Accounting Admin Salary in California, USA

Innova Solutions is immediately hiring a Admin Coord III Position type: Full-time Contract Duration: 6 months and possibility for extension Location: Foster City CA As aAdmin Coord III, you will: Provides administrative and clerical support to an individual manager, department or group of managers. Responsible for maintaining a calendar of appointments, meetings, and events. Makes travel arrangements as needed. Arranges meetings providing any associated clerical support. May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail,. Performs routine word processing assignments, proofreads, and prepare routine reports. Processes invoices for appropriate signatures and prepares expense reports. Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying. Coordinates the submission of group timesheets, if applicable to group that individual supports. Creates and maintains files. May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc. In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the departments interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements. Organizes and schedules extra- department meetings. Ensures computer equipment, and all new hire materials are arranged for the persons first day. Tracks and verifies data using a variety of software to conduct data entry and sorting of information. May track department budget as directed by immediate manager. Conducts internet searches as directed. Creates or may assist in the creation of presentation materials and drafts technical documents as needed. Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager. Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources. Liaises with external agencies or organizations to coordinate activities which are important to the function of the department. Knowledge Good verbal, written, and interpersonal skills are required. Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc. Requires knowledge and understanding of administrative and office policies and procedures. Refers to specific and detailed procedures and instructions. Typically works under limited supervision and may receive general direction on new lines of work or special assignments. Required Years of Experience: 5 years + Required Degree or Certification: HS minimum APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. Thank you! Vishnu Kaushik Email: [email protected] Phone - 678-207-5230 PAY RANGE AND BENEFITS: Pay Range*: $30 - $31 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.Website: https://www.innovasolutions.com/ Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected] or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Our client, an esteemed finance firm, is seeking a hard-working and dynamic Office Manager to join their San Francisco team! In this faced-paced role, you will manage daily office operations for the company, ensuring that seamless and accurate support is provided across all levels of the organization. If you are a professional team player with experience in office/admin support, we would like to hear from you!***This is Hybrid and located in San Francisco, CA.Responsibilities:Thoughtfully support any office needs, greeting guests warmly, managing reception operations, and ensuring general office tidiness and organizationConduct vendor management, coordinating with internal and external actorsDesign and create office polices that cultivate a safe and welcoming work environmentPlan and coordinate company events, from small meeting to large corporate gatheringsGrow to take on other marketing and event roles as taskedOccasionally cover and act as back up receptionistRemain available to assist the team however necessaryRequirements:Between 3-5+ years of experience within an office or administrative role, preferable in a large, faced-paced environmentA degree is requiredStrong proficiency in MS Office SuiteStrong multi-tasking abilities, thrives in a face-paced environment, and mastery in prioritizingTo have excellent written and oral communication, remaining humble and ready to jump into actionExperience working in large office environment - minimum of 100 employees True professionalism, with a motivated attitude and a commitment to thriving within your roleSalary Range$120k - $140k + Bonus + Benefits!

Large Utitlity company is adding a TEMP to their Financial Services department. This is an on-site, full time assignment for an estimated duration of 6 months.Position will be expected to work 40 hour/week between the hours of 7:30 a.m. 5:00 p.m. Ideal Candidates will have:Accounts payable experience, Great Plains experience is preferredPublic-sector procurement experience purchasing goods and servicesGood attention to detailExcellent oral and written communicationExperience providing excellent customer serviceExample of Duties:Processes initial approval process for accounts payable; enters receiving documents andinvoices into accounts payable module, verifies accuracy of invoices, packing slips,purchase orders, and inventory orders; resolves discrepancies; obtainsdocumentation/signatures as necessary to ensure proper approval and verification hasbeen met to pay all invoices.Enter data into Great PlainsPurchases supplies, equipment, and facilities contract services; reviews and approvesrequisitions and issues purchase orders; and prepares and obtains quotes from vendors.Prepares routine financial, accounting, budgetary, and statistical studies and reports.Prepares, maintains, and/or verifies a variety of accounting, financial, and statisticalrecords, ledgers, logs, and files.Gathers and organizes data to assist staff in the preparation of reports andrecommendations.MINIMUM QUALIFICATIONSEducation/Training: Equivalent to the completion of the twelfth grade supplemented by collegelevel course work in bookkeeping, accounting, business administration, or a related field. ABachelor degree is desirable.Experience: Three (3) years of increasingly responsible clerical and routine technicalaccounting experience involving the maintenance and posting of accounting, financial, and/orstatistical records.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Our client, a leading fabric and apparel manufacturer, development, and marketing firm catering to owned brands and private label clothing companies in the USA, is seeking a dynamic Accounts Payable Admin Coordinator to join their team at the headquarters in Vernon, CA.This is a full-time on-site position, Monday through Friday.Location: Vernon, CA (On-site) Duration: Temp to HireRate: Up to $25 per hour (DOE)Responsibilities:Review and match invoices for appropriate documentation.Obtain approval from the relevant departments before payment and print checks.Perform data entry for invoices and general ledger transactions.Reconcile accounts payable totals and general ledger entries with other applicable records.Review and reconcile vendor statements to ensure timely payments.Perform other related duties as assigned.Qualifications:Bachelor's degree in Accounting, Finance, or related field is preferred.Proven experience as an Accounts Payable Specialist or in a similar role.Strong understanding of accounting principles and practices.Proficient in using accounting software and MS Office, especially Excel.Excellent attention to detail and accuracy in data entry.This role requires a proactive individual who can efficiently manage the accounts payable process, ensuring accuracy and timeliness in all transactions. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to collaborate with various departments for approvals. If you are a self-motivated professional with a background in accounts payable and a keen eye for detail, we invite you to apply and become a valued member of our client's dedicated team.To apply, please submit your resume!

Marketing Operations AdministratorMarketing Irvine, CA Full-timeWhat We Are Looking For This is a key Administrative position in the growing and dynamic Marketing department of Navien. The ideal candidate for the Marketing Operations Administrator role is well-rounded and thrives in a fast-paced environment. They are highly organized, self-motivated, adaptable and have previous experience supporting medium- to large- sized departments and managing large budgets. This person must be a strong communicator, both written and verbal, and excel at juggling multiple tasks at the same time. This person will keep the marketing operations running and keep everyone on the team accountable for their Marketing Activity spend. This person must be a reliable and flexible team player, as they will support all members of the team with ongoing projects on an as-needed basis. This person must be resourceful and detail oriented while always keeping the big picture in mind. In addition, the Marketing Operations Admin must be highly self-motivated, able to work on their own and with a group, have a positive attitude, and be resourceful and enthusiastic about working on a variety of ever-changing tasks. Responsibilities: Administrate the day-to-day financial operations for the department. Own the administrative functions of the budget from start to finish: Create and submit marketing purchase requests for approval Process vendor invoices and obtain management approval for payment Reconcile invoices, receivers, and purchase requests with the original estimate Work closely with program coordinators to process all marketing and regional development invoices and submit to accounting Work closely with Trade Show Coordinator to ensure all show related purchases are captured and logged Track and enter all marketing credit card expenses into monthly accounting log Track and enter all purchase requests, invoices, and credit card receipts into the marketing budget platform Perform auditing functions for periodic promotions Support Marketing Warehouse staff with special shipping projects and assist during peak season Perform customer service support via email and inbound phone calls Provide Marketing department office support Other tasks as assigned Requirements: Business Operations, Management, or Administration degree preferred, or comparable work experience consisting of 3-5 years in customer service, administration, account management, or coordination Experience managing budgets with successful results Thrives in a fast-paced environment with quick turnarounds to meet deadlines Strong work ethic and attention to detail with excellent communication skills Willing to learn and self-motivated, with a passion for helping others Highly adaptable to a variety of tasks, as requested Strong customer service skills and sense of responsibility and follow through Work well in a team environment, strong collaborator, and team player Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Organizational, time management and prioritization skills are a must Excellent ten key by touch, and 60 WPM and numerical data entry skills Preferred Qualifications: Experience in Smartsheet, Teams, Google Drive, and app-based phone systems Experience in marketing or communications role Experience in plumbing or building products is a plus Experience organizing and implementing new processes and procedures to improve efficiency Ability to understand, research, write, and deliver summaries on a range of business needs Pay Scale: $24/hr.-$26/hr. (depending on experience)This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, activities may change or be assigned at any time with or without notice.Benefits PPO Medical, Dental, Ortho, Vision, Rx, LTD and Life Insurance Employee-only premium covered at 100%, and dependent premium covered at 50% Optional Voluntary Benefits: STD, Hospital, Critical Illness, Accident, Discounted Pet Insurance Pre-Tax Flex Spending Accounts: Health and/or Dependent Care 10.5 Paid Holidays per calendar year Community Involvement Volunteer Day 401K Plan, 100% match on employee's contribution, up to a maximum of 5% Employee discounts on Navien products LinkedIn Learning License Life Style Spending Account: You choose-- gas, pet care, elder care, gym membership Work from Home Benefit - 50 days per calendar year About Navien, Inc. Since 2006, Navien, Inc. has become one of the fastest growing companies in the home comfort sector in North America and has established itself as the leader in condensing technology, providing condensing tankless water heaters, combi-boilers, and wall-hung boilers. In 2018, Navien moved beyond the condensing market with the introduction of the NPN series non-condensing tankless water heater, and now is breaking into new markets, releasing products for the HVAC and water treatment categories.Navien has achieved international recognition for its sophisticated engineering and robust designs. Backed by parent company, KD Navien, with more than forty years of experience with advanced boiler and water heating technology, Navien will continue its mission to provide high quality products. Navien products are available in the United States and Canada through a selected network of wholesale distributors.Navien, Inc. is an Equal Opportunity Employer

JOB DUTIES:Provides administrative support to ensure efficient office operations.Maintains physical and digital filing systems.Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.Responds to emails and other digital queries and correspondence.Manages calendars for senior staff, including making travel arrangements.Drafts and edits letters, reports, and other documents.Inputs and updates information in databases and spreadsheets.Prepares meeting agendas and takes meeting minutes.Coordinates logistics for meetings, including room setup and catering.Uses word processing and presentation software to create and edit documents.Operates and maintains office equipment, including printers, copiers, and fax machines.Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.Researches as requested and compiles and summarizes information for reports or presentations.Works closely with other administrative staff and supports other colleagues as needed.Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.Ensures that deadlines are met and adapts to changing priorities.Presents a positive and professional image for the organization.Requirements and skills:Proven experience as an Administrative Assistant or Office Admin AssistantKnowledge of office management systems and proceduresWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS PowerPoint, in particular)Excellent time management skills and the ability to prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-taskHigh School degree required; associates or bachelor's degree preferedAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Architectural Engineering firm offers an excellent culture that is professional, yet friendly. Seeking entry level accounting administrative support to assist the accounts payable and accounts receivable team. Ledgent offers immediate option for medical, dental and vision insurance. Duties: Assist with data entry of accounts payableAssist with data entry of accounts receivableAssist with processing accounting transactionsProof timecardsScanning, filing, shreddingOther duties as needed. Qualifications: Associate's or Bachelor degree in accounting, finance or economics - preferred6 mos to a year of accounting experienceAdaptable, team player ready to help where needed.Attention to detail and accuracyExcellent communication skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Payroll & HR Specialist -Focused robust setting processing all aspects start to end related admin, collaboration and accurate processing for 100+ local payroll using ADP WFN, Excel and some bonus/commission calculations in professional setting.T-H $70-80K RangeAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Ultimate Staffing is partnering with a non profit who is looking to hire an Entry Level CSR/Admin. This position is located in Long Beach and will pay minimum wage at $16 an hour. The client is looking for candidates who are reliable, moldable, and have excellent communication skills. If you are okay with the minimum wage pay they do offer 100% paid benefits once hired. Please email me directly or apply here Job Duties:-Handling inbound calls from clients or vendors-Perform data entry and handle any paperwork-Assist customers, coworkers, or others with work as neededAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Must have recent Construction / Public Works and Live in the Local Area.No relocation The ideal candidate will be responsible for assisting the project manager and project team with project documentation and control, job cost accounting, scheduling, and construction supervision efforts. In order to be successful, this candidate should feel comfortable taking on many tasks that require various skills, and appropriately prioritizing those tasks' completion.Skills:For the safety of all assigned employees and subcontractors to ensure the safe execution of all activities, including the strict adherence to company safety policies and programs through the communication and enforcement of the Company's Safety and Health Management Program, including the ability to independently stop work for a safety violation or suspected safety violationAnd recommend termination of subcontractors / vendors including negotiations, sub agreements, material order placements and PO's of subcontractors and vendors schedule, performance, and paymentsProject meetings, including project team, owner and subcontractors meetingsUnderstanding of the contract including Company's contractual obligations and the owners obligationsProject Risk and independently develop Mitigation PlansTimely notices as required to the owner to protect company's interests regarding extra work, design changes, delays, impacts, etc., which may require independent contract analysisproject claims in collaboration with the project team.Submittals, process RFIs & shop drawings, as required by the Ownerand/or coordinate onsite personnel, equipment and material resourcesthe project budget utilizing company's Cost Control SystemsReports regarding financial, schedule and production reports for the Project Executiveand coordinate payments from owner and ensure timely paymentsand maintain the project schedule in sync with the project budgetand maintain site logistics plan with Superintendent staffthe project delivers a quality product meeting Company's high quality standardssupport in the Estimating or Accounting, and general Admin departments as neededminimum weekly visits to Job Sites