Finance Administrator Salary in Boston, MA

Excellent Care to Patients and Families • The Best Staff • In the Safest Environment GENERAL SUMMARY / OVERVIEW STATEMENT:We are looking for a high-energy, driven, customer-service focused grant administrator to join the BWH Department of Medicine team. This position can be 100% remote or hybrid. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department's research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.Reporting to and working closely with the Assistant Director, Research Administration, the Sr. Grant Administrator will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Sr. Grant Administrator will provide exceptional customer service to the division's investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrators.The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Sr. Grant Administrator will provide support for DOM central administration activities as detailed below.PRINCIPAL DUTIES AND RESPONSIBILITIES:Consultation with DOM Divisions:Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely mannerMonitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basisServes as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.Perform financial analysis and forecasting, both short-term and long-term Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issuesGuide fellows and younger investigators through the grant application and renewal processesUnderstand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changesCollaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reportsProvide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the systemReview and distribute effort reportsTrain new research administrators. Qualifications QUALIFICATIONS:Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in a relevant field, and 5 yrs of directly related research administration experience. In certain circumstances the degree requirement may be satisfied by directly relevant research administration experience and/or achievement in the field.Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Computer skills and financial/accounting skill as described above, required.Must possess excellent judgment and an ability to maintain confidentiality. Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities. Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities. Ability to work both independently and as part of the growing DOM research administrative team is essential.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to an employee's protected status, such as age, race, sex, color, ancestry, religion, national origin, physical or mental disability, veteran status, citizenship, gender identity or expression or sexual orientation.

Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research-only division within the Brigham and Women's Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY23 were in excess of $49 million and total grant submissions was approximately 155. The Grant Administrator is responsible for research administration and grant management activities for the Division. Major responsibilities include assisting Principal Investigators with proposal and budget development for a variety of sponsors and grants management over the complete lifecycle of federal and foundation awards.This position is responsible for the life cycle management of multiple research groups within the Division. Primary responsibilities for this position include the following:• Oversees preparation and submission of new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with staff and Principal Investigators to identify all potential costs associated with a proposal.• Serves as liaison to the Mass General Brigham (MGB) central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee JIT, Progress Report, Re-budgeting, Carry-Forward, No Cost Extension, and Close-Out submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference.• Compiles IRB, IACUC, Human Subjects Research certification, and Other Support pages while closely working with administrators at CDNM, Investigators, and BWH / MGB Staff.• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with MGB Research Administration/Finance team to ensure compliance with all Hospital, government (NIH) and funding agency policies.• Responsible for ensuring timely creation of new internal account for awarded grants and closing of accounts for completed/ended grants. • Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• May be responsible for providing financial support to the Division's Channing Computer Core ('core' as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Division's IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator, Computer Core team, other grants administrators, and the MGB Core Finance team, to prepare and submit monthly journal entry, and track and maintain the Computer Core's general ledger.• Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time, consistent with the Division's Standard Operating Procedure. • All other duties as assigned.Qualifications • Bachelors degree or equivalent; Masters in relevant field preferred.• Minimum of 3 years of grant management experience required• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires initiative and coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed. • Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. • Excellent communication and problem solving skills. • Must have excellent attention to detail.• Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details.• Ability to resource efficiently.• Excellent interpersonal/communications (verbal and written) skills and a customer service focus.• Demonstrated proficiency in Microsoft Office, Word, Excel and Internet applications.• Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.• Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.• Willingness to take on new challenges and openness to change.HOSPITAL WIDE RESPONSIBILITIES:Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established byBWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies andprocedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to theattention of the supervisor or other appropriate hospital staff.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

