Accounting Administrative Assistant Salary in Knoxville, TN

DescriptionAdministrative Associate - Division of Access and EngagementNon-exempt The University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University. About the PositionThis position provides a key support role in a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE's initiatives, and events.  This professional assists with providing information and guidance to students, faculty, staff, or community members who might have general questions or be attending ACE's initiatives, services, and events. Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts as the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal UT groups/units and external partnerships. They will also manage the office's communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, as needed.QualificationsJob Duties·         Administrative Supporto    Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (DC).o    Manage the monthly p-card and travel card reconciliation process for the ACE team. o    Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, as needed. o    Updates and maintains departmental mailing list and organizes mailings for major events and serves as one of the Division's parking liaisons. o    Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics as requested. o    Generates letters for the AVC, ED, and DC. Sends communications to faculty, staff, students, and community partners, as requested.  o    Serve as the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties as assigned by the AVC.·         Event Schedulingo    Maintains the AVC, ED, and DC's calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events. o    Books facilities for meetings, order food and beverages for meetings and events, on campus and in the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.  o    Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o    Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests in Ad Astra. o    Provides scheduling information to faculty, staff, and students who are interested in ACE initiatives. o    Ensures that ACE events are submitted to the campus events website for public viewing.·         Budget Supporto    Maintain an accurate and current account of budgets for our unit. o    Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting. o    Process invoices and payments in a timely manner. Required Qualifications·         High School Diploma·         Minimum three years of relevant professional experience ·         Experience functioning in a dynamic environment.Preferred Qualifications·         Knowledge/experience working with college faculty, staff, and students·         Experience working with budgetsRequired Knowledge, Skills and Abilities·         Ability to multi-task and work independently in a dynamic environment ·         Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members·         Excellent grammar and proofreading skills·         Excellent organizational and problem solving skills·         Experience in dealing with a wide-range of people in a polite and professional manner·         Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat ·         Detailed oriented·         Ability to maintain confidentiality ·         Capable of working individually and in a team environment·         High level of personal initiativeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Vice Chancellor Access & EngagementSchedule: Full-timeJob Posting: Mar 19, 2024, 3:51:21 PM

Assistant Professor of Practice or Lecturer, Spring or Fall 2024Location:Knoxville, TNOpen Date:Apr 12, 2023Description:The Department of Accounting and Information Management (AIM) in Haslam College of Business at the University of Tennessee, Knoxville (UTK), is accepting applications for two full-time, non tenure track positions in Information Management to begin January 1, 2024 or August 1, 2024. Information Management plays a pivotal role serving all majors in the college, and we continue to broaden and deepen our information systems education offerings and research programs. The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics.  Additionally, the ideal candidate should have a strong commitment to teaching and service and should thrive in a diverse and intellectually stimulating environment.About UT Knoxville and the Haslam College of BusinessThe University of Tennessee, Knoxville is the state's flagship university with approximately 31,000 students currently enrolled on the main campus in Knoxville.   Get to Know UTK - Video 1  //  Get to Know UTK - Video 2The business school is housed in the state-of-the-art, 174,000 square-foot, $40 million, James A. Haslam II Business Building. The business school, with its 6,976 students and 162 full time faculty, has received much press in recent years. In U.S. News and World Report 2021, UTK's Haslam College of Business undergraduate business program was ranked 28th among public institutions and the full time MBA program was ranked 17th. Both our graduate and undergraduate programs are highly ranked in a variety of publications.  For a listing of Haslam College of Business program rankings, please visit https://haslam.utk.edu/rankings.Knoxville, nestled in the foothills of the Great Smoky Mountains, has a metropolitan statistical area population of over 850,000 people. This moderate-sized city has a vibrant nightlife that includes numerous theaters and museums, traditional bluegrass music, world-class restaurants, many cultural festivals, and a downtown market square to name a few examples. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area.  