Personnel Administrator Salary in Boston, MA

The Mongan Institute in the Department of Medicine at Massachusetts General Hospital is seeking a full time Senior Grant Administrator. Founded in 2015, the Mongan Institute is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research. The Mongan institute consists of over 130 faculty as well as research fellows, trainees, and a large staff including 13 research centers spanning population data science to health care delivery team science. In addition to conducting state-of-the-art population and health care delivery research, the Mongan Institute provides research training and mentoring programs and includes core and affiliate faculty members within the Department of Medicine, as well as numerous clinical departments across MGH. Responsibilities:Reporting to and working closely with the Institute Administrative Director, the Sr. Grant Administrator will support the research administration and grant management activities for multiple investigators in the Clinical and Translational Epidemiology Unit (CTEU), a research center within the Mongan Institute. Serving as the primary liaison between the investigators, MGB Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Sr. Grant Administrator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines. The Sr. Grant Administrator will also assist investigators throughout the award life cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The candidate will need to be highly organized, detail-oriented, goal-oriented, and self-directed with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.Direct experience in research grant administration is strongly preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements. This is an excellent opportunity for a motivated, detail-oriented individual interested in working in an academic medical research environment.Pre-Award• Oversees preparation and submission of all new, competing, and non-competing sponsored research proposals for the division, and ensures that all required documentation and criteria are met for a successful submission. Works closely with lab staff and Principal Investigators to identify all potential costs associated with a proposal. • Serves as liaison to the Partners central office and other sponsoring agencies with regard to fiscal and/or administrative concerns. • Oversee "JIT" submissions to sponsors upon request, and ensures information being submitted is accurate and up to date. Maintain records of all submission materials in network drive for future reference. Post-Award/Financial• Responsible for ensuring the divisions fiscal compliance on all sponsored projects. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations.• Maintain financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc.• Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Identifies particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division. • Provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses.Research Compliance• Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects and animal subjects research. • Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies.• Review and approve cost transfers for thorough detailed explanations and adherence to sponsor and institutional policy. • Assist in the review of the semi-annual effort reporting for the division. Ensures all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office for completion on time.Qualifications Qualifications:• Bachelor's degree in business administration, finance, or accounting desirable; however, relevant financial/grant management experience may be substituted for degree requirement.• 3-5 years' experience with research administration and NIH grants management activities preferred• Candidates holding the CRA certification a plus. Skills/Competencies:• Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.• Excellent organizational, communication, problem-solving and interpersonal skills.• Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, outside funding agencies (NIH, industry and foundations), and vendors.• Requires excellent interpersonal and management skills with ability to interact professionally at all levels to plan and initiate new activities. • Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.• Strong analytical ability to manage the financial aspects of the position.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration. RESPONSIBILITIES: Pre-Award Responsibilities:• Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just-in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.• Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.• Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.• Assists the PIs with the development and submission of annual progress reports.Post-Award Responsibilities:• Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.• Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.• Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.• Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed. • Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate. • Proactively identifies accounts that may go into deficit or be underspent and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions.Other Responsibilities:• Assist the Administrative Director with the Division's annual budget development process.• Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly. • Routinely reviews the Division's space density and asset assessment with the Division Chief and Administrative Director• Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.Qualifications - Qualifications: Bachelor's degree requiredSRA preferred, but not requiredA minimum of 5 years of experience working on grants in an academic, medicine, or science setting.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

