Executive Assistant Salary in Miami, FL

Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, and inclusive living for individuals with intellectual and developmental disabilities (IDD).Best Buddies is the world’s largest organization dedicated to ending the social, physical and economic isolation of the 200 million people with intellectual and developmental disabilities (IDD). Our programs empower the special abilities of people with IDD by helping them form meaningful friendships with their peers, secure successful jobs, live independently, improve public speaking, self-advocacy, and communication skills, and feel valued by society.Job Title: Executive Assistant, SVP Global Mission, State Development & OperationsDepartment: State Operations & ProgramsReports to: Senior Vice President, Global Mission, State Development & OperationsSalary:$50,000-$60,000Location:Miami, FL# of direct reports: 1Revised date: 3/4/2024Position Overview: The executive assistant, SVP Global Mission, state development & operations provides high-level administrative support to the SVP and the state operations team.Job QualificationsStrong project/time management skills - including planning, organizing, attention to detail, and problem solvingStrong written and verbal communication skillsStrong proficiency with MS Office (Word, Excel, and PowerPoint)Must be dependable and lead by exampleMust be comfortable and adept at handling sensitive and confidential informationMust be comfortable engaging with people with intellectual and developmental disabilities (IDD)Flexibility is a must to be able to work with other departments to achieve our missionBachelor’s degree or a minimum of two years experience supporting high-level management positionsJob Duties include, but are not limited to:OperationsPerforms general office duties, such as ordering supplies, maintaining records, handling incoming correspondence, preparing memos, letters, and press kits, filing and retrieving documents, and screening callsMaintains schedule for SVP.Serves as liaison between SVP and key contacts, including building rapport.Schedules and develops agendas for department conference calls and webinars, downloads recordings, and posts on team Best Buddies website.Organizes and maintains departmental share files on the Sharepoint, including requesting permissions as needed.Assists in compiling and reviewing weekly report for SVP.Updates and maintains distribution lists in Outlook consistent with staffing changes.Makes all travel arrangements for SVP and organizes travel for department staff and state director applicants when visiting HQ office.Works with state operations team to coordinate equipment purchases and setup, travel, and other logistics for new state directors during training period.Works closely with the finance department to help support the state operations team.Sends PI surveys to applicants and staff, prepares and sends out PI analyses, and compiles PI results into reports for office-specific trainings.Prepares expense reports and assists with other miscellaneous items for SVP.Human ResourcesDirectly supervisesthe Administrative Assistant Position – (Jobs participant with intellectual developmental disability who helps in supporting the state operations team). Responsible for staff development, oversight, and providing meaningful performance feedback.Inspires and motivates staff by demonstrating personal commitment and integrity and providing proactive training, support and recognition.Responsible for all human resources related activities within the team. Understands, follows and reinforces human resources policies in a consistent manner.Best Buddies® is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International’s core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world.Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.#CB

We're seeking an Executive Assistant to provide comprehensive support to our senior management. The ideal candidate should be highly organized, possess excellent communication skills, and be capable of handling multiple tasks simultaneously in a fast-paced environment. Responsibilities include scheduling meetings, managing correspondence, preparing reports, and assisting with project management. The role demands discretion, as you'll be handling sensitive information. Previous experience in a similar position is preferred. Join our team to play a key role in the efficiency of our operations, contributing to the success of our organization.

Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami is currently seeking an Executive Assistant to work at Sylvester Cancer Center in Miami. The incumbent leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.CORE JOB FUNCTIONS Reports to and supports top-level leadership (Associate Chief Nursing Officer) and their department(s) with high-level executive support.Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.Manages executive's travel arrangements and budget.Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls. Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive. Prioritizes and manages multiple projects and/or special assignments championed by the executive. Leads the planning of annual or ad-hoc special events.Trains and supervises lower level clerical staff as needed. Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.CORE QUALIFICATIONS Education:Associate's degree in relevant fieldExperience:Minimum 5 years of relevant experienceKnowledge, Skills and Attitudes:General knowledge of office procedures and operations.Ability to accurately prepare and maintain records, files, reports and correspondence.Ability to communicate effectively in both oral and written form.Ability to process and handle confidential information with discretion.Skill in completing assignments accurately and with attention to detail.Proficiency in computer software (i.e. Microsoft Office).#LI-FA1The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:c105

We are seeking an executive assistant to join our client's team! ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives' calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsOversee the performance of other clerical staffAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication - memos, emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemRequirements and skillsWork experience as an Executive Assistant, Personal Assistant or similar roleExcellent MS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentiality

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executivesQualificationsBachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

A global financial institution is hiring an Executive Assistant to support 2 Senior Leaders. The leaders have great personalities, are busy, and well-connected with the firm.Based in Brickell, Miami, FL. Base + bonus. - MUST be located in the Miami area.Will work with a close-knit, genuine team! Opportunity to work in a new office in a city they are helping build out.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes, and documents for executivesCoordinate domestic and international travel arrangements + itinerariesComplete expense reports in ConcurQualificationsBachelor's degree requiredWilling to work onsite Monday-FridayProactiveStrong work ethicExcellent communication

Executive Assistant for a Supplement BrandLocation: Remote US Based (Preferably Miami, FL)About KMBC Partners Inc.KMBC Partners is an innovative e-commerce family of brands that specializes in the production and sale of high-quality vitamins and supplements. Operating in both direct-to-consumer (D2C) and business-to-business (B2B) spaces, we are dedicated to enhancing wellness through our product offerings. As we continue to grow, we're looking for a highly organized and dynamic Executive Assistant to support our fast-paced operations and contribute to our mission of delivering health and happiness to our customers.Role Summary:As an Executive Assistant, you will play a crucial role in the smooth operation of KMBC Partners by providing comprehensive support to our executive team. Your duties will extend beyond traditional administrative tasks, as you'll be involved in the heart of our e-commerce operations, from managing inventory and warehouse issues to coordinating with external partners and ensuring seamless internal communication.Key Responsibilities:- Email Management: Efficiently manage and respond to emails, ensuring timely communication with customers, partners, and team members.- Meeting Coordination: Schedule and coordinate meetings, including setting agendas and ensuring all participants are well-informed.- Accounts Receivable Management: Oversee accounts receivable, ensuring invoices are sent and payments are collected on time.- Inventory and Warehouse Oversight: Manage inventory levels and address warehouse issues remotely, coordinating with logistics partners to ensure product availability and timely delivery.- Vendor and Partner Liaison: Act as the primary point of contact for external companies, including customer support and other service providers, to resolve issues and maintain strong relationships.- Performance Monitoring: Track employee performance and project progress, ensuring tasks are completed efficiently and align with company standards.- Strategic Planning Support: Assist in the development and implementation of business strategies to enhance operational efficiency and growth.- Market Research: Conduct research on market trends, competitor activities, and potential opportunities to support business development efforts.- Event Planning: Organize virtual and in-person events, from team meetings to customer engagement events, enhancing brand visibility and cohesion.- Personal Executive Calendar Management: Take charge of the executive's personal calendar by planning, scheduling, and coordinating personal appointments, engagements, and travel arrangements. Ensure a balance between professional commitments and personal obligations, demonstrating discretion and confidentiality in handling sensitive information.Qualifications:- Proven experience as an Executive Assistant, preferably in an e-commerce or related industry.- Strong organizational skills with the ability to manage multiple tasks and priorities effectively.- Excellent communication skills, both written and verbal, with a keen eye for detail.- Proficiency in office and project management tools (e.g., Microsoft Office Suite, Google Workspace, project management software).- Experience in inventory management and logistics coordination.- Ability to work independently and hit the ground running in a remote work environment.- A problem-solving mindset with a proactive approach to overcoming challenges.- Bachelor's degree in business administration, management, or a related field is preferred.Why Join KMBC Partners?- Be part of a growing brand with a mission to improve health and wellness through innovative products.- Work in a dynamic, flexible environment that values creativity and hard work.- Opportunity to make a significant impact in a variety of operational areas.- Be part of a supportive team that's passionate about building a positive work culture.Application Process:Please submit your resume along with an optional cover letter explaining why you're the perfect fit for this role and how you can contribute to the success of KMBC Partners.

A globlal private equity firm based near Coconut Grove is looking for a temporary Executive Assistant for a two week (9-business days) coverage in late May/early June. The ideal candidate will have past experience supporting an executive and thrive when collaborating with a team. ResponsibilitiesCalendar management for executivesTravel Coordination (domestic & international)Expense reportingAdditional ad hoc projects This opportunity is in-office Monday-Thursday with remote workdays on Friday. If you are immediately available and interested, please apply!

CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market. We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to recognize each other's successes and promote from within. As a result, we have created an open and supportive workplace of hard-working, highly qualified professionals who care just as much about each other as we do our portfolio companies.OpportunityCome join our dynamic team at Boyne Capital, a private equity firm based in Coconut Grove - Miami, FL. As the Executive Assistant, you are a valued member of the team and a trusted partner to the CEO. This vital role requires seamless communication, skillful coordination, and strategic execution. Your sound judgment, strict confidentiality, high level of sophistication, solution-oriented approach, and superior organizational skills are the essential ingredients for excellent performance in this role.Key ResponsibilitiesReconcile and submit C-suite expenses per company policy using Nexonia to ensure timely reimbursement Manage and coordinate travel plans, including flight bookings, accommodation, and transportationManage executive calendars, coordinating appointments, meetings, and conference calls; proactively communicating scheduling conflictsCreate meeting agendas, supplemental materials, and professional presentations Format communications adhering to the highest professional standardMaintain and manage confidential files, records related to C-suite activities, and essential documentationUphold the integrity of the office including the meeting rooms and kitchens Manage the ordering and delivery of meals for onsite meetings RequirementsBachelor's degree in business administration, communications, marketing or related3+ years of experience as an Executive Assistant supporting C-suite executives in a professional high-paced environmentDemonstrated aptitude to handle sensitive information with the utmost confidentiality and professionalismOutstanding verbal and written communication skillsProficiency in Microsoft Office Suite Willing/able to be on-site M-F Benefits Medical, Dental, and VisionLife and supplemental short/long-term disability insurance401(k)

OPPORTUNITY OF A LIFETIME~Executive Assistant/Executive Floor MIAMI, FLORIDA (Brickell)DO NOT RESPOND TO THIS IF YOU CAN'T WORK 5 DAYS ONSITE!Must have C-Level Experience out background for well known finance firm.EA/Gatekeeper for TOP HEDGE FUND located in the heart of Miami. Need a sharp, college educated individual with prior experience supporting a C-level executive out of a successful investment firm and 8+ years prior experience handling global travel coordination, calendar management, creation of meeting materials and expense management. Must possess a clear and precise understanding of what it takes to keep a busy executive's day running smooth. Exceptional communication, technological and organizational skills required, along with a commitment for success.