Administrator Salary in Boston, MA

Excellent Care to Patients and Families • The Best Staff • In the Safest Environment GENERAL SUMMARY / OVERVIEW STATEMENT:We are looking for a high-energy, driven, customer-service focused grant administrator to join the BWH Department of Medicine team. This position can be 100% remote or hybrid. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.Reporting to and working closely with the Assistant Director, Research Administration, the Sr. Grant Administrator will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Sr. Grant Administrator will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrators.The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Sr. Grant Administrator will provide support for DOM central administration activities as detailed below.PRINCIPAL DUTIES AND RESPONSIBILITIES:Consultation with DOM Divisions:Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely mannerMonitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basisServes as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.Perform financial analysis and forecasting, both short-term and long-term Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issuesGuide fellows and younger investigators through the grant application and renewal processesUnderstand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changesCollaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reportsProvide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the systemReview and distribute effort reportsTrain new research administrators. Qualifications QUALIFICATIONS:Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in a relevant field, and 5 yrs of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Computer skills and financial/accounting skill as described above, required.Must possess excellent judgment and an ability to maintain confidentiality. Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities. Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities. Ability to work both independently and as part of the growing DOM research administrative team is essential.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an employee's protected status, such as age, race, sex, color, ancestry, religion, national origin, physical or mental disability, veteran status, citizenship, gender identity or expression or sexual orientation.

GENERAL SUMMARY: As part of the Grants Management Team under the direction of the Sr. Admin Manager, the Grant Administrator will assist the departmental level grant and contract administration (Sponsors include (not limited to): DOD, NSF, NASA, NIH, of a midsize portfolio of foundation awards, contracts, and billing agreements). This is a Hybrid Position with onsite time expected between 4-8 days a month (generally 1 day a week) based on ongoing needs.The administrator will work with multiple research and staff to assist with grant/fellowship full cycle management processes; and upkeep of databases while assisting with essential departmental responsibilities to ensure sound management of awards. RESPONSBILITIES:Financial• Responsible for updating financial and management systems to monitor and oversee project spending. • Monitor financial systems and investigate questionable charges on funds and work to ensure incorrect expenses are reallocated appropriately. • Set up and assist in updating and running the lab budget meetingsAdministrative The Sr. Grants Administrator will:• Monitor projects' spending and run reports for projection purposes working under the guidance of the senior financial staff in the department.• Make recommendations and participate in the development and implementation of policies and procedures related to the fiscal aspects of research. • Maintain and update departmental databases relating to the research efforts of the department. • May represent the department as a grant management expert on committees and meetings both internal and external to the organization.Grants Management Pre-Award Grant AdministrationWork closely with Principal Investigators, coordinating all aspects of the grant submission process, including developing budgets, budget justifications and required administrative components of the proposal as well as setting up records in internal systems and sponsor platforms to ensure the PI focuses exclusively on the science sections.Liaise with administrative counterparts in other departments/institutions to ensure subcontract/billing agreement paperwork is completed accurately and in a timely manner where necessary.Review submission guidelines to ensure eligibility requirements are met.Submit progress reports and coordinates requests for JIT.Help with proposal development training for departmental research staff, if needed.Maintain current knowledge on all NIH grant submission deadlines for new awards, progress reports, competing renewals, & resubmissions. Post-Award & Financial Grant Administration• Work closely with principal investigators throughout the entire grant life cycle to maintain fiscal and administrative compliance with sponsor guidelines.• Update and maintain the databases used for spending and forecasting purposes of funds to identify and prevent overruns and underspending. • Manager and Monitor subcontracts and billing agreements by follow up of invoices and expenses will be his/her responsibility, ensuring conformance to requested or awarded budgets.