Executive Administrative Assistant Salary in New York, NY

Executive/Personal Assistant to CEO REPORTS TO: CEO POSITION SUMMARY: The primary role of this job is to help the CEO be more productive and make the best use of his/her time. Provide high-level administrative support by following up on all directives, conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling trips and meetings. May also train and supervise lower-level clerical staff. Will be able to work independently with little or no supervision. Tasks will include handling certain personal, non-work related matters for the CEO. “What more can you do to be of assistance?” This person must be exceedingly well organized, and possesses the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. TASKS AND COMPETENCIES: Personal assistants (PAs) are often a manager's first point of contact with people from inside and outside the organization. Typical work activities include: 4 Following up on all CEO’s directives to make sure tasks are getting done with a sense of urgency. 4 Handle personal errands, calendar scheduling, book appointments, party planning and other duties, acting as a personal assistant. 4 Screening telephone calls, enquiries and requests, and handling them when appropriate; 4 Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants. 4 Arranging travel and accommodation and, occasionally, traveling with the manager to provide general assistance during presentations. 4 Dealing with correspondence and writing letters, emails, faxes and taking notes and minutes; analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution 4 Producing documents, briefing papers, reports and presentations; 4 Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software 4 Prepare responses to correspondence containing routine inquiries 4 Carrying out background research and presenting findings into subjects the manager is dealing with; 4 Organizing and attending meetings, often taking minutes, and ensuring the manager is well-prepared for meetings; 4 Liaising with clients, suppliers and other staff; 4 Devising and maintaining office systems to deal efficiently with paper flow; 4 Organizing, filing and storing paperwork, documents and computer-based information; 4 May be involved in recruitment, budgets and accounts, managing junior staff and hr issues, such as creating staff documents, health and safety and dealing with staff problems. 4 Standing in for the manager and making decisions and delegating work to others in their absence; SKILLS AND QUALIFICATIONS: □ YOU NEED TO BE HIGHLY ORGANIZED – to possess excellent organizational skills; □ Excellent interpersonal and communication skills and the ability to interface with personnel at all levels, both verbally and in writing required □ Five to 10 years experience assisting senior level executives (preferably C-level) □ The ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with good judgment □ Unwavering attention and adherence to the firm's values and principles □ A working knowledge of the firm's structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment □ Proficiency in standardized software and hardware applications, including MS Word, Excel and PowerPoint □ Ability to travel Excellent written and oral communication skills; □ Honesty and reliability; □ The ability to work on your own initiative and to tight deadlines; □ Ability to negotiate problems and to GET THINGS DONE □ Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines; □ An understanding of confidentiality issues and the use of discretion. □ Professional demeanor □ Must be personable □ Sense of humor PREREQUISITES: Education: College graduate desired or equivalent. Local regulations may require additional courses or certifications in such areas as sanitary food practices. Experience: Sufficient experience as personal or executive assistant for high-level executive, generally a minimum of two years. Physical: Must be able to communicate clearly with other managers, vendors, guests and employees. Must be able to stoop, bend and be mobile. Exposure to wet floors, noise and temperature extremes occurs. Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

Arcadis is seeking a Executive Assistant for a large program in New YorkArcadis has been selected by the Gateway Development Commission to serve as a Project Delivery Partner (PDP) in connection with the Hudson Tunnel Project (HTP).We are seeking to engage with potential new colleague who are excited by this opportunity and who would like to join our locally based teams in New York and in New Jersey. We are seeking an Executive Administrative Assistant to support one of the programs of work.Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.Role description:As the Executive Assistant on this project, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to our executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment.Role accountabilities: Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements. Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism. Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment. Qualifications & Experience: Associate's Degree in Business Administration (or equivalent) and typically 10+ years of experience, including at least 5+ years in an administrative capacity, preferably for a technical, infrastructure engineering, or construction firm. Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management. Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Why Arcadis?We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.Together, we can create a lasting legacy.Join Arcadis. Create a Legacy.Our Commitment to Equality, Diversity, Inclusion & BelongingWe want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $80,000 - $90,000.#LI-BB1 #Hybrid

