Receptionist Administrative Assistant Salary in New York, NY

Station Administrator - Aviation Security Company John F Kennedy International Airport- Jamaica, NYTop Reasons Why You Want to Work for Global Security Consulting as a Station Administrator:• We are the premiere boutique Aviation Security company, and leaders in our industry• Team collaboration with transparency and group input• Nurturing and challenging work setting that allows you to identify and hone your strengths wile growing your skill set• Employee engagement, ongoing training, and opportunities for advancement • Working at the airport is an exciting and ever-changing environment• Play an integral role in protecting the traveling public, and providing a pleasant experience at the airportWho will you be working with:A diverse group of ambitious professionals that aspire to be leaders in their industry. Essential Functions (include but not limited to): Basic administrative work; data entry; aid in the new hire on-boarding process by updating computer systems, scheduling badging appointments, etc.; maintaining employee files by scanning, sending, filing employee documents; aid in compliance; aid in payroll processing and sometimes distribution; dissemination of information to and from employees and management/HQ; basic office reception work (greeting and checking in guests, answering calls, etc.); uniform distributionMain responsibilities (include but not limited to): Greet clients, guests, and visitors with a positive and helpful attitudeAnswer and direct phone calls- taking care to escalate urgent matters appropriatelyEnsure compliance with security measures for office access and announce guests appropriately to the person they are requesting to see- maintain positive control of all visitor badgesMaintain, organize, and order general office and kitchen supplies- ensuring our corporate team has everything they need to succeedMaintain the cleanliness and over all organization of all general and shared use spaces within the corporate office (kitchens, conference rooms, training rooms)Communicate with building maintenance to ensure timely handling of all facility management issuesAssisting with the entry of training and operational payroll hoursManage Airport badging process for all new hiresManage digital personnel files in HRIS (identification, attendance, and performance counseling) Assisting with maintaining accurate, and up to date training reports and certificates and for all airportsLiaise with Program Manager and Training Department to follow up on various training department needsExperience & Qualifications:Strong passion for Aviation and/or Security industryA proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees. HS Diploma or G.E.DMust be 18 years of age or olderMust be legally authorized to work in the United States and have IDs needed to verifyMust have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse culturesWilling and able to participate in a drug test (either pre-employment or random) with negative resultsMust be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references)Must have experience working with basic office equipment (copier, scanner, fax, printer)Must be proficient with Microsoft Office and OutlookMust obtain and maintain throughout course of employment a valid SIDA badge Sensory Requirements: must be able to look at computer screens for extended amounts of time. Must have adequate sight with or without the use of corrective lenses; adequate hearing is also required for phone communications.Environmental: Indoor office settingMathematical Skills: Moderate level mathematical reasoning. The ability to analyze data and review documentation for errors in entry or tabulation.Language Skills: Excellent verbal and written communication skills. Skilled in writing grammatically correct industry specific technical content suitable for report writing, legal documentation, and employee notifications. A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees.Reasoning Ability:Must understand their role as an administrator, and exhibit sound judgment and decision making as it applies to their responsibilityThey must have the ability to follow directions and outlined policies and procedures.Must comply with HR, legal, and ethical policiesMust include appropriate people in decision makingAbility to prioritize effectivelyMust be able to distinguish and know how to appropriately handle confidential informationExcellent time management skills with the ability to multi task in a fast paced environmentGlobal provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Global Financial Services firm is seeking an experienced Executive Administrative Assistant to join their New York City offices. Remarkable opportunity for qualified Executive Administrative Assistants seeking a challenging and dynamic role. Responsibilities include but not limited to:Executive level support to multiple Managing Directors,Managing travel expenses for 15-20 bankers through Concur,Overseeing the collection and processing of receipts,Maintaining complex calendar coordination, Managing a deadlines with precision, Provide back-up coverage for other team admins.Assist with logistical arrangements for events including conference room preparation and webinar hosting.Skills/Requirements:High emphasis collaborative mindset/team player,Experience with Concur is required,Experience in a supportive position to multiple people highly preferred,Demonstrate quick learning aptitude,Ability to thrive in a high-pressure, deadline-driven environment,Exceptional time management skills,Prioritization skills and capacity to multitask.