A brief video intro to Knoxville  //  More about KnoxvilleOur Great Smoky Mountains National ParkKen Burns: Secrets of Great Smoky Mountains National ParkThe Splendor of Fall Foliage at Great Smoky Mountains -CBS This MorningQualifications:Potential candidates must either hold a doctoral degree with a specialization in information systems or hold a masters degree with at least two years of experience teaching technical database content at the college or university level.   The ideal candidate will have a record that demonstrates excellent teaching potential with particular expertise in teaching topics in database systems as well as proficiency in other information systems topics (e.g., database administration and warehousing, programming, ERP systems, analytics, and other technologies used to support business processes).Review of applications will begin immediately and will continue until the position is filled.  The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University.Application Instructions:Interested candidates should submit a cover letter, vitae, examples of course syllabi, and contact information for three references.For any inquiries regarding the position, please contact:Dr. Jong Lee, Search Committee ChairDepartment of Accounting and Information ManagementHaslam College of BusinessUniversity of Tennesseee-mail:  [email protected] begins immediately. We encourage you to apply early. For full consideration, please submit your application packet as soon as feasible.Equal Employment Opportunity Statement:All qualified applicants will receive equal consideration for employment and admission without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the university. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), the ADA (disability), the Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity, 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone 865-974-2498. Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

DescriptionAssistant Dean of Finance & Administration - Digital Learning at UTDigital Learning at UT is a newly created unit charged with advancing UT’s commitment to discovery, creativity, learning, and engagement, specifically for online learners. Using advanced and innovative technologies, Digital Learning at UT will provide scalable solutions that enhance the online learning experience and reduce barriers to student access and success, providing a tremendous impact to online learners across the state and the nation. At Digital Learning, we want to be bold and impactful, transforming the future of online education through innovative thinking and collaborative problem-solving.  The Assistant Dean of Finance and Administration (ADFA) serves as the Senior Leadership Team lead for finance, administration, facilities, and human resources activities within Digital Learning at UT.  This position must provide exceptional financial and operational leadership to a complex and quickly growing unit. This is a critical leadership role, serving the business and people needs of the overall unit, and operating in a highly team-oriented environment.  This position is responsible for developing critical operational and financial processes and initiatives essential to creating a sustainable business model in alignment with the University of Tennessee's mission.  This position develops budgets and forecasts that enable successful operations and facilitates significant financial investments in Digital Learning at UT, in support of the university's mission. This position serves as a critical liaison at the campus and system level, ensuring that financial flows are properly designed and implemented.  This position works closely with key members of leadership across the institution, including the Chancellors and Provosts cabinet, campus Finance office, deans, directors, and representatives from all areas of University Administration (finance, human resources, legal, etc.). This position serves as a member of the Digital Learning at UT Senior Leadership Team, while proactively being an advocate for all Digital Learning at UT team members. The ADFA is also responsible for ensuring an effective operational structure within the Digital Learning at UT operations including management of a service-oriented and engaged team with a focus on performance management, positive employee relations and ongoing learning and development opportunities.  The Assistant Dean of Finance and Administration reports to the Vice Dean and COO of Digital Learning at UT and works closely with all areas of Digital Learning at UT and the wider UT community to strengthen the operational areas that enable the learner experience.QualificationsPrimary Duties IncludeStrategic Planning LeadershipDevelops the annual academic and operating budget planning process creating forward-looking projections and metrics to make significant financial investments related to enrollment trends, teaching pedagogy and other relevant factors.Develops strategies and funding to implement new or changes to current processes/procedures to achieve desired outcomes.Establishes the strategic plan for fiscal, operational, HR, and capital priorities for Digital Learning at UT.Develops strategic resource allocation plans and financial pro forma analyses incorporating enrollment growth plans.  Develops analytical tools to measure and improve financial and operational functions.  