Title: Executive Administrative Assistant - Financial Services Location: NYCRemote/Hybrid/Onsite: HybridPosition Type: Contract, possible temp-to-permDuration: 8+ monthsRate: $30.00/hrROLE OVERVIEW:We are looking for a candidate to join the team to help administratively support the sales efforts, and work alongside Analysts, Associates and sales professionals.RESPONSIBILITIES:Supports executives and administrative staff in general office duties and defers all significant decision making to management.Requires a high level of professionalism and business etiquette.Candidate must possess excellent communication skills.Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required.Position calls for initiative, independence, and compliance.QUALIFICATIONS:Successful candidate will have experience in an administrative support or similar role.Prior experience supporting managing director or other high level executives is required.Must be able to learn quickly and to engage in a number of detailed tasks at once.Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them.Experience supporting a dynamic executive with competing, multiple demandsCalendar management, travel booking and coordination among senior executive assistantsIf you believe you are a suitable fit for this position, please apply directly with your most updated resume. Our organization values effective communication, although it's important to understand that we may not always be able to provide application updates to every candidate. If, following a review of your profile, we identify you as a potential match, a recruiter will contact you directly to discuss your candidacy.

Executive Administrative AssistantBCforward is currently seeking highly motivated Executive Administrative Assistant located at New York, NY 10179 We place consultants for end clients all over the USA.Job Title: Executive Administrative AssistantWork Location: New York, NY 101792 Months Contract Position Type: Onsite 5 days work from office Support senior-level executives and investment bankers. Proficient in word processing. Arrange travel services and meetings for Executives.Heavy calendar management.Call screening.Meeting scheduling & logistics (catering, conference room set-up, etc.).Travel & Expenses. Ensure company policies and procedures are followed. Experience with Concur preferred.Visitor registration and access.Prepare high quality emails to individuals at all levels of the organization.Work cooperatively with the administrative assistants team, in providing back-up coverage.Hours: 8 am to 5pm (up to one hour lunch).www.BCforward.comwww.facebook.com/bcforward"We must inform you that during the hiring process, we may ask for you to disclose and provide us with various categories of your personal information, including identifiers such as your name and address, professional information, commercial information, education information, and other related information. Please note that we will only use this information to facilitate and complete the recruiting process. This posting is not an offer of employment. The submission of intentionally false or fraudulent information in response to this job posting shall render the applicant ineligible for the position. BCforward is an equal opportunity employer. Any subsequent offer of employment shall be considered employment at will regardless of the anticipated assignment duration."Interested candidates please send resume in Word format Please reference job code 219855 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Job SnapshotEmployee TypeContractorLocationNew York, NY (Onsite)Job TypeAccounting, Admin - Clerical, AutomotiveExperienceNot SpecifiedDate Posted04/10/2024

