Program Administrator Salary in Boston, MA

Excellent Care to Patients and Families • The Best Staff • In the Safest Environment GENERAL SUMMARY / OVERVIEW STATEMENT:We are looking for a high-energy, driven, customer-service focused grant administrator to join the BWH Department of Medicine team. This position can be 100% remote or hybrid. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.Reporting to and working closely with the Assistant Director, Research Administration, the Sr. Grant Administrator will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Sr. Grant Administrator will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrators.The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Sr. Grant Administrator will provide support for DOM central administration activities as detailed below.PRINCIPAL DUTIES AND RESPONSIBILITIES:Consultation with DOM Divisions:Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely mannerMonitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basisServes as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.Perform financial analysis and forecasting, both short-term and long-term Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issuesGuide fellows and younger investigators through the grant application and renewal processesUnderstand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changesCollaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reportsProvide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the systemReview and distribute effort reportsTrain new research administrators. Qualifications QUALIFICATIONS:Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in a relevant field, and 5 yrs of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Computer skills and financial/accounting skill as described above, required.Must possess excellent judgment and an ability to maintain confidentiality. Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities. Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities. Ability to work both independently and as part of the growing DOM research administrative team is essential.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an employee's protected status, such as age, race, sex, color, ancestry, religion, national origin, physical or mental disability, veteran status, citizenship, gender identity or expression or sexual orientation.

The Mongan Institute in the Department of Medicine at Massachusetts General Hospital is seeking a full time Senior Grant Administrator. Founded in 2015, the Mongan Institute is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research. The Mongan institute consists of over 130 faculty as well as research fellows, trainees, and a large staff including 13 research centers spanning population data science to health care delivery team science. In addition to conducting state-of-the-art population and health care delivery research, the Mongan Institute provides research training and mentoring programs and includes core and affiliate faculty members within the Department of Medicine, as well as numerous clinical departments across MGH. Responsibilities:Reporting to and working closely with the Institute Administrative Director, the Sr. Grant Administrator will support the research administration and grant management activities for multiple investigators in the Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute. Serving as the primary liaison between the investigators, MGB Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Sr. Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Sr. Grant Administrator will also assist investigators throughout the award life cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The candidate will need to be highly organized, detail-oriented, goal-oriented, and self-directed with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.Direct experience in research grant administration is strongly preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment.Pre-Award• Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal. • Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee "JIT" submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference. Post-Award/Financial• Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.• Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division. • Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.Research Compliance• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.• Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy. • Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.Qualifications Qualifications:• Bachelor's degree in business administration, finance, or accounting desirable; however, relevant financial/grant management experience may be substituted for degree requirement.• 3-5 years' experience with research administration and NIH grants management activities preferred• Candidates holding the CRA certification a plus. Skills/Competencies:• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.• Excellent organizational, communication, problem-solving and interpersonal skills.• Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.• Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities. • Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.• Strong analytical ability to manage the financial aspects of the position.