Executive Administrative Assistant Salary in Knoxville, TN

DescriptionThe University of Tennessee’s Career Gateway is looking to fill the temporary assignment of  Administrative Assistant - Department of Institutional Effectiveness. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email [email protected]. Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.   The length of assignment is 3 months. The work schedule is full-time, Monday-Friday 8:00 AM - 5:00 PM. The pay rate is $19.23/ hour Required Education: Associate's DegreePreferred Education: Bachelor's DegreeExperience at UT preferred; higher education is a plus.QualificationsThe Department of Institutional Effectiveness is hiring a full-time administrative assistant to support the Associate Vice Provost (AVP) and staff members in the department, as directed. Work will include time-sensitive and confidential materials. Duties will include creating, updating, and submitting correspondence for review, website administration, document management, as well as managing administrative duties of the unit to include scheduling, purchasing and travel processing. This position will serve as the primary point of contact for the Office of Institutional Effectiveness, greeting visitors and answering phone calls and emails in a professional and timely manner.Duties include coordinating meetings for these groups to include communications, room reservations, catering, equipment, taking notes or minutes, and maintaining associated resources and files.    Academic Program Review, preparing and circulating notes    Academic Assessment Council, preparing and circulating minutes    Assessment Day, providing support as needed     Assessment Steering Committee, preparing and circulating minutes    Department meetings and retreat, preparing and circulating notesJob: Administrative SupportPrimary Location: US-Tennessee-knoxvilleOrganization: Temporary Help PoolSchedule: Full-timeJob Posting: Sep 19, 2023, 2:48:13 PM

DescriptionAdministrative Associate - Division of Access and EngagementNon-exempt The University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University. About the PositionThis position provides a key support role in a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE's initiatives, and events.  This professional assists with providing information and guidance to students, faculty, staff, or community members who might have general questions or be attending ACE's initiatives, services, and events. Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts as the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal UT groups/units and external partnerships. They will also manage the office's communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, as needed.QualificationsJob Duties·         Administrative Supporto    Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (DC).o    Manage the monthly p-card and travel card reconciliation process for the ACE team. o    Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, as needed. o    Updates and maintains departmental mailing list and organizes mailings for major events and serves as one of the Division's parking liaisons. o    Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics as requested. o    Generates letters for the AVC, ED, and DC. Sends communications to faculty, staff, students, and community partners, as requested.  o    Serve as the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties as assigned by the AVC.·         Event Schedulingo    Maintains the AVC, ED, and DC's calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events. o    Books facilities for meetings, order food and beverages for meetings and events, on campus and in the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.  o    Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o    Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests in Ad Astra. o    Provides scheduling information to faculty, staff, and students who are interested in ACE initiatives. o    Ensures that ACE events are submitted to the campus events website for public viewing.·         Budget Supporto    Maintain an accurate and current account of budgets for our unit. o    Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting. o    Process invoices and payments in a timely manner. Required Qualifications·         High School Diploma·         Minimum three years of relevant professional experience ·         Experience functioning in a dynamic environment.Preferred Qualifications·         Knowledge/experience working with college faculty, staff, and students·         Experience working with budgetsRequired Knowledge, Skills and Abilities·         Ability to multi-task and work independently in a dynamic environment ·         Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members·         Excellent grammar and proofreading skills·         Excellent organizational and problem solving skills·         Experience in dealing with a wide-range of people in a polite and professional manner·         Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat ·         Detailed oriented·         Ability to maintain confidentiality ·         Capable of working individually and in a team environment·         High level of personal initiativeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Vice Chancellor Access & EngagementSchedule: Full-timeJob Posting: Mar 19, 2024, 3:51:21 PM

