Procurement Manager Salary in Knoxville, TN

DescriptionBusiness Manager - University Printing MR08JOB SUMMARY:This position reports to the Director of University Printing & Mail Services and serves as an integral member of the UPM team. Position serves as an expert financial and administrative resource for University Printing, Mail Services, Convenience Copy, Postal & Passport Services, and 2 on campus branch locations. Position supports fiscal operations including, but not limited to, oversight of budgets, financial planning, assessment of service center rate structures, inventory control, and other accounting operations as assigned by the Director. Position provides assistance with human resources activities. The position will provide direction and development, as well as, administrative improvement initiatives, policies, and budget planning for all areas within UPM. Supervise the daily operations of the office staff in each specific area--order entry, procurement, job costing, payroll entry, and accounts payable and receivables. Have knowledge of time collection and IRIS system to process payroll and record leave request. Ability to reconcile monthly departmental accounts for departmental chargeback. Data entry for accounting purposes, cash handling, deposits and invoices.QualificationsMINIMUM QUALIFICATIONS:Bachelor degree required.Accounting or finance experience - AP/AR, ledgers, cash handling, deposits, payroll, tax reporting, etc.Supervisory or management experience.Knowledge of the university's SAP accounting system and university policies and procedures preferred.EFI Monarch - Administrator level experience preferred.Experience with copier rental and procurement program preferred.Print estimate and billing experience preferred.Job: Other Tech/Para-ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: University PrintingSchedule: Full-timeJob Posting: Feb 23, 2024, 8:14:08 AM

DescriptionGraduate Program Coordinator/Financial Manager - School of ArtUniversity of TennesseeDuties: Coordinates the department’s graduate programs and assists the Associate Director of Graduate Studies, provides financial management assistance to the department business manager, and provides departmental administrative and logistical support.Short Description: Facilitates and manages graduate student recruitment, tours, and events; and administers recruitment campaigns, reports, and analytics. Serves as first point-of-contact for current and prospective graduate students; attends and records Graduate Committee meetings; organizes and attends graduate events and orientations; facilitates updating of graduate handbook, student correspondence and records; supports curricular and assessment processes; and compiles and submits reports and data. Maintains ledgers; verifies appropriate financial documentation; ensures submission and capitalization of assets in inventory; executes financial operations including travel, honorariums, vendor requests, deposits, invoices, and procurement card verifications and distributions; and implements procedures and processes for the Art Store. Supervises student office workers, facilitates faculty search interviews, campus visits, and travel; assists the Scholarship and Graduate Committees with managing scholarship processes; and assists the Business Manager, Director of Graduate Studies, and the Graduate Committee Chair as needed.Long Description:1. GRADUATE PROGRAM COORDINATORAttend Graduate Committee meetings and annual Director of Graduate Studies (DGS) meetings, draft, and post meeting minutes.Coordinate and represent School of Art at graduate recruitment events; organize faculty to attend events.Draft, design and execute graduate email marketing campaigns supporting recruitment; track and evaluate analytics.Communicate & correspond with prospective and admitted students; coordinate tours and visits for prospective students; assist students with application process and enrollment.Administer efficient review of graduate applications and admissions platform; track and analyze admissions data to assess recruitment practices; communicate with Grad School.Produce and distribute admission letters, accepted offers, and award distributions.Update graduate handbook annually and organize fall graduate orientation with DGS.Maintain departmental graduate program calendar, including reviews, exhibitions, and fellowship/scholarship deadlines.Assist DGS and Grad Committee with the preparation and submission of curricular proposals; administer distribution, collection, and compilation of SACCS assessment rubrics; and aid with preparation and submission of cyclical assessment reports.Manage and support annual graduate scholarship and award processes: Coordinate deadlines and processes with DGS and Scholarship Committee; promote awards to current and prospective students; update and manage on-line application platforms; plan annual scholarship reception; notify awardees and generate award letters and certificates.Maintain department records of graduate student projects.Assists DGS and Graduate Committee Chair as needed.2. FINANCIAL MANAGEMENTAdhere to departmental compliance with University Fiscal policies and procedures, interpreting policy for department head, faculty, staff, and students.Adhere to departmental compliance with Generally Accepted Accounting Principles (GAAP), federal, state, and local laws and rules.Maintain ledgers for close to 100 departmental cost centers, WBS funds, and other fund accounts; initiate and submit financial functions for all operating expenses.Verify all department ledger entries have appropriate documentation, by tracking, maintaining, and organizing all departmental records for contracts, honorariums, invoices, procurement card statements, petty cash reimbursements, and transfers.Process travel expense reports for faculty, staff, and studentsMonitor university direct charge areas, process departmental deposits.Coordinate and manage services and goods purchased by internal and external users on Touchnet system for Art Store.Coordinate completion of vendor registrations and international guest documentation and submit to appropriate campus departments.Enter and create asset information in the financial system and capitalization of new equipment for inventory.3. ADMINISTRATIVE SUPPORTSupervise and assign tasks to student office workers; approve time sheets on Work Study platform.Schedules faculty search Zoom meetings and on-campus visits; coordinates search candidate travel booking with Administrative Associate I staff.4. LOGISTICAL SUPPORTAttend monthly graduate committee meetings, draft, and post meeting minutes.Develop, facilitate, and support graduate recruitment events.Plan, schedule and