Project Coordinator Salary in San Francisco, CA

Job DescriptionABOUT KENDOKendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words "can do", Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:"Can Do" Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goalsAdvocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone's voice is heard. We listen with humility and act with courage.Storytelling: We tell authentic stories like no, one else. It's our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.Resilience: We embrace challenges as opportunities. Change is ever- constant, and agility is our strength.Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.The salary range for this position is $68,673 - $76,303 per year based upon a San Francisco location. Offered salary is dependent upon experience and location. Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks in the summer and July and December wellness/shutdown weeks for applicable positions.The Kendo house of brands currently includes: Fenty Beauty, Fenty Skin, KVD Beauty, Lip Lab, Ole Henriksen.POSITION SUMMARYCalling all beauty junkies! We are looking for a Fenty Beauty Brand Management Coordinator who will be responsible for assisting the North America Sales team in all brand efforts. This role requires strong organizational skills, creative problem solving, attention to detail, ability to meet tight deadlines, and effective communication skills. A love for all things beauty and adaptability - being able to adapt to changing situations, learning new processes and remaining flexible is highly valued in Fenty's dynamic and fast-paced environment!KEY RESPONSIBILITIESUnleash your creativity by assisting with brand presentations, new product strategy decks, and monthly newsletters to international counterpartsPrepare reports and product analysis projects as needed (product sales analysis, collection trends, etc.)Create and maintain monitoring key documents on a regular basis (launch date calendars, new product forms, pricing documents, master assortment etc.)Build business acumen by creating business recaps and conduct competitive research and analysisUpdate retailer setup forms for domestic and international accounts. Responsible for ensuring all SKU creation, product page marketing documents and sampling forms are accurate and shared with retailers in a timely manner.Assist with timeline tracking including calendar, creative brief schedule and upcoming activation milestone datesCoordinate team meeting management and recaps (including scheduling, note taking and assisting with the agenda)Visual Merchandising - assist with brand strategy, maintain and update assortment files, and proof graphicsDigital - assist in managing retailer product pages, monitor product accuracy and ratings and reviewsManage product comp distribution from beginning to end - ordering, tracking and replenishmentMaintain effective communication with cross-functional teams and retail partners: Marketing, Creative, Planning/Inventory, Education and Visual MerchandisingCoordinate product samples - track, maintain, and organize office stock and distribute product to internal and external teamsMaintain and meet deadlines on multiple, concurrent projectsREQUIREMENTSBachelor's degree or equivalent experience required, preferably 1-2 years of experience in retail, beauty or fashionPassionate about makeup and skincareMust have proficiency with MS Office, including PowerPoint and basic Excel functions.Problem solving and analytical skills - knowledge of retail math preferred (margin calculations, YOY variances, run rate, WOS, etc)Strong organizational and time management skills; able to handle multiple priorities a mustAbility to think ahead and anticipate opportunities and challengesSelf-motivated and proactive approach

Our non-profit client is seeking a sharp, tech savvy Executive Coordinator to be responsible for the day-to-day coordination of the Office of the President, manage the flow and exchange of information, streamline interactions, and act as general administrative and organizational support for the President in a fast-paced environment. This position requires considerable discretion and judgment in serving as a representative of the President, as you will also work closely with members of the Board of Directors, donors, prospective donors, as well as other senior management staff. This position supports the President in all aspects of board and donor stewardship and works with the philanthropy staff in the planning and execution of cultivation events and meetings. The Coordinator also schedules joint meetings of the President and senior staff and provides support to them as needed. At the President's direction, the Executive Coordinator may assist members of the organization with special events and projects.Key Responsibilities - Support for the PresidentMaintains complex master calendar of activities and events for the President. Arranges meetings, donor visits, appointments, travel arrangements, logistics coordination and itinerary preparation.Ensures that the President is prepared and in possession of materials and information required for meetings, donor visits, conferences and other scheduled events.Communicates and coordinates with staff on President's travel in the field to best