JOHNLEONARD is seeking an experienced and collaborative IP Administrator in Boston to provide litigation support to case teams in intellectual property litigation. This full-time Litigation Administrator role is hybrid and offers a salary of $86K-$108K and excellent benefits.As a Litigation Administrator, you will prepare legal documents associated with the assigned practice area. This includes reviewing the practitioner's docket, maintaining cases and data integrity, trial support, and interacting with clients and related personnel. You must be able to 2-4 weeks per year.If you were already in this IP Administrator role, these are some areas you might have worked in this week:Independently assist assigned practitioners with various aspects of their docketsPrepare and file documents with various federal and state courts and agencies as applicable to assigned practice areaOversee and maintain the integrity of electronic data relating to litigationOrganize and maintain paper and electronic files relating to clients' intellectual property or litigationTo apply for this IP Administrator role, you will need a Bachelor's degree and 3+ years of work experience supporting an intellectual property litigation practice, or an equivalent combination of education and work experience. You will also require:Comprehensive understanding of intellectual property litigationUnderstanding of the complexities of intellectual property business relationshipsProficiency in a range of software applications, including Microsoft Office Suite, Elite Enterprise, DeskSite, and other practice- or firm-specific applicationsIn return for your dedication, collaboration, and commitment, you'll receive a generous salary and benefits package, joining a welcoming and inclusive culture.To apply for this hybrid full-time Litigation Administrator job, please get in touch with JOHNLEONARD today. We would be thrilled to hear from you.Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures. Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.This position is primarily remote.Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.Willingness to take on new challenges and openness to change.Perform other duties and responsibilities as needed or assigned.Qualifications Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degreeGeneral knowledge of NIH and other federal, state and foundation regulations and requirements. Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities. Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.Willingness to take on new challenges and openness to change.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: The Brigham and Women's Hospital Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of 22 divisions, >1,500 faculty, ~$360 million in annual professional clinical revenue, >500 fellows, residents, and students, and ~$475 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the countryThe Division of Preventive Medicine is involved extensively in large-scale randomized prevention trials, epidemiologic research, and the teaching and training of students and fellows. The Division is comprised of 20 faculty, 80 staff, five postdoctoral fellows, and 15 sponsored staff, and is located in rented office, laboratory, and repository space ~1.5 miles from the main hospital campus. The Division has a portfolio of ~80 active research grants and sundry accounts, and annually spends ~25M in research expenditures.This position is accountable for the overall administration and operating results of the Division of Preventive Medicine within the BWH DOM. The Administrative Director is responsible for the strategic planning process, research administration and grant management activities, financial performance, human resources development, training programs, and facilities planning and management for the Division. This position reports to the Division Chief, and to the Executive Administrator of the DOM; performance reviews will be jointly conducted by the Chief and the Executive Administrator.PRINCIPAL DUTIES AND RESPONSIBILITIES: GeneralUnder the leadership of the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division. Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans that are aligned with the Department's and Brigham and Women's Hospital's vision, strategic plans, and goals.Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships consistent with the strategic business plans and the growth and market objectives of the Division, the Department, and the Hospital. Works with departmental and hospital leadership and the PHS Office of General Counsel to prepare the necessary business plans and documentation. Manages the renewal of any such arrangements.Ensures healthy and collaborative administrative relationships within the Department, the Hospital, and Partners HealthCare System.Develops and implements divisional policies and procedures consonant with the Department's and Hospital's policies in the areas of clinical practice management, grants management, and teaching/training. Interacts extensively with the Chief to assess administrative and financial needs of the Division and to revise policies and procedures to meet the changing needs of the Division.Develops effective methods of communicating with faculty, trainees, and staff on a regular basis.Continuously assesses and improves the efficiency of systems and processes.Serves as a critical member of Department's administrative team. Establishes and maintains clear and precise communications with the Executive Administrator and Department leaders as to the Division's performance as required by standard practices. Communicates openly and collaboratively with other division administrators and hospital leaders.Financial ManagementEstablishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.Understands and meets all Department financial reporting requirements in the prescribed format, per the direction of the Executive Administrator and the DOM finance office.Prepares annual Department and Hospital budgets in the formats prescribed by each entity. Presents and justifies budget requests to the Division Chief, Executive Administrator, and the Director of Finance.Responsible for maintaining solvency of all funds within the control of the Division. Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources. Supervises the activities of subordinates who are responsible for being familiar with and approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings based on a thorough understanding of the Division, Department, Hospital, and study policies and requirements, and funding agency regulations.Establishes and maintains a financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distribution of all operating accounts, foundation accounts, divisional grants, special purpose funds, fellowships, etc. Supervises staff who provide monthly, annual and ad-hoc financial reports on all division funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.Develops and monitors a comprehensive research financial budget for the Division Chief for both short-term and long-term planning purposes for specific faculty/staff members as well as the entire Division.Develops an overall compensation plan for Division faculty and, under the direction of the Division Chief, recommends salary levels for faculty. Communicates compensation plan to faculty as directed by the Chief. Creates and maintains customized spreadsheets on each faculty member detailing annual salary support sources, productivity, etc. Prepares and submits annual salary sheets for faculty to the Department. Responsible for initiating revised salary sheets as needed.Research Administration ManagementMonitors the ongoing process of grant development, submission, review and notification; discusses and resolves administrative problems that arise; directs the administrative planning for potential new sources of income.Reviews and analyzes funding proposals. Approves and submits proposals for divisional, departmental and institutional review. May be asked to prepare detailed budgets and justifications for grant applications. Works closely with principal investigators, project directors and project coordinators to identify all potential costs associated with a proposal. Supervises the assembly of NIH grant applications.Responsible for supervising the maintenance of appropriate support data for all division faculty. Oversees preparation of support pages as part of the NIH grant application process. Certifies quarterly time-and-effort reports.Serves as liaison to BWH accounts payable, payroll, purchasing, and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Works with outside vendors to obtain products and services necessary to the operation of the research group. Interacts extensively with PHS research administration to ensure compliance with all hospital, government, and funding agency policies.Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals. Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies, and works with investigators to submit new applications, annual reviews, and notification of changes to study design and methods. Supervises faculty and project coordinators in completion of IRB and Animal Assurance Committee applications and renewals.Serves as a resource to Division faculty in securing research support.Human Resources ManagementServes as the divisional resource for all administrative issues concerning human resources policy issues.Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance. Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with hospital, HMS, and NIH guidelines.Provides managerial and administrative oversight of all physician extenders assigned to the Division.Responsible for handling numerous personnel matters, including reviewing and approving all divisional hiring, firing, compensation, and evaluation decisions. Implements all institutional policies related to all phases of personnel activity, including recruitment, interviewing, compensation, benefits, orientation, performance evaluations, promotions, transfers, and terminations. Transmits and interprets institutional policies to supervisors and employees. Ensures appropriate training of employees. May be asked to write job descriptions, enter into discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and equity increases. Assesses employee work load and recommends changes as needed. Monitors hiring trends to ensure market competitiveness. Arbitrates disputes. Represents the division in employee relations matters.Oversees preparation of all personnel forms for the division, including requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines and ensures that the appropriate paperwork is completed.Other Administrative ResponsibilitiesAdministers the Division's training and education programs, including participation in the selection process, coordinating appointments, establishing salary policies, resolving salary and benefit issues, and complying with hospital, HMS, ACGME and NIH requirements.Conducts space needs planning for the Division. Oversees the design of space renovations for Division facilities, identifies and resolves facility problems that arise.Oversees the credentialing of and enrollment in payor plans for all Division faculty members to ensure compliance with hospital bylaws, and oversees the HMS appointments and promotions process for Division members.As requested, provides information and data related to the Department's faculty services office regarding the Division's faculty.Assists in fundraising efforts for research and education activities. Monitors donations and acknowledgements.Consistently meets all deadlines for deliverables or activities as established by the Chief, Executive Administrator, and Divisional/Departmental policies and standards.Serves on Divisional, Departmental and/or Hospital committees as assigned by the Chief or Executive Administrator.Performs other duties as assigned.Qualifications QUALIFICATIONS:Bachelor's degree in a related field required. MBA or equivalent degree strongly preferred.5-7 years administrative/management experience required, preferably in an academic hospital setting.Supervisory experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Outstanding interpersonal skills, ability to handle sensitive human resources issues and supervise a large and diverse staff in handling these matters.Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long-term objectives.Excellent verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior hospital leaders, division faculty and support staff, representatives of other BWH offices, collaborating institution officials, granting agencies (NIH, industry, and foundations) representatives, and vendors.Requires the ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.High degree of analytic ability to manage the financial and human resources aspects of the position.Excellent negotiation skills in complex and often sensitive multi-institutional negotiations for agreements and contracts for research, training, and clinical practice.Current knowledge of laws and regulations pertaining to research administration. Ability to interpret, analyze, and disseminate critical information to Division faculty.Interpersonal relationship skills needed to motivate others and work with many hospital-wide department heads, administrators, and physicians in a positive and collegial fashion.Ability to work independently and accurately and concisely disseminate information in both written and verbal formats.WORKING CONDITIONS:Works in an office setting. Attends meetings in and out of the hospital. Is available for early and late meetings and flexible to meet frequent deadlines. Some evening and weekend work will be required.SUPERVISORY RESPONSIBILITY:Directly supervises all administrative staff members of the Division.FISCAL RESPONSIBILITY:Financially accountable for the budget performance of the Division for BWPO and BWH accounts. Responsible for the solvency of all accounts under the Division's purview.EEO Statement Brigham and Women's Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

