Fund Administrator Salary in Boston, MA

Excellent Care to Patients and Families • The Best Staff • In the Safest Environment GENERAL SUMMARY / OVERVIEW STATEMENT:We are looking for a high-energy, driven, customer-service focused grant administrator to join the BWH Department of Medicine team. This position can be 100% remote or hybrid. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.Reporting to and working closely with the Assistant Director, Research Administration, the Sr. Grant Administrator will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Sr. Grant Administrator will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrators.The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Sr. Grant Administrator will provide support for DOM central administration activities as detailed below.PRINCIPAL DUTIES AND RESPONSIBILITIES:Consultation with DOM Divisions:Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely mannerMonitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basisServes as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.Perform financial analysis and forecasting, both short-term and long-term Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issuesGuide fellows and younger investigators through the grant application and renewal processesUnderstand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changesCollaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reportsProvide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the systemReview and distribute effort reportsTrain new research administrators. Qualifications QUALIFICATIONS:Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in a relevant field, and 5 yrs of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Computer skills and financial/accounting skill as described above, required.Must possess excellent judgment and an ability to maintain confidentiality. Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities. Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities. Ability to work both independently and as part of the growing DOM research administrative team is essential.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an employee's protected status, such as age, race, sex, color, ancestry, religion, national origin, physical or mental disability, veteran status, citizenship, gender identity or expression or sexual orientation.

The Mongan Institute in the Department of Medicine at Massachusetts General Hospital is seeking a full time Senior Grant Administrator. Founded in 2015, the Mongan Institute is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research. The Mongan institute consists of over 130 faculty as well as research fellows, trainees, and a large staff including 13 research centers spanning population data science to health care delivery team science. In addition to conducting state-of-the-art population and health care delivery research, the Mongan Institute provides research training and mentoring programs and includes core and affiliate faculty members within the Department of Medicine, as well as numerous clinical departments across MGH. Responsibilities:Reporting to and working closely with the Institute Administrative Director, the Sr. Grant Administrator will support the research administration and grant management activities for multiple investigators in the Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute. Serving as the primary liaison between the investigators, MGB Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Sr. Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Sr. Grant Administrator will also assist investigators throughout the award life cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The candidate will need to be highly organized, detail-oriented, goal-oriented, and self-directed with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.Direct experience in research grant administration is strongly preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment.Pre-Award• Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal. • Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee "JIT" submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference. Post-Award/Financial• Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.• Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division. • Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.Research Compliance• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.• Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy. • Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.Qualifications Qualifications:• Bachelor's degree in business administration, finance, or accounting desirable; however, relevant financial/grant management experience may be substituted for degree requirement.• 3-5 years' experience with research administration and NIH grants management activities preferred• Candidates holding the CRA certification a plus. Skills/Competencies:• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.• Excellent organizational, communication, problem-solving and interpersonal skills.• Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.• Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities. • Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.• Strong analytical ability to manage the financial aspects of the position.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY: As part of the Grants Management Team under the direction of the Sr. Admin Manager, the Grant Administrator will assist the departmental level grant and contract administration (Sponsors include (not limited to): DOD, NSF, NASA, NIH, of a midsize portfolio of foundation awards, contracts, and billing agreements). This is a Hybrid Position with onsite time expected between 4-8 days a month (generally 1 day a week) based on ongoing needs.The administrator will work with multiple research and staff to assist with grant/fellowship full cycle management processes; and upkeep of databases while assisting with essential departmental responsibilities to ensure sound management of awards. RESPONSBILITIES:Financial• Responsible for updating financial and management systems to monitor and oversee project spending. • Monitor financial systems and investigate questionable charges on funds and work to ensure incorrect expenses are reallocated appropriately. • Set up and assist in updating and running the lab budget meetingsAdministrative The Sr. Grants Administrator will:• Monitor projects' spending and run reports for projection purposes working under the guidance of the senior financial staff in the department.