• Prepare financial reports and meet frequently with principal investigators to review grant portfolios to prevent unintended accelerated spending and cost overruns.Prepare and submit research related transactions in PeopleSoft, including travel reimbursements, employee earnings distributions, RPO's, and check requests and corporate card reconciliation approvals respectively.Collaboratively and proactively work with Partners Research Management to identify and resolve accelerated spending patterns, deficits, and underutilization of funds.Works with central teams to complete final reports, and closeout projects in a timely manager for all projects that have ended. Submits cost transfers where necessary if necessary. Other Duties and Responsibilities The Sr. Grants Administrator will participate in either a primary or support role in such other activities as:• Coordination of receipt of Notices of Award and fund setups and close outs• Proper filing of correspondence for future reference• Gathering relevant data and creating invoices for shared services• Coordination with the relevant parties of any Material Transfer Agreements, IRB and or IACUC and or PBIC protocol approvals/amendments as needed.Qualifications QUALIFICATIONS:• Bachelor's degree Required• 3-5 years of Research Administration experience is required. Preferably, in both pre and post award grant management.• Working knowledge of current NIH and other federal, state and foundation regulations and requirementsSKILLS:Candidate must be detail oriented, analytical and a self-starter. Must be able to work independently as well in a team set up, be flexible, responsible and possess the ability to manage multiple tasks and prioritize work. This position requires the ability to follow through on a variety of items and details to ensure timely completion of tasks. Must have good interpersonal skills and ability to work effectively with scientists and administrators. Must be proficient with MS Excel and Word, Adobe Professional. The ability to learn new software programs and techniques quickly is essential. Must have accounting knowledge and ability to work with budgets. Advanced knowledge and ability in full cycle grants management (pre/post-award) and skilled in administering various types of grantsWell versed in federal, sponsor, hospital, and other grants regulationsExceptional organizational skills and ability to organize time and priorities. Flexibility to handle multiple tasks and deadline pressures.FISCAL SCOPE:The Department of Molecular Biology currently has about 130 active research (external) and sundry fund (internal) accounts. This position helps manage a portion of the sponsored projects portfolio (between 7-10 million annually over approximately 40 funds at any given time which could include diverse portfolios and include subcontracts and/or billing agreements).SUPERVISORY: No direct reports: but indirectly mentors and guides grant coordinators, staff assistants, lab managers, PIs, and other staff involved in the project management process within labs. ENVIROMENT:About Massachusetts General Hospital - Department of Molecular BiologyThe Department of Molecular Biology (MOLBIO) at Massachusetts General Hospital is a part of both the research community of the hospital and the Division of Medical Sciences of the Harvard Medical School (HMS). Members of the Department are appointed within the Medical School Quad departments and carry out genetic and molecular biological research on a variety of topics at the cutting edge of the discipline. At present, approximately 350 people, including 18 Labs, over 85 postdoctoral fellows, roughly 30 senior research staff members, about 27 PHD graduate students, comprise the Department of Molecular Biology. Several labs additionally provide mentorship opportunities for students at the levels of High School, undergraduate and graduate levels to come for learning experiences each summer, with a concentered effort in supporting learning opportunities for all interested research as we strongly believe in extending the scientific opportunities and culture we have been afforded to others. Diversity, Equity, & InclusionMOLBIO strongly believes that actively addressing issues related to institutional racism and other forms of oppression such as sexism will improve our community, address our past complacency, and increase scientific creativity. MOLBIO has established an active Diversity, Equity, and Inclusion (DEI) Committee that works with a full-time departmental manager who was hired to facilitate DEI efforts. We seek new department members in all capacities who have the interest and drive to continuously enhance our workplace culture. We believe that the most impactful science will be done by creating an environment where people of diverse socio-economic origins, nationalities, immigration statuses, races, colors, religions, genders, gender identities or expressions, sexual orientations, genetics, disabilities, ages, or veteran statuses feel a sense of belonging.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/OVERVIEW STATEMENTThe ideal skill set includes experience in strategic planning in a non-profit setting, financial and project management, administration within a research and clinical division, facilities management, superb organizational and team building skills, and a commitment to working with a group of highly motivated research scientists. PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.PRINCIPLE DUTIES AND RESPONSIBILITIES1) Provide short- and long-term strategy in close consult with the Division Chief and Administrator for the BWH Division of Allergy and Clinical Immunology.2) Oversee pre-award management for development of research proposals and budgets. Review incoming awards for accuracy, budget and deliverables (i.e. progress and financial reporting). Ensure all grant