Accounting Administrator Salary in Knoxville, TN

DescriptionBusiness Manager - University Printing MR08JOB SUMMARY:This position reports to the Director of University Printing & Mail Services and serves as an integral member of the UPM team. Position serves as an expert financial and administrative resource for University Printing, Mail Services, Convenience Copy, Postal & Passport Services, and 2 on campus branch locations. Position supports fiscal operations including, but not limited to, oversight of budgets, financial planning, assessment of service center rate structures, inventory control, and other accounting operations as assigned by the Director. Position provides assistance with human resources activities. The position will provide direction and development, as well as, administrative improvement initiatives, policies, and budget planning for all areas within UPM. Supervise the daily operations of the office staff in each specific area--order entry, procurement, job costing, payroll entry, and accounts payable and receivables. Have knowledge of time collection and IRIS system to process payroll and record leave request. Ability to reconcile monthly departmental accounts for departmental chargeback. Data entry for accounting purposes, cash handling, deposits and invoices.QualificationsMINIMUM QUALIFICATIONS:Bachelor degree required.Accounting or finance experience - AP/AR, ledgers, cash handling, deposits, payroll, tax reporting, etc.Supervisory or management experience.Knowledge of the university's SAP accounting system and university policies and procedures preferred.EFI Monarch - Administrator level experience preferred.Experience with copier rental and procurement program preferred.Print estimate and billing experience preferred.Job: Other Tech/Para-ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: University PrintingSchedule: Full-timeJob Posting: Feb 23, 2024, 8:14:08 AM

DescriptionBusiness ManagerInstitute of American Civics (IAC)Howard Baker Jr School of Public Policy and Public AdministrationThe Institute of American Civics (IAC) in the Howard H. Baker School of Public Policy and Public Administration at the University of Tennessee, Knoxville, invites applications for a Business Manager (Full-time, Exempt).The Institute of American Civics is a natural extension of the work the Howard H. Baker Jr. Center/School has done since its beginning, and the Institute is designed to build on the University of Tennessee’s capabilities in politics, economics, philosophy, American History and American government. The legislated mission of the Institute is to provide a comprehensive civic education for University of Tennessee undergraduates and the State of Tennessee at large, including America’s founding principles, the economic and political institutions that maintain American democracy and the basics of civic engagement.            Since its founding in 2003, the Howard H. Baker, Jr. Center for Public Policy (now, the recently established Baker School) has served as the Knoxville campus’s hub for civic engagement and education. In 2022, legislation creating the Institute of American Civics received strong bipartisan backing in the 112th Tennessee General Assembly. Lawmakers from both parties spoke in favor of the Institute’s mission to strengthen civic education and participation while reviving thoughtfulness, civility and respect for opposing viewpoints in national discourse. Senator Baker’s legacy of conciliation and respect for opposing viewpoints, along with his deep patriotism and commitment to public service, provide an ideal foundation for the Institute’s activities.QualificationsPOSITION SUMMARYWe are in search of a dedicated and flexible professional, who thrives in developing out-of-the-box approaches to addressing new challenges. This role requires a solution finder, someone who enthusiastically embraces opportunities to address novel situations through teamwork and collaboration. We need a critical thinker who exercises good judgment and who can be relied upon and trusted to provide sound counsel to colleagues and leadership. Reporting to the Baker Chief of Staff, the IAC Business Manager serves as an integral member of the Institute of American Civics finance and administrative team. The Business Manager serves as an expert financial and administrative resource while providing professional guidance and management of all financial and administrative processes. This position assists with fiscal operations including, but not limited to, the oversight of budgets, financial planning, and other financial and accounting operations as assigned. The position also provides assistance with human resources activities, human capital budgeting, and other human resource operations. The Business Manager will provide direction on the development and implementation of administrative improvement initiatives, departmental policies and budget planning. This position will monitor and ensure that departments and units comply with relevant University and departmental policies and procedures and external regulations. Additionally, the Business Manager will work closely with the Baker School Senior Business Manager, providing guidance and backup for processes. Working with the Executive Director of the Institute, the Business Manager will provide guidance and expert advice in formulating strategic plans and priorities, including financial modeling, forecasting, and data development and dissemination to inform decision making across the Institute. The Business Manager is responsible for ensuring compliance to university HR and fiscal policies and developing innovative solutions to enhance operational and technological efficiencies to provide "best practices." The IAC Business Manager will supervise and provide work direction to IAC administrative staff.The IAC Business Manager also serves as an advisor to the Baker School Chief of Staff, contributing to operational strategy and recommending process and procedure improvements.  