use her time.Coordinates scheduling follow-up on President's visits with donors, prospective donors, and partners as needed in collaboration with Development staff.Responsible for planning key committee and board meetings. Includes: tracking, monitoring and follow up on the progress of projects; tracking meeting participants, action items and strategies that emanate from the President's office; collection, preparation and distribution of appropriate materials; initiation of subsequent follow up meetings; and communication to key stakeholders.Acts as a liaison to all departments, as requested, providing specific support for development activities involving the President.Drafts, writes and edits memos and other correspondence.Reviews, answers and routes, as appropriate, all incoming mail (voice, paperand electronic) to the President.QualificationsBachelor's degree or equivalent. B.A./S in Natural History, Environmental Studies, Ecology, Biology or a closely related field from an accredited college or university preferred.Requires a minimum of five years experience in executive assistance or administrative assistance for a high-level manager or director. 1-2 years of experience in philanthropy, with special events, preferred.Excellent organizational abilities; able to prioritize multiple tasks; strong attention to detail.Experience establishing professional relationships with donors, staff and volunteers. Significant experience being an effective collaborator with Sr. Management, Board members and staff required. Experience with development, board relations, and strategic planning in a complex non-profit or public organization strongly preferred.Able to handle confidential matters with the highest degree of discretion, professional demeanor, accuracy, attention to detail and tact.High degree of initiative, political astuteness, professionalism, discretion and good judgment, as much of the communication is with senior management in other fields and environmental organizations.Demonstrated analytical and critical thinking skills. Ability to use good judgment, take initiative and make recommendations in resolving problems and providing guidance to other employees.Ability to work flexibly, creatively and independently on assignments, using high degree of judgment, initiative, and discretion. Detail-oriented, prompt and dependable.Excellent writing and communication skills and a work product that exhibits a high degree of detail and accuracy.Demonstrated experience coordinating and/or managing the logistics of events or meetings.Experience coordinating work across a distributed organization - with other employees, departments and external organizations.Knowledge of Microsoft office 365 and Teams. Demonstrated experience using fundraising database software like Raisers Edge NXT a plus.Ability to work flexible hours when needed, work occasional evenings, weekends and travel.

Our client, an apparel brand based in San Francisco is looking for a Project Coordinator to join them for a 6 month contract. This position is hybrid and based out of the San Francisco.Responsibilities:Maintain the brand's global go-to-market (GTM) seasonal calendarsTrack and report on the progress of GTM activities throughout the seasonal development timeframeLead planning and coordination for key GTM milestone meetings and eventsLead creation, alignment, and communication of detailed procedures/timelines to ensure cross-functional synchronization and achieve on-time completion of critical activitiesDevelop project calendars and adhere to deadlines, sometimes juggling multiple prioritiesAccountable for reporting on project status, leading meetings with cross-functional partners, and creating supporting documentationOwn and optimize the process for commercial sample ordering and tracking, with a focus on rationalizing physical toolsMaintain commercial sample budgetOversee asset delivery to digital showroom platformPopulate and maintain line plans for the digital platform; work with third-party partner to load and troubleshootMain contact for digital tools, including Miro, AirTable, SharePointOversee the implementation of AirTable as the primary GTM calendar resourceSupport the cross functional team in mapping, designing, and implementing digital tools and supporting processesAct as administrator for the brands' central SharePoint site and digital storage hierarchyRequired Qualifications:Bachelor's degree in a related field4+ years of project management experience within an in-house team and/or agency. Knowledge of the apparel or wholesale goods is preferredAbility to analyze and present data using appropriate methodology, tools, and tracking mechanismsAdvanced proficiency with Excel, PowerPoint, Outlook, Miro, Airtable, Sharepoint and Adobe DAMTakes initiative-runs projects connects dots and plans early to ensure successful outcomesAppropriately assertive-able and willing to ask questions, dig deeper, and push back on cross-functional partners to find answers or new solutionsExtremely organized - physically and digitallyCommitted to producing quality work in a fast-paced but fun work environmentIf you meet the required qualifications and are interested in this role, please apply today. The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.Opportunity Awaits.

