Environmental Services Assistant Manager Salary in Philadelphia, PA

Assistant Manager - Biospecimen Lab Operations (Cancer Center)University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information. Posted Job TitleAssistant Manager - Biospecimen Lab Operations (Cancer Center)Job Profile TitleManager CJob Description SummaryThe Abramson Cancer Center (ACC) of the University of Pennsylvania is a world leader in developing and conducting innovative clinical trials for the prevention, diagnosis, and treatment of cancer. The ACC Clinical Research Unit (CRU) is instrumental in the development and implementation of cancer clinical trials that offer cutting-edge oncology treatments. The ACC CRU is currently comprised of 14 Research Teams that support disease/discipline specific cancer programs within the ACC.The ACC CRU Biospecimen Central Lab is a centralized laboratory that processes and manages blood, plasma, tissue and other biological specimens obtained from patients enrolled to Oncology Clinical Trials. The ACC CRU Biospecimen Central Lab currently supports 12 ACC CRU Research Teams that are based in the Perelman Center for Advanced Medicine (PCAM) under the direction of the Biospecimen Program Manager. Analysis of biospecimens is essential to the scientific mission of the ACC CRU, which provides support to roughly one-half of oncology clinical and translational research at Penn. This requires adherence to institutional and protocol mandated lab practices. The Biospecimen Preparations and Processing Operations span over 4 different locations in PCAM. The successful candidate will work closely with the Program Manager of Biospecimen Lab Operations to oversee daily laboratory operations and workflows, manage ongoing LabVantage (electronic laboratory information management system) activities, troubleshoot operational issues on a daily basis and assist with any and all aspects of their team's work during absences or when a specific team member's workload exceeds capacityPOSITION IS CONTINGENT UPON FUNDINGJob DescriptionThe Assistant Manager - Biospecimen Lab Operations must adhere to the requirements of the University of Pennsylvania, Perelman School of Medicine, GCP, FDA, OSHA, EHRS and all applicable laboratory standards.Specific responsibilities include (but are not limited to):Training and supervising new biospecimen coordinators and research assistants. This will include participation in recruiting, interviewing, onboarding and training new staff.Work with Biospecimen Program Manager to maintain and develop LabVantage (electronic laboratory information management system) activities inclusive of new clinical trials, ongoing study updates, and kit inventory management to maximize utilization of laboratory space and allow for real time assessment of inventory. Work with Biospecimen staff and Study teams to coordinate the removal, disposal, or repurposing of expired or unused laboratory kits and materials. Maintain laboratory supplies and re-order when necessary. Workload balancing for Biospecimen team - process and ship samples when necessary, help determine work priorities for research assistants and co-ops, alert Program Manager for extra help on high-volume days. Work closely with Biospecimen Program Manager to develop and regularly update laboratory SOPs, Work Instructions, and best practices to maximize lab efficiency, safety, protocol compliance and adherence to local, state, and federal standards/regulations (GCP, FDA, OSHA, EHRS). Ensure visibility of safety information and chemical hygiene plans within the laboratory spaces, manage and organize lab, study, and staff related documents (i.e. training documentation, equipment purchasing and maintenance records, etc.). Provide support and backup to the Biospecimen Program Manager in ensuring proper purchasing, calibration, and performance maintenance of laboratory equipment. Provide backup support in the essential emergency off-hours coverage in the event of any threat to specimen integrity such as freezer malfunction. Monitor query resolution and respond to study team requests; provide audit preparation assistance to Study Teams by compiling biospecimen records of sample processing, storage and shipment, as well as equipment calibration and maintenance records. Help to train new ACC CRU research staff in Biospecimen team workflows and best practices, and provide feedback to research teams to maintain smooth operations. Participate in Site Initiation Visits and provide training to Biospecimen Staff. Provide additional training/re-training as necessary and in accordance with institutional or study related updates. Develop and maintain collaborative relationships with internal PSOM, University and Penn Medicine Departments such as Pathology and Laboratory Medicine, Center for Human Phenomic Science (CHPS), Tumor Tissue and Acquisition Biospecimen Bank. Perform other duties as may be assigned.QUALIFICATIONSBachelor's degree and 3-5 years of related experience or an equivalent combination of education and experience required. Oncology clinical research and biospecimen processing experience preferred. Effective problem solving abilities; effective communication and writing skills; strong organizational and time management skills; flexible and able to multi-task; demonstrated ability to work as part of a team, as well as independently; knowledge of IRB and human research protection regulations.POSITION IS CONTINGENT UPON FUNDINGJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$50,684.00 - $77,716.00Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Perelman-Center-for-Adv-Medicine/Assistant-Manager---Biospecimen-Lab-Operations--Cancer-Center-_JR00045077-1Copyright ©2021 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-e6a8fff387f05f41a0c840d653d3d1f6

New York Sports Club and our family of brands is a long-standing, dynamic fitness club brand with locations in the Northeast, Florida and Switzerland. We consider ourselves your local neighborhood gym! It is our goal to provide our members with fitness results, positive change and personal connections through innovative programming and knowledgeable staff. Our mission is to Improve Lives Through Fitness. We work with passion and integrity, and we always treat others with appreciation and respect. ROLES AND RESPONSIBILITIES The Assistant General Manager (AGM) is a non-exempt position. The AGM, in partnership and support of the General Manager (GM), ensures the efficient and effective operation of their club with a focus on driving net revenue gain through net membership gain, steady increase of average dues, and ancillary growth. The AGM does not have direct reports. The GM will be responsible for the performance management of all club positions. The AGM will assist in the development of the club employees. The AGM will support in managing all elements of the clubs profit and loss statements and ensure consistent execution of the management daily workflow. Below is a list of responsibilities that identify