The position is a liaison to multiple campus support offices and will provide leadership and support for fiscal year close operations, and budget planning. FUNCTIONS/RESPONSIBILITIESAdministrative Operations Oversight (45%)·        Assists in developing and implementing fiscal operations and policy to ensure accuracy and integrity in all fiscal matters. ·        Develops, revises, and disseminates expectations, processes, and procedures and provides guidance as needed to current and new employees. ·        Directs and/or advises administrative and financial staff, as well as the leadership team, on interpretation of financial policies and procedures on behalf of the COS and Executive Director. Respond to requests from auditors and administrators on fiscal matters·        Develops and maintains "best practices" guides and procedures to the various areas of financial, human resource, and grant and contract operations in coordination with the Human Resources Specialist and Sponsored Programs and Contracts Manager. ·        Assists with strategic planning for internal operations.Provide overall guidance, work direction, and training for successful, compliant operations to IAC administrative staff and IAC leadershipOversee IAC email accounts for fiscal and operational matters - answer questions, provide expert guidance and policy interpretationServe as coordinator of IAC HUB Sharepoint site ensuring regular updates, consistent and accurate information, and site development; coordinate with team members for content as neededContinually evaluate operations, recommending and implementing improvements and/or policy updates and ensuring compliance and efficiencies. In conjunction with the Baker School Senior Business Manager, develop policies and procedures for the IAC operations office to organize and properly manage all financial and administrative areas.Financial Operations Oversight and Compliance (40%)·        Advises administrative staff and directors on all fiscal matters to promote and ensure compliance with UT fiscal policies. ·        Maintains extensive understanding of institutional and departmental financial policies. Uses excellent professional judgment and integrity to evaluate the appropriateness of expenditures and possesses the maturity and confidence to address questionable transactions either directly or by escalating them, if needed. ·        Reviews/approves accounts payable transactions, departmental payroll, p-card, travel expense reports, and monthly ledgers. Troubleshoots Accounts Payable/Receivable and HR issues as they arise, providing guidance and interpretation regarding fiscal policy and best practices.·        Monitors budget allocations, expenditures, and fund balances and related financial activities to ensure accuracy and compliance.Budget Development and Financial Reporting (15%)·        Collects and analyzes data necessary for annual budget preparation and reporting, physical space, and space inventory surveys. ·        Assists COS and Human Resources Specialist with personnel tracking, salary reconciliation and position budgeting. ·        Reports status of budgets and gift accounts on a monthly and as needed basis to the COS and Executive Director. Develops and maintains reporting systems in accordance with needs and reporting requirement of IAC leadership team. ·        Gathers and analyzes data, prepares, and distributes monthly and annual reports for internal and external constituencies, performs data queries and prepares ad hoc reports. ·        Track university wide WBS elements/restricted fund activity to ensure proper compliance and balance availability. Required Qualifications and Experience:Bachelor's degree with two to three years of progressively responsible accounting, financial, or related administrative experience-OR-Equivalent combination of education, training, and progressively responsible accounting, financial, or related administrative experienceDesired Qualifications and Experience: Experience in a higher education settingLeadership and/or supervisory experienceRequired Knowledge, Skills and AbilitiesAbility to prioritize, multi-task, and manage complex projects while maintaining attention to detail and accuracy.·        Excellent leadership, administrative and problem-solving skills.Excellent organizational skillsExcellent interpersonal and communications skillsExcellent writing, grammar, and proofreading skillsDecisiveness and extensive problem-solving skillsProfessional integrity, including a thorough understanding of confidentiality.Knowledge of standard accounting principlesCompetence with common office and database software and ability to generate financial/operational reports and analyze dataMust be self-motivated.·        Ability to research and analyze financial information and make appropriate recommendations and projections.·        Knowledge of Microsoft Office Suite Preferred Knowledge, Skills and AbilitiesA working knowledge of SAP or enterprise resource planning (ERP) software preferred.  Knowledge of other reporting software such as advanced proficiency with Excel, Power BI and/or Tableau a plus.·        Knowledge of Banner, Argos, and CAYUSE·        Knowledge of university fiscal and human resource policiesWho We AreWe are a dynamic team of dedicated and hardworking individuals who are devoted to providing an exemplary, proactive level of service to the Baker School and IAC stakeholders in pursuit of research, education, and public service initiatives that address real-world problems in local, state, national, and global communities. Each team member is a valuable contributor to our mission, and we work together to find innovative approaches to continue moving the Institute forward. Our work is fast-paced and constantly evolving to meet the fast-growing ever-changing needs.This role oversees all IAC financials, human resources, contracts and procurement, scholarships, data analysis, reporting, and more, with a mission of fostering a culture of engagement and excellent customer service with a focus on integrity, accountability, innovation, and professionalism. Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Institute of American CivicsSchedule: Full-timeJob Posting: Mar 1, 2024, 4:50:14 PM