The CMMS Project Coordinator will provide support in the setup, training, and maintenance of the hardware and software systems supporting CMMS applications for CGL FM accounts. Position will work with field teams to ensure facility related assets are incorporated into accurate asset trees, nameplate data formats, job plans, and frequencies for the Preventive Maintenance Programs. Role will include significant input in effective implementation and use of CMMS across all FM accounts. This position will report to the IT Program Manager and will spend a substantial amount of time in the field.Responsibilities:Provide technical direction and training for field personnel on CMMS useInputting asset data into the CMMS systemWork with field staff to ensure inventory and control programs, purchasing policies, etc. are implemented and administered consistently in the CMMS systemIdentify system shortcomings and implement programs to mitigate identified operational issuesEstablish a team to develop common maintenance task descriptions and completion intervals in order to make them uniform throughout the accountDevelop common naming regimen and abbreviations for infrastructure equipment and systemsSet up and provide instructions for operations personnel labor weekly time inputSet up asset lists in and coordinate annual reviews for accuracyProvide support to the operating staff for quarterly updates and changes to preventive maintenance tasks and scheduled events as neededProvide support and training to the operating staffProvide technical guidance and problem-solving by responding to user needsEnsure SLA's and KPI's are met, provide backup support of asset management programRecommend and implement corrective solutions, including offsite assistance for remote usersPromote high level of customer service to ensure and drive best practices and standardizationSupport the field staff on Fresh Eyes Audit.Skill Set: Strong verbal and written communication skillsAble to relate to and train field staffAble to present and communicate with clients, upper management, and field staffSolid technical background in computer hardware, software, and mobile devicesExperienced in providing CMMS trainingExperienced in setting up Preventive Maintenance ProgramsThorough working knowledge of all Microsoft Office SoftwareWorking knowledge of SQLRequirements: Job requires significant travel (approximately 50%)Must have valid driver's licenseMust be able to pass background checkMust be willing to work in a corrections environmentJob requires ability to walk and stand for long periods of timeRequires the employee to be able to climb ladders and/or scaffolding and to occasionally work at heights on personnel lift equipmentJob also requires use of power tools when neededAble to lift 40 poundPay: 70,000.00 - 80,000.00The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.You may be eligible to participate in a Company incentive or bonus program.ABM offers a comprehensive benefits package. For information about ABM's benefits, visit 2024-Recruitment-Staff-Mgmt-11.6.23.pdf (abm.com)

Dynamic and friendly Structural and Civil Engineering office needs an ambitious Marketing Coordinator who is comfortable in a fast-paced environment, can nurture our CRM, and is eager to create the best marketing content.Qualifications Interest in the engineering, architecture and construction industry Can balance critical thinking and creativity in proposal management Excellent written and verbal communication skills Prior experience using a CRM (UNANET a plus) Graphic skills, including creating effective presentations and marketing collateral Strong organizational and intra-personal skills, and a great collaborator Ability to work with diverse project teams in a deadline-driven environment Effective management of multiple concurrent projects Proficiency with Adobe Creative Suite Skilled using Microsoft 365 (Word, Teams, Excel, and PowerPoint) Responsibilities Write, design, and produce proposals, presentations, and other collateral that wins work Ownership of the integrity of our Unanet CRM system Research of relevant leads and opportunities Learn and understand KPFF's portfolio of work, practice areas, and capabilities Commitment to continuous improvement and learning Participate in content strategy and creation for social media and communications Champion internal marketing efforts Fanatical commitment to organizing digital and physical marketing assets Established in San Francisco in 1992, KPFF provides creative, practical and resilient solutions for projects of all kinds, scales and industries including, but not limited to: learning facilities for future engineers ranging from K-12 to higher education infrastructure in need of rehabilitation to keep the public safe mindful and elegant healthcare/wellness facilities for all stages of life vibrant housing communities where people of all backgrounds have a place to call home innovative Bay Area tech and life science campuses historical sites and structures in need of restoration Where We Stand Out We pay you for every hour you work and encourage work life integration Generous benefits including a 401(k) Retirement Savings Plan, KPFF Paid Family Leave, Short and Long-Term Disability, Employee Assistance Program (EAP), Paid Time Off & Holidays and more Opportunities to work on a wide variety of project types in unique and challenging environments Specialized training programs and technical seminars unite people in small groups to advance individual skillsets and delve further into navigating a successful career Utilization of cutting-edge technology and the latest tools and equipment Great engineering is the cornerstone of a safe and thriving community, a responsibility that KPFF does not take lightly. We are driven to do our best work with this in mind. Marrying these fundamentals with our core values of excellence, trust, passion, relationships and stability creates an environment where our team flourishes. We listen attentively, we adapt, and we tailor our systems to fit the unique challenges of each project. We have deep roots in the Bay Area, giving us extensive knowledge of local code, seismic considerations, soil conditions and climate change. Our team applies the latest technology including BIM, AI and analytical software to explore and develop advanced solutions. We make architecture possible. KPFF is an Equal Opportunity Employer.