Serves on special committees and supports strategic projects within Digital Learning at UT and for broader university-wide initiatives as a subject matter expert, at the request of the Dean, Vice Dean, or campus leadership.Ensures direct collaboration with appropriate central university functions, including finance and human resources, to achieve consistent practices, focused support for unified university priorities and compliance with mandatory regulations. Budget & Financial LeadershipCreates and oversees a sound financial environment, which includes best practice business processes and procedures.Leads the functions who process and record budget and financial transactions to ensure timely and accurate budget and financial information, monitor accounts and resolve problems, to ensure compliance and the safeguard resources and reduce risks.Ensures that Digital Learning at UT is a proactive, campus leader in its implementation of new and innovative financial analyses and administrative strategies to maximize all resources.Evaluates and implements operational efficiencies across areas and leverages solutions around system management and technology and provides campus recommendations of system-wide implementations that would provide value add, improve efficiency and transparency.Ensures ethical administrative, financial, and business practices in keeping with National Association of College and University Business Officers (NACUBO) standards and General Accepted Accounting Principles (GAAP).Works to ensure transparency of the budget process as well as accurate timely budget information to relevant parties. Leads/supervises the financial staff.Human Resources LeadershipResponsibility for the Digital Learning at UT HR function that provides recruiting, hiring, and performance review process management.Ensures timely appointments, reappointments, and promotions of employees.Establishes strategic priorities and delegates responsibility to the HR team.Works with supervisors to manage staff performance and resolves staff issues escalated to the Senior Leadership Team.Conduct salary and equity studies to establish salary and raise guidelines.Sponsors and supports initiatives and efforts to attract and retain excellent and diverse staff and develop and maintain effective and responsive administrative operations throughout the college.Capital & Facilities Planning and ManagementResponsibility for Digital Learning at UT facilities and related operations.Develop, manage, and oversee capital planning, facilities and emergency response management aspects relating to the Digital Learning at UT facilities, student, staff, and faculty needs. This includes working with the campus space committee to obtain adequate space and collaboratively setting policies and procedures to adequately support faculty and staff housed in the space.Identify gaps in existing facilities framework and provide solutions.Work with other campus and system departments as needed to oversee project completion dependent on the project type (work requests, remodels, new capital projects, etc.).Work with external partners to obtain, design and outfit space to meet Digital Learning at UT requirements as necessary.Education and ExperienceRequired:Bachelor's degree10+ years of progressively responsible financial and business operations experienceDemonstrated success in a senior leadership level rolePreferred Experience:Master’s degree in Business Administration, Finance, Accounting or other related fieldPrefer experience in an academic environment, but also with growing organizationsKnowledge skills and abilities are in an academic environmentLean training & certificationFor full consideration, applicants must attach a letter of interest, resume, and the name, address, email, and phone number of three professional references, in addition to completing the applicant file to the Human Resources online application system, Taleo. Screening of applicants will begin immediately and continue until the position has been filled. DL_UTJob: Executive/AdministrativePrimary Location: US-Tennessee-knoxvilleOrganization: Digital Learning At UtSchedule: Full-timeJob Posting: Mar 29, 2024, 10:58:22 AM

DescriptionAre you interested in a career at the University of Tennessee? If so, the Career Gateway (CG) Program is a great way to get your foot in the door at UT. Career Gateway provides quality temporary support to University departments. CG employees have the opportunity to work in a campus department while continuing to look for regular positions on campus. CG assignments are located in UT departments in the Knoxville area and are available due to a vacancy because an employee is on leave, or because of an increased workload or special project.Once your application is completed, you may be contacted if a position becomes available that matches your education, experience, and unique qualifications.CG assignments are varied and can include many different jobs such as clerical/secretarial, office administration, etc. The majority of assignments are entry to mid-level clerical support. You must have at least 6 months of administrative/clerical experience. Typically, work schedules are Monday-Friday, 8 AM – 5 PM.CG employees do not receive benefits or annual leave and are paid on an hourly basis on the biweekly payroll. The level of pay varies based on the duties performed and the assigned job classification.QualificationsQualifications: Required: High school diploma or general education degree (GED) required. A minimum of 6 months of secretarial, or office experience. Proficient computer skills, including Microsoft Office. Strong verbal and written communication skills. Comfortable with routinely shifting demands.Knowledge, Skills, & Abilities:OrganizationTime managementAttention to detailProblem-solvingTechnologyIndependenceComputer Skills PreferredMicrosoft Word, Excel, Outlook, Powerpoint, SharePointDatabase managementCalendar managementProficiency with photocopiers, scanners, and projectorsAccurate data entryInventory and supply managementEditing and ProofreadingAccounting and Payroll ExperienceJob: Administrative SupportPrimary Location: US-Tennessee-knoxvilleSchedule: Full-timeJob Posting: Apr 9, 2024, 1:21:35 PM