success in the role as an Assistant General Manager, additional duties may be assigned. PERFORMANCE MANAGEMENT Hold yourself and your team accountable to high standards of operational excellence. Support team development through coaching in the moment opportunities to provide helpful guidance and feedback in order to drive profitability through sales and key performance indicators. Assist in the assessment of employee performance and provide ongoing and constructive feedback in a timely manner, focusing on internal development. Ability to have courageous conversations while handling the discipline of employees as needed and in accordance with company policy. Develop and establish rapport with fellow employees utilizing a situational leadership mentality. SALES ANALYSIS AND RESULTS Support the GM in achieving club revenue plans, including EBITDA, net member gain, and net electronic funds transfer (EFT), through reviewing operational reports and records, and monitoring club profitability. Work with GM to review and analyze club sales on a daily/weekly/monthly basis. Use data to project sales, determine profitability, and set revenue/retention goals. In partnership with the GM, assess new business opportunities utilizing reports and other Company provided resources to execute a successful business strategy. Evaluate market trends and partner with GM to strategize and implement innovations that improve sales, productivity, and profit. EMPLOYEE RECRUITMENT AND DEVELOPMENT Own the recruitment, training, and development of qualified club personnel to a standard of excellence in conjunction with the GM, by utilizing the resources provided by NYSC (i.e., NYSC-U ClubConnect, etc.). Onboard new employees utilizing proper immersion plans to ensure clear expectations while setting them up for success. Create an open environment where employees are empowered to ask questions and continue to progress along their Learning Journey. Identify opportunities for improvement through implementing trainings, strategies, policies, goals, and other resources to maximize productivity and morale. Set direct and clear SMART goals for self and team. Support the GM with sourcing, interviewing, and qualifying applicants in a timely manner leveraging UKG Ready and internal/external resources available. LEADERSHIP Continuously model and promote the NYSC mission and values with pride and integrity. Promote the creation of a results-driven culture by setting clear expectations, holding employees accountable, and setting goals that focus on key drivers for success. Lead by example, always approaching your work with our core values and the mentality of a service-based leader. Be a hands-on manager by spending time on the floor interacting in a positive and engaging fashion with employees, members, and guests. Exhibit the ability to inspire cooperation, mold opinion, and influence behavior by utilizing a business acumen mentality. CLUB OPERATIONS Confirm that Member Experience Walkthroughs (MEW) and Figure 8s are completed daily to ensure all customer-facing issues are dealt with in a timely basis. Review and adhere to all NYSC documents including but not limited to policies and procedures, employee handbook, state supplement, codes of conduct, etc. Schedule and direct regular meetings and events to share information, set and review goals, increase morale, and review business processes in absence of the GM. Inspect clubs to ensure that adequate security exists and that physical facilities comply with safety and environmental codes and ordinances. Partner with GM to resolve any incidents as needed. Support the GM to increase sales/KPIs and minimize operating expenses by driving all revenue departments, staffing support, expense control, facility management, and customer service. Drive membership sales to exceed last years results and achieve targets. Maintain an acute awareness for all loss prevention matters (i.e., emergency doors locked, alarms functional). Foster outreach activities to enhance community involvement. Ensure a consistently clean club and a friendly/inviting customer experience. Perform all basic system transactions pertaining to member enrollment/retention/cancellations. Organize and supervise the work and schedules of the club team in absence of GM. Ensure a 24/7/365 clean and presentable club and a friendly/inviting customer experience. CUSTOMER SERVICE Support the development of a customer service culture and mindset to achieve an exceptional customer experience. Promote, maintain, and protect the customer experience by empowering employees to create an excellent customer service experience. COMMUNICATION Maintain open and effective communication with employees, supervisors, and peers by communicating and explaining new directives, policies, and/or procedures. Professionally collaborate with, and communicate all information to, club team and corporate personnel, as well as members and guests, through all permissible media (i.e., e-mail, telephone, social media). PRODUCT KNOWLEDGE Maintain knowledge of market, competition, best practices, and trends in sales techniques and strategies. Maintain an active lifestyle and passion for fitness. Educate club team on the principles of the brand by being a brand ambassador and ensuring brand consistency. PROBLEM SOLVING Work with the GM to resolve issues that affect the service, efficiency, and productivity of the club. Resolve customer complaints by providing customer service-focused solutions to members in a timely manner. Partner with management team to identify and remove barriers to driving results. Effectively manage conflict, appropriately escalating and de-escalating as necessary to provide win-win solutions for both employees and members/guests. REQUIRED SKILLS AND ABILITIES Excellent business acumen skills (i.e., supervisory, leadership, analytical, decision-making, problem-solving). A sense of urgency regarding customer service and sales results, with proven negotiation skills. Superior managerial, communication, and interpersonal skills, with an emphasis in English. Highly organized with a detail-orientation and proven follow-up skills. Ability to work independently, prioritize responsibilities and multi-task with an appropriate level of urgency. Demonstrated competence in the implementation of business strategies, using sound business judgment and innovative solutions, taking into consideration both the business, employees, and member/guest needs. Excellent math skills to conduct data analysis and analyze Profit and Loss statements. Thorough understanding of the companys products and services, and those of immediate competitors in the surrounding market. EDUCATION AND EXPERIENCE 2-3 years of management/supervisory experience in a fitness, hospitality, or retail environment, including direct experience in profit and loss management, revenue generation, staffing/recruiting, and employee onboarding/retention/development. Bachelors degree in business, sales, marketing, finance, or a related