The Mongan Institute in the Department of Medicine at Massachusetts General Hospital is seeking a full time Senior Grant Administrator. Founded in 2015, the Mongan Institute is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research. The Mongan institute consists of over 130 faculty as well as research fellows, trainees, and a large staff including 13 research centers spanning population data science to health care delivery team science. In addition to conducting state-of-the-art population and health care delivery research, the Mongan Institute provides research training and mentoring programs and includes core and affiliate faculty members within the Department of Medicine, as well as numerous clinical departments across MGH. Responsibilities:Reporting to and working closely with the Institute Administrative Director, the Sr. Grant Administrator will support the research administration and grant management activities for multiple investigators in the Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute. Serving as the primary liaison between the investigators, MGB Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Sr. Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Sr. Grant Administrator will also assist investigators throughout the award life cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The candidate will need to be highly organized, detail-oriented, goal-oriented, and self-directed with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.Direct experience in research grant administration is strongly preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment.Pre-Award• Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal. • Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee "JIT" submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference. Post-Award/Financial• Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.• Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division. • Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.Research Compliance• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.• Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy. • Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.Qualifications Qualifications:• Bachelor's degree in business administration, finance, or accounting desirable; however, relevant financial/grant management experience may be substituted for degree requirement.• 3-5 years' experience with research administration and NIH grants management activities preferred• Candidates holding the CRA certification a plus. Skills/Competencies:• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.• Excellent organizational, communication, problem-solving and interpersonal skills.• Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.• Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities. • Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.• Strong analytical ability to manage the financial aspects of the position.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Senior Payroll Administrator Our client, a life science company, is seeking a senior payroll administrator to join their team to oversee the day-to-day payroll processes. This will be a hybrid working schedule; 3 days a week onsite in Burlington, MA. This is an international, multi-state, bi-weekly payroll for 1000+ employees. Qualifications 3+ years experience processing payroll using ADPKnowledge of federal and local payroll lawsWorkDay experience requiredExperience with Canadian payroll is a plus but not required! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future™

Location: REMOTESalary: $115,000.00 USD Annually - $127,000.00 USD AnnuallyDescription: Our client is currently seeking a Workday Administrator! This is an FTE/Salaried opportunity, allowing of 100% remote work structure. Core Hiring Focus: Responsible for providing ongoing technical support and maintenance for the Workday FINS functional areas, including configuration, business processes and related security. Owns the responsibility for the Service Desk ticket queue for FINS functional tickets. Ensures that tickets are resolved in a timely manner in accordance with applicable SLAs. Gather requirements for improvements and new functionalities through collaboration with cross-functional business teams and develop the solution to meet the business needs. Evaluate existing functionalities and ensure they continue to meet the needs of the business. Monitor existing functionalities and troubleshoot and correct any errors or failures on a timely basis. Duties Include: Provide routine support for the following Workday functional areas: Procurement and Suppliers, Expense Management, Banking and Settlement, Financial Accounting (General Ledger and Reporting), Business Assets, Projects, Budgeting and Adaptive Planning, and Payroll. Support these functional areas in a production environment and be capable of independent work. Design, build, test, deploy, and support systems and processes to meet requirements while adhering to change management and establish a well-controlled systems environment by defining, documenting, and enforcing system standards. Liaise with Workday user community to access best practices. Perform Workday administrative functions including security maintenance, business process configuration, tenant configuration, data loads, and upgrades. Participate in the regular review of FIN and HCM systems projects. Provide user support services by innovating new ways to disseminate best practices and increase end user engagement. Write standard, advanced, matrix and composite reports as well as creating complex calculated fields and worksheets. Collaborate with a variety of stakeholders, including both functional and technical teams comprised of individuals at various seniority levels with different technical and non-technical backgrounds. Flexibility to meet continuously changing priorities and challenges. Provide support to end-users of the Workday platform. This includes answering questions, resolving issues, and following through on any reported or unresolved issues ensuring timely and reliable response. Setup and maintenance of technical configuration including business process workflow, custom fields, custom validations, custom reports, dashboards, and access rights. Education and Experience Required Bachelor's Degree in Information Systems, Finance, or related field. In lieu of bachelor's degree, additional years of experience will be considered. 2-4 years' experience administering SaaS tools. Experience administering Workday Finance applications. Background in identifying, designing, testing, and deploying Finance processes, procedures and best practice. Preferred Qualifications Adaptive planning exp highly preferred Experience configuring and administrating IT SaaS applications, Workday required Willingness to learn and conduct research Strong communication skills Strong organizational and time-management skills, proven ability to prioritize and deliver results on timeContact: [email protected] job and many more are available through The Judge Group. Find us on the web at www.judge.com

