Administrative Assistant Salary in Knoxville, TN

Assistant Professor - Biophysics, Fall 2024Location:Knoxville, TNOpen Date:Nov 14, 2023Description:ASSISTANT PROFESSOR IN BIOPHYSICSTHE UNIVERSITY OF TENNESSEE The Department of Physics and Astronomy at the University of Tennessee (UT) invites applications for a tenure-track faculty position at the rank of Assistant Professor in the field of Biophysics. The appointment is expected to begin August 1, 2024. Qualifications:Candidates should have a PhD in Physics, Biophysics, or a closely related field at time of application, and show promise in research and in teaching. The successful candidate will be expected to establish an externally funded research program in the Department and provide training for Departmental undergraduate and graduate students, and postdoctoral researchers. The successful candidate will also be expected to contribute to the teaching mission of the Department. Evidence of prior formal, or informal, teaching and outreach activities will be advantageous. In their application, candidates may also describe how they will help promote students' access and inclusion in their teaching and research activities. We are interested in excellent candidates in all areas of experimental and computational biophysics including:·         Computational biophysics in self-assembly and regulatory processes at supramolecular and cellular levels, or active matter systems·         Experimental biophysics of processes in the supramolecular and cellular levels, or active matter systems·         Experimental biophysics in device development for biomedical applications A strong interest in interacting with ongoing research programs at UT is highly desirable. The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.  The University of Tennessee, Knoxville, is Tennessee's flagship State research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. The successful candidate will benefit greatly from available computational resources, and by the proximity to unique research facilities at Oak Ridge National Laboratory, including the Joint Institutes for Computational Sciences, Biological Sciences, Advanced Materials, and Neutron Sciences.The campus is in one of the most beautiful areas of the country with easy access to miles of inland waterways, pristine state and national parks, diverse cultural opportunities, and a blend of convenient urban and rural living settings. Downtown Knoxville, adjacent to campus, is a thriving neighborhood filled with restaurants, shops, and indoor and outdoor entertainment venues, and is home to the Knoxville Symphony and Knoxville Opera, as well as to the annual Big Ears Music Festival, Jazz on the Square, Shakespeare on the Square, and other events.Application Instructions:Applicants should include (1) a cover letter describing their interest in the position; (2) a curriculum vitae including full list of publications; (3) a research statement outlining previous and future directions with detail on aligned sources of extramural funding; (4) a teaching and mentoring statement; (5) complete letters of recommendation from 3 references (requested through Interfolio). All application materials should be submitted on-line at https://apply.interfolio.com/135380. Only electronic applications will be considered, and acceptable file formats are .pdf or .docx.  The review of applications will start on January 5, 2024 and continue until the position is filled.  For additional questions, please contact Dr. Jaan Mannik, search chair, at [email protected]. Equal Employment Opportunity Statement:All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Requests for accommodations of a disability should be directed to the Office of Equity & Diversity, 1840 Melrose Avenue Knoxville, Tennessee 37996-3560 or [email protected] or (865)974-2498. Inquiries and charges of violation of Title VI (race, color and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Investigation & Resolution 216 Business Incubator Building 2450 E.J. Chapman Drive Knoxville, Tennessee 37996 or (865)974-0717 or [email protected].

DescriptionAdministrative Associate - Division of Access and EngagementNon-exempt The University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University. About the PositionThis position provides a key support role in a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE's initiatives, and events.  This professional assists with providing information and guidance to students, faculty, staff, or community members who might have general questions or be attending ACE's initiatives, services, and events. Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts as the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal UT groups/units and external partnerships. They will also manage the office's communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, as needed.QualificationsJob Duties·         Administrative Supporto    Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (DC).o    Manage the monthly p-card and travel card reconciliation process for the ACE team. o    Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, as needed. o    Updates and maintains departmental mailing list and organizes mailings for major events and serves as one of the Division's parking liaisons. o    Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics as requested. o    Generates letters for the AVC, ED, and DC. Sends communications to faculty, staff, students, and community partners, as requested.  o    Serve as the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties as assigned by the AVC.·         Event Schedulingo    Maintains the AVC, ED, and DC's calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events. o    Books facilities for meetings, order food and beverages for meetings and events, on campus and in the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.  o    Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o    Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests in Ad Astra. o    Provides scheduling information to faculty, staff, and students who are interested in ACE initiatives. o    Ensures that ACE events are submitted to the campus events website for public viewing.·         Budget Supporto    Maintain an accurate and current account of budgets for our unit. o    Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting. o    Process invoices and payments in a timely manner. Required Qualifications·         High School Diploma·         Minimum three years of relevant professional experience ·         Experience functioning in a dynamic environment.Preferred Qualifications·         Knowledge/experience working with college faculty, staff, and students·         Experience working with budgetsRequired Knowledge, Skills and Abilities·         Ability to multi-task and work independently in a dynamic environment ·         Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members·         Excellent grammar and proofreading skills·         Excellent organizational and problem solving skills·         Experience in dealing with a wide-range of people in a polite and professional manner·         Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat ·         Detailed oriented·         Ability to maintain confidentiality ·         Capable of working individually and in a team environment·         High level of personal initiativeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Vice Chancellor Access & EngagementSchedule: Full-timeJob Posting: Mar 19, 2024, 3:51:21 PM