field preferred, but not necessary. Comfortable leading outreach and referral activities that will generate leads, contacts, and appointments. Successful track record of working in a team-oriented environment. Ability to handle challenging member issues with patience, tact, and the utmost professionalism. Child & Adult AED/CPR certified. Prior experience with a CRM, LMS, UKG Ready, and Microsoft Office is a plus. PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk and working on a computer. Physical demands include ability to lift up to 20 pounds with or without reasonable accommodations, walk through all areas of the club, climbing stairs (where applicable), and bending and lifting (e.g., picking up towels, restacking weights, moving equipment as needed). The company reserves the right to change them as business needs require and that jobs may require other tasks as assigned to the employees by the company. SCHEDULING REQUIREMENTS Due to the nature of the business, NYSC has specific scheduling guidelines for this position. Employees are required to work the last day of the month. NYSC does not authorize vacation time in January. Ability to work days, nights, holidays, and weekends according to the needs of the business. This position has a rotating schedule with opening and closing hours, weekday and weekend shifts and is subject to change based on the needs of the business.

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleResidential Services Manager; Residential & Hospitality Services, Division of Business ServicesJob Profile TitleCustomer Service Assistant CJob Description SummaryThe 12-month Residential Services Manager (RSM) will have full responsibility for one of twelve Information Centers (IC) in the College Houses and serve as part of a team responsible for the safety, appearance, and overall condition of the building.This individual will manage a front-line resident and guest services operation serving varied Residential & Hospitality Services (RHS) customers. The IC will operate 7 days/week, 24 hours/day, including national holidays and recognized University holidays. The RSM will assist in developing information, communication and customer service delivery strategies for all 12 ICs while promoting a positive image and act as an ambassador to the University. The RSM will be responsible for developing positive working relationships with colleagues and critical members of other departments such: College Houses and Academic Services (CHAS) and Facilities and Real Estate Services (FRES). The RSM will also be expected to maintain ongoing communications regarding activities and events serving the communities in his/her designated building. The incumbent will have the autonomy and authority to make daily decisions in order to provide better service and to meet the needs of their customers.Job DescriptionThe RSM will be considered University "essential" personnel and is expected to work when normal campus operations are suspended (eg. inclement weather) or if there is an emergency impacting on-campus residents. In addition, this position will be expected to work outside of regular schedule during peak activity periods (eg. move-in). To the extent possible, managers will provide timely notice of modified work schedules.Job DutiesResponsible for one of twelve Information Centers (IC) in the College Houses and Sansom Place and serve as part of a team responsible for the safety, appearance and overall condition of the building. Manage a front-line resident and guest services operation serving varied Residential and Hospitality Services customers. The IC will operate 7 days/week, 24 hours/day, including national holidays and recognized University holidays. Assist in developing information, communication and customer service delivery strategies for all 12 ICs. Promote a positive image of RSM and act as an ambassador to the University. Responsible for developing positive working relationships with colleagues and critical members of other departments such: College Houses and Academic Services (CHAS) and Facilities and Real Estate Services (FRES). Expected to maintain ongoing communications regarding activities and events serving the communities in his/her designated building. Manage a team of student workers (Residential Operations Assistants)Qualifications & Requirements:High school diploma or equivalent required, with 1 to 2 years of progressive customer service experience, preferably in an academic setting, or equivalent combination of education and experience.Has above-average oral and written communications skills, as well as interpersonal and organizational skills with an understanding of and deep commitment to service excellence and customer focus.Is proficient in workplace computing: word processing, spreadsheet and database management, Microsoft Office applications, and Internet.Possesses desire to work in a university setting, with students and in a service-oriented organization.Demonstrates the ability to work independently while functioning as part of a team.Possesses experience in hiring, training, supervising and evaluating student staff and/or part-time staff.Must have the ability to work in a fast-paced, high-pressure environment.Ability to function with a high level of service with attention to detail and the ability to handle multiple tasks simultaneously.Possess the ability to make sound professional judgments.Must be dependable and flexible.Must be able to develop good working relationships with colleagues, faculty, staff, and students.Possesses Interest in working in a diverse University setting with much student contact.The successful individual is expected to support the Department's efforts to foster a living environment that is supportive and productive to all groups and individuals at Penn, regardless of their race, sex, nationality, religion, sexual orientation, or disability.Working Conditions: Office, Library, Computer room, Alternative work schedules or on-callPhysical Effort: Typically sitting at a desk or table; Standing or walking, bending, crouching, stooping; Occasional lifting 25 - 50 lbs.Pay Range$17.98 - $$21.00 per hour Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. About the Division of Business ServicesThe Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment through the provision of mission-critical services and essential operations. BSD's mission is to provide high-quality service in a fiscally responsible manner. Currently, the Division is focused on three major initiatives: Revenue growth/retention through improved marketing efforts, extended services, and development of new distribution channels.Driving productivity for the Division and its customers through the better use of technology.Enhancing service offerings through upgrades and expansions of facilities.Residential & Hospitality Services is one of seventeen departments reporting to the Division of Business Services. Consistent with the Business Services mission, our underlying philosophy is to provide our clients with high quality services in a fiscally responsible manner. Residential & Hospitality Services is a group of dedicated, innovative, and student-centered staff that oversee the on-campus living and dining, as well as conferences, programs and events hosted at Penn. The team works closely with other partners to provide students and guests with services that support living and learning at the University of Pennsylvania.For more information about BSD visit: https://www.business-services.upenn.edu Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolResidential and Hospitality ServicesPay Range$17.98 - $21.