Office Administrator Salary in Boston, MA

Contracts Administrator - Remote Our client is in search for a Contracts Administrator to join their team! Requirements for this position include a Bachelor's degree, and 1 or more year's experience in a similar role reviewing contracts, grants, or tracking expenses. Experience in Federal / State post award grants is a plus!Responsibilities: Provide contract analysis and administration to managementWork closely with vendors to set them up and ensure accurate profiles within internal databaseCreate internal budget proposals and update department budgets alongside directorsParticipate in the request for proposal processes Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future™

JOHNLEONARD is seeking an experienced and collaborative IP Administrator in Boston to provide litigation support to case teams in intellectual property litigation. This full-time Litigation Administrator role is hybrid and offers a salary of $86K-$108K and excellent benefits.As a Litigation Administrator, you will prepare legal documents associated with the assigned practice area. This includes reviewing the practitioner's docket, maintaining cases and data integrity, trial support, and interacting with clients and related personnel. You must be able to 2-4 weeks per year.If you were already in this IP Administrator role, these are some areas you might have worked in this week:Independently assist assigned practitioners with various aspects of their docketsPrepare and file documents with various federal and state courts and agencies as applicable to assigned practice areaOversee and maintain the integrity of electronic data relating to litigationOrganize and maintain paper and electronic files relating to clients' intellectual property or litigationTo apply for this IP Administrator role, you will need a Bachelor's degree and 3+ years of work experience supporting an intellectual property litigation practice, or an equivalent combination of education and work experience. You will also require:Comprehensive understanding of intellectual property litigationUnderstanding of the complexities of intellectual property business relationshipsProficiency in a range of software applications, including Microsoft Office Suite, Elite Enterprise, DeskSite, and other practice- or firm-specific applicationsIn return for your dedication, collaboration, and commitment, you'll receive a generous salary and benefits package, joining a welcoming and inclusive culture.To apply for this hybrid full-time Litigation Administrator job, please get in touch with JOHNLEONARD today. We would be thrilled to hear from you.Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Office Operations Administrator & Executive AssistantBoston, MA (onsite)We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support the administrative needs of leadership team members.The ideal candidate will have at least 3-5 years of operations experience, proven organizational, administrative, and interpersonal skills, as well as experience working with senior executives. Experience within the Life Sciences, or other fast-paced industry is preferred. This role will be based in our Boston Location.Responsibilities:Analyze and monitor internal processes and suggest/implement procedural and policy changes to improve operational efficiencyDesign and implement office policies and proceduresManage vendor relationships and handle office vendor billing managementCoordinate/oversee day-to-day office operations including but not limited to maintaining office & kitchen supplies, conference rooms, & common areas, manage lunches/cateringPoint of contact for building security, including registering guests /visiting parties; meeting space inquiries; and answering main office phoneManage building maintenance requestsOversee shipping needs for Boston site including, signing for deliveries, distribute mail, and international overnight shippments.Ensure synergies between Basel and Boston office operationally and with employee experiencesAssist with various meeting/event planning including but not limited to offsites, all hands, leadership meetings (booking conference rooms, group reservations, catering, and other logistics)• Proactively anticipate the administrative support needs of a member(s) of the executive leadership team by providing administrative assistance as requested, including calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex internal and external executive meetings• Assist in the development and organization of support materials for meetings and conferences. (e.g. presentation slides, excel files, reports, etc.)• Arrange travel schedules and reservations leadership as needed as well as expense reconciliation and reporting for leadershipPartner with People Experience Operations with various employee experience projectsCollaborate and coordinate with internal team members to create an extraordinary employee and visitor experience at Monte Rosa TherapeuticsProactively anticipate the office operations and administrative support needs of the Boston Office as well as prioritize and manage multiple projects simultaneously, and follow through on issues in a timely mannerRequirements:• Bachelor's degree preferred or commensurate experience in an operations or administrative role required• At least 3-5 years of office operations experience in a Life Sciences -related or professional organization preferred• Collaborative work style; ability to work well in a team environmentAnticipate questions and organizes priorities. Proactive in all areas of work• Technology savvy with a strong knowledge working with Microsoft Office• Strong organizational skills with great attention to detail• Strong multi-tasking and prioritizing skills with the ability to set and meet deadlines• Excellent written and verbal communication skills• Strong interpersonal skills with a customer service focus• Ability to work independently and as part of a team• Maintain a strong work ethicInterested candidates should forward a resume and cover letter to careers-US - At- monterosatx.comor Apply Onlinehttps://careers-monterosatx.icims.com/jobs/1099Monte Rosa Therapeutics rational approach in targeting disease-causing proteins for degradation will deliver pioneering therapies for cancer and other diseases. Delivering this new generation of treatments to the patients requires a conceptual change. Monte Rosa recognizes this urgent need and is missioned to develop innovative protein degraders as a solution. Combining deep knowledge, insight and leading-edge science, our integrated engine is built for that purpose.