coordinate departmental special graduate events.QualificationsRequired Qualifications:Bachelor's degree and 4 years of experience in an office setting OR a high school diploma with 6 years of experience in an office settingAbility to understand and interpret financial and administrative policies, procedures, and regulations.Knowledge of office functions, accounting record keeping, electronic spreadsheets, and computer operations.Ability to communicate and disseminate information clearly, both verbally and in writing.Ability to interpret situations and proactively recognize and solve problems.Ability to gather, compile, synthesize, and analyze complex information and generate reports.Ability to work independently, collaborate with a diverse team, and make decisions in a highly dynamic environment.Ability to manage the activities of an employee.Ability to prioritize, multi-task, and to learn new software and processes quickly.Ability to maintain discretion and confidentiality with various financial and operational records and information.Knowledge of a large platform HR/Financial system.Skills in Microsoft Suite, particularly Excel, and Adobe.Preferred/Desired Qualifications:Experience working in higher education.Accounting experience.Knowledge of and experience with UT policies and procedures.Skills in IRIS/SAP, CONCUR, ARGOS, Cayuse, Archibus, and Scholarship Manager.Some prior supervisory experience.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: ArtsSchedule: Full-timeJob Posting: Feb 26, 2024, 8:33:20 PM

DescriptionBusiness ManagerInstitute of American Civics (IAC)Howard Baker Jr School of Public Policy and Public AdministrationThe Institute of American Civics (IAC) in the Howard H. Baker School of Public Policy and Public Administration at the University of Tennessee, Knoxville, invites applications for a Business Manager (Full-time, Exempt).The Institute of American Civics is a natural extension of the work the Howard H. Baker Jr. Center/School has done since its beginning, and the Institute is designed to build on the University of Tennessee’s capabilities in politics, economics, philosophy, American History and American government. The legislated mission of the Institute is to provide a comprehensive civic education for University of Tennessee undergraduates and the State of Tennessee at large, including America’s founding principles, the economic and political institutions that maintain American democracy and the basics of civic engagement.            Since its founding in 2003, the Howard H. Baker, Jr. Center for Public Policy (now, the recently established Baker School) has served as the Knoxville campus’s hub for civic engagement and education. In 2022, legislation creating the Institute of American Civics received strong bipartisan backing in the 112th Tennessee General Assembly. Lawmakers from both parties spoke in favor of the Institute’s mission to strengthen civic education and participation while reviving thoughtfulness, civility and respect for opposing viewpoints in national discourse. Senator Baker’s legacy of conciliation and respect for opposing viewpoints, along with his deep patriotism and commitment to public service, provide an ideal foundation for the Institute’s activities.QualificationsPOSITION SUMMARYWe are in search of a dedicated and flexible professional, who thrives in developing out-of-the-box approaches to addressing new challenges. This role requires a solution finder, someone who enthusiastically embraces opportunities to address novel situations through teamwork and collaboration. We need a critical thinker who exercises good judgment and who can be relied upon and trusted to provide sound counsel to colleagues and leadership. Reporting to the Baker Chief of Staff, the IAC Business Manager serves as an integral member of the Institute of American Civics finance and administrative team. The Business Manager serves as an expert financial and administrative resource while providing professional guidance and management of all financial and administrative processes. This position assists with fiscal operations including, but not limited to, the oversight of budgets, financial planning, and other financial and accounting operations as assigned. The position also provides assistance with human resources activities, human capital budgeting, and other human resource operations. The Business Manager will provide direction on the development and implementation of administrative improvement initiatives, departmental policies and budget planning. This position will monitor and ensure that departments and units comply with relevant University and departmental policies and procedures and external regulations. Additionally, the Business Manager will work closely with the Baker School Senior Business Manager, providing guidance and backup for processes. Working with the Executive Director of the Institute, the Business Manager will provide guidance and expert advice in formulating strategic plans and priorities, including financial modeling, forecasting, and data development and dissemination to inform decision making across the Institute. The Business Manager is responsible for ensuring compliance to university HR and fiscal policies and developing innovative solutions to enhance operational and technological efficiencies to provide "best practices." The IAC Business Manager will supervise and provide work direction to IAC administrative staff.The IAC Business Manager also serves as an advisor to the Baker School Chief of Staff, contributing to operational strategy and recommending process and procedure improvements.  The position is a liaison to multiple campus support offices and will provide leadership and support for fiscal year close operations, and budget planning. FUNCTIONS/RESPONSIBILITIESAdministrative Operations Oversight (45%)·        Assists in developing and implementing fiscal operations and policy to ensure accuracy and integrity in all fiscal matters. ·        Develops, revises, and disseminates expectations, processes, and procedures and provides guidance as needed to current and new employees. ·        Directs and/or advises administrative and financial staff, as well as the leadership team, on interpretation of financial policies and procedures on behalf of the COS and Executive Director. Respond to requests from auditors and administrators on fiscal matters·        Develops and maintains "best practices" guides and procedures to the various areas of financial, human resource, and grant and contract operations in coordination with the Human Resources Specialist and Sponsored Programs and Contracts Manager. ·        Assists with strategic planning for internal operations.Provide