DescriptionAdministrative Associate - Division of Access and EngagementNon-exempt The University of Tennessee-Knoxville Assessment, Culture and Education unit within the Division of Access and Engagement is seeking an experienced professional for our Administrative Associate II position. This is an exciting opportunity to support efforts that affect the campus, contributing in meaningful ways to the diversity and intercultural goals of the University. About the PositionThis position provides a key support role in a fast-paced environment for the general support of the Division of Access and Engagement (DAE), more specifically, the Assessment Culture and Education (ACE). This professional works directly with the ACE's initiatives, and events.  This professional assists with providing information and guidance to students, faculty, staff, or community members who might have general questions or be attending ACE's initiatives, services, and events. Reporting directly to the Associate Vice Chancellor for ACE, this position provides high-level administrative support, acts as the first point of contact for the Assessment Culture and Education and will handle all matters related to assessment inquiries, scheduling events and meetings, oversees registration processes, assists with initiative materials, and assists with effective modes on communication for internal UT groups/units and external partnerships. They will also manage the office's communications by assisting with presentation, maintaining and updating websites where needed, and generating reports, as needed.QualificationsJob Duties·         Administrative Supporto    Maintains calendar, coordinates and supports travel for Associate Vice Chancellor (AVC), Executive Director (ED) & the Director of Communications (DC).o    Manage the monthly p-card and travel card reconciliation process for the ACE team. o    Provides front-desk services, greeting guests and answering questions from faculty, staff, students, and other visitors to the office, as needed. o    Updates and maintains departmental mailing list and organizes mailings for major events and serves as one of the Division's parking liaisons. o    Assists with the formatting and generation of reports and with gathering information when requested. Generates presentations and data analytics as requested. o    Generates letters for the AVC, ED, and DC. Sends communications to faculty, staff, students, and community partners, as requested.  o    Serve as the primary administrator of the Division-Wide (Internal) DAE events calendar. Other duties as assigned by the AVC.·         Event Schedulingo    Maintains the AVC, ED, and DC's calendars and registration processes related to events, including but not limited to information on DAE & ACE initiatives, seminars, workshops, and events. o    Books facilities for meetings, order food and beverages for meetings and events, on campus and in the community. Communicates with key stakeholders for the planning of campus and on-site activities and other initiatives.  o    Assist with the coordination of all aspects of ACE initiatives including program advertising, application processes, coordination of applicable logistics.o    Monitors other campus-wide events to seek ways to collaborate and partner and avoid overlaps. The position will submit scheduling requests in Ad Astra. o    Provides scheduling information to faculty, staff, and students who are interested in ACE initiatives. o    Ensures that ACE events are submitted to the campus events website for public viewing.·         Budget Supporto    Maintain an accurate and current account of budgets for our unit. o    Assist unit leaders with budget request, budget reports, budget analysis, and budget forecasting. o    Process invoices and payments in a timely manner. Required Qualifications·         High School Diploma·         Minimum three years of relevant professional experience ·         Experience functioning in a dynamic environment.Preferred Qualifications·         Knowledge/experience working with college faculty, staff, and students·         Experience working with budgetsRequired Knowledge, Skills and Abilities·         Ability to multi-task and work independently in a dynamic environment ·         Excellent oral and written communication skills with the ability to communicate and interact effectively with students, faculty, staff, administrators, and community members·         Excellent grammar and proofreading skills·         Excellent organizational and problem solving skills·         Experience in dealing with a wide-range of people in a polite and professional manner·         Knowledge and use of databases, proficient with Microsoft Office software including Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat ·         Detailed oriented·         Ability to maintain confidentiality ·         Capable of working individually and in a team environment·         High level of personal initiativeJob: Other Admin Asst/Secr/ClericalPrimary Location: US-Tennessee-knoxvilleOrganization: Vice Chancellor Access & EngagementSchedule: Full-timeJob Posting: Mar 19, 2024, 3:51:21 PM