This is a remote role that can be done from most U.S. states.As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women's Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham's distinguished research community and collaborators in their pioneering efforts in science and medicine.The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority, will handle the more complex hospital departments, and will be expected to show a high level of professionalism, and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.Principal Duties and Responsibilities:Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure, and documentation requirements.Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.Under the supervision of managers, assist as needed to ensure MGB compliance with terms.Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc.), as part of the award acceptance process.Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.After award information has been entered into Insight, activate the account. Notify PI and department administrator once approved and activated.Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager as necessary, with sponsors.Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.Work with assigned departments and other MGB offices, as needed, on all PI transfers.Conduct financial analysis for all active accounts on assigned department portfolio.Work with Post-Award Manager on complex transactions.Use Insight, MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.Expected to obtain Institutional Signing Authority within six months of start date - subject to manager discretion.Assist Manager, as delegated, in the orientation, training and mentoring of GA I and GA II staff.Assist Manager, as delegated, in the review of GA I and GA II work and the QC review of all data entered.Expected to handle special projects such as training new hospital administrators, giving presentations on Post-Award processes to new investigators, giving presentations at NCURA and similar meetings, Insight system improvements, etc.Effectively work with demanding clientele, and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner.Assist Manager and Director, or lead, in the development and implementation of both internal and external training modules.Cover for Manager as needed - run and/or attend meetings, compile tracking reports, etc.Assume additional responsibilities as assigned.Qualifications Qualifications3-6 years experience in professional research administration in an academic setting (hospital, non-profit organization, or university) is preferred.Bachelor's Degree in a related field is preferred.Skills/Abilities/CompetenciesMust possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.Proficiency in Microsoft Office Suite.Excellent problem-solving skills.Excellent verbal and written communication skills.Requires strong organization and communication skills with a focus in customer service.EEO Statement Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

About the CompanyBRIGS is the premier full-service property management company serving the New England region. Our mission is to create well-run spaces people want to live in. We are a team of 120 employees and growing! We are proudly located at 185 Dudley Street in Boston, Massachusetts. About the Role: We are looking for a committed and meticulous Office Administrator to become an integral part of our team in a full-time, in-office capacity. As the Office Administrator, you'll play a pivotal role in maintaining our office's efficiency by handling a range of administrative duties. The ideal candidate will thrive in a dynamic environment, adeptly managing tasks to ensure seamless office operations. Day to Day Responsibilities:Open the office in the morning and ensure it is ready for daily operations.Sort and distribute incoming mail, including packages and correspondence. Scan invoices and other financial documents to the appropriate digital files or systems.Process checks, involving:Sorting all received checks Scanning check batchesIdentifying owner/tenant checks sent to the office in error Notifying owners/tenants of the proper remittance addressReturning future checks receivedDistribute keys to vendors or service personnel as needed. Monitor and maintain office supply levels, placing orders as necessary. Filing, data entry, and organizing documents.Prepare and send out correspondence. Provide administrative support to various departments and team members.Assist with special projects and tasks as assigned by management.Qualifications:A high school diploma or equivalent and additional education or certifications are a plus.Prior experience working in an administrative role in an office environment. Strong organizational skills with the ability to prioritize tasks and manage time efficiently.Excellent attention to detail and accuracy in completing tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Effective communication skills, both written and verbal.Ability to work independently with minimal supervision and as part of a team.Experience in property management or real estate is desirable but not required.Salary: $46,000.00 - $50,000.00 per yearFull-time In-person RoleBenefits:401(k)Dental InsuranceFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offReferral programRetirement planTuition reimbursementVision insurance