Manage all scheduling, calendar, and logistics needs on behalf of professionals, coordinating meetings, appointments, and travel arrangements efficiently.Interface with other assistants and stakeholders regionally and across the firm through written and verbal correspondence.Coordinate client activities, including scheduling lunches, dinners, and other meetings.Handle all aspects of travel planning, including airline reservations, hotel accommodations, and ground transportation.Prepare and submit expense reports and manage related documentation for office leaders.Answer and transfer incoming phone calls for key leaders in the office.Assist with printing and formatting of materials as required.Support facilities needs, including receiving vendors on site and communicating office requirements to Corporate Services team.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Minimum of 3 year's experience as an administrative assistant or receptionist in a professional or financial services environment.Experience working within a global firm is preferred.Ability to handle sensitive and confidential information with discretion.Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to quickly learn other in-house systems.Exceptional attention to detail with a calm and methodical approach to work.Strong time management and organizational skills with the ability to prioritize tasks effectively.Proven experience interacting with business stakeholders at all levels.High energy, self-motivation, and a proactive approach to problem-solving.Demonstrated ability to manage multiple tasks within agreed time frames while maintaining high-quality standards.

Our client, a private equity investment firm located in Midtown, Manhattan is seeking a Temp Part-Time Receptionist/Admin to join their team. The start for this role is early May 2024, part-time schedule (Tuesday - Thursday onsite), 8:30am - 5/5:30pm. The temp duration is approximately one month with potential to extend. Responsibilities include reception coverage, ordering/managing office supplies, assisting with scheduling meetings and travel arrangements, working with the building and vendors, conference room maintenance, etc. Position will work closely with their team EA. Must have Microsoft Office experience, strong written and communications skills, experience working as a receptionist/admin in a corporate environment. Degree strongly preferred. Pay $28-$35/hour depending on experience.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

One of our best clients, a global private equity firm in Midtown West, is seeking a talented Administrative Assistant to support their growing Business Development team.In this role, you will directly support the MD and team of 4 others.Great opportunity for someone who has previously supported IR, Marketing, Sales or BD and is used to coordinating global roadshows and keeping a busy, outgoing MD on track!This is a 4 day in office role, Mon-Thursday.Flex to come in on Fridays if neededHours 9am to 6pm w/ flex for paid OT as neededBeautiful offices, incredible viewsGreat culture and benefits. Lots of team building activities, volunteer days, happy hours, snacks, catered lunch, and more.Day to day will include:Managing busy calendars on OutlookAnswering phones and transferring to appropriate team memberSetting up MS Teams and Zoom link invitesCoordinate roadshowsArrange travelTracking and submitting expense reports on ConcurAssisting with presentations and meeting preparationsRunning reports on ExcelEditing and proofreading PowerPoint presentationsCovering for other admin assistants at the firm as neededAssist with event planningTake on projects when neededOur ideal candidate has the following:3+ years of administrative experience; ideally in financial servicesProficiency with MS Office SuiteBachelor's degree strongly preferredA friendly, approachable attitude and enjoys working with a teamA knack for organization and an eye for detailThis is a fantastic opportunity for an administrative assistant looking to join an energetic, fast-paced firm with a dynamic, corporate collegial, collaborative culture!You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a global investment firm, is seeking an Administrative Assistant/ Receptionist to join their NYC team. The hours are 9am-5pm (flex needed) with a one hour lunch and this role is hybrid with Monday-Thursday in the office and Friday remote (flex to come in Friday for meetings).Responsibilities:Manage reception: answer phone, take messages, distribute mail, and welcome visitorsOrder office lunches and catering for meetingsOrder, organize, and maintain stock of kitchen groceriesSet-up meeting spaces and video/conference callsOrganize team calendars, scheduling meetings and appointmentsSchedule international/domestic travel arrangements and create detailed itineraries, including flights, car service, rental cars, and hotelsPrepare expense reports and reconcile office credit cardWork with building regarding maintenance, security and site visitsQualifications:Degree preferred2+ years of administrative experience, preferably in financial servicesProficient in Microsoft Office Suite Comfortable working independently and wearing many hatsCompensation/Benefits:Up to $80-87K base depending on experience + OTMedical, dental, and vision benefits401K with match3 weeks PTOFree lunch daily Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

A Private Equity Investment Firm is looking for an Administrative Assistant / Receptionist to join and support their Credit team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in phone and email communication with internal and external individuals.Responsibilities: Supporting a Credit Team of 3 individuals with calendar management, meeting coordination, expense report processing, and other ad - hoc administrative dutiesAnswering phone calls in a polite and professional mannerWelcoming visitors and directing them to the appropriate departmentCoordinating maintenance services to keep the office clean, safe, and well-maintainedAct as a liaison for all staff levels, clients, and the public, managing visits and inquiries with professionalismPrioritize emails, maintain contacts, and handle routine correspondence on behalf of the teamMaintain files, manage photocopying, scanning, prepare expense reports, and other ad-hoc administrative tasksQualifications:4+ years of receptionist experienceMicrosoft Office proficientSolid problem solving and time management skillsExceptional phone etiquetteGreat interpersonal skillsExcellent communication skills (written and verbal)Strong attention to detailHighly organized