proposals from the Division follow Research Management and sponsor policies. Interface with pre-award administrators in Research Management as needed.3) Establish and maintain a system of financial management and oversight for research laboratories directed by faculty affiliates of Harvard Medical School. Manage post-award process for federal and foundation awards, including cost transfers, progress and financial reporting, effort reporting and closeout.4) Develop and analyze monthly, quarterly and annual financial statements for Investigators and provide oversight of post-award management for the Division:A) Maintain fiscal solvency of all operating, sundry and research funds within the Division. Monitor financial status of accounts by reviewing monthly institutional reports. Detect and anticipate shortfalls in funding or other fiscal concerns and advise Administrator, Division Chief and Investigators on appropriate course of action for resolutionB) Approve expenditures of sponsored research funds, assist with assignment of expenditures to correct accounts, monitor compliance with budgets and identify and investigate potential problems to propose solutions. Make recommendations for cost savings and re-budgeting based on thorough understanding of operating or research requirements and funding regulations.C) Work with Investigators and Administrator to identify salary sources for Investigators and research staff. Ensure that salary changes are submitted in a timely fashion in line with funding agency regulations and Research Management guidelines.D) Work with Investigators and Research Finance to submit required annual financial reports for all awardE) Provide summary reports to Investigators on a monthly and ad hoc basis.F) Ensure that subcontracts are issued in a timely fashion and follow-up with Investigators and subcontractor institutions on invoicing. Annually review statement of work and request progress reporting from subcontractor sites.G) Track payments for all grants, contracts, subcontracts, fellowships and sponsored research agreements to ensure timely and transparent reconciliation of accounts.H) Ensure that Investigators are in compliance with federal (NIH, DOD, NSF, etc.) and non-federal sponsoring agency policies as well as applicable hospital policies. Enforce compliance with these policies by providing relevant information and implications to Investigators.5) Assist Division core facility directors to process and track core facility billing and accounts receivable. Act as a liaison to the Research Cores Facilities Office. Participate in the development of fiscal year core facility budgets.6) Serve as a liaison for the Division of Allergy and Clinical Immunology in planning and negotiating contracts and agreements with industry and foundation sponsors.A) Manage current and potential licensing contracts in collaboration with Partners Innovation.B) Work closely with General Counsel to resolve IP, licensing and liability issues in grants and contracts.C) Initiate and manage material transfer agreements, data use agreements, confidentiality agreements, etc. on behalf of the DivisionD) Monitor and implement policy changes from federal sponsors including the National Institutes of Health (NIH) and DepE) Defense (DOD) as well as foundation sponsors. Ensure investigators and research staff are in compliance with all hospital policies and obtain appropriate approvals for human studies (IRB) and animal research (IACUC). Provide guidance to Investigators and Administrator during A-133 audit process as needed.7) Implement oversight and standard operating procedures to streamline risk management and aversion in research and clinical settings. Create and revise policies and procedures for approval by the Division Chief and Administrator to meet changing needs of the Division including but not limited to financial operations, research space and fundraising and development.8) Oversee and train team of grant and administrative personnel responsible for pre- and post-award activity, research finance, human resources, visas, faculty appointments, credentialing, seminar events, administrative management of Division programs and federal cooperative projects, and educational activities. Train administrative assistants and research staff on grant-related issues as need arises. Oversee hiring and supervision of student interns.9) Serve as liaison to Department of Medicine, Research Management, Research Finance, Materials Management/ Accounts Payable, Office for Interaction with Industry, Human Resources, Development Office, International Office, Communication & Public Affairs and other hospital departments as needed. Represent needs of Division and work to ensure those needs are met.10) Other duties as assigned by the Administrative Director.Qualifications QUALIFICATIONS1) Bachelor's degree required; Master's Degree in Research Administration (or equivalent) preferred.2) Minimum of 7-10 years of progressively responsible experience in research financial management.SKILLS1) Experience with and proven ability in research administration and grants management activities, preferably within a non-profit academic affiliated hospital or higher education setting2) Excellent organizational skills to manage large volume and competing priorities.3) Ability to prioritize and work under the pressure of deadlines4) Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division5) High degree of analytic ability to manage financial responsibilities.6) Excellent interpersonal, verbal and written communication skills to communicate effectively with Division personnel, members of other BWH and Partners offices and outside funding agencies7) Comprehensive computer skills including Microsoft Office (Word, Excel and PowerPoint) as well as Partners Healthcare applications (InfoED, InSight, PeopleSoft, Vision and POLR)8) Flexibility and willingness to work on Divisional tasks as the need arises, especially as dictated by deadlines or transitions in staffing.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