DescriptionProposal Coordinator - Division of Research Administration(Hiring Multiple Positions)The salary range for this position is $65,000 – $90,000 depending on career path placement. Placement is based upon a combination of skills and applicable experience. The description below is derived from level 2 of the 5 levels on our Career Path.  We are seeking candidates at all levels.Description:The Division of Research Administration (DRA), the central sponsored programs office for the University of Tennessee, Knoxville, seeks a full-time Proposal Coordinator to assist faculty and staff in the preparation, review, and submission of applications for external funding.  DRA strives to provide the highest quality of support to faculty, staff, and research administrators. This position performs routine sponsored programs activities associated with proposal reviews and submissions and learns the concepts of re-budgets and no cost time extensions.DRA is committed to the professional development of its team and supports and encourages attendance to NCURA, SRA, and other member organizations pertinent to the research administration field. DRA provides many opportunities to grow your career and your compensation, including participation in an approved Career Path and an automatic 10% pay increase for achieving your CRA credential. DRA's Career Path has been in effect since 2009 and offers opportunity for promotion within the office with realistic timelines and defined milestones for promotion.QualificationsPosition ResponsibilitiesEngages in routine sponsored programs activities inclusive of proposal reviews and proposal submissions:• Prepare project budgets consistent with UT budget object codes• Understand and apply financial principles in OMB circular A-21, Al10, A133 and Uniform Guidance• Apply funding agency rules and regulations effectively and accurately• Use multiple electronic submission systems• Use multiple UT internal tracking and accounting systems• Possess the ability to understand and analyze Request for Proposals (solicitations) and communicates that information to faculty, peers, administrators, staff, and researchers• Learn UT fiscal policies related to sponsored programs and apply it to work assignments correctly• Provide thorough review and analysis of applications for external funding in accordance with UT policies and procedures• Provide support to the Research Development Team as a team member with another Sponsored Programs Administrator as the lead• Able to identify internal and external sources of funding and advise faculty on both• Recognize the need for compliance and directs Investigators to compliance officers• Understand basic requirements of IRB, IACUC, Export Control, and Bio-Safety• Consult with Assistant Directors and/or Directors on issues related to sponsored programs.  Seek advice and assistance as needed• Participate in the Mentor/Mentee Program.• Participate in DRA initiatives, such as RAOR, Newsletter and any other initiatives that arise.• Engages in knowledge acquisition and training in order to function independently as a Sponsored Programs Administrator inclusive of all necessary tools, systems, and concepts:• Learn the concept of rebudget and review the rebudget documentation for accuracy and assist with processing them• Learn the concept of no cost time extension and review documentation for accuracy and assist with  processing themMinimum Required Skills and Abilities: • Must have excellent interpersonal skills and the ability to work individually and in a team environment• Ability to manage competing priorities and meet time-sensitive deadlines• Ability to maintain a strong customer-service oriented environment• Must have strong verbal and written communication skills with a demonstrated ability to communicate effectively• Must demonstrate the ability to communicate in the English language including excellent reading comprehension skills• Must possess the ability to work collaboratively with others• Must have excellent organizational, analytical, and problem solving skills• Must demonstrate the ability to work with a detail orientation and a high level of initiative• Must have knowledge and proficiency with Microsoft Office tools, in particular with Excel• Must have knowledge of sponsor specific submission systems (Fastlane and Grants.gov)Preferred/Desired Qualifications: • Knowledge of federal contract and grant provisions including federal acquisition regulations (FAR)• Knowledge of federal guidance with regard to grants and contracts administration including OMB Circular A-21, A133, and Uniform Guidance• Knowledge of federal proposal submission systems and electronic submission portalsMinimum Required Education and Experience: • Bachelor’s Degree• Minimum 1 year experience working in Research AdministrationPreferred/Desired Experience:• Certified Research Administrator (CRA)• Prefer prior administrative experience within a University, Federal Laboratory, or other research intensive environment. Demonstrated experience communicating to various audiences.Additional Information• Please attach the following electronic documents to the application: Cover letter, resume, and the names, email addresses, and telephone numbers of at least three professional references.• Applications will be reviewed immediately and continue until the position is filled.• Contact: David Smelser, [email protected] Related Websites:• Division of Research Administration: https://research.utk.edu/research-administration/ • Office of Research, Innovation & Economic Development: https://research.utk.edu/oried/ • Employment & Benefits: http://hr.tennessee.edu/benefits/ • Benefits Summary for Active Employees: http://humanresources.tennessee.edu/benefits/gen_benefits_info.htmlJob: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Office Of Research Innov & Econ DevelopSchedule: Full-timeJob Posting: Apr 3, 2024, 7:13:41 AM