overall guidance, work direction, and training for successful, compliant operations to IAC administrative staff and IAC leadershipOversee IAC email accounts for fiscal and operational matters - answer questions, provide expert guidance and policy interpretationServe as coordinator of IAC HUB Sharepoint site ensuring regular updates, consistent and accurate information, and site development; coordinate with team members for content as neededContinually evaluate operations, recommending and implementing improvements and/or policy updates and ensuring compliance and efficiencies. In conjunction with the Baker School Senior Business Manager, develop policies and procedures for the IAC operations office to organize and properly manage all financial and administrative areas.Financial Operations Oversight and Compliance (40%)·        Advises administrative staff and directors on all fiscal matters to promote and ensure compliance with UT fiscal policies. ·        Maintains extensive understanding of institutional and departmental financial policies. Uses excellent professional judgment and integrity to evaluate the appropriateness of expenditures and possesses the maturity and confidence to address questionable transactions either directly or by escalating them, if needed. ·        Reviews/approves accounts payable transactions, departmental payroll, p-card, travel expense reports, and monthly ledgers. Troubleshoots Accounts Payable/Receivable and HR issues as they arise, providing guidance and interpretation regarding fiscal policy and best practices.·        Monitors budget allocations, expenditures, and fund balances and related financial activities to ensure accuracy and compliance.Budget Development and Financial Reporting (15%)·        Collects and analyzes data necessary for annual budget preparation and reporting, physical space, and space inventory surveys. ·        Assists COS and Human Resources Specialist with personnel tracking, salary reconciliation and position budgeting. ·        Reports status of budgets and gift accounts on a monthly and as needed basis to the COS and Executive Director. Develops and maintains reporting systems in accordance with needs and reporting requirement of IAC leadership team. ·        Gathers and analyzes data, prepares, and distributes monthly and annual reports for internal and external constituencies, performs data queries and prepares ad hoc reports. ·        Track university wide WBS elements/restricted fund activity to ensure proper compliance and balance availability. Required Qualifications and Experience:Bachelor's degree with two to three years of progressively responsible accounting, financial, or related administrative experience-OR-Equivalent combination of education, training, and progressively responsible accounting, financial, or related administrative experienceDesired Qualifications and Experience: Experience in a higher education settingLeadership and/or supervisory experienceRequired Knowledge, Skills and AbilitiesAbility to prioritize, multi-task, and manage complex projects while maintaining attention to detail and accuracy.·        Excellent leadership, administrative and problem-solving skills.Excellent organizational skillsExcellent interpersonal and communications skillsExcellent writing, grammar, and proofreading skillsDecisiveness and extensive problem-solving skillsProfessional integrity, including a thorough understanding of confidentiality.Knowledge of standard accounting principlesCompetence with common office and database software and ability to generate financial/operational reports and analyze dataMust be self-motivated.·        Ability to research and analyze financial information and make appropriate recommendations and projections.·        Knowledge of Microsoft Office Suite Preferred Knowledge, Skills and AbilitiesA working knowledge of SAP or enterprise resource planning (ERP) software preferred.  Knowledge of other reporting software such as advanced proficiency with Excel, Power BI and/or Tableau a plus.·        Knowledge of Banner, Argos, and CAYUSE·        Knowledge of university fiscal and human resource policiesWho We AreWe are a dynamic team of dedicated and hardworking individuals who are devoted to providing an exemplary, proactive level of service to the Baker School and IAC stakeholders in pursuit of research, education, and public service initiatives that address real-world problems in local, state, national, and global communities. Each team member is a valuable contributor to our mission, and we work together to find innovative approaches to continue moving the Institute forward. Our work is fast-paced and constantly evolving to meet the fast-growing ever-changing needs.This role oversees all IAC financials, human resources, contracts and procurement, scholarships, data analysis, reporting, and more, with a mission of fostering a culture of engagement and excellent customer service with a focus on integrity, accountability, innovation, and professionalism. Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Institute of American CivicsSchedule: Full-timeJob Posting: Mar 1, 2024, 4:50:14 PM

DescriptionPOSITION X2437        Business Manager                                                       LOCATION                   University of Tennessee, Institute of Agriculture, Extension, Extension Evaluation and Staff Development, Knoxville, TN EFFECTIVE DATE          Screening of applicants’ credentials will begin immediately and continue until the position is filled. Preferred start date is June 1, 2024 SALARY AND BENEFITSSalary is commensurate with training and experience. Benefits include group hospitalization andlife insurance; State Employees Retirement; Workers’ Compensation; sick and annual leave; numerousUniversity of Tennessee and state benefits programs, including liberal time off for holidays and longevitypay after three years of service; reimbursement for official travel.JOB DESCRIPTIONThe Business Manager will assist the Director of Extension Evaluation and Staff Development in the management and administration of office operations, human resources, data management responsibilities and financial and budget responsibilities. As delegated by the Director, this position carries full signature authority for specific financial and human resource related matters. Responsible for financial and accounting activities that include budgets, ledgers, contracts, reporting, cash receipts, accounts payables, billing, and payroll. Responsible for processing all position changes including position announcement requests, terminations and changes, on-boarding, and pay funding changes. Supervises 3 - 4 student employees. Student employees provide administrative support for 8 professional staff members in the department.  