JOHNLEONARD is seeking an experienced and collaborative IP Administrator in Boston to provide litigation support to case teams in intellectual property litigation. This full-time Litigation Administrator role is hybrid and offers a salary of $86K-$108K and excellent benefits.As a Litigation Administrator, you will prepare legal documents associated with the assigned practice area. This includes reviewing the practitioner's docket, maintaining cases and data integrity, trial support, and interacting with clients and related personnel. You must be able to 2-4 weeks per year.If you were already in this IP Administrator role, these are some areas you might have worked in this week:Independently assist assigned practitioners with various aspects of their docketsPrepare and file documents with various federal and state courts and agencies as applicable to assigned practice areaOversee and maintain the integrity of electronic data relating to litigationOrganize and maintain paper and electronic files relating to clients' intellectual property or litigationTo apply for this IP Administrator role, you will need a Bachelor's degree and 3+ years of work experience supporting an intellectual property litigation practice, or an equivalent combination of education and work experience. You will also require:Comprehensive understanding of intellectual property litigationUnderstanding of the complexities of intellectual property business relationshipsProficiency in a range of software applications, including Microsoft Office Suite, Elite Enterprise, DeskSite, and other practice- or firm-specific applicationsIn return for your dedication, collaboration, and commitment, you'll receive a generous salary and benefits package, joining a welcoming and inclusive culture.To apply for this hybrid full-time Litigation Administrator job, please get in touch with JOHNLEONARD today. We would be thrilled to hear from you.Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

*background check required Description : • As Atlassian System and Application Administrator you will be responsible for the suite of applications the OU uses to empower the Software group and supporting organizations. • This suite of tools power our DevOps CI/CD pipeline, enables our SDLC and serves as the foundation for Project Management, Code repository, Information Wiki, Artifact Storage, etc. • This specifically entails Jira, Confluence, BitBucket, Bamboo, FishEye/Crucible as well as some non-Atlassian applications like Artifactory and Coverity. • Duties will include both System and Application level administration. • Stays up-to-date on industry best practices and makes suggestions and proposals to expand and improve current implementation. Requirements: • 3+ years of experience with installation, upgrade, and administration of self-hosted Atlassian suite that includes Jira, Confluence, BitBucket/Stash, Fisheye/Crucible as well as complementary CI/CD tools, namely Artifactory and Coverity. • Vendor interactions - quotes & purchasing, license administration, support, being the point-of-contact between the business and the vendor and advocating for the needs of the user in a value driven manner with the vendor. • Managing application plugins - research, installation, config, purchasing & renewal, intake requests from users and comparing needed functionality from request to plugins or capabilities already available in the tool. • Experience with user management of medium-sized user base (~2000) which includes new user additions, group management, user permissions, user deactivation, permissions reviews, and communicating with the user base • Experience building, managing, and enforcing standards and best practices • Ability to quickly troubleshoot and resolve issues with JIRA, BitBucket/Stash, Bamboo, Artifactory running on RHEL based infrastruture. • Being able to perform System Administration level functions that vary from nginx / reverse proxy configuration, tomcat config, SSL certificate management, log rotation / use of log4j, LDAP config, SSH, VM / Server performance monitoring and right-sizing, disk management, etc. • Responsible for Application upgrades on hosts • Knowledge of IT services and standard processes for agile development & tool management • Will need to work independently with minimal direction • Strong Change Management capabilities to challenge the status quo and drive transformational change to improve business performance and productivity. • Create documentation and SOP's for common application and system administration functions