DescriptionAdministrative Assistant (Administrative Associate 2 – MR03)College of Nursing – Vine Clinic Health CenterUniversity of Tennessee at KnoxvilleThis part time position (Monday – Friday, 5 hours per day, 8am – 1pm) provides administrative and clerical support to the Vine School Health Center Nurse Practitioners, Nurses, Social Workers, and students by organizing tasks and information, preparing documents, completing referrals and billing among other clerical duties.Duties and Responsibilities:Answering phones and greeting patients; coordination of daily appointments- scheduling new ones and managing existing ones, assisting with referrals to specialists and follow-up; managing patient records including scanning and faxing; immunization compliance/record support; receptionist duties (front desk organization, maintaining clinic documents, coordinating deliveries in/out of the clinic, etc.); finance and insurance clerical duties including obtaining pre-certifications for procedures and assisting with weekly billing; managing medical records requests.;The ideal candidate will possess the following:Skills to manage electronic health record and practice management system, financial transactions, Microsoft applications, and other applications necessary to perform job functionsSkills to multi-task, be detail-oriented, and easily prioritize duties each dayAbility to organize and problem solve administrative tasks and office responsibilitiesAbility to communicate with staff and practitioners and to appropriately direct patient callsCustomer service skills to interact with staff, faculty, and patient’s in a professional, sensitive, and confidential mannerAbility to adapt in high pressure situations and still maintain courtesy and professionalismQualificationsMinimum Qualifications: Requires a high school diploma or GEDPreferred Qualifications: Associates’ degree; experience in a healthcare field in a similar position.Computer skills and knowledge of electronic health records.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: College Of NursingSchedule: Part-timeJob Posting: Mar 19, 2024, 12:25:43 PM

DescriptionAdministrative Support Assistant - Undergraduate Programs OfficeHaslam College of BusinessRegular Full-Time, Market Range 3The Haslam College of Business (HCB) at the University of Tennessee, Knoxville, invites applications for an Administrative Support Assistant (Full-time, Non-exempt) in the Undergraduate Programs Office.  Reporting to the Executive Director, this position will play a vital role within the Undergraduate Programs Office, providing essential administrative support to ensure the efficient operation of office functions. This multifaceted position encompasses various responsibilities, including office management and support, petition processing, event coordination, and student worker onboarding and payroll. The ideal candidate will possess a combination of high-quality service, administrative skills, attention to detail, and a commitment to supporting student success.QualificationsResponsibilities:Office Management Oversee the front desk and perform office functions, including reception duties, assisting with event and room scheduling, and other general administrative support for unit.Provide administrative support, including scheduling meetings, maintaining calendars, and managing correspondence.Answer phones, check students into appointments, and provide customer service. Organize and maintain office supplies, equipment, and records to ensure accessibility and efficiency.Opens and closes advising suite.Petition ManagementDevelop working knowledge and understanding of Haslam College of Business curriculum, degree requirements, and academic policies. Serve as liaison between advising unit and Vol Core petition process. Route petitions and supporting documentation to appropriate committee. Enter petitions into the degree audit system.Manage the filing and storage of petitions. Coordinate with advisors, directors, registrar team, and others to facilitate the review and resolution of petitions in a timely manner.Event Coordination Support the planning and execution of the college commencement ceremony. Serve as liaison with university events and protocol team to keep event planning on schedule. Assist with the development and distribution of commencement materials and logistics, including programs, scripts, stage party assignments, parking, regalia and honor cords.Provide logistical support for Venture Living Learning Community events, including room reservations, transportation, and coordination of guest speakers.Assist in organizing and coordinating office gatherings, such as staff meetings, retreats, file review, and celebrations. Manage event logistics, including venue selection, catering arrangements, and agenda development.Student Worker OnboardingFacilitate the administrative aspects of the student peer mentor onboarding process, including scheduling training sessions, collecting required documentation, and ensuring completion of necessary paperwork.Serve as a point of contact for newly hired student peer mentors, providing guidance and support throughout the onboarding process.Manage student workers in the advising suite. Assist in the training and development of front desk student workers.Other Duties & ProjectsAttend unit and college meetingsParticipate in professional development activitiesSupport initiatives and special projects as neededQualifications:Required Qualifications and Experience: High school diploma requiredProven experience in administrative support roles in office or customer service environment.Desired Qualifications and Experience: Associate’s degree preferredProven experience in administrative support in an academic setting.Knowledge, Skills and Abilities:Required:Strong organizational and time management skills, with the ability to prioritize tasks effectively.Excellent communication and interpersonal abilities, with a customer service-oriented approach.Proficiency in office software applications, including Microsoft Office suite and database management systems. Ability to utilize technology for cloud-based file storage, room reservations and event scheduling. Ability to work both independently and collaboratively in a fast-paced environment, demonstrating flexibility and adaptability.Preferred:Proficiency in student information systems (Banner).Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.  Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Hcb Undergrad ProgramSchedule: Full-timeJob Posting: Mar 29, 2024, 11:14:34 AM