Position Summary:Under the general supervision of the President and the Senior Manager of Human Resources & Administration, the Executive Administrator will be responsible for providing administrative support by performing the duties outlined below:Position Duties:administrative support to BOX Exchange and team members of the Boston officewith the arrangement of travel, accommodations, meeting scheduling, and submission of expense reports as neededall administrative and facilities management aspects of the office and coordinate with the Chicago office staff to address any office management needsand troubleshooting of office equipment (fax, printers, copiers, scanners, phones, computers, etc.), including coordination with IT and its vendors as necessaryfor building management and security (access cards)with vendor management and contract management processesedit and format policies and procedures, reports, presentations, and other documents as necessaryand compile requested information, perform research as assignedplanning for both internal and external special eventswith website managementand maintain office and pantry suppliesFedEx account and handle processing of incoming and outgoing mail and shipmentsother special projects and duties as assignedEducation: Bachelor's degree preferred.Experience:One to three years of comparable experience in a professional office environment providing administrative support.Job Knowledge and Skills: The ideal candidate will possess a high level of accuracy and attention to detail as well as above average organizational and analytical skills. In addition, the ability to work efficiently under pressure in a fast-paced environment and to meet strict deadlines is essential. Extensive experience with Microsoft Office Suite and the ability to efficiently conduct internet research are required. The ideal candidate will take the initiative in identifying and anticipating needs, enjoy interacting with different team members, and be able to plan and prioritize projects.Communication Skills:Exceptional oral and written communication skills are essential. The ability to handle different projects in a timely manner and keep the project owners updated and well informed are required.

Executive Administrator to $80K and Generous Bonus!! - Project-Focused Administrative Role! Our client, a financial services firm, is seeking a dynamic administrative professional to support their CEO! In this role, you will manage marketing projects related to PR and the firm's website, in addition to acting as the "face" of the C-suite office space. The ideal candidate will be flexible, extremely organized, have strong communication and interpersonal skills, a Bachelor's degree, and is a self-starter who can work independently. In this role you will wear many hats, and will participate in Marketing and PR projects, support scheduling, calendar management, and travel, and offer other marketing and PR assistance as needed. This is a wonderful opportunity to get involved in PR and Marketing at an established financial services firm!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

About the CompanyBRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts. About the Role: We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations. Day to Day Responsibilities:Open the office in the morning and ensure it is ready for daily operations.Sort and distribute incoming mail, including packages and correspondence. Scan invoices and other financial documents to the appropriate digital files or systems.Process checks, involving:Sorting all received checks Scanning check batchesIdentifying owner/tenant checks sent to the office in error Notifying owners/tenants of the proper remittance addressReturning future checks receivedDistribute keys to vendors or service personnel as needed. Monitor and maintain office supply levels, placing orders as necessary. Filing, data entry, and organizing documents.Prepare and send out correspondence. Provide administrative support to various departments and team members.Assist with special projects and tasks as assigned by management.Qualifications:A high school diploma or equivalent and additional education or certifications are a plus.Prior experience working in an administrative role in an office environment. Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent attention to detail and accuracy in completing tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Effective communication skills, both written and verbal.Ability to work independently with minimal supervision and as part of a team.Experience in property management or real estate is desirable but not required.Salary: $46,000.00 - $50,000.00 per yearFull-time In-person RoleBenefits:401(k)Dental InsuranceFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insurance