Cribl does differently. What does that mean? It means we are a serious company that doesn't take itself too seriously; and we're looking for people who love to get stuff done, and laugh a bit along the way. We're growing rapidly - looking for collaborative, curious, and motivated team members who are passionate about putting customers first. As a remote-first company we believe in empowering our employees to do their best work, wherever they are. As the data engine for IT and Security many of the biggest names in the most demanding industries trust Cribl to solve their most pressing data needs. Ready to do the best work of your career? Join the herd and unlock your opportunity.About the Opportunity Are you ready to be at the forefront of innovation in the Data industry? Join our dynamic team, where you'll help scale an already stellar sales funnel tech stack. If you're passionate about driving excellence in these critical areas and thrive in an innovative, forward-thinking environment, we invite you to embark on this exciting journey with us. The Business Systems Administrator will be responsible for administering the systems that facilitate lead generation to deal creation, leveraging best in class functionality from Salesforce, Outreach, RingLead and Allbound PRM, to name a few of our pillar technologies. You will work with system analysts, developers and business stakeholders to build elegant and effective technical solutions. We are looking for a rock star Salesforce administrator for whom problem solving and declarative building are core strengths and programmatic development is a future career aspiration.You will be a key contributor to our centralized Enterprise Applications team, partnering closely with our Marketing, Sales Development and Channel functions. Strong problem-solving skills and a strategic mindset focused on improving business processes are key to this role's success. The role reports to the Director of Enterprise Applications. What You'll Accomplish As a Business Systems Administrator at Cribl, you will assist in the administration of our lead to opportunity systems. Your contributions will be instrumental in streamlining operations and driving efficiency across the organization. Specifically, you will: Systems Administration:Take ownership of Salesforce Sales Cloud (Lead to Opportunity), CPQ, Allbound PRM and RingLead administration to optimize their functionality, ensuring seamless operations and data accuracy. Data Quality:Implement solutions to enhance data quality, ensuring that our systems are populated with clean, accurate, and up-to-date information. Maintain Cribl's robust deduplication, enrichment and normalization capabilities on the RingLead platform. Partner Portal:Enhance and maintain Cribl's Partner Portal and integrated systems, enabling efficient collaboration with our partners. Technical Mastery:You will excel as an administrator and acquire new skills through continual learning and peer mentorship on your way to becoming a proficient Salesforce developer. Product Understanding:Develop a deep understanding of Cribl's business and product offerings to better support and align with the organization's goals. Complex Issue Resolution:Work collaboratively across all assigned segments of the business to resolve a wide range of complex business and product-related requests, significantly reducing time to deliver solutions.What You'll Bring To excel in this role, you should possess the following qualifications and qualities: 3+ Years of Progressive Experience:You have at least 3 years of hands-on experience in Salesforce and GTM systems administration, demonstrating continuous growth and expertise in the field. Salesforce Sales Cloud & Data Management Proficiency:You are proficient in Salesforce Sales Cloud and CPQ as well as CRM data management, with a proven track record of leveraging CRM and integrated tools to enhance business operations. MAP Integration Knowledge:You have a solid understanding of how Marketing Automation Platforms (MAP) integrate with Salesforce, enabling you to thrive as a Marketing Operations partner and optimize marketing processes. Technical Prowess:You have mastered declarative technical skills, including objects, layouts, flows, validations, and no-code integrations and can apply these skills effectively across our tech stack. You are an Excel power user capable of analyzing complex datasets. Time Management and Adaptability:You can successfully manage your time, prioritize workloads and adapt to changing project demands. You navigate through ambiguity, overcome roadblocks, and find alignment on next steps. If you are a motivated, tech-savvy professional with a passion for optimizing business systems and processes, we invite you to apply for this Business Systems Administrator position at Cribl. Join our team and play a key role in driving our business forward through system efficiency and data management excellence.Preferred Qualifications Working experience at a fast-growing SaaS company Experience scaling a function at a remote first company Proficiency with Salesforce CPQ Outreach administration experience VS Code beginner to intermediate Basic understanding of integration frameworks, RESTful APIs Excited about the data space Good jokes, or maybe better, bad jokes A love for goats Salary Range ($111,000 - $158,000) The salary for this role is dependent on geographic location. The salary offered within the range described will be based on the individual candidate's job-related knowledge, skills, and experience. In addition to a competitive salary, Cribl also offers a generous benefits package which includes health, dental, vision, short-term disability, and life insurance, paid holidays and paid time off, a fertility treatment benefit, 401(k), equity, and eligibility for a discretionary company-wide bonus.Bring Your Whole SelfDiversity drives innovation, enables better decisions to support our customers, and inspires change for the better. We're building a culture where differences are valued and welcomed, and we work together to bring out the best in each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. Interested in joining the Cribl herd? Learn more about the smartest, funniest, most passionate goats you'll ever meet at cribl.io/about-us.