GENERAL SUMMARY/ OVERVIEW STATEMENT:Under the direction of the Administrative Director for Research, The Senior Grant Administrator will perform a full range of functions to support research personnel in the Department of Ob/Gyn. This position provides guidance and support to all aspects of pre-award policies and procedures, preparing administrative materials and budgets for grant submissions, and progress reports, maintains PI Biosketch and Other Support pages, and functions as a liaison to Research Management/Pre-Award, Finance, and other federal and non-federal grantor agencies and subcontracting institutions. They will work with PIs to address staffing needs- from posting to onboarding to offboarding and works to orient, educate, and inform the research community of updates from various sources within MGB. This role will also support the Vincent Center for Reproductive Biology by organizing research meetings, and research forums, updating research websites, and, purchasing, accounts payable, and database management. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.PRINCIPAL DUTIES AND RESPONSIBILITIES:Research Administration:Assists with grant proposal preparation as assigned. Prepares detailed budgets and justifications and gathers documents from all personnel included in the proposal. Creates Insight record and performs data entry of grant application materials into sponsor forms according to funding agency guidelines.Prepares/updates biographical sketch, and other support according to the format required by the funding agency.Performs literature searches and helps to maintain an accurate PI Bibliography.Assists laboratory manager with preparation of correspondence, mailing, and overnight delivery as needed.Assist with preparing and organizing materials for presentations at national meetings.Attends MGB Research Administration training as appropriate. Develops and implements departmental research policies, procedures, and systems to improve research operations and maximize efficiency. Reviews financial statements and recommends strategies for financial integrity; works with Sr. Admin Manager and PIs to prevent, identify and resolve projected overruns, deficits or surpluses in a timely manner.Assists with space-related projects with MGH Research Space Management and assigned analysts, including the identification and acquisition of funding.Knowledgeable in all aspects of federal and institutional compliance as it pertains to research. Handles sensitive and confidential matters discreetly to ensure guidelines are followed by staff.Human Resources/Recruitment:Assists and orients incoming new (and returning) employees, temps, and non-employees to the upon arrival. Assist the Department Project Manager with posting and approving positions; distribute resumes and schedule interviews as needed. Manages job descriptions and performs equity analyses.Act as departmental liaison and primary point of contact to GPS office for Professionals and Students for all research staff. Assists with visas for foreign national research staff. Maintains a general working knowledge of visa categories and types.Coordinates the credentialing for incoming Research Fellows with the department's credentialing coordinator. Projects as AssignedOn a need basis, the Senior Grant Administrator could be assigned to work directly on special projects for the Vice Chair of Research.SKILLS/ABILITIES/COMPETENCIES REQUIRED:PC and Mac competencyMust maintain confidentiality at all timesKnowledge of spreadsheet and database systemsExcellent typing and word processing skillsAbility to work independentlyAbility to prioritize workExcellent customer service and interpersonal skillsQualifications EDUCATION: Bachelor's Degree in Business, or related field preferred.EXPERIENCE: Minimum of 3-5 years of related grants administration experience required.SUPERVISORY RESPONSIBILITY (if applicable): 1 Grant Coordinator.FISCAL RESPONSIBILITY (if applicable): Federal and Industry grants and contracts.WORKING CONDITIONS:Fully Onsite or Hybrid Schedule.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Massachusetts General Hospital's Center for Aging and Serious Illness (CASI) within the Mongan Institute and affiliated with the Division of Palliative Care and Geriatric Medicine is an interdisciplinary research center that aims to improve the well-being of older adults and enhance the lived experience of those with advanced illnesses. CASI aims to do this by creating a pipeline of strong investigators, convening investigators in the conduct of applied clinical studies, and supporting a robust research community.We are seeking an organized and enthusiastic Grants Administrator to provide life-cycle oversight and management to a portfolio of sponsored research projects. Individuals who are mission-driven, proven problem-solvers, and experienced with synthesizing information from myriad sources are ideal candidates for this position; prior experience with federal research grants or in clinical research settings is preferred but not required. The candidate will work under the general supervision of the CASI Director and Research Administrative Manager while collaborating with CASI Faculty Investigators and Program Managers.** When applying, please upload (1) a resume; (2) cover letter; and (3) two work products demonstrating communication and grant management budget tracking or portfolio projection. **PRINCIPAL DUTIES AND RESPONSIBILITIES:The Grant Administrator will work closely with others on the administrative team and within a highly collaborative environment to further the Center's mission and goals. Principal duties include:Partnering with Principal Investigators and other study staff to oversee all aspects of the grant application process for selected proposals, including development of study budgets, drafting/editing proposal documents, and interfacing with submission portalsFacilitating communication among collaborating sites regarding all phases of grant activityUnderstanding and conforming with applicable sponsor, institutional, and federal compliance regulationsProviding counsel regarding grant spending strategy; anticipating and proactively addressing problemsCollaborating with study staff to procure goods and services needed for research activitiesMonitoring project expenditures, planning for and providing timely closeout of all expired projectsCollaborating with the Research Administrative Manager to guide and educate fellows and younger investigators in CASI/DPCGM about grant processesSKILLS / ABILITIES / COMPETENCIES REQUIRED:Planning and Workflow Management Skills:Ability to independently prioritize, multi-task, and meet deadlinesDemonstrated capacity to be organized, flexible, and continually monitor of