Job DescriptionABOUT KENDOKendo Holdings, Inc. is a San Francisco-based beauty brand developer and wholesaler owned by LVMH Moët Hennessy - Louis Vuitton, the world's largest luxury group. A play on the words "can do", Kendo has become the hub of creativity and next generation beauty product development for global Sephora channels and selective retailers outside of Sephora.Through original development, collaborations and acquisitions the Kendo stable of brands will always be creative, inspiring and innovative. A dynamic engine of speed, expertise and market-savvy, the Kendo team continues to redefine the beauty industry through great product, great storytelling, great retail and direct-to-consumer partnerships. This shows up in everything we do and in what we stand for:"Can Do" Spirit: We work together to make our wildest dreams a reality: As entrepreneurs, we embrace optimism and find creative ways to reach our goalsAdvocacy, Diversity, and Inclusion: We recognize and celebrate the full spectrum of personal identities. We create safe spaces so everyone's voice is heard. We listen with humility and act with courage.Storytelling: We tell authentic stories like no one else: It's our key to inspire trust and build relationships, rallying, our people, partners, and consumers around our brands.Resilience: We embrace challenges as opportunities. Change is ever-constant, and agility is our strength.Product Excellence: We put the consumers first: We constantly raise the bar to create products of the highest quality that everyone just has to have.The salary range for this position is $28 - $34 per hour based upon a San Francisco location. Offered salary is dependent upon experience and location. Kendo Total Rewards offerings also include an annual bonus and a comprehensive benefits package including: medical, dental and vision insurance, flex paid time off program, parental leave, employee discount/perks, a retirement plan with employer contributions, Summer Fridays, opportunity to work from anywhere for two weeks in the summer and July and December wellness/shutdown weeks for applicable positionsPOSITION SUMMARYThe Coordinator is responsible for supporting the KVD Beauty Social team across all areas of the business, including editing social content, managing social media channels, digital and social asset management, as well as general team support. A typical week for the Coordinator would include editing 4-5 pieces of content per week and community management on social plaforms. As the Social Media Coordinator, you will be responsible for day-to-day management and execution of social media community initiatives. The ideal candidate should have a can-do attitude, passion for beauty, and be extremely organized and detail-oriented.RESPONSIBILITIESSOCIAL/COMMUNITY:Actively oversee social media channels and posts including community management - engaging with followers and monitoring conversations across social media channels.Develop, post, and schedule content/messaging across social media channels daily.Oversee writing social post captions in collaboration with Copywriting team.Support video editing of social content and creating graphic designs for Instagram and TikTok Stories in a timely, expedient manner.Assist Sr. Manager of Social Strategy with curating and organizing social media calendars and collecting analytics for reporting.Collaborate with Sr. Manager of Social Strategy on execution and optimization of social media contests, sweepstakes, content swaps and other partnership initiatives.Help manage relevant filing of key KVD Beauty social and digital content on shared asset folders for internal teams, which includes key filing for all external/international teams to leverage correct content seamlessly.Support/coordinate social video and photo shoot needs: including all product orders (working directly with PD/Brand Management team to receive new products or comps), packing and processing shipments, and tracking the packages to their final destination.Partner with legal to develop thorough contracts for any/all social needs. Responsible for reviewing, editing, delivering and owning contract fulfillment.Support creative briefs and project timelines internally and externally for all social needs.Assist with invoicing and budget tracking.OTHER:Ad hoc influencer mailings and PR requests sent out from the office weekly.Participate in brainstorms and content/campaign ideation across all platforms.REQUIREMENTSBachelor's degree or equivalent experience plus 1-2 years of marketing experience, preferably in retail/beauty.Passion for social media and emerging digital innovation.Proficiency with MS Office (including basic excel functions) and Canva.Knowledge of DashHudson, Traackr, and ListenFirst is a plus.Basic to intermediate video editing skills. Knowledge of Adobe software is a plus.Exceptional organizational and time management skills.Able to manage multiple projects at once and able to prioritize when required.Self-motivated; able to work independently and within teams.Excellent attention to detail with a great eye for content and possesses creative curiosity.Strong verbal and written communication skills as well as problem-solving skills.Ability to work in fast-paced, often-changing environment with grace.Insights-driven and analytical in measuring/tracking success and KPIs.Positive "Can Do" Attitude; hard working no matter how small or large the task - will do whatever it takes to get the job done.Deep understanding of social media platforms: Instagram, TikTok, Threads, YouTube, Twitter, Facebook, Pinterest, Snapchat, Lemon8 etc. Be on the cusp of social/community innovation and trends.Able to build collaborative relationships and work cross functionally with sales, marketing, creative teams, retail partners, and more.