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY: As part of the Grants Management Team under the direction of the Sr. Admin Manager, the Grant Administrator will assist the departmental level grant and contract administration (Sponsors include (not limited to): DOD, NSF, NASA, NIH, of a midsize portfolio of foundation awards, contracts, and billing agreements). This is a Hybrid Position with onsite time expected between 4-8 days a month (generally 1 day a week) based on ongoing needs.The administrator will work with multiple research and staff to assist with grant/fellowship full cycle management processes; and upkeep of databases while assisting with essential departmental responsibilities to ensure sound management of awards. RESPONSBILITIES:Financial• Responsible for updating financial and management systems to monitor and oversee project spending. • Monitor financial systems and investigate questionable charges on funds and work to ensure incorrect expenses are reallocated appropriately. • Set up and assist in updating and running the lab budget meetingsAdministrative The Sr. Grants Administrator will:• Monitor projects' spending and run reports for projection purposes working under the guidance of the senior financial staff in the department.• Make recommendations and participate in the development and implementation of policies and procedures related to the fiscal aspects of research. • Maintain and update departmental databases relating to the research efforts of the department. • May represent the department as a grant management expert on committees and meetings both internal and external to the organization.Grants Management Pre-Award Grant AdministrationWork closely with Principal Investigators, coordinating all aspects of the grant submission process, including developing budgets, budget justifications and required administrative components of the proposal as well as setting up records in internal systems and sponsor platforms to ensure the PI focuses exclusively on the science sections.Liaise with administrative counterparts in other departments/institutions to ensure subcontract/billing agreement paperwork is completed accurately and in a timely manner where necessary.Review submission guidelines to ensure eligibility requirements are met.Submit progress reports and coordinates requests for JIT.Help with proposal development training for departmental research staff, if needed.Maintain current knowledge on all NIH grant submission deadlines for new awards, progress reports, competing renewals, & resubmissions. Post-Award & Financial Grant Administration• Work closely with principal investigators throughout the entire grant life cycle to maintain fiscal and administrative compliance with sponsor guidelines.• Update and maintain the databases used for spending and forecasting purposes of funds to identify and prevent overruns and underspending. • Manager and Monitor subcontracts and billing agreements by follow up of invoices and expenses will be his/her responsibility, ensuring conformance to requested or awarded budgets.• Prepare financial reports and meet frequently with principal investigators to review grant portfolios to prevent unintended accelerated spending and cost overruns.Prepare and submit research related transactions in PeopleSoft, including travel reimbursements, employee earnings distributions, RPO's, and check requests and corporate card reconciliation approvals respectively.Collaboratively and proactively work with Partners Research Management to identify and resolve accelerated spending patterns, deficits, and underutilization of funds.Works with central teams to complete final reports, and closeout projects in a timely manager for all projects that have ended. Submits cost transfers where necessary if necessary. Other Duties and Responsibilities The Sr. Grants Administrator will participate in either a primary or support role in such other activities as:• Coordination of receipt of Notices of Award and fund setups and close outs• Proper filing of correspondence for future reference• Gathering relevant data and creating invoices for shared services• Coordination with the relevant parties of any Material Transfer Agreements, IRB and or IACUC and or PBIC protocol approvals/amendments as needed.Qualifications QUALIFICATIONS:• Bachelor's degree Required• 3-5 years of Research Administration experience is required. Preferably, in both pre and post award grant management.• Working knowledge of current NIH and other federal, state and foundation regulations and requirementsSKILLS:Candidate must be detail oriented, analytical and a self-starter. Must be able to work independently as well in a team set up, be flexible, responsible and possess the ability to manage multiple tasks and prioritize work. This position requires the ability to follow through on a variety of items and details to ensure timely completion of tasks. Must have good interpersonal skills and ability to work effectively with scientists and administrators. Must be proficient with MS Excel and Word, Adobe Professional. The ability to learn new software programs and techniques quickly is essential. Must have accounting knowledge and ability to work with budgets. Advanced knowledge and ability in full cycle grants management (pre/post-award) and skilled in administering various types of grantsWell versed in federal, sponsor, hospital, and other grants regulationsExceptional organizational skills and ability to organize time and priorities. Flexibility to handle multiple tasks and deadline pressures.FISCAL SCOPE:The Department of Molecular Biology currently has about 130 active research (external) and sundry fund (internal) accounts. This position helps manage a portion of the sponsored projects portfolio (between 7-10 million annually over approximately 40 funds at any given time which could include diverse portfolios and include subcontracts and/or billing agreements).SUPERVISORY: No direct reports: but indirectly mentors and guides grant coordinators, staff assistants, lab managers, PIs, and other staff involved in the project management process within labs. ENVIROMENT:About Massachusetts General Hospital - Department of Molecular BiologyThe Department of Molecular Biology (MOLBIO) at Massachusetts General Hospital is a part of both the research community of the hospital and the Division of Medical Sciences of the Harvard Medical School (HMS). Members of the Department are appointed within the Medical School Quad departments and carry out genetic and