• Make recommendations and participate in the development and implementation of policies and procedures related to the fiscal aspects of research. • Maintain and update departmental databases relating to the research efforts of the department. • May represent the department as a grant management expert on committees and meetings both internal and external to the organization.Grants Management Pre-Award Grant AdministrationWork closely with Principal Investigators, coordinating all aspects of the grant submission process, including developing budgets, budget justifications and required administrative components of the proposal as well as setting up records in internal systems and sponsor platforms to ensure the PI focuses exclusively on the science sections.Liaise with administrative counterparts in other departments/institutions to ensure subcontract/billing agreement paperwork is completed accurately and in a timely manner where necessary.Review submission guidelines to ensure eligibility requirements are met.Submit progress reports and coordinates requests for JIT.Help with proposal development training for departmental research staff, if needed.Maintain current knowledge on all NIH grant submission deadlines for new awards, progress reports, competing renewals, & resubmissions. Post-Award & Financial Grant Administration• Work closely with principal investigators throughout the entire grant life cycle to maintain fiscal and administrative compliance with sponsor guidelines.• Update and maintain the databases used for spending and forecasting purposes of funds to identify and prevent overruns and underspending. • Manager and Monitor subcontracts and billing agreements by follow up of invoices and expenses will be his/her responsibility, ensuring conformance to requested or awarded budgets.• Prepare financial reports and meet frequently with principal investigators to review grant portfolios to prevent unintended accelerated spending and cost overruns.Prepare and submit research related transactions in PeopleSoft, including travel reimbursements, employee earnings distributions, RPO's, and check requests and corporate card reconciliation approvals respectively.Collaboratively and proactively work with Partners Research Management to identify and resolve accelerated spending patterns, deficits, and underutilization of funds.Works with central teams to complete final reports, and closeout projects in a timely manager for all projects that have ended. Submits cost transfers where necessary if necessary. Other Duties and Responsibilities The Sr. Grants Administrator will participate in either a primary or support role in such other activities as:• Coordination of receipt of Notices of Award and fund setups and close outs• Proper filing of correspondence for future reference• Gathering relevant data and creating invoices for shared services• Coordination with the relevant parties of any Material Transfer Agreements, IRB and or IACUC and or PBIC protocol approvals/amendments as needed.Qualifications QUALIFICATIONS:• Bachelor's degree Required• 3-5 years of Research Administration experience is required. Preferably, in both pre and post award grant management.• Working knowledge of current NIH and other federal, state and foundation regulations and requirementsSKILLS:Candidate must be detail oriented, analytical and a self-starter. Must be able to work independently as well in a team set up, be flexible, responsible and possess the ability to manage multiple tasks and prioritize work. This position requires the ability to follow through on a variety of items and details to ensure timely completion of tasks. Must have good interpersonal skills and ability to work effectively with scientists and administrators. Must be proficient with MS Excel and Word, Adobe Professional. The ability to learn new software programs and techniques quickly is essential. Must have accounting knowledge and ability to work with budgets. Advanced knowledge and ability in full cycle grants management (pre/post-award) and skilled in administering various types of grantsWell versed in federal, sponsor, hospital, and other grants regulationsExceptional organizational skills and ability to organize time and priorities. Flexibility to handle multiple tasks and deadline pressures.FISCAL SCOPE:The Department of Molecular Biology currently has about 130 active research (external) and sundry fund (internal) accounts. This position helps manage a portion of the sponsored projects portfolio (between 7-10 million annually over approximately 40 funds at any given time which could include diverse portfolios and include subcontracts and/or billing agreements).SUPERVISORY: No direct reports: but indirectly mentors and guides grant coordinators, staff assistants, lab managers, PIs, and other staff involved in the project management process within labs. ENVIROMENT:About Massachusetts General Hospital - Department of Molecular BiologyThe Department of Molecular Biology (MOLBIO) at Massachusetts General Hospital is a part of both the research community of the hospital and the Division of Medical Sciences of the Harvard Medical School (HMS). Members of the Department are appointed within the Medical School Quad departments and carry out genetic and molecular biological research on a variety of topics at the cutting edge of the discipline. At present, approximately 350 people, including 18 Labs, over 85 postdoctoral fellows, roughly 30 senior research staff members, about 27 PHD graduate students, comprise the Department of Molecular Biology. Several labs additionally provide mentorship opportunities for students at the levels of High School, undergraduate and graduate levels to come for learning experiences each summer, with a concentered effort in supporting learning opportunities for all interested research as we strongly believe in extending the scientific opportunities and culture we have been afforded to others. Diversity, Equity, & InclusionMOLBIO strongly believes that actively addressing issues related to institutional racism and other forms of oppression such as sexism will improve our community, address our past complacency, and increase scientific creativity. MOLBIO has established an active Diversity, Equity, and Inclusion (DEI) Committee that works with a full-time departmental manager who was hired to facilitate DEI efforts. We seek new department members in all capacities who have the interest and drive to continuously enhance our workplace culture. We believe that the most impactful science will be done by creating an environment where people of diverse socio-economic origins, nationalities, immigration statuses, races, colors, religions, genders, gender identities or expressions, sexual orientations, genetics, disabilities, ages, or veteran statuses feel a sense of belonging.