DescriptionAccounting Specialist Retail, Hospitality, and Tourism ManagementCollege of Education, Health, and Human SciencesMarket Range 05Job Description:The purpose of this position is to assist the Business Manager with fiscal, office operations, and data management responsibilities, and provide advanced administrative support in the Department of Retail, Hospitality & Tourism Management. Under the general direction of the Business Manager, this position supports the department's central operations by providing administrative support to the department (Department Head, Business Manager, Advising Coordinators, Graduate Assistants, and main office staff). This position will also provide direction and assistance to faculty and staff for fiscal compliance along with granting agency guidelines and will address questions and concerns in a timely manner.  QualificationsDuties and Responsibilities:Financial:• Post accounting transactions in IRIS for regular and contract invoices, purchase orders, honorarium/consultant payments, petty cash reimbursements,    and internal transfer vouchers• Process departmental scholarships• Reconcile monthly financial ledgers for assigned accounts including state appropriated accounts, start-up accounts, seed accounts, endowed and    non-endowed gift accounts, income accounts, and research accounts • Manages new vendor creation and enters requisitions• Assists Business Manager with payroll reconciliation and post-award management and compliance• Interpret data for preparation, analysis, and submission of reports providing estimates, projections, and spending recommendations to the Business    Manager• Initiate and create asset records for equipment inventory• Prepares and submits facilities and equipment inventory• Manages gift card inventory; provides reports to Business Manager to ensure award compliance• Assist Business Manager with preparation of the annual fiscal year budget• Maintain and monitor travel budget• Procure office supplies and memberships using procurement cardTravel:•Creates and submits travel requests and travel expense reports•Creates guest travelers when needed for search candidates and other departmental guests•Implements departmental travel procedures, submits requests to the college for travel funding assistance•Maintains and manages individual travel budgets for all faculty, staff, and students who are eligible to travel throughout the fiscal year•Advises Department Head on travel funding used, to aid in decision making process for use of additional funds outside of the allotted budget•Coordinates travel for all guest travelers (search candidates, guest speakers, etc.)•Processes various travel reports to insure all reimbursements are processed and received, and to assist the traveler with any problems   throughout the process•Assist faculty, staff, and students with policies, procedures, and form completion throughout the travel process•Researches reasonably priced airline tickets and hotels for the department head and the department’s guests (interview candidates, guest    speakers, etc.)Operational Administration:• Supervise Federal Work Study students: schedules, payroll, work assignments• Maintains department head calendar• Record faculty meeting minutes• Assist Advising Coordinators with administrative tasks• Assist faculty, staff and search committees with coordinating meetings and space• Assists with facility related projects, and ensures RHTM office is maintained (clean, organized, etc.)• Assist new faculty, graduate assistants/associates, and staff members in learning department and university policies and procedures• Assist with other administrative duties as neededRequired Qualifications:• High School Diploma or GED• At least two years of office experience in a position that requires accounting skills.• Knowledge and mastery of standard accounting principles (GAAP)• Proficiency with common office and database software• Effective organizational, prioritization, and problem-solving skills• Strong written and verbal communication skills, and ability to communicate with multiple audiences• Ability to work independently and as a team player• Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines• Ability to expand knowledge in needed areas such as learning new software programs• Proficient with spreadsheets and ability to compile data and generate reports • Ability to take initiativePreferred Qualifications:• Bachelor's degree (Business, Accounting, or related field)• At least one year of experience with Banner and IRIS systems.• Knowledge of IRIS, Adobe Acrobat Professional, Banner, Argos, Admit, AdAstra, Marketplace• Knowledge of UT fiscal and human resources policies • Knowledge of Uniform GuidanceJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Retail, Hospitality, And Tourism MgmtSchedule: Full-timeJob Posting: Apr 16, 2024, 7:58:04 AM

DescriptionAssistant Director - Mail Services MR11JOB SUMMARY:This position reports to the Director of University Printing & Mail Services and serves as an integral member of the UPM team. Responsible for the management and daily operations of Mail Services, a USPS retail Contract Postal Unit (CPU) and a Passport Services office. Responsible for four direct reports and a total of sixteen professional staff plus student workers. Mail Services responsibilities include receiving, sorting and delivery of incoming mail and packages for faculty, staff and students; collection and processing of outgoing mail and packages; utilization and maintenance of intelligent package locker systems; bulk mail and mailing list processing. Responsibilities also include oversight of the USPS CPU, which provides retail USPS products and services, and Passport Services, which accepts new passport applications. Hire and train staff and conduct performance evaluations. Maintain postage balances in meters and permits, and manage operations in accordance with the established budget. Enter financial and accounting transactions and manage all postage and service chargebacks. Participate in budget preparation and creation with Director. Participate