molecular biological research on a variety of topics at the cutting edge of the discipline. At present, approximately 350 people, including 18 Labs, over 85 postdoctoral fellows, roughly 30 senior research staff members, about 27 PHD graduate students, comprise the Department of Molecular Biology. Several labs additionally provide mentorship opportunities for students at the levels of High School, undergraduate and graduate levels to come for learning experiences each summer, with a concentered effort in supporting learning opportunities for all interested research as we strongly believe in extending the scientific opportunities and culture we have been afforded to others. Diversity, Equity, & InclusionMOLBIO strongly believes that actively addressing issues related to institutional racism and other forms of oppression such as sexism will improve our community, address our past complacency, and increase scientific creativity. MOLBIO has established an active Diversity, Equity, and Inclusion (DEI) Committee that works with a full-time departmental manager who was hired to facilitate DEI efforts. We seek new department members in all capacities who have the interest and drive to continuously enhance our workplace culture. We believe that the most impactful science will be done by creating an environment where people of diverse socio-economic origins, nationalities, immigration statuses, races, colors, religions, genders, gender identities or expressions, sexual orientations, genetics, disabilities, ages, or veteran statuses feel a sense of belonging.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures. Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.This position is primarily remote.Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.Willingness to take on new challenges and openness to change.Perform other duties and responsibilities as needed or assigned.Qualifications Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degreeGeneral knowledge of NIH and other federal, state and foundation regulations and requirements. Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.Willingness to take on new challenges and openness to change.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

About the CompanyBRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts. About the Role: We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations. Day to Day Responsibilities:Open the office in the morning and ensure it is ready for daily operations.Sort and distribute incoming mail, including packages and correspondence. Scan invoices and other financial documents to the appropriate digital files or systems.Process checks, involving:Sorting all received checks Scanning check batchesIdentifying owner/tenant checks sent to the office in error Notifying owners/tenants of the proper remittance addressReturning future checks receivedDistribute keys to vendors or service personnel as needed. Monitor and maintain office supply levels, placing orders as necessary. Filing, data entry, and organizing documents.Prepare and send out correspondence. Provide administrative support to various departments and team members.Assist with special projects and tasks as assigned by management.Qualifications:A high school diploma or equivalent and additional education or certifications are a plus.Prior experience working in an administrative role in an office environment. Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent attention to detail and accuracy in completing tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Effective communication skills, both written and verbal.Ability to work independently with minimal supervision and as part of a team.Experience in property management or real estate is desirable but not required.Salary: $46,000.00 - $50,000.00 per yearFull-time In-person RoleBenefits:401(k)Dental InsuranceFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insurance

We Need Your Next-Level Multi-Tasking Skills at the Best in Pests.    Our Program Administrator position gives you an opportunity to use your administrative skills and your drive to be accountable to a team that’s counting on you. You’ll excel with organizational skills and commitment to accuracy in a fast-paced dynamic environment.   You’ll have more than a job—you’ll have a career with growth potential and benefits that go beyond the basics. This includes full medical, dental and vision coverage for you and your family, competitive pay and a 401(k) program. Not to mention, you’ll receive opportunities to volunteer and give back.     Ready to start a career with staying power? Apply now!  Responsibilities You will... Serve as the liason between our branch and region leadership teams and training department. Possess the skills to plan, organize and deliver curriculums including establishing relationships with branch and region leadership teams for the on-the-job portions of the program. Manage calenders and schedules for Training Facilitators and attendees to ensure availability. Build, update and report performance trends and make recommendations for process improvement. Implement and maintain accurate record keeping systems. Travel to and conduct face-to-face meetings with Training Team. Arrange travel (including booking lodging, flights, cars, etc as necessary) for training attendees. What type of benefits will you receive? Compensation is from $55,000 USD to $65,000 USD per year Comprehensive benefits package including medical, dental, vision, maternity, & life Insurance 401(k) plan with company match, employee stock purchase plan Paid vacation, holidays, and sick leave Employee discounts, tuition reimbursement, dependent scholarship awards Industry leading, quality, comprehensive training program Why should you choose Orkin? Founded in 1901, Orkin is a global residential and business service provider who provides the most accurate, comprehensive, and efficient pest management services