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Residential Services Manager; Residential & Hospitality Services, Division of Business ServicesUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleResidential Services Manager; Residential & Hospitality Services, Division of Business ServicesJob Profile TitleCustomer Service Assistant CJob Description SummaryThe 12-month Residential Services Manager (RSM) will have full responsibility for one of twelve Information Centers (IC) in the College Houses and serve as part of a team responsible for the safety, appearance, and overall condition of the building.This individual will manage a front-line resident and guest services operation serving varied Residential & Hospitality Services (RHS) customers. The IC will operate 7 days/week, 24 hours/day, including national holidays and recognized University holidays. The RSM will assist in developing information, communication and customer service delivery strategies for all 12 ICs while promoting a positive image and act as an ambassador to the University. The RSM will be responsible for developing positive working relationships with colleagues and critical members of other departments such: College Houses and Academic Services (CHAS) and Facilities and Real Estate Services (FRES). The RSM will also be expected to maintain ongoing communications regarding activities and events serving the communities in his/her designated building. The incumbent will have the autonomy and authority to make daily decisions in order to provide better service and to meet the needs of their customers.Job DescriptionThe RSM will be considered University "essential" personnel and is expected to work when normal campus operations are suspended (eg. inclement weather) or if there is an emergency impacting on-campus residents. In addition, this position will be expected to work outside of regular schedule during peak activity periods (eg. move-in). To the extent possible, managers will provide timely notice of modified work schedules.Job DutiesResponsible for one of twelve Information Centers (IC) in the College Houses and Sansom Place and serve as part of a team responsible for the safety, appearance and overall condition of the building. Manage a front-line resident and guest services operation serving varied Residential and Hospitality Services customers. The IC will operate 7 days/week, 24 hours/day, including national holidays and recognized University holidays. Assist in developing information, communication and customer service delivery strategies for all 12 ICs. Promote a positive image of RSM and act as an ambassador to the University. Responsible for developing positive working relationships with colleagues and critical members of other departments such: College Houses and Academic Services (CHAS) and Facilities and Real Estate Services (FRES). Expected to maintain ongoing communications regarding activities and events serving the communities in his/her designated building. Manage a team of student workers (Residential Operations Assistants)Qualifications & Requirements:High school diploma or equivalent required, with 1 to 2 years of progressive customer service experience, preferably in an academic setting, or equivalent combination of education and experience.Has above-average oral and written communications skills, as well as interpersonal and organizational skills with an understanding of and deep commitment to service excellence and customer focus.Is proficient in workplace computing: word processing, spreadsheet and database management, Microsoft Office applications, and Internet.Possesses desire to work in a university setting, with students and in a service-oriented organization.Demonstrates the ability to work independently while functioning as part of a team.Possesses experience in hiring, training, supervising and evaluating student staff and/or part-time staff.Must have the ability to work in a fast-paced, high-pressure environment.Ability to function with a high level of service with attention to detail and the ability to handle multiple tasks simultaneously.Possess the ability to make sound professional judgments.Must be dependable and flexible.Must be able to develop good working relationships with colleagues, faculty, staff, and students.Possesses Interest in working in a diverse University setting with much student contact.The successful individual is expected to support the Department's efforts to foster a living environment that is supportive and productive to all groups and individuals at Penn, regardless of their race, sex, nationality, religion, sexual orientation, or disability.Working Conditions: Office, Library, Computer room, Alternative work schedules or on-callPhysical Effort: Typically sitting at a desk or table; Standing or walking, bending, crouching, stooping; Occasional lifting 25 - 50 lbs.Pay Range$17.98 - $$21.00 per hour Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. About the Division of Business ServicesThe Business Services Division (BSD) supports the individual and collective needs of the Penn community by promoting a hospitable, customer-friendly campus environment through the provision of mission-critical services and essential operations. BSD's mission is to provide high-quality service in a fiscally responsible manner. Currently, the Division is focused on three major initiatives: Revenue growth/retention through improved marketing efforts, extended services, and development of new distribution channels.Driving productivity for the Division and its customers through the better use of technology.Enhancing service offerings through upgrades and expansions of facilities.​Residential & Hospitality Services is one of seventeen departments reporting to the Division of Business Services. Consistent with the Business Services mission, our underlying philosophy is to provide our clients with high quality services in a fiscally responsible manner. Residential & Hospitality Services is a group of dedicated, innovative, and student-centered staff that oversee the on-campus living and dining, as well as conferences, programs and events hosted at Penn. The team works closely with other partners to provide students and guests with services that support living and learning at the University of Pennsylvania.For more information about BSD visit: https://www.business-services.upenn.edu Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolResidential and Hospitality ServicesPay Range$17.98 - $21.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Sansom-West/Residential-Services-Manager--Residential---Hospitality-Services--Division-of-Business-Services_JR00089589Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-213c58a4ede3cf4cab85b1910247e992