DescriptionHiring Range: $17.00/Hourly THIS POSITION IS LOCATED IN KNOXVILLE, TN. JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of an assigned supervisor, this position provides administrative support for front office Duties. Support staff for front desk operations for multiple clinical enterprises existing in one physical office.  DUTIES AND RESPONSIBILITIES: Reviews insurance eligibility, as needed.Communicates with providers regarding patient appointments and other patient communication.Processes new patient forms and requests previous records, as necessary. Creates appointments in EMR for multiple providers’ schedules.Schedules patient appointments (check in, check out) and maintains calendars.Answers and routes phone calls from patients and other providers.Collects co-pays and cash payments.Performs other related duties as assigned.QualificationsMINIMUM REQUIREMENTS:   EDUCATION:  High School diploma or GED. (TRANSCRIPT REQUIRED) EXPERIENCE: Six (6) months of work experience in a medical office. Familiarity with Tele-medicine required.  (Experience in medical assisting or administration preferred). (Ability to fluently speak Spanish preferred). LICENSE/CERTIFICATION: Current licensure as a Certified Nursing Assistant (CNA) or Certified Medical Assistant (CMA) in the state of Tennessee preferred. (COPY OF LICENSE/CERTIFICATION REQUIRED)         KNOWLEDGE, SKILLS, AND ABILITIES:Ability to accurately maintain Electronic Medical Records (EMR) systems.Basic knowledge of coding and billing. Proficiency and skill in Microsoft Office and desktop publishing software.Ability to handle working in a fast-paced environment and prioritize tasks based on importance.Excellent communication and problem-solving skills. WORK SCHEDULE:  This position may be occasionally required to work evenings and weekends.Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Knox Obstetrics & GynecologySchedule: Full-timeJob Posting: Apr 10, 2024, 3:42:09 PM

DescriptionAre you interested in a career at the University of Tennessee? If so, the Career Gateway (CG) Program is a great way to get your foot in the door at UT. Career Gateway provides quality temporary support to University departments. CG employees have the opportunity to work in a campus department while continuing to look for regular positions on campus. CG assignments are located in UT departments in the Knoxville area and are available due to a vacancy because an employee is on leave, or because of an increased workload or special project.Once your application is completed, you may be contacted if a position becomes available that matches your education, experience, and unique qualifications.CG assignments are varied and can include many different jobs such as clerical/secretarial, office administration, etc. The majority of assignments are entry to mid-level clerical support. You must have at least 6 months of administrative/clerical experience. Typically, work schedules are Monday-Friday, 8 AM – 5 PM.CG employees do not receive benefits or annual leave and are paid on an hourly basis on the biweekly payroll. The level of pay varies based on the duties performed and the assigned job classification.QualificationsQualifications: Required: High school diploma or general education degree (GED) required. A minimum of 6 months of secretarial, or office experience. Proficient computer skills, including Microsoft Office. Strong verbal and written communication skills. Comfortable with routinely shifting demands.Knowledge, Skills, & Abilities:OrganizationTime managementAttention to detailProblem-solvingTechnologyIndependenceComputer Skills PreferredMicrosoft Word, Excel, Outlook, Powerpoint, SharePointDatabase managementCalendar managementProficiency with photocopiers, scanners, and projectorsAccurate data entryInventory and supply managementEditing and ProofreadingAccounting and Payroll ExperienceJob: Administrative SupportPrimary Location: US-Tennessee-knoxvilleSchedule: Full-timeJob Posting: Apr 9, 2024, 1:21:35 PM