DescriptionExecutive Administrative AssistantThe University of Tennessee’s Career Gateway is looking to fill the temporary assignment of Executive Administrative Assistant with the Vice Provost for Faculty Affairs. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email [email protected]. Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.   Assignment Length: Approximately 3-6 monthsPay Rate: $20.68Schedule: Monday-Friday 8 A.M. - 5 P.M.QualificationsThe individual will manage the calendar and schedule meetings and events for the Vice Provost for Faculty Affairs.  This includes reserving event/meeting space and catering.  Individual will handle email correspondence related to meetings and events and will assist with managing the shared inbox for Faculty Affairs - filing completed documents, forwarding emails appropriately, logging received information as appropriate. Additionally this role encompasses routine financial tasks such a reconciling ledgers, payroll, and procurement cards; paying invoices; and ordering office supplies.Experience:Required: 2 yearsPreferred: 5 years or moreEducation:Required: High School DiplomaJob: Administrative SupportPrimary Location: US-Tennessee-knoxvilleOrganization: Temporary Help PoolSchedule: Full-timeJob Posting: Mar 26, 2024, 3:29:10 PM

DescriptionAssistant Director of Alumni Annual Giving University of Tennessee Institute for AgricultureThe University of Tennessee Foundation, Inc.   The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Assistant Director of Alumni Annual Giving for the UT Institute for Agriculture (UTIA). Reporting to the Director of Alumni and Annual Giving, the Assistant Director of Alumni Annual Giving directly oversees all of UTIA’s annual giving programs, including direct mail appeals, Big Orange Give, special solicitations and new appeal programs, first-time donor initiatives, and the Family Campaign. This position will also work closely with the Director of Alumni and Annual Giving to create leadership giving levels and recognition.  Job responsibilities include, but are not limited to:Annual Giving: Serve as the primary organizer and point-of-contact for annual giving campaigns, such as Big Orange Give and the UTIA Family Campaign. Coordinate all marketing and communications in support of campaigns and events. Collaborate with UTFI Digital Strategy & Innovation to coordinate digital marketing and engagement needs. Assist in setting goals and tracking progress of campaigns. UTIA Telefund: Coordinate the telefund program, in conjunction with UT Knoxville advancement team. Set goals for telefund student workers (daily, weekly, semester, annual). Develop a donor segmentation/calling strategy and partner with annual giving program staff to create efficiencies and new opportunities to engage new donors.Fundraising:Manage a small annual giving portfolio that solicits for the annual leadership programs.QualificationsRequired Education and ExperienceThe candidate who fills the Assistant Director of Alumni Annual Giving position is required to have:Bachelor’s degreeThree or more years of experience in fundraising, sales, non-profit, communication, event management, or related roleComputer skills, including Word and Excel; including ability to create/use formulas in ExcelCreative writing experience; capable of writing copy for appeals and special donor segmentsPrevious experience supervising student workers, volunteers, and/or interns Preferred Education and ExperienceIn addition to meeting the required qualifications, the preferred candidate will have:Master’s degree4 or more years of fundraising or related experienceAdvanced computer skills, including Word and ExcelAdvanced leadership experienceSoftware experience, i.e. CRM/Salesforce and iModules Application Process: Priority will be given to applications received on or before April 19, 2024 via our Taleo application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references.  References will not be contacted without explicit permission of the candidate. NOTE – When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience. Questions about the search may be directed to [email protected]. Benefits: Recognized as a Top Employer by Knoxville Top Workplaces in 2022 and 2023, the Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing daysFlexible work arrangements, offering a hybrid schedule to most team membersEducation benefits for employees and their dependents at UT System campusesRetirement and deferred compensation plans, including 401(k), 403(b), etc. Comprehensive medical, dental, and vision insurance plansEmployee discounts to attractions, services, and goods_________ The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.The University of Tennessee Institute of Agriculture is dedicated to providing “Real. Life. Solutions.” to society’s most pressing issues. Through its extensive presence across the state and global outreach efforts, UTIA’s work has a profound impact on agriculture, research, veterinary medicine, Extension, and more, ultimately contributing to economic growth, biodiversity and human and animal health.The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.  The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. Job: Executive/AdministrativePrimary Location: US-Tennessee-knoxvilleOrganization: Ag Development PaySchedule: Full-timeJob Posting: Apr 5, 2024, 9:07:21 PM

DescriptionAre you interested in a career at the University of Tennessee? If so, the Career Gateway (CG) Program is a great way to get your foot in the door at UT. Career Gateway provides quality temporary support to University departments. CG employees have the opportunity to work in a campus department while continuing to look for regular positions on campus. CG assignments are located in UT departments in the Knoxville area and are available due to a vacancy because an employee is on leave, or because of an increased workload or special project.Once your application is completed, you may be contacted if a position becomes available that matches your education, experience, and unique qualifications.CG assignments are varied and can include many different jobs such as clerical/secretarial, office administration, etc. The majority of assignments are entry to mid-level clerical support. You must have at least 6 months of administrative/clerical experience. Typically, work schedules are Monday-Friday, 8 AM – 5 PM.CG employees do not receive benefits or annual leave and are paid on an hourly basis on the biweekly payroll. The level of pay varies based on the duties performed and the assigned job classification.QualificationsQualifications: Required: High school diploma or general education degree (GED) required. A minimum of 6 months of secretarial, or office experience. Proficient computer skills, including Microsoft Office. Strong verbal and written communication skills. Comfortable with routinely shifting demands.Knowledge, Skills, & Abilities:OrganizationTime managementAttention to detailProblem-solvingTechnologyIndependenceComputer Skills PreferredMicrosoft Word, Excel, Outlook, Powerpoint, SharePointDatabase managementCalendar managementProficiency with photocopiers, scanners, and projectorsAccurate data entryInventory and supply managementEditing and ProofreadingAccounting and Payroll ExperienceJob: Administrative SupportPrimary Location: US-Tennessee-knoxvilleSchedule: Full-timeJob Posting: Apr 9, 2024, 1:21:35 PM

DescriptionADMINISTRATIVE ASSISTANTTHE DEPARTMENT OF INSTITUTIONAL EFFECTIVENESSThe Department of Institutional Effectiveness is hiring a full-time administrative assistant to support the Associate Vice Provost (AVP) and staff members in the department, as directed. Work will include time-sensitive and confidential materials. Duties will include creating, updating, and submitting correspondence for review, website administration, document management, as well as managing administrative duties of the unit to include scheduling, purchasing and travel processing. This position will serve as the primary point of contact for the Office of Institutional Effectiveness, greeting visitors and answering phone calls and emails in a professional and timely manner.QualificationsDuties include coordinating meetings for these groups to include communications, room reservations, catering, equipment, taking notes or minutes, and maintaining associated resources and files.Academic Program Review, preparing and circulating notesAcademic Assessment Council, preparing and circulating minutesAssessment Day, providing support as needed Assessment Steering Committee, preparing and circulating minutesDepartment meetings and retreat, preparing and circulating notesRequired:§  High school and 4 years administrative experience OR Associate’s degree in communications, information sciences, higher education administration, English, or related disciplines and 2 years administrative experience§  Experience working in higher education §  Excellent written and verbal communication skills§  Proficiency with Microsoft Office suite§  Ability to learn about SACSCOC Principles of Accreditation, policies, and guidelines§  Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities§  Ability to learn the institution’s purchasing and travel systems Preferred:§  Bachelor’s degree in communications, information sciences, higher education administration, English, or related disciplines.§  5 years working in higher education§  2 years in administrative support rolePrimary location: US-Tennessee-Knoxville; 5723 Middlebrook Pike, Knoxville, TN 37921Organization: Provost OfficeSchedule: Full-timeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Institutional Effectiveness & AssessmentSchedule: Full-timeJob Posting: Apr 10, 2024, 12:12:29 PM