for both residential and commercial customers The Pest Management Industry is growing – and is a recession resistant line of business You have a service-oriented mindset that leads you to build loyalty and trust with clients You hold yourself responsible to commitments You value being part of a team You want to join a company that supports the community Orkin is financially stable and growing as the largest subsidiary of Rollins, , (NYSE: ROL), headquartered in Atlanta, GA Are you ready to join the Best in Pests? Qualifications What do you need to be successful? An associate or bachelor degree, preferably in education, communication, business management, or related field. Ability to pass a drug screen and background check is required Excellent interpersonal and communication skills Advanced computer skills in various software and web-based applications Strong attention to detail and follow through Demonstrated ability to prioritize tasks and manage time efficiently What will my work environment be like?   Candidates must meet physical job requirements and safely perform the job duties with or without accommodations: Must be comfortable sitting at a desk and working with a computer, keyboard, telephone, and other office equipment for extended periods of time.   Be able to regularly lift and/or move up to 25 pounds. Orkin is an Equal Opportunity/Protected Veterans/Individuals with Disabilities Employer

Our client, a homeless shelter in Greater Boston, is seeking a General Office Administrator to join their team! The company's mission is to prevent homelessness with programs that provide emergency and permanent housing along with resources to aid in building skills, finding jobs, etc. They seek to help folks be self-sufficient. This role pays up to 23/hr and is onsite 5 days/week. Job Description: Internal monitoring of files and practices related to housing.Internal monitoring and approval of all applicants for lease- ups, move in and recertification's.Support external monitoring /audits for all permanent supportive housing programs.Serve as technical assistance for staff in relation to Permanent Supportive Housing, LIHTC and HUD regulations.Support subsidy specialist with participants in the community, shelter, or other location to complete paperwork supporting lease up and recertification.Data entry of compliance reports in Excel spreadsheets, property management softwareReview files in property management software for accuracy and compliance.Responsible for generating reports including the preparation of responses to agency file audit reports.Ability to generate, understand and present reports showing outstanding balances, vacancies, occupancy, etc.Assist with creation of monitoring reports.Collaborate with housing authorities and community organizations as appropriate.Review housing lotteries for compliance with tenant selection criteria ad preferences Qualifications: Sensitivity to complex issues.Ability to maintain confidentiality.Attention to detail.Excellent organizational skills.Flexibility and understanding.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Our client, a well-known Higher Education Institution, is seeking a creative and detail-oriented Program Assistant. This is a direct hire position. If you are interested and meet the qualifications below, apply with your resume to learn more. Compensation: $55-60KApplicants must be able and willing to work onsite in Boston, as this is a hybrid position.Responsibilities:Assist with planning, coordination and execution of undergraduate program eventsMaintain department contact lists, office schedules, databases, and website updatesFacilitate all department-related activities including student organizations, award administration, course feedback, and communicationsWork alongside the Chair and Undergraduate Program Director regarding curriculum planning, course scheduling, and special projectsProvide general administrative support to department faculty and administrators as neededDevelop and maintain databasesQualifications:Bachelor's degree2+ years of administrative or project management experienceExcellent communication and interpersonal skills requiredMust be able to multi-task and work independently to manage responsibilitiesStrong analytical and organizational skills

Our client in Boston, MA is seeking a Program Administrator to join their team for a 3+ month contract. This role compensates up to $30/hr depending on candidate experience.ResponsibilitiesLead and support event planning; manage event promotion, registration, and execution Manage organizational communications, including website, mailing list, and social mediaManage biweekly jobs board, bids board, and monthly events calendarsFacilitate registration and maintain entries in our network databaseManage and assist with industry research to guide organizational prioritiesManage administrative portions of fundraising, including processing of sponsorship/grants and benefitsConduct bookkeeping, including bank reconciliation, invoices, vendor payments, and staff paymentsSchedule organizational meetings and record meeting minutesAssist with annual government and tax filings, and ensure annual insurance renewal Provide other administrative and organizational support as neededQualificationsExperience in administrative work, event planning, communications, and financial managementStrong organization, communication, marketing/promotion, and interpersonal skillsAbility to conduct manual tasks for in-person events (when they resume), including equipment setup/breakdown/transport, with assistance of organization leadership and event management staffComfort with Google Docs, Microsoft Word/Excel, or equivalent platformsInterest in diversity, equity, and inclusion workExperience with Quickbooks, Mailchimp, Squarespace, or equivalent platformsBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you!Beacon Hill. Employing the Future (TM)