Business Office Support Assistant (Department of Cancer Biology)University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleBusiness Office Support Assistant (Department of Cancer Biology)Job Profile TitleAdministrative Assistant BJob Description SummaryProvide financial and operational support to the faculty, students, and staff of several cancer research oriented basic and translational science entities. This role includes day-to-day operational responsibilities that involve updating databases/ systems, accounting and assisting in financial transactions, supporting research operational activities, assisting Director in duties pertaining to mission continuity and resilience, etc.Job DescriptionProvide financial and operational support within the Business Office for the Department of Cancer Biology (CBIO), the Abramson Family Cancer Research Institute (AFCRI), and the Penn Center for Genome Integrity (PCGI). Assist in data entry across systems that support business office activity. Scan and file financial documents in conjunction with the electronic filing system of the Business Office. Process updates to our chart of accounts file and maintain consolidated Business Office and deliverables calendar. Provide primary support in scheduling of meetings, preparation of presentations, coordinating guest visits, and other related duties as necessary. Assist with the summer Career and College Readiness Internship @ Penn Medicine by reserving locations, setting up guest appearances, escorting participants to various destinations around campus, and working with Human Resources to get PennCards, PennKeys, and handle other logistical needs relative to student participants and intern supervisors. Generally support business office processes, including support of sponsored programs, operating and strategic investment funds, gifts, endowments, discretionary funds, etc. Provide general support of human resources function.Assist in the maintenance of sound financial reporting for AFCRI, CBIO, and PCGI. Process journal entries and salary reallocations identified by management team. Review and approve purchase requisitions and Concur travel reimbursement requests in accordance with funding source and policy considerations. Participate in the accounts payable function, which includes purchasing card procurement (ProCard) use, relieving encumbrances, verifying costs, gathering documentation, researching/resolving invoice holds, and processing hierarchy updates. Edit and create Excel spreadsheets, draft messages, and work in a wide variety of secured systems that support the financial, research administration, human resource, and operational functions.Provide support to management team relative to various committee assignments, including mission continuity and environmental monitoring responsibilities, ad-hoc projects, etc. Primary vendor liaison and contact for on-campus users of the Aegis monitoring system (University-wide environmental monitoring devices) and liaison with the vendor-based Aegis support team. Responsible for registering devices in the device.upenn portal group. Configure devices to function on the appropriate WIFI network based on install location. Work collaboratively with management team to facilitate appropriate best practices among the Aegis user community.Handle highly confidential information with appropriate level of discretion.Job ResponsibilitiesProvide general financial and operational support to the business office teamAssist with the summer Career and College Readiness Internship @ Penn Medicine programPrimary vendor liaison and contact for on-campus users of the Aegis monitoring system (University-wide environmental monitoring devices)Process journal entries; salary reallocations; review and approve purchase requisitions and Concur travel reimbursement requestsMaintain department chart of accounts and consolidated business office and deliverables calendarParticipate in the accounts payable function - ProCard use, relieving encumbrances, verifying costs, researching/resolving invoice holdsAssist in data entry across systems that support business office activityProvide support to management team relative to various committee assignmentsWork in wide variety of secured systems; edit and create Excel spreadsheetsOther duties and responsibilities as assignedQualificationsHigh School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.College coursework or degree preferred.Two to three years of accounting/finance/business experience or combination of education and experience with knowledge in sponsored projects preferred. Experience working with varied financial systems preferred. Strong background in MS Office suite of products required, with a heavy focus on MS Excel. Strong interpersonal, organizational, and writing skills desired. Ability to maintain confidentiality with respect to highly sensitive data required. Ability to manage competing deadlines required. Flexibility to learn new systems and adjust to new policies/procedures required.Job Location - City, StatePhiladelphia, PennsylvaniaHybrid eligibleDepartment / SchoolPerelman School of MedicinePay Range$17.98 - $24.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Biomedical-Research-Building-2---4th-Floor/Business-Office-Support-Assistant--Department-of-Cancer-Biology-_JR00089400-1Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-f0c99267d822414cb94c0430ee6d9fe3

Assistant Project Manager/Systems Administrator (e-Builder) 3-Year TermUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAssistant Project Manager/Systems Administrator (e-Builder) 3-Year TermJob Profile TitleManager C, FacilitiesJob Description SummaryThe Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/ Information.Job DescriptionThe work of this position includes duties in three key project management areas including e-Builder Capital Project Management System Administration, Assistant Project Management, and Project Management Resources Development and Support. Responsible for e- Builder Capital Project Management System Administration for Design and Construction and Real Estate Departments within FRES, in coordination with FRES IT. Will assist the department with training and onboarding of users, perform e-Builder administrative tasks including license management, reporting, account configuration changes, project initiation, enhancements and updates support, and system technical support. Responsible for the management of design, engineering, legal, construction, and other professionals engaged in the planning, design, and construction of smaller or otherwise less complex capital projects. Will also assist Project Managers