QualificationsRESPONSIBILITIESBudget and Financial ManagementApproves, in conjunction with EESD director, financial, budget and related business activities (both signatory and electronic).  Manages budget and expenditures on accounts within the department, including sponsored research agreements and provides data to Principle Investigators (PI's) and/or staff as needed. Manages budgetary and financial functions in the department. Manages departmental ledger reconciliation including tracking and reconciliation of internal order balances. Initiates and/or approves all departmental contracts and assures payments are processed accordingly, and renewing expiring contracts as needed. Assists with obtaining bid information and submitting non-competitive justification for purchases over $10K. Submits invitations to potential new vendors through PaymentWorks vendor portal. Assures departmental financial operations are compliant with UT fiscal policies and procedures. Works in coordination with the Extension budget director. Verifies procurement cards for EESD staff to include scanning procurement card receipts, notating all scanned individual receipts with purpose, G/L codes and accounts to charge, and submitting in IRIS. Processed all interdepartmental transfers as needed. Manages operating accounts. Coordinates with EESD director in analyzing budgets for planning purposes. Departmental OperationsCoordinates with EESD director in managing the daily business operations and maintaining efficient operations. Participates in planning and development activities. Performs financial reporting from IRIS and other database sources. Tracks expenditures. Oversees the scheduling and work of student staff to ensure office and SUPER help desk coverage. Works with SUPER developers in training student employees on troubleshooting SUPER issues. Assures timely execution of required changes/transfers to comply with UT cost transfer policies. Maintains the annual equipment inventory reporting. Completes the annual self-assessment of controls report. Orders office supplies and miscellaneous supplies as needed. Maintains printer and copier supplies. Creates, edits and maintains EESD and other websites. Gathers, analyzes, and prepares reports for EESD program assessment data for continuous improvement. Human ResourcesReviews and oversees human resource, personnel and payroll actions initiated by the department, including additional payments and salary transfer vouchers.  Assures departmental actions are compliant with UT human resource policies and procedures. Performs personnel and payroll reporting from IRIS to deliver requested information to EESD director, departmental staff and associated deans offices. Provides and implements solutions to assorted HR-related problems. Reviews time entry for student employees. Verifies all employees have completed effort certification monthly. Submits updated position descriptions, reclassification forms and job announcements for new positions, position changes and promotions, and updating EESD's organizational chart as needed. Creates/changes positions in IRIS as needed. Processes all documentation needed in paper and electronic form for advanced degree, promotions and/or position changes. Monitors SUPER performance system to ensure timely and accurate reviews. Process additional recurring pay items. Submits I-9 documentation for E-verify as needed. Completes and reviews new hire paperwork for student employees. Maintains statewide civil rights files. Manages department promotion process and determines employees who are eligible for promotion. Monitors performance system. Gathers data needed for Extension salary analysis. Maintains EESD programs for minors’ information in SUPER. AdministrativeApproves, in conjunction with EESD director, grant and contract agreements, subcontracts and associated documents. Reviews budget justifications and provides recommendations and suggestions as appropriate. Provides financial control information to EESD director and staff regarding departmental accounts. Schedules appointments and meetings, maintains calendars, and makes travel arrangements for EESD staff. Prepares departmental travel. Maintains program and/or departmental files and records including shredding of documents and keeping all files maintained as each office professional request or sets guidelines to follow. Prepares petty cash reimbursement forms in IRIS. Type, edit, and proof correspondence, documents, publications, and/or reports. Compiles data summary from evaluations for departmental professional development activities.  Maintains program and/or departmental files and records including shredding of documents and keeping all files maintained. Prepares travel and petty cash reimbursement forms.  Works with Extension Assistants and Specialists to ensure program materials are accurate and timely.QUALIFICATIONS AND EXPERIENCEAbility to manage all business functions in the department. Ability to independently manage departmental budgets. Advanced knowledge of both financial, operational, and human resource University policies and procedures. Ability to analyze complex situations and provide advice. Ability to oversee and supervise student staff. Knowledge of MS Office and related products. Excellent communication, decision making, critical thinking and interpersonal skills. Ability to work with minimal supervision. Customer service skills. BS with 3 years of related experience or lieu of degree High school diploma with 7 to 11 years related experience. TO APPLY:Please apply online by clicking this link:   External Applicants     Submit a complete application packet which includes a 1) letter of interest, 2) a resume or curriculum vitae, 3) and official or unofficial transcripts showing degree(s) conferred.UT Extension                         Phone:    (865) 974-7245212 D Morgan Hall               Fax:         (865) 974-0882Knoxville TN 37996-4525     E-mail:      [email protected]     Web Site: http://utextension.tennessee.edu  Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Extension Evaluation & Staff DevelopmentSchedule: Full-timeJob Posting: Mar 27, 2024, 11:16:02 AM