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration. RESPONSIBILITIES: Pre-Award Responsibilities:• Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just-in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.• Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.• Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.• Assists the PIs with the development and submission of annual progress reports.Post-Award Responsibilities:• Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.• Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.• Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.• Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed. • Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate. • Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions.Other Responsibilities:• Assist the Administrative Director with the Division's annual budget development process.• Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly. • Routinely reviews the Division's space density and asset assessment with the Division Chief and Administrative Director• Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.Qualifications - Qualifications: Bachelor's degree requiredSRA preferred, but not requiredA minimum of 5 years of experience working on grants in an academic, medicine, or science setting.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures. Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.This position is primarily remote.Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.Willingness to take on new challenges and openness to change.Perform other duties and responsibilities as needed or assigned.Qualifications Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degreeGeneral knowledge of NIH and other federal, state and foundation regulations and requirements. Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.Willingness to take on new challenges and openness to change.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. The Dept. of Orthopaedics is looking for a Grant Administrator to join their Administration Team.With general direction, the GA works with PIs to develop grant submissions, manage pre and post-award process, perform budget forecasting, monitor fund statements, resolve accounting issues, and function as liaison to grantor agencies and subcontracting institutions.Generally, work involves pre and post award work, however complexity of work, volume, sponsor and proposal type may be considered at this level if only pre-award work is performed.Key Responsibilities:* Coordinates grant proposal preparation and manages pre-award process* Prepares detailed budgets and justifications and materials for financial reports* Develops and monitors spending with PIs, including salary allocations and purchase commitments. Rebudgets as necessary and allowed through grant cycle.* Assists faculty in identifying mechanisms to obtain funding.* Advises PIs on sponsor requirements* Interacts with MGB Research Finance staff in establishing and monitoring active funds and in terminating expired funds.* Monitors expenditures and assures budgetary compliance; verifies, identifies and evaluates excessive charges. Manages research expenditures to prevent deficit spending*Applies knowledge and understanding of regulations to maintain compliance, advise and make recommendations.* Works with the Research Management administrative offices in the oversight of administrative policies such as the PCRO.* Advise regarding the allowability of costs to be charged to a grant. Work with Research Finance to resolve complex accounting issues. * Coordinates regularly scheduled time/effort reports.* Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.* Serves as liaison with the Office of Research, Ventures, and Lic. to explore new funding sources; notifies PIs of funding opportunities.* Stays current with all new and existing regulatory requirements and institutional policies/procedures, and keeps PIs and department leadership informed of changes.Qualifications Qualifications: Bachelor's degree required. 1-2 yrs of directly related research administration experience. Skills And Competencies:*Excellent working knowledge of spreadsheet, database, accounting and word processing computer applications.* Excellent verbal and written communication/interpersonal skills; strong organization and coordination skills*Must be accurate, organized and able to work with a large amount of financial data* Good working knowledge of research agency, sponsor and organization funding guidelines, policies, etc.* Good negotiation skills*Able to work independently using good judgement to identify and resolve problems.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

This is a remote role that can be done from most U.S. states.As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.Principal Duties and Responsibilities:Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure, and documentation requirements.Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.Under the supervision of managers, assist as needed to ensure MGB compliance with terms.Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.After award information has been entered into Insight, activate the account. Notify PI and department administrator once approved and activated.Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager as necessary, with sponsors.Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.Work with assigned departments and other MGB offices, as needed, on all PI transfers.Conduct financial analysis for all active accounts on assigned department portfolio.Work with Post-Award Manager on complex transactions.Use Insight, MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.Expected to obtain Institutional Signing Authority within six months of start date - subject to manager discretion.Assist Manager, as delegated, in the orientation, training and mentoring of GA I and GA II staff.Assist Manager, as delegated, in the review of GA I and GA II work and the QC review of all data entered.Expected to handle special projects such as training new hospital administrators, giving presentations on Post-Award processes to new investigators, giving presentations at NCURA and similar meetings, Insight system improvements, etc.Effectively work with demanding clientele, and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner.Assist Manager and Director, or lead, in the development and implementation of both internal and external training modules.Cover for Manager as needed - run and/or attend meetings, compile tracking reports, etc.Assume additional responsibilities as assigned.Qualifications Qualifications3-6 years experience in professional research administration in an academic setting (hospital, non-profit organization, or university) is preferred.Bachelor's Degree in a related field is preferred.Skills/Abilities/CompetenciesMust possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.Proficiency in Microsoft Office Suite.Excellent problem-solving skills.Excellent verbal and written communication skills.Requires strong organization and communication skills with a focus in customer service.EEO Statement Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