in equipment evaluations and new equipment purchases. Ensure the department meets established service standards and departmental goals. Serve as the subject matter expert regarding USPS rates, rules and regulations. Develop, monitor and maintain relationships with the USPS, private carriers and other vendors.QualificationsMINIMUM QUALIFICATIONS:5 to 7 years management or supervisory experience in a mail services organization.Demonstrated knowledge of mail services practices, postal rules and regulations.Experience with additional software - USPS Postal One/Business Customer Gateway, Postal accounting systems such as DF Works, and postal presort software such as BCC Mail Manager.Experience operating a complex postage meter and associated postage accounting software, as well as experience using outbound shipping systems for package processing.Experience with intelligent package locker systems and associated package tracking software.Experience with bulk mail processing and postal presort software.Bachelor degree preferred.5 to 7 years management experience in a higher education mail services organization preferredExperience managing a staff of 10-15 FTEs and additional student workers preferred.Passport Acceptance Agent certified preferred.Experience operating a retail CPU or postal unit preferred.Job: Executive/AdministrativePrimary Location: US-Tennessee-knoxvilleOrganization: Mail ServiceSchedule: Full-timeJob Posting: Apr 1, 2024, 7:29:38 AM

DescriptionThe University of Tennessee’s Career Gateway is looking to fill the Administrative Assistant position for NEB. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Each assignment has differing pay rates, work schedules, and lengths of assignments. The length of assignments is subject to change. Please see the job specifics below and if you have any questions, please email [email protected]. Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.  The Job Schedule: Monday-Friday 8 AM - 5 PMThe Job Pay Rate: $15.00/hourThe job length: approximately 4 monthsThe University of Tennessee Knoxville, College of Nursing is accepting applications for a temporary Student Services Administrative Assistant.  This position manages the office functions of this department ensuring that the CON students, parents, and alumni receive accurate information, materials, etc. needed in a timely manner.  This position assists Student Services with CON Student Services events, including but not limited to, graduation ceremonies & receptions, ABSN pinning and orientation activities and events.Required Knowledge, Skills and Abilities:•    Excellent customer service skills•    Proficient in Microsoft Suite•    Excellent written and oral communication skills•    Ability to multi-task and complete tasks on or before deadlines•    Ability to answer questions accurately and in a timely manner•    Ability to quickly gain proficiency in University ERP systems as neededPreferred Knowledge, Skills and Abilities:•    Receptionist and/or clerical office experience•    Calendar management experienceQualificationsRequired Education and Experience:•    High school diploma or equivalent with 1+ years of office experience Preferred Education and Experience:•    Bachelor's degree with 2+ years of office experienceJob: Administrative Assistants/Clerical/SecretarialPrimary Location: US-Tennessee-knoxvilleOrganization: Temporary Help PoolSchedule: Full-timeJob Posting: Apr 23, 2024, 10:40:47 AM

DescriptionMR04Materials Science and Engineering in the Tickle College of Engineering located on the University of Tennessee, Knoxville (UTK) campus, is seeking a Financial Assistant interested in working in a team environment supporting the business manager and department head. Reporting to the business manager, the Financial Assistant provides support by performing financial, human resources, and administrative functions of the unit. This position will provide purchasing support services, ordering offices supplies, and handles procurement card audit requests. This position will maintain proper files for record retention, answer phones, greet unit/department guests, assist students and faculty, assist with department events, reconcile bi-weekly/monthly payroll reports against time sheets, assist with e-verify as needed for FAR clause project research staff, and reconcile graduate fee waiver positions against ledger postings. This position will also assist with, requests for new hire or guest id’s in the system, requisitions,  facilitating new and renewal H1-b and J-1 visas, reviewing work permission reports, and proactively working with constituents to keep documents updated. QualificationsRequired Education and Experience:• A high school diploma or GED with one year of experience in accounting or an HR role.Knowledge, Skills and Abilities: • Organizational and time-management skills. • Ability to multi-task and prioritize tasks based on needs of others and with time-sensitive deadlines.• Ability to work autonomously as well as within a team environment.• Sound interpersonal and communication skills.• Working knowledge of Microsoft Office. • Proficiency in use of Microsoft Office (Adept in Outlook, Excel, Word, Teams, and PowerPoint)• Ability to learn and utilize new technology Preferred Education and Experience: • Associate’s degree in a field related to business, HR Management, or a degree related to the position’s duties.• Licenses or certifications related to accounting, business, or HR.• Experience in an academic environment.• Experience hiring foreign nationals and communicating with non-native English speakers.• Experience in procurement/purchasingPreferred Knowledge, Skills, and Abilities:•Knowledge of basic accounting principles.•Knowledge of financial / personnel management applications such as SAP/IRIS.•Knowledge of personnel maintenance processes incl. hiring, I-9 e-verification, and USCIS (visa) processes.Application Process: For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo SystemThe University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 31,700 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university guided by its VolVision strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources. UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed here: UT Benefits Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Materials Science & EngrSchedule: Full-timeJob Posting: Apr 26, 2024, 8:44:29 AM