Our client, a Private Equity firm, is seeking a Temporary/Temporary to Permanent Administrative Assistant to cover their Impact Team in NYC. This is primary support to a Partner but covering about 4 - 5 others for calendar, expenses and travel. The hours are 9am-5pm (flex to monitor email after hours) and they operate on a hybrid schedule with Mon-Thurs in the office and Fri remote. This role will start Monday, May 13 th .Responsibilities:Provide general administrative support to the Impact Team Manage complex calendars, arrange travel, and process expense reportsBook hotels, lunches and carsAd hoc projects as neededQualifications:2+ years of administrative experience in a professional services environmentDegree requiredProven experience managing calendar/booking meetings/travel/expenses Friendly and sharp professional with strong communication skillsDemonstrated ability to work well on a team in a fast past settingCompensation:30hr - 40hr DOE / if perm 95K - 105K DOEBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

OverviewThis Job is Temporary until September 30, 2024 with the possiblity of becoming permananet with additional funding. This is a part time position requiring work three days a week. About CWSImagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home. PurposeThe primary purpose of the Immigration Services Administrative Assistant is to provide administrative support to CWS Local Office Immigration Legal Services Programming. ResponsibilitiesProvide administrative support to the CWS Local Office Immigration Legal Services teams including: Answer phone calls and check office voicemail Manage incoming clients in the building lobby waiting area; Assist with incoming and outgoing mail; Communicate with clients to collect basic documents and information for upcoming appointments;Confirm upcoming appointments.Make photocopies of documents and print photos; Order supplies; File documents;Assist DOJ Representatives and Attorneys with changes of address, case status checks and other routine case processes.Create enrollment forms for new ClientsPerform other administrative duties as requested.QualificationsEducation: High school diploma or equivalent required. Bachelor of Arts strongly preferred.Experience: Experience with asylum seekers, refugees, asylees, and other immigrants preferred. At least one year of work experience in an office setting or internship in a law office or non-profit legal services environment is preferred. Other Skills: The successful candidate must be highly detail-oriented and possess superior organizational and task management abilities. Respect for client confidentiality. Strong computer literacy, with knowledge of word processing and database applications, and ability to use standard office equipment in performing varied activities. Superior written and verbal communication skills. Other Skills: Bi-lingual Spanish speaker is required. BenefitsCWS offers a competitive benefits package that includes:- 403 (b) Retirement Plan- Medical, Dental and Vision Insurance- Generous Paid Time Off (21 Paid Days Off; 27 Days after 2 Years)- 14 Official Holidays- Sick Time Off (12 Accrued monthly)- Life Insurance and AD&D- Long Term and Short-Term Disability- Employee Assistance Program (EAP)- Health Savings Account- Flexible Spending Accounts- Commuter Benefits

One of our top clients in the luxury goods space is seeking a talented administrative assistant to support an executive on their creative team at their stunning offices in the Flatiron District.They are looking for someone who has ideally supported a creative before and has about 5+ years experience working in luxury goods industry and speaks French.5 days in officeflex for hybrid/remote when executive is travelingHours are 8/9-500/6pm w/ half hour lunch.Role is paid hourly + OT eligible Generous benefits and incredible brand perks & discounts.We are looking for someone poised and professional with a creative eye and high taste level and knowledge of NYC as well as an interest in our industry and being a part of our on-site office culture.What you will do:Manage heavy scheduling on OutlookWork in MS Teams, PowerPoint and ExcelSend out virtual meeting invitesEdit presentations on PowerPointTrack budgets on ExcelUpdate contact listsPlan internal and external team events and meetingsArrange both domestic and international travel as neededSubmit and process expense reportsInteract with corporate team and other admins on a local and global levelWhat you will need:2+ years' administrative experience in a corporate setting; family office experience would be greatBachelors degree preferredA thoughtful and caring approach to your workA proactive mindset and always have a backup planStrong technical and social media skillsInterest in luxury, fashion, beautyAppreciation for architecture, design, fine artA high emotional IQ to interact with creative and celebrity personalitiesIf you are looking to join a top global brand and enjoy supporting a dynamic, creative executive, we want to hear from you!Please submit your resume for immediate consideration.You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.