We Need Your Next-Level Multi-Tasking Skills at the Best in Pests.    Our Program Administrator position gives you an opportunity to use your administrative skills and your drive to be accountable to a team that’s counting on you. You’ll excel with organizational skills and commitment to accuracy in a fast-paced dynamic environment.   You’ll have more than a job—you’ll have a career with growth potential and benefits that go beyond the basics. This includes full medical, dental and vision coverage for you and your family, competitive pay and a 401(k) program. Not to mention, you’ll receive opportunities to volunteer and give back.     Ready to start a career with staying power? Apply now!  Responsibilities You will... Serve as the liason between our branch and region leadership teams and training department. Possess the skills to plan, organize and deliver curriculums including establishing relationships with branch and region leadership teams for the on-the-job portions of the program. Manage calenders and schedules for Training Facilitators and attendees to ensure availability. Build, update and report performance trends and make recommendations for process improvement. Implement and maintain accurate record keeping systems. Travel to and conduct face-to-face meetings with Training Team. Arrange travel (including booking lodging, flights, cars, etc as necessary) for training attendees. What type of benefits will you receive? Compensation is from $55,000 USD to $65,000 USD per year Comprehensive benefits package including medical, dental, vision, maternity, & life Insurance 401(k) plan with company match, employee stock purchase plan Paid vacation, holidays, and sick leave Employee discounts, tuition reimbursement, dependent scholarship awards Industry leading, quality, comprehensive training program Why should you choose Orkin? Founded in 1901, Orkin is a global residential and business service provider who provides the most accurate, comprehensive, and efficient pest management services for both residential and commercial customers The Pest Management Industry is growing – and is a recession resistant line of business You have a service-oriented mindset that leads you to build loyalty and trust with clients You hold yourself responsible to commitments You value being part of a team You want to join a company that supports the community Orkin is financially stable and growing as the largest subsidiary of Rollins, , (NYSE: ROL), headquartered in Atlanta, GA Are you ready to join the Best in Pests? Qualifications What do you need to be successful? An associate or bachelor degree, preferably in education, communication, business management, or related field. Ability to pass a drug screen and background check is required Excellent interpersonal and communication skills Advanced computer skills in various software and web-based applications Strong attention to detail and follow through Demonstrated ability to prioritize tasks and manage time efficiently What will my work environment be like?   Candidates must meet physical job requirements and safely perform the job duties with or without accommodations: Must be comfortable sitting at a desk and working with a computer, keyboard, telephone, and other office equipment for extended periods of time.   Be able to regularly lift and/or move up to 25 pounds. Orkin is an Equal Opportunity/Protected Veterans/Individuals with Disabilities Employer