A premiere financial services company is seeking a highly articulate Support Coordinator to provide outstanding administrative skills to several high level executives and senior leaders on their investment team. This role will necessitate excellent instincts toward productivity, prioritization, and organization, with tasks ranging from traditional high volume scheduling, coordination of travel, and processing of expenses, to other crucial tasks that will optimize the productivity of the senior members you support. This team is bright and efficient, seeking an administrative professional to elevate their output and thoughtfully provide right-hand support.***This role is hybrid, with three to four days onsite, located in San Francisco, CA.What you'll do:Coordinate high-level calendars, ensuring maximum productivity and prioritization while demonstrating an expertise in Outlook communicationsOversee high-profile meeting scheduling and travel arrangements, utilizing ConcurRemain adaptable to the working needs of various executives and leadersEmploy an excellent sense of priorities and ensure that managers are aware of hierarchy of needs at all timesManage expenses and other organizational needs as assignedWork collaboratively with the investment team, thoughtfully optimizing teamworkAssist with any strategic projects as needed, supporting team in all aspectsWhat you'll need:5-7 years of experience in an administrative support roleIndividuals who have experience in the financial services industry are encouraged to apply!Bachelor's degree is preferredExperience in Concur and Microsoft Suite is necessaryProactive ability to anticipate even the smallest needs with a collaborative and patient communication styleImpeccable business sense and attention to detail, with an appropriate sense of timelinessPositive and warm demeanor with a high energy and driven work ethicSalary Range$115,000 - $120,000 with outstanding bonus and benefits!You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.

We have an exciting opportunity for a Conflicts Coordinator at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals.The Conflicts Coordinator will be responsible on a day-to-day basis to monitor new business for new submissions requiring processing and perform appropriate action. The Conflicts Coordinator will also be responsible for performing conflicts searches and identifying potential conflicts of interest for review by the Conflicts Analysis group and Partners.Responsibilities and Duties:Monitors the new business intake workflows from the US and from offshore offices for new submissions requiring processing and performs appropriate actions;Performs searches of the conflicts system to create conflict reports associated with prospective business to identify potential conflicts of interest;Initiates conflicts clearance process with other conflicts staff members, including those in Eversheds offices;Conducts corporate research using various resources including D&B Family Tree Portal, S&P Capital IQ, and corporate websites.Generates conflict reports for updates to existing matters to identify potential conflicts and reports on same to the Conflicts Analysis group or the Supervising Partner as directed;Generates conflicts reports on the current and former clients and current adverse parties of potential lateral hires and prepare summary;Maintains files for Consent and/or Engagement letters as directed to include updating the conflicts database as appropriate;Responds to Insider Trading requests and maintains the Insider Trading database.Performs other duties, projects and additional responsibilities as assigned.Knowledge, Skills and Abilities:A Bachelor's degree is required in Business Administration, or related field, from an accredited college or university.One year of prior large law firm experience is required. Prior experience in working in large databases is also required. Experience at a global law firm is preferred.Candidate must be highly organized and comfortable working in a deadline intensive environment. Must be analytical with keen attention to detail, excellent writing/proofing skills, and a strong client service orientation are required. Excellent communication skills and the ability to tactfully interact with all levels of firm personnel and external contacts are mandatory. Must be responsible for completing tasks and following through with the resolution of issues.Microsoft Office Suite, AgilePoint Workflow and Intapp Open experience is preferred.This is a remote role and salary is commensurate with years of relevant experience & geographic location. The range for this position is $51,700-$79,400.Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