DescriptionBusiness Manager, Department of Environmental Health & SafetyExempt/MR: 10The University of Tennessee Knoxville, Public Safety, Department of Environmental Health and Safety, invites applicants to apply for the position of Business Manager. This position will be expected to provide complex accounting/budgeting support for the department. Additionally, the position manages and has approval authority over business, financial, budget, and other administrative functions within the Department of Environmental Health and Safety at the University of Tennessee, Knoxville. "Department" below refers to the Department of Environmental Health and Safety, but there may be infrequent taskings for university Public Safety as a whole. This position assures policy, procedure, and legal compliance in financial, human resource, and contract operations. Position manages and oversees all business operations within the unit and creates internal systems for improving process efficiency and effectiveness. This position supervises one non-exempt Administrative Specialist.The job duties include, but are not limited to:Financial·       Department budget development, preparation, management, and reconciliation·       Manages accounts and financial functions for the EHS department ·       Manages recharge center, recoveries, and supplemental budget requests·       Analyzes, evaluates, and reconciles the general ledgers, revenues, expenditures, budget reports, and balances·       Coordinates the compilation and preparation of operational and financial reports and analyses that summarize progress, challenges, and appropriate recommendations·       Reconciles monthly ledgers and prepares financial reports·       Reconciles four procurement card accounts·       Prepares, controls, justifies, analyzes, and interprets department budgets for the EHS program leaders·       Review, reconcile, and act as payroll approver proxy for electronic timesheetsDepartmental Operations·       Manages the daily business operations of a department, accounts receivable, accounts payable, procurement and human resources·       Serves as a resource and advisor of campus administrative procedures and UTSA policy for department leadership (Director; Assistant Director; Program Leaders; supervisors)·       Develops internal procedures and guidelines for department for continuous improvement·       Participates in the creation and implementation of short- and long-range business goals that support the departmental mission·       Acts as liaison with all levels of administration, faculty, and external constituents to coordinate departmental business, accomplish goals, and facilitate the resolution of concerns·       Supervises, trains, and/or mentors staff including onboarding new personnel for timesheets and personnel actions·       Performs procurement management tasks for department to include contracts management and purchases  Human Resource Management ·       Develops or supports development of position descriptions, job advertisements and salary research·       Assists in coordinating all hiring actions including scheduling of interviews and interview support actions·       Primary liaison between HR and EHS for topical issues·       Develops annual professional development plans with direct report·       Attends and participates in required educational programs and staff meetings ·       Conducts other related tasks, requests, and duties as assigned·       Provides work direction, supervises, and evaluates performance of the Administrative Associate; may also supervise student workers as needed·       Performs other related HR duties as assignedContract and General Office Management ·       Creates requisitions/contracts for memberships and subscriptions as well as service contracts for the department ·       Ensure contracts and managed accounts follow the appropriate review process per policy and procedures·       Ensure all departmental purchases meet campus procedures, UT policies, and documentation requirements·       Performs inventory and assets management functionsQualificationsEducation Required: Bachelor’s degree in a relevant field or an equivalent combination of education, training, and experience.ExperienceRequired:·       Four years of relevant, progressively responsible experience in any, all or combination of financial, administrative, human resources and/or operations ·       Experience in budget development, and managementPreferred·       Supervisory experience preferred·       Minimum of 2-5 years working in a university environment·       Technical training on IRIS (SAP), payroll/personnel system and Taleo·       National Incident Management System course ICS 100·       CPR/AED/BFA layperson or instructor certification WORK SCHEDULE: Monday-Friday, with occasional overnight travel.WORK LOCATION: KnoxvilleJob: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Environmental Health & SafetySchedule: Full-timeJob Posting: Apr 1, 2024, 8:52:22 AM

DescriptionTravel Manager – Shared ServicesFinance & AdministrationThe purpose of this position is to strategically plan, organize and secure domestic and international travel on behalf of the UT-Knoxville campus.  While the position is placed within the Shared Services Office, it will collaborate campus-wide and with the University's contracted travel agent, as well as with executives within and external to the campus.  This position reports to the Director of Shared Services in the Finance and Administration Unit and is responsible for travel arrangements for executive travelers, advisory board members, distinguished guests, executive job candidates and current campus employees who are conducting business with or on behalf of the Campus.  In addition to managing travel needs, this position will negotiate with travel providers and provide policy interpretation, risk mitigation and be a subject matter expert on travel related State and Federal Regulations and UT Fiscal Policy. This position will also be responsible for exercising considerable judgment as it relates to delegated approval of travel exceptions and whether they should be approved or denied. Impeccable customer service is foremost to success regarding needs and nuances of this role as it relates to specific constituencies and groups. A considerable amount of time is spent in dialogue via phone and email with travelers and travel vendors.    This position would be considered a key stakeholder as it relates to any travel-related contracts for the Knoxville Campus, UTSI and UTIA.  QualificationsRegular duties of this role include, but are not limited to:Travel Management: ·         Serves as the main point of contact for all UT- Knoxville operational travel needs and meets regularly with directors of departments and executive travelers to provide updates on travel policy changes, problem solving, and reconcile financial documentation from vendors. ·         Research, develop instructional content and conducts training sessions with the department staff, travelers (domestic and international), and campus administrators on departmental, campus, system, and state travel policies and procedures including the current processes and upcoming processes related to the new DASH ERP implementation. Assists with travel (individual and group) plans as needed. ·         Consult with administration, make recommendations, changes, and update travel programs based on findings. Negotiates the best rates as it relates to group needs including, but not limited to hotel agreements (meeting rooms, late check outs, complimentary or upgraded rooms, free parking, breakfasts, wi-fi, etc.), air charter agreements, bus charter agreements, and other travel agreements. ·         Manages last minute travel changes due to weather, hotel over bookings, plane or bus cancellations, or other crises. ·         Collaborates with vendors, internal and external travelers to ensure the most effective program is maintained. ·         Create individual and group travel itineraries and options for campus constituencies to review cost effective options for international and domestic group travel needs. Provides "white glove" customer service to senior campus executives as needed.Travel Administration:·         Campus liaison to UT contracted travel agent to coordinate commercial travel as necessary and discuss industry best practices. ·         Research, make recommendations, and provide detailed travel information to travelers.·         Participate in procurement of travel-related vendors at the campus level.·         Work closely with the Shared Services Office Director regarding needs of campus-level constituencies.Qualifications:Required Education: High School Diploma is required.  Preferred Education:  Associate's or Bachelor’s degree with travel certifications or technical training.Required Experience: Minimum of three years of relevant experience in corporate travel. The successful candidate for this position would have travel knowledge obtained through extensive personal or corporate domestic and international travel and previous corporate travel administration to be able to advise both travelers and campus executives regarding itineraries. Preferred Experience:  Five to ten years of experience in corporate travel experience using a booking tool and global distribution system is preferred. Required Technical Skills/Experience:  Ability to work across a wide constituency of travelers including providing "white glove" service to distinguished guests.  Ability to quickly solve problems and remain composed in potentially difficult situations where strong emotional intelligence and discernment is required. Adept at Microsoft Office Products. Strong character and integrity including trustworthiness as well as an attitude of flexibility, agility, and continuous improvement.Preferred Technical Skills/Experience:  Extensive personal or corporate travel experience which can be leveraged for advising on itineraries.  Strong negotiation skills, strong Microsoft Office skillset, operational knowledge of institutional Enterprise Resource Planning software including SAP or Oracle. Adept at Federal and State of Tennessee laws and regulations as well as UT Fiscal Policy as it relates to travel. Experience in developing instructional training content and conducting training seminars associated with ERP implementation. Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Assoc Vc Finance & AdminSchedule: Full-timeJob Posting: Mar 28, 2024, 10:17:34 AM

DescriptionFinancial Associate 2, Department of Technology Solutions with UT System Market Range 05About the UT SystemThe University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service. The UT System enrolls about 54,000 undergraduate and graduate students statewide, and more than 13,000 students graduate from UT campuses each year with bachelor’s, master’s, doctoral and professional degrees.The UT System has a presence in each of Tennessee’s 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and citizens statewide.The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System’s delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans. The OpportunityThe purpose of the Financial Associate role within the UTSA DTS Business Office is to provide essential accounting and administrative support to ensure the smooth functioning of financial operations. This position serves as a vital liaison between internal stakeholders, external vendors, and management, facilitating efficient processes and maintaining accurate financial records. Key job duties are listed below in position responsibilities.  Additionally, the Financial Associate serves as a key point of contact for the Chief Information Officer and Business Manager.  In the absence of a Business Manager, this position assumes responsibility for overseeing day-to-day operations of the business office, ensuring continuity and efficiency in financial processes and administrative functions.Primary responsibilities will include:Accounting Functions:Accounts payable entry, charge backs, monthly ledger reconciliation, equipment inventory, procurement card reconciliation, and travel expense reporting.  Prepares monthly UT State Telecom invoices for payment by the budget and finance office.  May create specialized reports as needed. General Office Management:Assist with computer/equipment inventory, equipment maintenance, monthly copier readings, NetID sponsorship and guest travelers.  Updates DTS website and Share-point sites. Assists guest travelers with lodging, flights, ground transportation and expense reporting.  May schedule lunches and dinners with candidates coming to town for interviews. Assists with monitoring of a shared email folder for business office use. Coordinates all aspects of DTS internal events and trainings. Purchasing:Provides purchasing support through an informal bid process (RFP), entering requisitions in ESM, monitoring receipt of purchase, and processing payments. Ordering of office and computer supplies.HR Functions:This position is the point person for hiring student workers and will handle the entire hiring process for student workers.  This position also works with the students on time entry and may be the approver for student worker time.  Assists staff with UT Tower badge and parking hang tag requests. Facilitate on boarding of all new employees.Other administrative duties as neededQualificationsEducation/ExperienceThe successful candidate will hold a high school diploma or GED and a minimum of three years of relevant experience, or an equivalent combination of education, training and experience.The successful candidate will have:Willing to become proficient in all relevant DASH modules.Knowledge of standard office functions, accounting record keeping, and electronic spreadsheets.Knowledge of financial policies and procedures.Proficient in using a PC and Microsoft Office. Attention to detail.Ability to maintain accurate records and files.Ability to compare information and recognize discrepancies.Ability to provide excellent customer service.Ability to communicate effectively both in-person and in writing. The preferred candidate will hold an Associate’s Degree in accounting / Business Administration and minimum of two years of relevant experience.Application ProcessApplications MUST be accompanied by a resume, references, and a cover letter addressing interest in and qualifications for the role.Compensation Compensation for the position will be competitive and commensurate with qualifications and experience within the market range.BenefitsThe University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. Please visit our website to learn more about the generous benefits offered.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Ut Department Of Technology SolutionsSchedule: Full-timeJob Posting: Apr 2, 2024, 7:11:10 AM

Primex Color, Compounding and Additives Corporation is a leader in the manufacture of custom compounds and color concentrates for a diverse range of industries. A subsidiary of Primex Plastics Corporation, Primex Color operates two manufacturing facilities, located in Jasper, TN and Garfield, NJ.We are looking for a Purchasing / Inventory Control Manager to oversee all planning and inventory control activities for our facilities in TN and NJ. This position will physically work on-site (not remote) at the Jasper, TN plant (about 30 miles West of Chattanooga). Reporting to the Operations Manager, this will be a key position within the organization, and will have the following responsibilities: • Responsible for raw material inventory control processes including storage, delivery and accuracy of raw material inventory, and oversight for all inventory transactions related to raw materials. • Assist in coordinating the plant production schedule with the Plant Managers in TN and NJ. • Schedule and coordinate delivery of raw materials as needed to meet customer order requirements between Jasper and NJ plants.• Assist with the material physical inventory/cycle count process.• Implement plans to minimize raw material inventory while achieving customer satisfaction goals of the organization.• Evaluate suppliers and supply quarterly updates/ Score Card• Work with Sales on forecasting and create policies for uniformity.• Ensure product is stored in the proper location - appropriate signage needed for all products including customer supplied, quarantined, etc., including creating and maintaining a site map for storage. • Responsible for reviewing days stock on hand to quickly identify production/procurement gaps as well as excessive inventory on hand. • Develop and utilize capacity planning techniques to provide timely information to customer service regarding current lead times and information regarding expected customer order ship dates.• Develop rework and scrap remediation process/obsolescence program.• Continuously work towards goal of increasing/improving inventory turns.• Conduct analysis or detailed examinations of the manufacturing plant and warehouse staging areas to better manage the inventory planning processes.• Investigate speculative versus actual reasons for inventory discrepancies and establish countermeasures to improve future inventory accuracy.• Stay current on vendors pricing to ensure Primex is getting the best deals on materials and services.• Reviewing bids submitted by vendors to ensure they meet contractual requirements.• Analyzing price proposals, financial reports, and other information to determine reasonable prices.• Manage and maintain a positive relationship with suppliers and customers by bringing them in for onsite visits to learn about new technologies.• Communicate with suppliers to address and improve performance concerns.• Process PO change orders or updates for shipping/fees as needed.Requirements• Bachelor's Degree, preferably in Business or Logistics or other related field; or equivalent experience• Two + years related experience in a manufacturing environment is preferred• Ability to build relationships and work well across functions.• Effective time management skills and ability to meet deadlines.• Exceptional interpersonal, verbal, and written communication skills • Overall computer proficiency, including email and Microsoft Office programs.• Willing to travel up to 30% of the time.What do we offer?• A comprehensive package including a competitive annual salary and quarterly gainsharing bonus opportunity, and annual performance bonus• A full benefits package including four medical plan offerings, an extensive network of providers through United Health Care, a prescription drug plan, dental plan, vision coverage, health and dependent care FSA's, company paid life insurance, supplemental life for employee/spouse/dependents, company paid short and long-term disability programs, an educational assistance plan, dependent scholarship program and employee assistance program• 11 Paid Company Holidays, paid vacation time and paid personal time• A 401(k) Retirement Savings Plan with 4% Company matchDon't miss this opportunity to join our Team! www.primexplastics.com

DescriptionBusiness Manager, Synergy Evaluation Institute - ORIEDMarket Range 10, DOE&Q, exempt, full-timeDescription:The Synergy Evaluation Institute (Synergy) Business Manager performs diverse activities requiring analysis and judgment in alignment with broad principles, practices, and professional standards. The Business Manager’s work is guided by objectives and expected outcomes with limited direction. The Business Manager analyzes and interprets data, identifies areas of concern, and recognizes when there is a problem. The Synergy Business Manager performs work independently under limited supervision and takes the lead to ensure policy, procedure, and legal compliance in financial, Human Resources, and project operations.QualificationsDuties/Responsibilities:Financial Management•Oversight and management of business operations and data entry activities (accounts payable, accounts receivable, procurement cards, internal transfers, petty cash reimbursements, inventory)•Executes electronic approval authority working in conjunction with Director on financial, budget, and administrative duties•Responsible for monthly ledger reconciliation, including tracking expenses, entering corrections•Ensures financial operations are compliant with UT Fiscal Policies and ProceduresPre-Award Administration•Assists and provides direction to the Director in budget development, planning and submission of external sponsored research proposals•Assists and provides direction to the Principal Investigators on grant and contract policiesPost-Award Research Administration•Ensures cost accounting principles on sponsored research agreements are compliant with Federal Office of managements' Uniform Guidance Budget Circular•Works with Office of Sponsored Programs and Sponsored Projects Accounting Office to process award documents and establish new accounts on awarded sponsored projects•Ensures expenditures on sponsored research accounts, grants, and contracts comply with OMB Uniform Guidance Circular, individual agreement terms and agency budgets•Monitors and manages financial activity and budget on awarded sponsored research agreements•Tracks and maintains salary expenditures and benefits costs for employees paid from awarded sponsored research accounts and ensures timely execution of required changes or transfer in order to comply with UT cost transfer policies•Provides information to Principal Investigators regarding funded research projects•Identifies need for budget revisions and initiates requests for revisions on research accounts as need in consultation with the Principal Investigators and Institute Director•Ensures F&A returns to Institute are correct and distributed as requiredHuman Resources, Personnel and Payroll Management:•Executes approval authority as appropriate in conjunction with the Director on HR, personnel and payroll related business activities•Reviews and oversees HR, personnel and payroll actions affecting Institute; can include position creation and management, new hires, pay changes, terminations, additional payments, salary transfer vouchers, and employee Visa related activities.•Ensures the Institute is compliant with UT Human Resource Policies and Procedures•Manages all aspects of Institute HR functionsEducation and Experience:Required:  Bachelor’s Degree in Accounting, Finance, or related field with five years’ fiscal management experience in large system.Preferred:  Master’s Degree in Accounting with five years’ fiscal management experience in large university system. Minimum Required Skills and Abilities:Knowledge and ability to implement standard accounting practices, post-award management of grants and contracts, forecasting, budgeting, planning,•Ability to develop and implement financial accounting systems and solutions for a high-volume of complex projects using the UT Financial accounting systems (IRIS/SAP/Cayuse/Market Place/Contract Management System)•Ability to use standard office technologies (MS Office products)•Excellent problem-solving, analytical and interpersonal skills and ability to prioritize, organize, manage, multi-task, work with minimal supervision•Excellent oral and written communication skills, ability to effectively communicate with all levels of the organization•Dependable and able to work in a team/diverse environment.•Knowledge of financial, operational, and administrative policies, procedures, and regulations.•Ability to align administrative, financial, human resources, and operations of a department, with overarching goals and vision.Preferred Knowledge, Skills, and Abilities:•UT policy/procedures and Uniform Guidance•Knowledge of UTK fiscal and human resources policies and procedures•Knowledge of Office of Management and Budget cost principal circulars  Additional InformationPlease attach the following electronic documents to the application:  Cover letter, resume, and the names, addresses (postal and electronic), and telephone numbers of at least three references.Websiteshttps://research.utk.edu/oried/https://synergy.utk.edu/Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Office Of Research Innov & Econ DevelopSchedule: Full-timeJob Posting: Mar 25, 2024, 8:06:04 PM

DescriptionAccounting Specialist – Psychology DepartmentRegular, Full-Time, Market Range 05, Non-ExemptThe Psychology Department of the University of Tennessee’s College of Arts and Sciences seeks an Accounting Specialist to assist the Business Manager in financial and human resource operations. This position submits financial and human resources transactions, ensuring compliance with University policies, and providing necessary reports related to financial accounting, budgets, and salaries.QualificationsJob Functions:Funds Management:·         Assist with monthly account reconciliation, including collecting university billing and invoicing documents and procurement card statements.·         Assist with accounts payable, contract, and procurement card purchases that are compliant with fiscal policy.·         Communicate monthly resource updates to faculty and monitors financial deadlines for effective use of funds.·         Support department personnel with inventory and space assessments.·         Provides guidance to faculty, staff, and students regarding fiscal policy.Travel Coordination:·         Coordinate faculty and staff travel requests and expenses.·         Train department travelers on proper policies and procedures for spending and recording expenses.Human Resources:In Cooperation with the Financial Associate:• Initiates pay funding changes, distribution changes, additional pays, and other necessary HR transactions• Reviews new or renewal H1-B and J-1 requests for employees and visitors, including analyzing departmental payroll data to prepare Actual Wage Calculations for H1-Bs• Processes new hire documentation for regular and temporary employees, including collection of W-4s, visa documents, personal data forms, and new hire transactionsKnowledge Skills and Abilities:• Must possess the highest degree of professional integrity• Conceptual knowledge/understanding of basic accounting principles• Knowledge of a complex accounting system such as SAP • Ability to synthesize, summarize, and communicate complex information • Creative problem-solving ability• Ability to work with a diverse group of faculty, staff, and students• Effective communication skills (written and verbal)• Knowledge of spreadsheet, word processing, and presentation software• Ability to prioritize, multi-task and work under pressure with time-sensitive deadlines• Ability to work both independently and as a team memberQualifications:Required Qualifications:·         High School DiplomaAND·         Three years of accounting experience in higher education and/or businessPreferred Qualifications:·         Bachelor’s DegreeOR·         Five Years of accounting experience in higher education, preferably in an academic department.For full consideration, applicants should submit a resume, cover letter, and complete contact information for three professional references as attachments in the online application portal.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: PsychologySchedule: Full-timeJob Posting: Feb 20, 2024, 11:19:59 AM