prioritiesProblem-solving ability, including the ability to gather information, identify resources, and imagine alternativesCommunication Skills:Cognizant and respectful of cultural differences in communication approachSkillful at negotiating and building persuasive arguments supported by policyTechnical Competencies: Attention to detailProficiency with standard office software (Microsoft Word, Excel, and PowerPoint as well as Internet applications) and the ability to learn new computer applicationsProfessionalism and Integrity:Excellent interpersonal and management skills, with facility to interact professionally at all levels Positive customer-service orientationDesire to promote change and initiate new ideas for constant improvementWORKING CONDITIONS:Duties will be carried out in a hybrid format, with time split between a typical office environment and remotely. Occasional hours outside the standard workday may be required, particularly around grant submission deadlines.FISCAL RESPONSIBILITY:The candidate will be responsible for managing CASI and the Division of Palliative Care and Geriatric Medicine's current sponsored research award portfolio, for a total of approximately $10 million in fiscal responsibility.Qualifications QUALIFICATIONS:Bachelor's or advanced degree3-5 years of Research Administration experience is required. Preferably, in both pre- and post- award grant management.Working knowledge of current NIH and other federal, state and foundation regulations and requirementsThe above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of personnel so classified.EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Job DescriptionSummary Responsible for administration and maintenance of Logicalis network infrastructure, including routers, switches, firewalls, WLAN, WAN, contact center software, voice, and video. Secondary responsibilities include maintenance of enterprise systems and storage, virtualization, messaging, and backups. Assists with vision, strategy, and planning related to enterprise infrastructure; evaluates new technologies, and documents existing and new environments. Performs daily end-user troubleshooting, support, and problem resolution. Essential Duties and Responsibilities Performs deployment/administration of: Cisco network including routers, switches, firewalls, and WLAN. Cisco Unified Communications Manager, Unity, UCCX, Webex, and video conferencing systems. Network performance monitoring and evaluation systems. Digital signage infrastructure A/V devices (collaboration devices,etc) Voice/Data vendor management Provides rapid deployment of fixes to systems and network devices in response to newly identified security threats. Assists with software and hardware upgrades and roll out of IT applications and services. Assists with IT-related facilities' projects. Asissts with supporting and maintaining our datacenters Actively participates in various security-related activities Provides end-user support. Coordinates systems and network backup and recovery. Documents IT services, systems, operational procedures, network topology, and hardware inventory. Demonstrates and actively promotes an understanding and commitment to the mission of Logicalis through performing behaviors consistent with the organization's values. Maintains a working knowledge of applicable Federal, State, and Local laws and regulations as well as policies and procedures of Logicalis in order to ensure adherence in a manner that reflects honest, ethical and professional behaviors. Supports and conducts self in a manner consistent with customer service expectations. Supervisory Responsibilities This job has no direct supervisory responsibilities; however, responsibilities may include engagement/project management or team lead roles requiring management of projects and personnel. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Education: Bachelor's Degree in Computer Science or a related field. Experience: 5 years experience in an IT environment including designing, installing and integrating information systems products: Configuring and maintaining networking devices (routers, switches, firewalls, VPN, routing protocols, etc.) Voice (IPT) and video (Video conferencing, Webex). Cisco UCCX administration and scripting Microsoft Windows clients and servers. Following technologies and applications are preferable: WAN technology experience including MPLS, QOS, and VPN as well as BGP/OSPF routing. Meraki SD-Wan Azure administration Microsoft Defender security administration Microsoft Auto Pilot experience Microsoft Active Directory administration. Microsoft Exchange administration. VMware virtualization technologies. Redhat Linux servers. Storage area networks (HPE NImble a plus). Backup products and methodologies (Veeam Backup a plus). May consider an equivalent combination of education and experience. Computer Skills Proficient use of the Microsoft Office suite Certificates, Licenses, Registrations Cisco Certified Network Associate (CCNA),or Cisco Certified Network Professional (CCNP) (preferred). Microsoft Certified Solutions Associate (MCSA), Microsoft Certified Solutions Expert (MCSE) (preferred). Other Skills and Abilities Periodic travel is required. Must be available for after hours support if needed Must be able to lift server and network equipment and install cabling. Responsive and customer focused. Excellent organizational and project management skills, including ability to work on multiple tasks or projects simultaneously. Excellent analytical and problem-solving skills, including high degree of attention to detail and methodical processes. Self-motivated and able to work independently or with a team. Willingness to help in any way with any job-driven by team success. Excellent oral and written communications. Excellent interpersonal skills. Grace under pressure - ability to work effectively and calmly during problem resolution and/or when deadlines are tight. Essential core values such as respect for others, timeliness, proactive, responsive, and follow-thru on deliverables, etc. Must be able to keep work areas neat and organized. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee isconstantly required to sit,talk, see, hear,and use handsand arms. The employee is frequently required to stand; move about,climb stepsor balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Salary Compensation Range: $71,500 - $91,600