with such duties on larger or otherwise more complex capital projects. Additional responsibilities include administration of financial records, and the development and maintenance of project budgets, schedules, and reports. Responsible for the administration and maintenance of contract documents, daily work reports, correspondence, change order requests, change orders, and related project documentation. Responsible for the verification of work performed and the recommendation for approval and payment of the amounts invoiced by architects, consultants, and contractors. Assistant Project Management responsibilities run from project inception through final closeout and include coordinating with the Office of the University Architect, Department of Operations and Maintenance, and various School / Center representatives throughout the process. Responsibilities further include coordinating project meetings, issuing monthly financial status reports, and ensuring that proper permits and zoning ordinances are obtained. This is one-time funding, so the new staffing will be on a three-year term basis with the potential for extension as the workload requires.Responsible for maintenance, development, and support of project management resources including the Capital Project Management Manual (CPMM), e-Builder training resources, and continuing education and professional development training resources, particularly, the lunch and learn training resources and events.Job Responsibilitiese-Builder Capital Project Management System Administration duties including the following: 1) Onboarding and training of new users; 2) Cross-train on e-Builder project initiation; 3) User technical support; 4) License Management; 5) Provide reporting and report support; 6) Account configuration changes; 7) Project team assignments; 8) Attend e-Builder certification classes; 9) Act as Penn's e-Builder liaison and represent Penn for e-Builder conferences; 10) Coordinate with FRES IT system administrator for more complex task, particularly with respect to e-Builder integration with other University systems; 11) Work with FRES IT to provide cross-training in basic system administration; 12) Work with FRES IT to review, communicate, and implement e-Builder updates and enhancements.Assistant Project Manager duties include the following: Manages assigned small capital projects or assists in the management of larger capital projects to assure successful execution within established budgets and schedules. Manages small project financial transactions or assists in this management on larger projects. Utilizes e-Builder project management system. Assures timely payments to vendors. Develops and maintains schedules for small projects utilizing e-Builder or assists in this process on larger projects. Monitors construction quality to assure that the intent of construction documents is carried out and high quality, durable, and functional work is achieved. Takes corrective action through project team when necessary. Coordinates the planning, design, and construction of assigned projects with other University entities on small projects or assists in this coordination on larger projects including representatives of the Office of the University of Architect, Operations and Maintenance, Public Safety, Environmental Health and Radiation Safety and various University Schools and Centers. Prepares and obtains appropriate paperwork to support close out activities for all assigned projects and inputs these documents in e-Builder system.Project Management Resources Development and Support including the following: Update the Capital Project Management Manual (CPMM); Update existing and develop new project management training resources including both e-Builder as well as project management processes and procedures; Coordinate filing maintenance for PM training resources and distribution; Assist with management of continuing education training including lunch and learns, project lessons learned, and other related continuing education presentations.Other duties and responsibilities as assigned.QualificationsBA/BS in Construction Management, Engineering, Architecture, Interior Design, or field related to building design/construction management and 3-5years of experience that includes design or supervision of building renovations and/or new construction projects, and capital budget preparation and administration, or equivalent combination of education and experience required.Proficiency with project management software such as e-Builder, skilled in Microsoft Office, and capacity to learn new systems.Strong initiative with the ability to multi-task, prioritize, and work either independently or as part of a team consisting of a wide variety of individuals. Excellent communication and organizational skills.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolFacilities and Real Estate ServicesPay Range$51,824.00 - $87,000.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Left-Bank-Facilites--Real-Estate-Services/Assistant-Project-Manager-Systems-Administrator--e-Builder--3-Year-Term_JR00086612Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-ddfea226d6cf744bbda570d3c5f8fe79

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAssistant Project Manager/Systems Administrator (e-Builder) 3-Year TermJob Profile TitleManager C, FacilitiesJob Description SummaryThe Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/ Information.Job DescriptionThe work of this position includes duties in three key project management areas including e-Builder Capital Project Management System Administration, Assistant Project Management, and Project Management Resources Development and Support. Responsible for e- Builder Capital Project Management System Administration for Design and Construction and Real Estate Departments within FRES, in coordination with FRES IT. Will assist the department with training and onboarding of users, perform e-Builder administrative tasks including license management, reporting, account configuration changes, project initiation, enhancements and updates support, and system technical support. Responsible for the management of design, engineering, legal, construction, and other professionals engaged in the planning, design, and construction of smaller or otherwise less complex capital projects. Will also assist Project Managers with such duties on larger or otherwise more complex capital projects. Additional responsibilities include administration of financial records, and the development and maintenance of project budgets, schedules, and reports. Responsible for the administration and maintenance of contract documents, daily work reports, correspondence, change order requests, change orders, and related project documentation. Responsible for the verification of work performed and the recommendation for approval and payment of the amounts invoiced by architects, consultants, and contractors. Assistant Project Management responsibilities run from project inception through final