This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures. Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.This position is primarily remote.Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.Willingness to take on new challenges and openness to change.Perform other duties and responsibilities as needed or assigned.Qualifications Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degreeGeneral knowledge of NIH and other federal, state and foundation regulations and requirements. Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.Willingness to take on new challenges and openness to change.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Provides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely with multiple PIs to support the grant proposal and reporting process throughout all stages of the grant life cycle, including the submission of research grant applications, non-competing applications, and competing renewals, as well as forecasting accounts. Responsible for compliance with all BWH, MGB and while adhering to sponsor's guidelines, regulatory and administrative requirements for all lab members in assigned portfolio. Oversight for sundry accounts and research finances. Reporting to the Director of Radiology Research Finance on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management, MGB CTO and MGB Innovations offices to manage lifecycle of research awards and contracts.Pre-Award Responsibilities:1. Support the grant proposal and reporting process throughout all stages of the research grant life cycle.2. Prepare and assist with grant application submissions:3. Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundation, international agencies, industry.4. Completing sponsor forms5. Preparing budgets with input from investigators6. Providing feedback to investigators on regulatory and procedural aspects of a grant7. Providing guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications.8. Coordinating and facilitating changes to budgets and proposals during final review and grant submission by MGB Research Management9. Providing guidance and first level review of non-scientific sections of grant applications for various agencies (government, private foundation, industry) e.g. face page, other support information, checklist page, as needed.10. Working under short deadline.11. Maintain familiarity with sponsor (e.g., NIH) and MGB Research Management policies and procedures.12. Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data.Post-Award Responsibilities:1. Updates new account files upon receipt of grant and/or contract award notification. Reviews and compares requested budget with the awarded budget and:2. Informs Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies.3. Reviews with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff.4. Reviews with Principal Investigator and process any needed standing purchase orders.5. Reconciles monthly balance reports; reviews monthly Insight reports for adequacy and accuracy; updates internal account tracking systems and reconciles with Insight on a monthly basis for all assigned funds; identifies and resolves any salary variances by processing EDC's; makes other corrections as needed via journal entry, etc.; reviews expenses with Principal Investigator at least monthly. Addresses deficit balance with PI, Director of Research Finance.6. Works with Principal Investigators, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date.7. Identifies and resolves any problems or discrepancies in cost control and cost allocation.8. Reviews all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensures that entries are posted to appropriate accounts.9. Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Takes a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Director of Research Finance as needed. Monitors and maintains all account files in accordance with terms and conditions of grant and contract award/agreement.10. Responds to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.11. Acts as a source of information regarding hospital and sponsor policies. Maintains an up-to-date awareness of legal/policy changes relevant to Research Administration. Assists Principal Investigators to interpret and resolve both Pre-Award and post-award administrative and budgetary issues.12. Assists the Principal Investigators and their local level administrative assistants in preparing progress reports and budgets. 13. Meets with PIs monthly or quarterly depending on number of grant funds, to review all accounts and ensure all expenses are appropriate per sponsor guidelines and within budget; ensure effort certification is signed and is accurate and up to date.14. Responsible for ensuring assigned PI's and all their lab members are compliant with all hospital and MGB policies and requirements such as HealthStream assignments, flu shot attestations, conflict of interest reporting, etc.Qualifications Requires a minimum of 5 years of experience in academic research grants administration, preferably with at least 2 years of direct Research Administration at BWH.Requires extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities.Requires B.S. degree in Accounting or Management. Master's preferredEEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Financial AdministratorDepartment: Treasurer's OfficeBoston-Hybrid$60-65kSummary:This role involves managing financial transactions for company's publication arm and other departments, including processing payments and supporting expense reporting.Essential Duties and Responsibilities:Financial Data Input: - Input purchase requisitions and check requests into Intacct. - Ensure proper documentation and approvals according to policies. - Collaborate with Contracts and Procurement (C&P) and Accounts Payable (AP) teams. - Compile contractor payment requests. - Format data for upload into Intacct. - Validate vendor information for payment processing.Assisting Financial Manager: - Review and approve expense reports and corporate card statements. - Assist with corporate card account administration. - Support Finance Committee inquiries.Administrative Support and Special Projects: - Assist with various projects as needed. - Aid Accounts Payable with research and invoice reviews.Job Requirements:- Bachelor's degree and 1-3 years of accounting, business administration, or finance experience. - Teamwork experience preferred. - Proficiency in data entry, communication, and organization. - Problem-solving ability and flexibility. - Respect for confidentiality. - Proficient in Google Apps and Excel. - Experience with financial databases preferred. - Familiarity with Adobe Acrobat Pro.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Payroll AdministratorHybrid schedule Boston, MAOn-site parking (free)Paying $75-$95k/yrAre you looking to advance your career with a growing Boston based company? This position offers opportunities to advance internally as well as a positive and passionate work culture. If you like working with a team, and have experience in payroll, this job may be for you!Duties include:Timesheet entry and approvalPTO entry and approvalEntering or changing benefits for new employees or life eventsAssists employees during Open Enrollment with entry issuesAddress changes, banking changes, etc.Requirements:Bachelor's degree in Accounting or Finance, certification in payroll administration or 3-5 years equivalent work experience in payroll.Strong numerical aptitude and attention to detail.Knowledge of Payroll software systems is required.Microsoft Office (Word, Excel, PowerPoint) skills are required.If you are interested in learning more or being considered, please email your resume or call 617-865-2361.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.