Our client, a homeless shelter in Greater Boston, is seeking a General Office Administrator to join their team! The company's mission is to prevent homelessness with programs that provide emergency and permanent housing along with resources to aid in building skills, finding jobs, etc. They seek to help folks be self-sufficient. This role pays up to 23/hr and is onsite 5 days/week. Job Description: Internal monitoring of files and practices related to housing.Internal monitoring and approval of all applicants for lease- ups, move in and recertification's.Support external monitoring /audits for all permanent supportive housing programs.Serve as technical assistance for staff in relation to Permanent Supportive Housing, LIHTC and HUD regulations.Support subsidy specialist with participants in the community, shelter, or other location to complete paperwork supporting lease up and recertification.Data entry of compliance reports in Excel spreadsheets, property management softwareReview files in property management software for accuracy and compliance.Responsible for generating reports including the preparation of responses to agency file audit reports.Ability to generate, understand and present reports showing outstanding balances, vacancies, occupancy, etc.Assist with creation of monitoring reports.Collaborate with housing authorities and community organizations as appropriate.Review housing lotteries for compliance with tenant selection criteria ad preferences Qualifications: Sensitivity to complex issues.Ability to maintain confidentiality.Attention to detail.Excellent organizational skills.Flexibility and understanding.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Est. Start Date: ASAPContract Length: 1 yearHours: Monday-Friday, 8:00 a.m. to 4:00 p.m. or 7:30 a.m. to 3:30 p.m.Work Schedule: Onsite 5 days a week.Pay Rate: $23.62 USDWork Location: Boston, MAJob Description: This position is responsible for the effective operation of the main mail distribution centres for head office and main locations located across Canada. This position is also responsible for accurately and efficiently managing all outgoing Advisor mail for the Canadian Division Mail Services operation. They will ensure service standards are met or exceeded. Provide the accurate distribution of Advisor mail directly to Advisors and to all Canadian Division Resource Centres across Canada. Ensure quality customer service and support to the Advisors through the business unit initiatives and production. This position must have an understanding of the Canadian Division business and distribution channels. Service levels determined by the Business Units requirements and standards drive the deadlines that must be met. The incumbent will receive, open (as applicable, sort and deliver all incoming mail, output and courier to the various business units within Canadian Division as well as prepare, sort and ship all outgoing mail and couriers. The incumbent is responsible for the final processing of all troubleshooting mail, which involves a higher level of knowledge and skill as well as processing inbound bulk mail, stats and daily workflow. The incumbent will also be responsible for training all new staff within the mailroom.Job Requirements (Knowledge/Skills/Competencies): - Strong, multi-tasking, organizational and prioritizing skills for a high volume, deadline driven environment. - Solid knowledge of Goldmine system/mapping database, Microsoft Office, and Outlook. - Ability to cope effectively with fluctuating volumes. - Demonstrated ability to communicate effectively, precise communication skills both verbal and written. - Ability to work well independently as well as on a team. - Excellent understanding of Advisor contract provisions, practices, and terminology. - Strong analytical and problem-solving skills, and a demonstrated ability to manage change. - Accuracy and attention to detail. - Excellent PC skills, both in speed and accuracy. - Strong overall knowledge of business units, line areas, and their products. - Ability to meet the physical requirements of the job. Some heavy lifting is required up to 20lbs.We thank you for your interest in the position, however, only those who are qualified will be contactedInclusion and Equal Opportunity EmploymentOur client is an equal opportunity employer committed to diversity and inclusion; creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Native American status or any other legally-protected factors. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience; accommodations during the application process are available upon request.

Trust & Estate Planning Administrator opening located at a wealth management firm in BostonI'm a Senior Recruiter at Fanning- Masis. Since 1968, we have been assisting our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in pursuing a new position in the financial services industry to serve as a catalyst for continued career growth and development.I'm writing to inform you that one of my client companies, a wealth management firm located in Boston which services a HNW and UHNW individual and family client base, is seeking a Trust & Estate Planning Administrator.This position involves providing comprehensive support to an assigned team of Wealth/ Trust Advisors by performing an array of duties including monitoring and executing portfolio transactions, addressing client portfolio inquiries, preparing materials for client reviews/meetings, and completing ad hoc project assignments such as grant and family fund administration tasks.Compensation includes a salary in the $68K- $75K range, depending on experience, plus bonusThis role is a FANTASTIC opportunity for an Administrative Assistant who offers 1-3 years of office support experience and is seeking to make the transition to more of a client service themed role.If you are interested in pursuing this role, please send your updated resume to [email protected],AdamAdam CordeiroSenior RecruiterFanning, a division of Masis Staffing Solutions, LLC