SSI (U.S.) Inc. d/b/a Spencer StuartSpencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.Location: San FranciscoFull/Part Time: Full timeReq ID: R3858Spencer Stuart hosts many visitors from around our firm, as well as clients and candidates. Our goal is to present each person with a warm, professional and discreet experience. As the Office Services Coordinator is the first voice, face and experience for many people within and outside of our firm, this individual must exude our brand promise.Given the pace and volume of Spencer Stuart's business, as well as the exposure to and interaction with senior executive and board level individuals, there is an expectation that we embrace and deliver seamless teamwork. The quality of service, communication and care must be at the pinnacle of hospitality and professionalism. The constant flow requires focus, precision and attention to detail. In addition, the expectations of an elite professional services firm require creating a comfortable, nuanced and high-touch experience for each visitor.The Office Services Coordinator will be responsible for answering, screening and managing all calls to the office's main line and NA main switchboard (as requested), as well as managing all aspects of front desk operations and related tasks in a highly efficient manner, ensuring no detail is overlooked. This individual also will be responsible for providing administrative support to all members of the staff, as directed, to assist with workload balance within the office.The successful candidate will serve as the local office ambassador, internally and externally, and demonstrate interest and participation in the overall successful operation of the office by exhibiting a high level of involvement in a team environment. A summary of the core personal attributes and requirements include, but are not limited to, the following:Exhibit a positive, professional and poised presence, both on the phone and in person.Demonstrate punctuality, reliability and dependability in attendance.Demonstrate flexibility with regard to required work hours.Possess a high degree of self-confidence in abilities, and exhibit a "can-do" attitude.Demonstrate proficient knowledge of all Microsoft Suite applications (Word, PowerPoint, Outlook, Excel).Demonstrate exceptional verbal and written communications skills, including grammar, language and editing skills.Possess a high level of maturity, integrity, honesty and adherence to the principles of confidentiality in all aspects of the individual's professional duties.Possess superior organizational skills and a demonstrated ability to juggle multiple priorities in a fast-paced environment.Demonstrate competence in coordinating and managing travel and scheduling.Be a motivated self-starter who can work extremely well under pressure and who is capable of disciplined, independent thinking and exercising excellent judgment with little or no direction.KEY RELATIONSHIPSReports to:Administrative Manager (solid line)Other key relationships:Engagement Administrators and Executive AssistantsConsultantsAssociates and AnalystsOther Spencer Stuart PersonnelKEY RESPONSIBILITIESAnswer/handle all main switchboard calls in a timely and efficient manner.Greet/welcome all clients, candidates and visitors, offer a beverage and escort individuals to the appropriate location within the office.Coordinate and allocate all internal and external office room reservations for our flexible workplace. Use judgment and influence to accommodate all of our on-demand needs.Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture.Actively participate in cross-office collaboration with other Office Services Coordinators to create consistency and share best practices.Assist in all areas of coordination for office events, client meetings and collaboration opportunities.Assist the administrative manager as a liaison with property management to facilitate repairs and other building-related matters that affect and pertain to the overall general management of the office.Ensure the café is tidy by emptying the dishwasher each morning, loading any remaining items and starting the dishwasher each evening before leaving the office.Tidy all visitor rooms, conference rooms and videoconference rooms after each use.Pick up and distribute office mail, newspapers, FedEx, UPS and other packages, and post mail each day.Responsible for maintaining and ordering all office supplies, production room materials, café grocery orders and other materials, as requested.Facilitate service calls for office equipment and maintain required meter readings for copiers, postage machines, binding equipment, AED machines and individual office printers.Provide administrative assistance to consultants, visiting consultants, administrative manager and EA staff with search-related production requirements and data entry, to include:Document creation (progress reports, candidate presentations, candidate reimbursements and other routine correspondence).Printing/faxing/copying/binding documents.Creating FedEx/UPS labels.Arranging courier services.Handling candidate education verifications and updating candidates' records in the firm's database to reflect status.Other collateral duties, as required, by the administrative manager.Send an internal office email every afternoon announcing all guests/events for the following day.IDEAL EXPERIENCEMinimum of 3-5 years of administrative experience in a professional environment that is production orientedIdeally, experience as a receptionist and/or administrative assistant in a fast-paced, professional