closeout and include coordinating with the Office of the University Architect, Department of Operations and Maintenance, and various School / Center representatives throughout the process. Responsibilities further include coordinating project meetings, issuing monthly financial status reports, and ensuring that proper permits and zoning ordinances are obtained. This is one-time funding, so the new staffing will be on a three-year term basis with the potential for extension as the workload requires.Responsible for maintenance, development, and support of project management resources including the Capital Project Management Manual (CPMM), e-Builder training resources, and continuing education and professional development training resources, particularly, the lunch and learn training resources and events.Job Responsibilitiese-Builder Capital Project Management System Administration duties including the following: 1) Onboarding and training of new users; 2) Cross-train on e-Builder project initiation; 3) User technical support; 4) License Management; 5) Provide reporting and report support; 6) Account configuration changes; 7) Project team assignments; 8) Attend e-Builder certification classes; 9) Act as Penn's e-Builder liaison and represent Penn for e-Builder conferences; 10) Coordinate with FRES IT system administrator for more complex task, particularly with respect to e-Builder integration with other University systems; 11) Work with FRES IT to provide cross-training in basic system administration; 12) Work with FRES IT to review, communicate, and implement e-Builder updates and enhancements.Assistant Project Manager duties include the following: Manages assigned small capital projects or assists in the management of larger capital projects to assure successful execution within established budgets and schedules. Manages small project financial transactions or assists in this management on larger projects. Utilizes e-Builder project management system. Assures timely payments to vendors. Develops and maintains schedules for small projects utilizing e-Builder or assists in this process on larger projects. Monitors construction quality to assure that the intent of construction documents is carried out and high quality, durable, and functional work is achieved. Takes corrective action through project team when necessary. Coordinates the planning, design, and construction of assigned projects with other University entities on small projects or assists in this coordination on larger projects including representatives of the Office of the University of Architect, Operations and Maintenance, Public Safety, Environmental Health and Radiation Safety and various University Schools and Centers. Prepares and obtains appropriate paperwork to support close out activities for all assigned projects and inputs these documents in e-Builder system.Project Management Resources Development and Support including the following: Update the Capital Project Management Manual (CPMM); Update existing and develop new project management training resources including both e-Builder as well as project management processes and procedures; Coordinate filing maintenance for PM training resources and distribution; Assist with management of continuing education training including lunch and learns, project lessons learned, and other related continuing education presentations.Other duties and responsibilities as assigned.QualificationsBA/BS in Construction Management, Engineering, Architecture, Interior Design, or field related to building design/construction management and 3-5years of experience that includes design or supervision of building renovations and/or new construction projects, and capital budget preparation and administration, or equivalent combination of education and experience required.Proficiency with project management software such as e-Builder, skilled in Microsoft Office, and capacity to learn new systems.Strong initiative with the ability to multi-task, prioritize, and work either independently or as part of a team consisting of a wide variety of individuals. Excellent communication and organizational skills.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolFacilities and Real Estate ServicesPay Range$51,824.00 - $87,000.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Netter Center Administrative AssistantUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleNetter Center Administrative AssistantJob Profile TitleAdministrative Assistant BJob Description SummaryThe Netter Center Administrative Assistant serves as the initial point of reception for the daily operations of the Netter Center office. This position provides support to managers, employees, students and office visitors by handling a variety of administrative tasks and ensuring that all interactions between the organization and others are positive and productive. The position involves working autonomously in a team based environment to provide effective support in projects and programs with multiple priorities.Job DescriptionFounded in 1992, the Barbara and Edward Netter Center for Community Partnerships is the University's primary vehicle for advancing civic and community engagement at Penn. It brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty, health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University's local geographic area of West Philadelphia and Philadelphia at large. The Netter Center develops and helps implement democratic, mutually transformative, place-based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service and improve the quality of life on campus and in the community. The Netter Center works with and serves as a model for other higher education institutions across the United States and around the world. The Netter Center Administrative Assistant serves as the initial point of reception for the daily operations of the Netter Center office. The Administrative Assistant will greet and interact courteously and professionally with all internal and external clients, including staff, faculty, students, community members, and other visitors. This position provides secretarial, administrative and other programmatic support to managers, employees, students and office visitors by handling a variety of administrative tasks and ensuring that all interactions between the organization and others are positive and productive and that operations run smoothly. The position involves working autonomously in a team based environment to provide effective support in projects and programs with multiple priorities. DutiesServe as the initial point of reception for guests entering the office, answer and route incoming calls, and respond to all inquiries in a timely, courteous, and professional manner; Stay informed of program updates in order to respond to staff and guest inquiries; Organize and distribute incoming mail and packages;Distribute fare passes to students and staff for public transportation;Monitor use of shared spaces and supplies, and help