DescriptionThe University of Tennessee’s Career Gateway is looking to fill the Administrative Assistant position for NEB. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email [email protected]. Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.  The Job Schedule: Monday-Friday 8 AM - 5 PMThe Job Pay Rate: $15.00/hourThe job length: approximately 4 monthsThe University of Tennessee Knoxville, College of Nursing is accepting applications for a temporary Student Services Administrative Assistant.  This position manages the office functions of this department ensuring that the CON students, parents, and alumni receive accurate information, materials, etc. needed in a timely manner.  This position assists Student Services with CON Student Services events, including but not limited to, graduation ceremonies & receptions, ABSN pinning and orientation activities and events.Required Knowledge, Skills and Abilities:•    Excellent customer service skills•    Proficient in Microsoft Suite•    Excellent written and oral communication skills•    Ability to multi-task and complete tasks on or before deadlines•    Ability to answer questions accurately and in a timely manner•    Ability to quickly gain proficiency in University ERP systems as neededPreferred Knowledge, Skills and Abilities:•    Receptionist and/or clerical office experience•    Calendar management experienceQualificationsRequired Education and Experience:•    High school diploma or equivalent with 1+ years of office experience Preferred Education and Experience:•    Bachelor's degree with 2+ years of office experienceJob: Administrative Assistants/Clerical/SecretarialPrimary Location: US-Tennessee-knoxvilleOrganization: Temporary Help PoolSchedule: Full-timeJob Posting: Apr 23, 2024, 10:40:47 AM

DescriptionPosition Description:The Research Administrative Assistant for the College of Education, Health, and Human Sciences (CEHHS) in the Office of Community Engagement and Partnerships (OCEP), Cherokee Mills site will provide administrative support to the Cherokee Mills Program Coordinator in a community-based setting. The purpose of this position is to provide support for critical community engagement projects in the College of Education, Health, and Human Sciences (CEHHS) and in the College of Social Work (CSW). The individual in this position will be responsible for a variety of administrative tasks to ensure the smooth operation of collaborative programs at the off-campus Cherokee Mills site. Responsibilities:·       Provide administrative support to the Program Coordinator, including managing calendars, scheduling appointments and meetings, making copies and packets of forms and handouts, scanning documents, and a variety of other office tasks and duties as assigned by the Program Coordinator.·       Draft and edit correspondence, reports, and other documents as needed.·       Assist with communications with community partners and participants (e.g., emails, creating and mailing documents, paperwork, and newsletters).·       Assist with event planning (e.g., recruitment events, training programs, and information fairs).·       Perform basic research tasks, including recruiting study participants, screening, interviewing, obtaining informed consent, searching for published literature, compiling annotated bibliographies, inputting data, and maintaining databases.·       Translate project documents (e.g., interview transcripts and recruitment posters) from English to Spanish and provide spoken translation services for clients in a variety of settings (e.g., office, workshops, recruitment events).QualificationsRequired Qualifications:·       Ability to speak, read, and write Spanish fluently (Spanish-English bilingual). ·       Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities. ·       Strong written and verbal communication skills in English and Spanish. ·       Microsoft Office Suite and other relevant software and technology skills.·       High School diploma or GEDPreferred Qualifications:·       Ability to work independently and collaboratively as part of a team. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Admin-Education, Health & Human SciencesSchedule: Full-timeJob Posting: Apr 22, 2024, 3:16:05 PM

DescriptionMarket Range: 03Hiring Salary: $18.00/HourlyTHIS POSITION IS LOCATED IN KNOXVILLE, TNJOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  Under the direction of an assigned supervisor, the Medical Administrative Assistant 1 will be responsible for patient registration, insurance verification, patient scheduling, and collecting patient co-pays and account balances.DUTIES AND RESPONSIBILITIES: Performs patient registration tasks to include checking in patients, collecting payments, and verifying patient insurance and demographics.Prepares and mails new patient information packets. Greets visitors, answer phones, route calls and messages through EMR, Schedules interpreters for hearing impaired patients.Verifies and updates PCP change forms when necessary, during check-in process.Maintains cleanliness of front office space and waiting rooms.Assists patients with the scheduling of appointments.Performs other duties as assigned. QualificationsMINIMUM REQUIREMENTS:  EDUCATION: High School Diploma or GED (TRANSCRIPT REQUIRED)EXPERIENCE: One (1) year clerical/administrative work experience. (Prior experience in a medical office preferred.)KNOWLEDGE, SKILLS, AND ABILITIES:Excellent interpersonal and communication skills, including oral, written, and listening skills. Ability to multi-task in a busy work environment. Good computer skills. Knowledge and ability to work in Microsoft Office. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Knox Univ Family PhysiciansSchedule: Full-timeJob Posting: Apr 24, 2024, 3:17:09 PM

Administrative AssistantThe primary areas of focus of this position are our internal & external customers. Clients & colleagues should always be treated in a welcoming, courteous and respectful manner. An Administrative Assistant needs to have excellent communication skills, strong computer aptitude, and exhibit a willingness to do what is necessary to get the job done.Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.What can you expect?Opportunities for personal and professional growth and development.Colleagues at MMA Southeast don't simply work together; we challenge each other to push further, think smarter, and love what we're doing together. Our shared purpose is to be there for our clients in the moments that matter.We will count on you to:Sort incoming mail & distribute according to office proceduresPick-up outgoing mail around office, sort and apply proper postage for USPS shippingAssist various departments with special projects as neededHelp process incoming checks according to company guidelinesProvide support to Office Administrator, and assist with other admin team tasks, as neededWhat you need to have:Excellent phone & interpersonal communication and customer service skillsExcellent organizational skills with ability to prioritize dutiesMulti-tasked and detail oriented with ability to self-check for accuracyMust have excellent computer skills and be proficient with MS Office applicationsAbility to learn the Agency Management Computer System (Sagitta & ImageRight)Must be able to work independently and as part of a teamWhat makes you stand out:A shared commitment to MMA company values: Integrity, Collaboration, Passion, Innovation, AccountabilityMMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2023 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.#MMASE