Station Administrator - Aviation Security Company John F Kennedy International Airport- Jamaica, NYTop Reasons Why You Want to Work for Global Security Consulting as a Station Administrator:• We are the premiere boutique Aviation Security company, and leaders in our industry• Team collaboration with transparency and group input• Nurturing and challenging work setting that allows you to identify and hone your strengths wile growing your skill set• Employee engagement, ongoing training, and opportunities for advancement • Working at the airport is an exciting and ever-changing environment• Play an integral role in protecting the traveling public, and providing a pleasant experience at the airportWho will you be working with:A diverse group of ambitious professionals that aspire to be leaders in their industry. Essential Functions (include but not limited to): Basic administrative work; data entry; aid in the new hire on-boarding process by updating computer systems, scheduling badging appointments, etc.; maintaining employee files by scanning, sending, filing employee documents; aid in compliance; aid in payroll processing and sometimes distribution; dissemination of information to and from employees and management/HQ; basic office reception work (greeting and checking in guests, answering calls, etc.); uniform distributionMain responsibilities (include but not limited to): Greet clients, guests, and visitors with a positive and helpful attitudeAnswer and direct phone calls- taking care to escalate urgent matters appropriatelyEnsure compliance with security measures for office access and announce guests appropriately to the person they are requesting to see- maintain positive control of all visitor badgesMaintain, organize, and order general office and kitchen supplies- ensuring our corporate team has everything they need to succeedMaintain the cleanliness and over all organization of all general and shared use spaces within the corporate office (kitchens, conference rooms, training rooms)Communicate with building maintenance to ensure timely handling of all facility management issuesAssisting with the entry of training and operational payroll hoursManage Airport badging process for all new hiresManage digital personnel files in HRIS (identification, attendance, and performance counseling) Assisting with maintaining accurate, and up to date training reports and certificates and for all airportsLiaise with Program Manager and Training Department to follow up on various training department needsExperience & Qualifications:Strong passion for Aviation and/or Security industryA proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees. HS Diploma or G.E.DMust be 18 years of age or olderMust be legally authorized to work in the United States and have IDs needed to verifyMust have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse culturesWilling and able to participate in a drug test (either pre-employment or random) with negative resultsMust be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references)Must have experience working with basic office equipment (copier, scanner, fax, printer)Must be proficient with Microsoft Office and OutlookMust obtain and maintain throughout course of employment a valid SIDA badge Sensory Requirements: must be able to look at computer screens for extended amounts of time. Must have adequate sight with or without the use of corrective lenses; adequate hearing is also required for phone communications.Environmental: Indoor office settingMathematical Skills: Moderate level mathematical reasoning. The ability to analyze data and review documentation for errors in entry or tabulation.Language Skills: Excellent verbal and written communication skills. Skilled in writing grammatically correct industry specific technical content suitable for report writing, legal documentation, and employee notifications. A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees.Reasoning Ability:Must understand their role as an administrator, and exhibit sound judgment and decision making as it applies to their responsibilityThey must have the ability to follow directions and outlined policies and procedures.Must comply with HR, legal, and ethical policiesMust include appropriate people in decision makingAbility to prioritize effectivelyMust be able to distinguish and know how to appropriately handle confidential informationExcellent time management skills with the ability to multi task in a fast paced environmentGlobal provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Our client, a leading alternative investment specialist, is seeking an Executive Administrative Assistant to join their NYC team. The hours are 8:30am-5:30pm and this role is hybrid with three days in the office and two days remote.Responsibilities:Provide administrative and operations support to two teamsManage calendars and schedules, booking virtual and in person meetingsPerform regular travel and expense report preparationArrange and coordinate international and domestic travel including flights, hotels, and car servicesCoordinate catering for onsite meetingsProvide general/ad hoc support for office administrative needsAssist with annual holiday card and gift distributionsQualifications:Bachelor's Degree required2-5+ years of administrative experienceProficient in Microsoft Office Suite, particularly OutlookFlexible and down-to-earth professional with a collaborative workstyle Compensation/Benefits:Up to $100K base depending on experience + OT + bonus100% company paid medical plan with HSADental/Vision Package401k with matchCommuter benefits and discounted gym reimbursement12-weeks Parental leave paid at 100%20 PTO days accrued quarterly, 16 paid holidays, and unlimited sick daysRemote work stipend up to $1,000Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