RemX Recruiting Firm is working with a growing, financial services downtown Knoxville, TN client who is hiring a high level EXECUTIVE ADMINISTRATIVE ASSISTANT. This is a 100% ONSITE role (paid parking).We are seeking an experienced Executive Admin professional from a large corporation with strong experience supporting C-Suite management to be assertive to handle all office matters and keep management on track with day to day calendar/meetings/expectations.Responsibilities:- Provide high-level administrative support to executives- Coordinate and manage calendars, appointments, and meetings- Prepare and edit correspondence, communications, presentations, and other documents- Conduct research, compile data, and prepare reports- Assist in project coordination and follow-up on action items- Handle confidential information with discretion- Perform general office duties such as filing, photocopying, and organizing documents- Manage phone systems and handle incoming calls- Provide excellent customer service to internal and external stakeholders- Assist with event planning and coordinationExperience:- Proven experience as an executive administrative assistant or in a large company- Strong organizational skills with the ability to multitask and prioritize tasks effectively- Excellent written communication skills- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)- Attention to detail and ability to proofread documents for accuracy- Ability to work independently with minimal supervision- Familiarity with office equipment and basic troubleshooting/set-up conference room/handle meeting detailsIf you are a highly organized individual with excellent communication skills and the ability to handle multiple tasks simultaneously, we encourage you to apply for this position. As an Executive Administrative Assistant, you will play a crucial role in supporting our executives and ensuring the smooth operation of our organization.Please note that this is not an entry-level position. Previous experience in a similar role is required. We are seeking a FORWARD THINKER who can anticipate the needs of the executive team and communicate what is needed. Being firm to manage/protect the calendar for the executive team with others is very important for success in this role.A very competitive compensation package and top benefits package are offered. Apply today to learn more!

DescriptionAssistant Director - Mail Services MR11JOB SUMMARY:This position reports to the Director of University Printing & Mail Services and serves as an integral member of the UPM team. Responsible for the management and daily operations of Mail Services, a USPS retail Contract Postal Unit (CPU) and a Passport Services office. Responsible for four direct reports and a total of sixteen professional staff plus student workers. Mail Services responsibilities include receiving, sorting and delivery of incoming mail and packages for faculty, staff and students; collection and processing of outgoing mail and packages; utilization and maintenance of intelligent package locker systems; bulk mail and mailing list processing. Responsibilities also include oversight of the USPS CPU, which provides retail USPS products and services, and Passport Services, which accepts new passport applications. Hire and train staff and conduct performance evaluations. Maintain postage balances in meters and permits, and manage operations in accordance with the established budget. Enter financial and accounting transactions and manage all postage and service chargebacks. Participate in budget preparation and creation with Director. Participate in equipment evaluations and new equipment purchases. Ensure the department meets established service standards and departmental goals. Serve as the subject matter expert regarding USPS rates, rules and regulations. Develop, monitor and maintain relationships with the USPS, private carriers and other vendors.QualificationsMINIMUM QUALIFICATIONS:5 to 7 years management or supervisory experience in a mail services organization.Demonstrated knowledge of mail services practices, postal rules and regulations.Experience with additional software - USPS Postal One/Business Customer Gateway, Postal accounting systems such as DF Works, and postal presort software such as BCC Mail Manager.Experience operating a complex postage meter and associated postage accounting software, as well as experience using outbound shipping systems for package processing.Experience with intelligent package locker systems and associated package tracking software.Experience with bulk mail processing and postal presort software.Bachelor degree preferred.5 to 7 years management experience in a higher education mail services organization preferredExperience managing a staff of 10-15 FTEs and additional student workers preferred.Passport Acceptance Agent certified preferred.Experience operating a retail CPU or postal unit preferred.Job: Executive/AdministrativePrimary Location: US-Tennessee-knoxvilleOrganization: Mail ServiceSchedule: Full-timeJob Posting: Apr 1, 2024, 7:29:38 AM