DescriptionAccountant - Sponsored Projects AccountingThe University of Tennessee Institute of Agriculture (UTIA)Knoxville, TNDuties and Responsibilities:  Position manages accounting functions within the Sponsored Projects Accounting Office at the UT Institute of Agriculture to ensure the accuracy, timeliness and efficiency of post award financial administration.  Position analyzes contracts and agreements for financial obligations, interprets and applies regulations and guidelines insuring all requirements are met.  Provides institute-level accounting oversight throughout the projects’ life.  Responsibilities include financial reports and invoicing to external sponsors and prompt collection of funds owed to the university under these awards.  Serves as primary contact during financial audits of Institute of Agriculture sponsored project accounts and works with university personnel and external agencies to resolve problems of financial compliance.  Performs account closeout and produces final financial, inventory, patent, and equipment reports for sponsors.   Position works with UTIA administrators, faculty, business and program staff analyzing charges, insuring costs are allowable and within projects’ budgets.  Position provides guidance and informal training to faculty, departmental staff, center staff, and regional and county Extension personnel.Position helps develop fiscal policies and procedures to minimize the university’s risk.  Provides financial information and reports to UTIA administrators and its budget directors.  Position will be remote but limited overnight travel will be required to meet with auditors, attend meetings, or continuing professional education.QualificationsRequired Qualifications:  Bachelor’s in Accounting, Finance, or closely related field will be considered with three or more years of work experience in accounting or closely related field or an equivalent combination of education, training and experience. Knowledge, Skills and AbilitiesEffective communication, organizational and customer service skills.Analytical and decision-making skills.Accounting and finance management skillsPreferred/Desired Qualifications:  Master’s with one or more years of work experience preferably in sponsored projects accounting. Certified Public Accountant.Work experience in post award financial management of extramural funding.Work experience with federal cost accounting principles at a higher education institution. Preferred Knowledge, Skills and AbilitiesKnowledge OMB Uniform Guidance requirements.Knowledge of SAP or other, similar, integrated information systems.Ability to prioritize and manage multiple projects while under strict deadlines.Advanced spreadsheet and data management skills.Ability to solve complex problems and to resolve issues.Ability to work independently.Ability to maintain confidentiality of information.Excellent communication skills.Ability to interact with internal and external contacts in a professional manner and exhibit strong interpersonal skills.Application Procedure:  Qualified individuals should send their application materials via electronic means through the UT recruitment website at: https://hr.utk.edu/staff-positions/.  Job: Other ProfessionalPrimary Location: US-Tennessee-knoxvilleOrganization: Administration-Ag Experiment StationSchedule: Full-timeJob Posting: Apr 2, 2024, 8:50:41 PM

Project Administrator Career Area: Business Services What We're Looking For: Barge Design Solutions is currently seeking to fill the position of Project Administrator in our Knoxville, TN office location. This ideal candidate will be a problem solver by nature, be detail-oriented, and enjoy producing analytical reporting. This position will be a true collaborative partner providing a variety of project management and administration support to Project Managers including preparing and maintaining PM deliverables, financial documents for project tracking/billing, updating logs and meeting agendas/notes for documentation. Responsibilities:Enters new projects into BST (accounting) systemDevelops and maintains project plansDistributes and tracks budgets for multiple departments over the duration of projectUpdates earned value/accruals through reporting, communication with discipline leads and project managers monthlyOrganizes monthly billing reportsSends and tracks invoices for paymentPrepares and runs project status meetings - tracking and reporting on required action itemsCollaborates with project managers and project team to define and communicate project specific procedures and forms (quality documentation, special project requirements, etc.)Compiles and prepares design meeting agendas and minutesEdits and assists with development of project specification packagesAssists with management of design documentation files, assembly of deliverables and documents quality reviewsManages and maintains construction submittal logsManages multiple deadlines, deliverable packages, and project requirements for project teamsSupports multiple project managers and design teamsPerforms other duties as required Education & Experience Qualifications: Skills & Qualifications:A combination of a related bachelor's degree and 5-8 yrs years of related experience is preferredMust have a thorough intellect for reviewing and understanding contractsExperience with A/E Design or construction background a plusMust be proficient in Excel, Word, and PowerPointExperience with MS Project a plusExcellent oral, written, and graphical communication skillsAbility to effectively manage concurrent projects, tasks, and deadlinesShould have strong team building skills and be a true collaborative partner Embraces and champions our Purpose, Vision and ValuesIntegrate and thrive in a team environment and can adapt quickly and effectively to project issues that arise.Travel to local project meetings may be requiredWhy join us? Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work. Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES: Collaborate - Help and expect help. Teamwork is essential in what we do. Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are. Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better. Excellence - We go all in and expect more of ourselves than others expect of us. Service - We are humble. We use our gifts in service of others. We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled