many diverse matters and questions, including answering questions, which could require some research and technical knowledge.Maintain the Chief Executive Officer's heavy scheduled calendar, including personal and professional.Coordinates schedules for CEO to maximize time and create efficiencies.Responsibility for contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.Manage all travel planning and expense reporting.Protects CEO signature in all matters.As the CEO liaison, demonstrate passion for hospitality and customer service in all business interactions.Plan and oversee logistical arrangements for board and board committee meetings. Previous board contact and scheduling experience preferred.Demonstrated ability to interact effectively and appropriately with board members and executive staff.Flexibility for ad-hoc scheduling requestsOpen availability based on business needsAbility to travel as neededPreferred Candidate Profile :Minimum of 2 and maximum of 5 years of experience as an Executive Assistant reporting directly to senior management or similar role, preferably in a dynamic and fast-paced environment.Excellent communication skills with very high proficiency in English, both written and verbal, with a keen attention to detail.Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and softwareStrong organizational, project management and problem-solving skills with impeccable multi-tasking abilitiesProficiency in time management and the ability to prioritize tasks effectively.College degree preferred.Demonstrates personal and professional integrity, inspires trust, and takes personal accountability for decisions and projects.Effectively prioritizes workload.Ability to write, edit, and proofread with precision on his behalf.Strong follow-through skills and a creative, strategic approach to problem solving.Ability to accurately interpret business and financial data, prepare accurate correspondence and maintain accurate records and files.Excellent interpersonal skills and ability to work across boundaries.Basic understanding of financial, budget and other business dataWorking knowledge of Microsoft Windows based software including Word, Outlook, Excel, Power Point, and Visio.Must be able to handle sensitive and confidential information with upmost discretion.Must have some flexibility of work schedule.

Logistics at full potential. At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of.As an Executive Administrative Assistant, you will provide support to 3 Corporate IT senior leaders: the SVP of Global Technology Infrastructure, the SVP of Engineering, Data and Enterprise Architecture, and the VP of Corporate Systems. You'll also partner with other professionals across the enterprise to achieve strategic and business targets. In this important role, you will support these 3 dynamic leaders as a key partner in their day-to-day administrative activities. Put your skills to work for us and we'll give you the tools, resources, and support to build a career you're not only proud of, but one you'll love.Pay, benefits and more.We are eager to attract the best, so we offer competitive compensation and generous benefits package, including full health insurance (medical, dental and vision), 401(k), life insurance, disability and more.What you'll do on a typical day:Maintain the executive's calendars; update, communicate changes, and resolve scheduling conflictsOrganize and schedule meetings (with both internal and external constituents), set up meeting rooms, take food orders for events, and meetings and set up as neededTrack and report on various IT process activities such as timesheet completion adherence or other key items of interestAssist with travel needs including scheduling, travel changes, and expense report entry, reconciliation, and submission, as neededParticipate in highly confidential meetings and provide accurate transcription and documentation as neededAssist with drafting and/or coordinating high-level presentations, Townhalls, communications, reports, and other documents using Word, Excel and PowerPointWork creatively with other team members to organize various events to help drive morale and engagement within ITProvide minimal administrative support to the Direct reports of the 3 leaders you support directlyCoordinate and team with other EAs within IT and around the companySend out monthly anniversary and birthday listsAssist with maintaining/updating distribution listsAssist with Onboarding needs as requiredWhat you need to succeed at GXO:At a minimum, you'll need:Bachelor's degree or equivalent related work experience in a dynamic IT organization2 or more years of experience in an executive support roleStrong proficiency in Microsoft Office (Word, Excel and PowerPoint)Demonstrated ability to effectively multitask and meet deadlinesIt'd be great if you also have:Proven ability to work independently in support of executives and their extended direct leadership in multiple time zones remotelyAbility to maintain confidentiality surrounding company materials and informationA strong customer service demeanor and positive mannerism that enhances the brand of the leaders you supportAn eye for detail, meticulous grammar, and creativityHighly organized work style with excellent interpersonal skills and a knack for keeping Executives on track A "no job is too big or too small" attitudeWe engineer faster, smarter, leaner supply chains.#LI-AR2GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work.We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.

LHH is partnering with a large established organization in Dallas who is adding an Executive Assistant/ Senior Administrative Assistant. The ideal candidate will provide assistance for a team of leaders. You should be well-organized and be comfortable scheduling meetings for a team of very busy managers who travel frequently. You will book their travel, handle expense reports, and draft documents or compile research for slide decks to help with any necessary meeting preparations. ResponsibilitiesBusy calendar management for the team Aid the team in booking all travel and hotel accommodationsHelp preparing for meetings and events, working cross functionally Responding to emails and document requests on behalf of leaders as requestedDraft slides, meeting notes and documents for executivesPlan events for clients and managers QualificationsBachelor's degree required4+ years of Executive Assistant experience Proficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsThis is a hybrid, 4 days in office, 1 day remote opportunity with normal business hours. Ensure your updated resume is attached when you apply.

Description Salary Range: Salary commensurate with experience and qualificationsAbout SMUSMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.About the Department:SMU's Bobby B. Lyle School of Engineering, founded in 1925, is one of the oldest engineering schools in the Southwest. The school offers eight undergraduate and 29 graduate programs, including master's and doctoral degrees, through the departments of Civil and Environmental Engineering; Computer Science; Electrical and Computer Engineering; Mechanical Engineering; and Operations Research and Engineering Management. Lyle students participate in programs in the unique Deason Innovation Gym, providing the tools and space to work on immersion design projects and competitions to accelerate leadership development and the framework for innovation; the Hart Center for Engineering Leadership, helping students develop nontechnical skills to prepare them for leadership in diverse technical fields; the Caruth Institute for Engineering Education, developing new methodologies for incorporating engineering education into K-12 schools; and the Hunter and Stephanie Hunt Institute for Engineering and Humanity, combining technological innovation with business expertise to address global poverty.About the Position:This role is an on-campus, in-person position.The Executive Assistant provides day to day administrative and logistical support for the Associate Dean for Research and Industry Partnerships and the Assistant Dean for Student Success and Inclusive Excellence. The EA will schedule and maintain the Associate Dean for Research's and the Assistant Dean for Learning Innovation's calendars, review and respond to emails, and assist with travel and expense reporting. This position will also assist with the creation of the annual Lyle Research Report and function as a main point of contact between the Associate Dean and Lyle/SMU entities. In addition, the EA will regularly assist in operational aspects of Dean's office business and must maintain professionalism and confidentiality. May occasionally process grants, contracts, and purchasing on behalf of the Dean's Office and Lyle graduate education and graduate affairs, as well as coordinate special projects as assigned.Essential Functions: Supports the Associate Dean for Research and Industry Partnerships and Assistant Dean for Student Success and Inclusive Excellence, including scheduling, liaising, and general communication support. Assists with developing reports. Organizes and maintains calendar for the assistant and associate deans, as well as assisting with the calendars, travel arrangements, and expense reports for members of the Dean's suite. Answers telephone calls, and drafts emails, letters, or other correspondence on behalf of the Associate/Assistant Deans.Assists the Associate and Assistant Deans with meetings and special projects as needed. Is called upon to take meeting minutes at confidential meetings.Other special projects as assigned.Occasional evening/weekend hours is required for special events. Qualifications Education and Experience: A high school diploma (or equivalent) with seven years experience is required or an Associate's degree with five years experience or a Bachelor's degree with three years of experience. Experience providing proactive administrative support for school leadership is preferred. Experience supporting engineering faculty, programs and facilities is strongly preferred. Knowledge, Skills and Abilities: Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate proficiency in Microsoft Office suite, specifically in Excel, is required. Candidate familiarity with Planon space reservation software (STABLE) is preferred. Physical and Environmental Demands: Sit for long periods of timeReach above shouldersHandle objects (dexterity)Push/pullDeadline to Apply: This position is open until filled. EEO Statement: SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, [email protected]:SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.