This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures. Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.This position is primarily remote.Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.Willingness to take on new challenges and openness to change.Perform other duties and responsibilities as needed or assigned.Qualifications Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degreeGeneral knowledge of NIH and other federal, state and foundation regulations and requirements. Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.Willingness to take on new challenges and openness to change.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

About the CompanyBRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts. About the Role: We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations. Day to Day Responsibilities:Open the office in the morning and ensure it is ready for daily operations.Sort and distribute incoming mail, including packages and correspondence. Scan invoices and other financial documents to the appropriate digital files or systems.Process checks, involving:Sorting all received checks Scanning check batchesIdentifying owner/tenant checks sent to the office in error Notifying owners/tenants of the proper remittance addressReturning future checks receivedDistribute keys to vendors or service personnel as needed. Monitor and maintain office supply levels, placing orders as necessary. Filing, data entry, and organizing documents.Prepare and send out correspondence. Provide administrative support to various departments and team members.Assist with special projects and tasks as assigned by management.Qualifications:A high school diploma or equivalent and additional education or certifications are a plus.Prior experience working in an administrative role in an office environment. Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent attention to detail and accuracy in completing tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Effective communication skills, both written and verbal.Ability to work independently with minimal supervision and as part of a team.Experience in property management or real estate is desirable but not required.Salary: $46,000.00 - $50,000.00 per yearFull-time In-person RoleBenefits:401(k)Dental InsuranceFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insurance

Salesforce, Marketing Operations Administrator This role is located in BOSTON, MA. Please do not apply if you are not in the Boston area or relocating to Boston. We are seeking a dynamic and entrepreneurial-minded Sales and Marketing Operations Administrator using Salesforce to join our client's team. Our ideal candidate will play a crucial role in enhancing and improving the sales and marketing technology platforms, using Salesforce, by gathering requirements, designing scalable solutions, creating performance-tracking dashboards, and managing the Salesforce optimization and integration roadmap.Key Responsibilities:Salesforce Administration:Manage all aspects of user and license management, including new user setup, roles, profiles, permissions, and sharing rules.Conduct all Salesforce configuration changes and create a platform roadmap by defining priorities through liaising with stakeholders.Draft, gather, and review all technical documentation and ensure user compliance with data entry standards.Identify unused platform features and manage application integration and third-party suppliers.Manage user support tickets, monitor and improve user adoption, and perform proactive system maintenance.Marketing Operations Support:Optimize the marketing technology stack to improve workflow, leverage automation, and analyze data.Ensure seamless data syncing between HubSpot and Salesforce for accurate attribution, lead management, and reporting.Work cross-functionally to optimize and maintain an automated sales outreach process initiated in HubSpot and shared with Salesforce.Manage HubSpot user flows and setup, including list creation and segmentation, to improve engagement and maintain data hygiene standards.Requirements:Certification as a Salesforce Administrator.Excellent presentation, verbal, and written communication skills.Proven experience in change management and governance, implementing Salesforce configuration changes, and training end users and stakeholders.Strong Salesforce product knowledge with at least 5+ years of hands-on administration experience.Ability to integrate other software platforms with Salesforce (e.g., HubSpot).