DescriptionMarket Range: 03Hiring Salary: $18.00/HourlyTHIS IS A GRANT-FUNDED POSITION LOCATED IN KNOXVILLE, TNJOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Administrative Support Assistant 3 provides administrative support to the Vice Chair of the Department, oversees Continuing Medical Education (CME) activities for the Department of Medicine, facilitates the physician credentialing process for the department, assists with grant preparation activities, and reviews medical staff applications and clinical privilege files, acts as the administrative director of the In Touch newsletter, and troubleshoots and provides technical and audiovisual support for the Department of Medicine activities.DUTIES AND RESPONSIBILITIES: Maintains calendars, schedules meetings, and composes/proofreads correspondence for the Vice Chair. Maintains yearly Grand Rounds and Cardiology Conference schedule. Coordinates planning meetings with Grand Rounds Coordinators and the chair of the department to ensure all submission deadlines are met. Coordinates Continuing Medical Education (CME) conferences and ensures audiovisual needs are met for departmental conferences.Assists with grant preparation activities including editing and preparation of manuscripts and the coordination of conference presentations and posters. Serves as the administrative director of the In Touch Newsletter. Reviews all medical staff applications/files for clinical privileges in the Department of Medicine and provides support for the submission of these files to the credentialing committee. Assists department manager with annual faculty evaluations.Performs administrative tasks including but not limited to answering telephone calls, pick up and distributing mail, designing and developing PowerPoint presentations, etc. Set up medicine conference room for daily conferences; straightening and closing medicine conference room following daily conferences as needed.Performs other duties as assigned.QualificationsMINIMUM REQUIREMENTS:  EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)EXPERIENCE: One (1) year of administrative experience.KNOWLEDGE, SKILLS, AND ABILITIES:Excellent organizational and problem-solving skills. Excellent communication, editing, and writing skills.Ability to work well in a team environment. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Knox MedicineSchedule: Full-timeJob Posting: Apr 29, 2024, 8:09:32 PM

DescriptionAdministrative AssistantUniversity Housing University Housing within the Division of Student Life invites applications for the position of Administrative Assistant. The Administrative Assistant provides administrative support to the Executive Director of University Housing.Our mission is to foster positive, student-centered residential communities supporting the academic mission of the university. We provide a defining experience for students through programs and amenities that facilitate individual learning and development. University Housing’s value and services enhance the overall university student experience.The Position: In collaboration with the Executive Director, this position provides executive level administrative support for University Housing. University Housing is an auxiliary operation with a team of over 250 full-time staff members and over 450 student positions and comprising four functional units. We aim to provide a foundation for student success and make our students feel at home sweet home on Rocky Top.  Responsibilities:·         Provide administrative support to the Executive Director of University Housing·         Triage calls from staff, faculty, students, parents, and others by assisting when possible and routing to appropriate personnel or departments·         Prepare correspondence, reports and other University documents for Executive Director·         Record, prepare, and distribute minutes from departmental meetings·         Maintain calendar for the Executive Director and compile documentation relevant to meetings; correspond with individuals regarding meetings with the Executive Director·         Assist in scheduling events in meeting rooms in University Housing main office and residence halls·         Maintain filing system and inventory of office supplies; order and disseminate office supplies·         Arrange travel and process travel documents for the Executive Director and departmental staff·         Assist the Executive Director with administrative staff searches·         Assist in the maintenance of departmental records and storage, including electronic files·         Research peer and aspirant institutional policies, procedures, and initiativesThe University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.QualificationsWhat We RequireEducation: High School DiplomaExperience: 3 years of administrative support experience Knowledge, Skills, and Abilities:·         Strong word processing skills; proficient with computer email and attachments·         Skills managing databases and spreadsheets·         Strong interpersonal, verbal, and written communication skills·         Ability to handle multiple tasks simultaneously·         Ability to accomplish job related tasks without direct supervision·         Ability to determine daily priorities for assignments, projects, meetings, and appointments·         Ability to handle and maintain confidential information and exercise discretion and good judgmentSalary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is a full-time, staff position.Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Residence Hall AdministrationSchedule: Full-timeJob Posting: Apr 30, 2024, 2:48:06 PM