RESPONSIBILITIES:Kforce has a client that is seeking an Executive Administrative Assistant in New York, NY.Summary:The role requires an ownership approach to all tasks, initiative and confidence to complete assignments with limited supervision, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize in a fast-paced work environment while maintaining a strong attention to detail and high-quality work output. The ideal candidate possesses excellent communication skills (written and verbal) and phone etiquette. The hours of this role are 8am to 5pm, with the flexibility to work additional hours to meet deadlines/needs.Key Tasks: Executive Administrative Assistant will provide day-to-day support without prompting, and advise in advance of issues or delays Screen incoming calls and determine the level of priority while using caution in dispensing information Manage the logistics of internal and external meetings/events Process expense reports and invoices; Ensure company policies are followed and items are processed within provided guidelines; Act as a subject matter expert for policies and procedures Arrange extensive travel, both domestic and international As an Executive Administrative Assistant, you will assist with staff on-boarding, which includes requesting and monitoring equipment set-up and system access Produce high quality emails and messages to individuals at all levels of the organization Work cooperatively with the administrative assistant's team, in positive partnership to support each other smoothlyREQUIREMENTS:Category:Name - Required - Importance:Administrative: Attention to Detail - No - 1 Calendar Tools - No - 1 Client Relationships - No - 1 Deadline Focus - No - 1 Decision Making - No - 1 Dependable - No - 1 Expenses - No - 1 Flexibility - No - 1 Listening Skills - No - 1 Process Improvement - No - 1 Quality Focus - No - 1 Shipping/Receiving - No - 1 Time Management - No - 1 Travel Arrangements - No - 1 Troubleshooting - No - 1Clerical: Correspondence - No - 1 MS Office proficiency - No - 1Interpersonal: Customer Focused - No - 1Light Industrial: Written and verbal communication skills - No - 1Marketing/Sales: Ability to interact with various levels within the organization - No - 1Miscellaneous: Multitasking - No - 1 Teamwork - No - 1Professional: Initiative - No - 1 Interpersonal Skills - No - 1 Responsiveness - No - 1 Vendor Relationships - No - 1Soft Skills: Ability to follow-up - No - 1 Ability to meet deadlines - No - 1 Ability to work independently - No - 1 Ability to work with others - No - 1 Conference room scheduling - No - 1 Problem solving capability - No - 1 Relationship building - No - 1Web Tools: Event Handling - No - 1 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future. We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave. Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Global Financial Services firm is seeking an experienced Executive Administrative Assistant to join their New York City offices. Remarkable opportunity for qualified Executive Administrative Assistants seeking a challenging and dynamic role. Responsibilities include but not limited to:Executive level support to multiple Managing Directors,Managing travel expenses for 15-20 bankers through Concur,Overseeing the collection and processing of receipts,Maintaining complex calendar coordination, Managing a deadlines with precision, Provide back-up coverage for other team admins.Assist with logistical arrangements for events including conference room preparation and webinar hosting.Skills/Requirements:High emphasis collaborative mindset/team player,Experience with Concur is required,Experience in a supportive position to multiple people highly preferred,Demonstrate quick learning aptitude,Ability to thrive in a high-pressure, deadline-driven environment,Exceptional time management skills,Prioritization skills and capacity to multitask.

Our client, a financial services firm, is seeking an Executive/Administrative Assistant to join their NYC office. The hours are 8am-6pm (flex as needed) and this role is in the office five days a week.Responsibilities:Provide seamless administrative support to 3 MDs, 3 Principals, and 2 AssociatesManage complex calendars and anticipate conflicts when scheduling meetingsBook international/domestic travel including flights, hotels, and ground transportationProcess and submit expense reportsWork on special projects as requestedQualifications:Bachelor's Degree required3-7+ years of administrative experienceFamiliarity with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)Approachable team player with strong ownership over work productCompensation/Benefits:Up to $90-115K base depending on experience + bonusMedical, dental, and vision with small employee contribution401K with match and profit sharing$20/day for lunch when in office; if working past 7pm, $30 dinner stipend and car home15 vacation days, 3 personal days, birthday, 7 sick daysGym onsiteAnniversary/milestone company sponsored tripsTwo remote weeks per yearBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

One of our best clients, a global private equity firm in Midtown West, is seeking a talented Administrative Assistant to support one of their busiest senior teams!This is a 4 day in office role, Mon-Thursday.Flex to come in on Fridays if neededHours 830am to 6pm w/ flex for paid OT as neededBeautiful offices, incredible viewsGreat culture and benefits. Lots of team building activities, volunteer days, happy hours, snacks, catered lunch, and more.In this role you will support a high performing team of 8 top level executives with:Managing calendars and inboxes on OutlookArranging global and domestic travelTracking and submitting expense reports on ConcurAssisting with presentations and meeting preparationsRunning reports on ExcelEditing and proofreading PowerPoint presentationsCovering for other admin assistants at the firm as neededAnswering phones and transferring to appropriate team memberPreparing for meetings; reserving conference room, ordering catering, set up technology, etc.Edit presentations and distribute for meetingsPlan client dinners and luncheons; make reservations, knowledgeable of NYCTake on projects when neededThe ideal candidate has the following:5+ years of administrative experience supporting multiple C-Suite or high level execsAdvanced proficiency with MS Office SuiteBachelor's degreePassion for EA workEnjoys working in a fast-paced, dynamic environmentKnows how to execute, pivot and multi-task quicklyFlexible attitude and can get along well with different personalitiesAmazing benefits, catered meals, tons of perks!This is a fantastic opportunity for an administrative assistant looking to join an energetic, fast-paced firm with a dynamic, corporate collegial, collaborative culture!You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.