Administrative AssistantThe primary areas of focus of this position are our internal & external customers. Clients & colleagues should always be treated in a welcoming, courteous and respectful manner. An Administrative Assistant needs to have excellent communication skills, strong computer aptitude, and exhibit a willingness to do what is necessary to get the job done.Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.What can you expect?Opportunities for personal and professional growth and development.Colleagues at MMA Southeast don't simply work together; we challenge each other to push further, think smarter, and love what we're doing together. Our shared purpose is to be there for our clients in the moments that matter.We will count on you to:Sort incoming mail & distribute according to office proceduresPick-up outgoing mail around office, sort and apply proper postage for USPS shippingAssist various departments with special projects as neededHelp process incoming checks according to company guidelinesProvide support to Office Administrator, and assist with other admin team tasks, as neededWhat you need to have:Excellent phone & interpersonal communication and customer service skillsExcellent organizational skills with ability to prioritize dutiesMulti-tasked and detail oriented with ability to self-check for accuracyMust have excellent computer skills and be proficient with MS Office applicationsAbility to learn the Agency Management Computer System (Sagitta & ImageRight)Must be able to work independently and as part of a teamWhat makes you stand out:A shared commitment to MMA company values: Integrity, Collaboration, Passion, Innovation, AccountabilityMMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2023 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority/Female/Disability/Vet/SexualOrientation/Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.#MMASE

DescriptionAdministrative AssistantUniversity Housing University Housing within the Division of Student Life invites applications for the position of Administrative Assistant. The Administrative Assistant provides administrative support to the Executive Director of University Housing.Our mission is to foster positive, student-centered residential communities supporting the academic mission of the university. We provide a defining experience for students through programs and amenities that facilitate individual learning and development. University Housing’s value and services enhance the overall university student experience.The Position: In collaboration with the Executive Director, this position provides executive level administrative support for University Housing. University Housing is an auxiliary operation with a team of over 250 full-time staff members and over 450 student positions and comprising four functional units. We aim to provide a foundation for student success and make our students feel at home sweet home on Rocky Top.  Responsibilities:·         Provide administrative support to the Executive Director of University Housing·         Triage calls from staff, faculty, students, parents, and others by assisting when possible and routing to appropriate personnel or departments·         Prepare correspondence, reports and other University documents for Executive Director·         Record, prepare, and distribute minutes from departmental meetings·         Maintain calendar for the Executive Director and compile documentation relevant to meetings; correspond with individuals regarding meetings with the Executive Director·         Assist in scheduling events in meeting rooms in University Housing main office and residence halls·         Maintain filing system and inventory of office supplies; order and disseminate office supplies·         Arrange travel and process travel documents for the Executive Director and departmental staff·         Assist the Executive Director with administrative staff searches·         Assist in the maintenance of departmental records and storage, including electronic files·         Research peer and aspirant institutional policies, procedures, and initiativesThe University and Region: UTK is the state’s flagship, land-grant university. We are a Research 1 university, housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.QualificationsWhat We RequireEducation: High School DiplomaExperience: 3 years of administrative support experience Knowledge, Skills, and Abilities:·         Strong word processing skills; proficient with computer email and attachments·         Skills managing databases and spreadsheets·         Strong interpersonal, verbal, and written communication skills·         Ability to handle multiple tasks simultaneously·         Ability to accomplish job related tasks without direct supervision·         Ability to determine daily priorities for assignments, projects, meetings, and appointments·         Ability to handle and maintain confidential information and exercise discretion and good judgmentSalary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is a full-time, staff position.Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Job: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Residence Hall AdministrationSchedule: Full-timeJob Posting: Apr 30, 2024, 2:48:06 PM