office environment that is production and administratively oriented. Prior experience in a professional services organization is preferred but not mandatory.Typing speed of 50 wpm is preferredExcellent written and verbal communication skillsAbility to handle a variety of tasks simultaneously; adept at prioritizing and balancing workload and maintaining a strong focus on and attention to detailProficient in Microsoft applications (Word, Outlook, PowerPoint, Excel)Proficient in proofreading and editing documentsCRITICAL CAPABILITIESProject Coordination/Management: Manage all job responsibilities to ensure smooth, high-quality outcomes (as measured by year-end performance appraisals and ongoing feedback), while working on multiple priorities and potentially short timelines that involve team members with varying styles. The ideal candidate will do this by:Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices and practices.Participating in and guiding teams while fostering an environment of mutual trust.Identifying and assisting in managing the needs and expectations of the internal and external team.Communicating appropriately and effectively with all levels and diverse cultures.Utilizing effective, high-level written and oral communication skills.Providing constructive guidance and feedback, and openly receiving the same.Remaining optimistic and positive - even under stress - and facing challenges by looking for solutions, offering support to colleagues who are in need and reaching out for support when necessary.Power-User of Technology Leverage technology systems to their fullest potential to increase and maintain efficiency in an environment where technology changes constantly and productivity demands remain high. The ideal candidate will do this by:Embracing and actively participating in training opportunities.Proactively seeking guidance/coaching from peers or corporate trainers to augment/improve any potential deficiencies in skills.Utilizing tools such as Outlook, the Microsoft suite of products and a relational database to their fullest potential to produce/implement the most efficient end result, to include using the calendar features to schedule, track and notify people of meetings and scheduling changes.PERSONAL CHARACTERISTICSExhibits a professional presence and appearance at all times, as well as sensitivity regarding the confidential nature of executive search.Possesses and demonstrates a high degree of comfort working in a fast-paced and openly communicative, yet confidential, environment.Demonstrates a high level of respect for and adherence to the team approach and firm values.Expresses self-confidence by maintaining a balanced perspective, showing maturity, exercising good judgment and unemotionally addressing issues on merit.Is extremely polite, caring and outgoing - someone who builds rapport easily and cultivates positive relationships.Remains calm under pressure.Is proactive and a quick study, as well as a self-starter.Is decisive, productive and well-organized.Remains flexible and willing to learn and take on additional responsibilities.Possesses a genuine and conscientious desire to serve the firm, both internally and externally.The base compensation range for this position is $70,000 -80,000 per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: Retirement savings plan with discretionary profit sharing contribution and employer match;PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;Life Insurance, and short-term and long-term disability insurance;Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; andVoluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage.Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.PI240005821

Our client, a leading beauty brand based in San Francisco, is looking for an DEI Coordinator to join their People and Culture team. You would be working directly with the Human Resources and DEI teams. The ideal candidate will have previous administrative experience, be outgoing and team-oriented. This is a hybrid role (3 days onsite) with an immediate start.*Please note this is a 7-month contract role, Pay will be $ 28-32HR* Responsibilities: Report directly to the Global Head of DEI on events and programsProvide scheduling support for department initiativesCoordinate relationships with internal partners and external vendorsUpdate Asana regarding projectsCreate recap reports and collect data for programsCoordinate program registration and materialsProvide on-site support for meetings and eventsCreate graphics and communications to support program initiativesPack and ship boxes, and audit event inventoryQualifications: Administrative assistant related experienceExcellent written and verbal communication skillsExperience providing support to senior level peopleIndependent worker with multitasking abilitiesIntermediate to advanced knowledge of Microsoft Office Suite, Outlook, Smartsheet, Asana, Excel, Teams, Canva or Adobe AcrobatPassionate about people and interested in learning about DEIHR, DEI, education, or creative experience is a plus but not requiredYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.