Provides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely with multiple PIs to support the grant proposal and reporting process throughout all stages of the grant life cycle, including the submission of research grant applications, non-competing applications, and competing renewals, as well as forecasting accounts. Responsible for compliance with all BWH, MGB and while adhering to sponsor's guidelines, regulatory and administrative requirements for all lab members in assigned portfolio. Oversight for sundry accounts and research finances. Reporting to the Director of Radiology Research Finance on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management, MGB CTO and MGB Innovations offices to manage lifecycle of research awards and contracts.Pre-Award Responsibilities:1. Support the grant proposal and reporting process throughout all stages of the research grant life cycle.2. Prepare and assist with grant application submissions:3. Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundation, international agencies, industry.4. Completing sponsor forms5. Preparing budgets with input from investigators6. Providing feedback to investigators on regulatory and procedural aspects of a grant7. Providing guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications.8. Coordinating and facilitating changes to budgets and proposals during final review and grant submission by MGB Research Management9. Providing guidance and first level review of non-scientific sections of grant applications for various agencies (government, private foundation, industry) e.g. face page, other support information, checklist page, as needed.10. Working under short deadline.11. Maintain familiarity with sponsor (e.g., NIH) and MGB Research Management policies and procedures.12. Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data.Post-Award Responsibilities:1. Updates new account files upon receipt of grant and/or contract award notification. Reviews and compares requested budget with the awarded budget and:2. Informs Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies.3. Reviews with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff.4. Reviews with Principal Investigator and process any needed standing purchase orders.5. Reconciles monthly balance reports; reviews monthly Insight reports for adequacy and accuracy; updates internal account tracking systems and reconciles with Insight on a monthly basis for all assigned funds; identifies and resolves any salary variances by processing EDC's; makes other corrections as needed via journal entry, etc.; reviews expenses with Principal Investigator at least monthly. Addresses deficit balance with PI, Director of Research Finance.6. Works with Principal Investigators, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date.7. Identifies and resolves any problems or discrepancies in cost control and cost allocation.8. Reviews all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensures that entries are posted to appropriate accounts.9. Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Takes a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Director of Research Finance as needed. Monitors and maintains all account files in accordance with terms and conditions of grant and contract award/agreement.10. Responds to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.11. Acts as a source of information regarding hospital and sponsor policies. Maintains an up-to-date awareness of legal/policy changes relevant to Research Administration. Assists Principal Investigators to interpret and resolve both Pre-Award and post-award administrative and budgetary issues.12. Assists the Principal Investigators and their local level administrative assistants in preparing progress reports and budgets. 13. Meets with PIs monthly or quarterly depending on number of grant funds, to review all accounts and ensure all expenses are appropriate per sponsor guidelines and within budget; ensure effort certification is signed and is accurate and up to date.14. Responsible for ensuring assigned PI's and all their lab members are compliant with all hospital and MGB policies and requirements such as HealthStream assignments, flu shot attestations, conflict of interest reporting, etc.Qualifications Requires a minimum of 5 years of experience in academic research grants administration, preferably with at least 2 years of direct Research Administration at BWH.Requires extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities.Requires B.S. degree in Accounting or Management. Master's preferredEEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Trust & Estate Planning Administrator opening located at a wealth management firm in BostonI'm a Senior Recruiter at Fanning- Masis. Since 1968, we have been assisting our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in pursuing a new position in the financial services industry to serve as a catalyst for continued career growth and development.I'm writing to inform you that one of my client companies, a wealth management firm located in Boston which services a HNW and UHNW individual and family client base, is seeking a Trust & Estate Planning Administrator.This position involves providing comprehensive support to an assigned team of Wealth/ Trust Advisors by performing an array of duties including monitoring and executing portfolio transactions, addressing client portfolio inquiries, preparing materials for client reviews/meetings, and completing ad hoc project assignments such as grant and family fund administration tasks.Compensation includes a salary in the $68K- $75K range, depending on experience, plus bonusThis role is a FANTASTIC opportunity for an Administrative Assistant who offers 1-3 years of office support experience and is seeking to make the transition to more of a client service themed role.If you are interested in pursuing this role, please send your updated resume to [email protected],AdamAdam CordeiroSenior RecruiterFanning, a division of Masis Staffing Solutions, LLC