ensure public spaces such as reception area and conference room are tidied on daily basis; Submit and follow through on service requests for facilities and IT; Support van service schedule for Penn student transportation; Assist with business and financial transactions such as travel reimbursements, purchasing of goods and services, purchasing card reconciliation, and hiring; Support scheduling of meetings and appointments for senior leadership and shared calendars; Assist with meetings and events through room reservations and food ordering; Support typing, filing, copying, and digital archiving; Assist with media communications, including website and social media; Delegation of assignments to work-study students; Other administrative duties as assigned. The nature of the work performed in this position requires a strong attention to detail, high level of adaptability, ability to multitask and remain calm in a fast paced multi-dimensional environment, a strong customer focus, as well as excellent communication skills. The Administrative Assistant will report to the Netter Center Assistant Director. Qualifications H.S. Diploma or GED Required plus a minimum of 3-5 years of related experience or equivalent combination of education and experience. Experience within a College or University setting preferred. Computer literacy required, including familiarity with Microsoft Office, Outlook, and Google platform. Experience with Business Enterprise Network (BEN) Financials web-based applications (including BEN Financials, SAP Concur, Penn Marketplace, BEN Deposits) highly preferred. Professionalism, organization, strong attention to detail, ability to multitask and remain calm in a rapidly changing, fast paced, and multi-dimensional environment. Excellent in-person and telephone communication skills with a customer-solution focus. Positive and proactive mindset. Must be able to work autonomously and in a team environment. Ability to lift 25lbs. due to high volume of packages and supplies received for community-based programming. A resume and cover letter are required to be considered for this position. ***PLEASE UPLOAD COVER LETTER AND RESUME AS ONE FILE*** Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$17.98 - $27.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.​To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/St-Leonards-Complex/Netter-Center-Administrative-Assistant_JR00091157Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-0554f183690c3246b3d665effc778000

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleNetter Center Administrative AssistantJob Profile TitleAdministrative Assistant BJob Description SummaryThe Netter Center Administrative Assistant serves as the initial point of reception for the daily operations of the Netter Center office. This position provides support to managers, employees, students and office visitors by handling a variety of administrative tasks and ensuring that all interactions between the organization and others are positive and productive. The position involves working autonomously in a team based environment to provide effective support in projects and programs with multiple priorities.Job DescriptionFounded in 1992, the Barbara and Edward Netter Center for Community Partnerships is the University's primary vehicle for advancing civic and community engagement at Penn. It brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty, health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University's local geographic area of West Philadelphia and Philadelphia at large. The Netter Center develops and helps implement democratic, mutually transformative, place-based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service and improve the quality of life on campus and in the community. The Netter Center works with and serves as a model for other higher education institutions across the United States and around the world. The Netter Center Administrative Assistant serves as the initial point of reception for the daily operations of the Netter Center office. The Administrative Assistant will greet and interact courteously and professionally with all internal and external clients, including staff, faculty, students, community members, and other visitors. This position provides secretarial, administrative and other programmatic support to managers, employees, students and office visitors by handling a variety of administrative tasks and ensuring that all interactions between the organization and others are positive and productive and that operations run smoothly. The position involves working autonomously in a team based environment to provide effective support in projects and programs with multiple priorities. DutiesServe as the initial point of reception for guests entering the office, answer and route incoming calls, and respond to all inquiries in a timely, courteous, and professional manner; Stay informed of program updates in order to respond to staff and guest inquiries; Organize and distribute incoming mail and packages;Distribute fare passes to students and staff for public transportation;Monitor use of shared spaces and supplies, and help ensure public spaces such as reception area and conference room are tidied on daily basis; Submit and follow through on service requests for facilities and IT; Support van service schedule for Penn student transportation; Assist with business and financial transactions such as travel reimbursements, purchasing of goods and services, purchasing card reconciliation, and hiring; Support scheduling of meetings and appointments for senior leadership and shared calendars; Assist with meetings and events through room reservations and food ordering; Support typing, filing, copying, and digital archiving; Assist with media communications, including website and social media; Delegation of assignments to work-study students; Other administrative duties as assigned. The nature of the work performed in this position requires a strong attention to detail, high level of adaptability, ability to multitask and remain calm in a fast paced multi-dimensional environment, a strong customer focus, as well as excellent communication skills. The Administrative Assistant will report to the Netter Center Assistant Director. Qualifications H.S. Diploma or GED Required plus a minimum of 3-5 years of related experience or equivalent combination of education and experience. Experience within a College or University setting preferred. Computer literacy required, including familiarity with Microsoft Office, Outlook, and Google platform. Experience with Business Enterprise Network (BEN) Financials web-based applications (including BEN Financials, SAP Concur, Penn Marketplace, BEN Deposits) highly preferred. Professionalism, organization, strong attention to detail, ability to multitask and remain calm in a rapidly changing, fast paced, and multi-dimensional environment. Excellent in-person and telephone communication skills with a customer-solution focus. Positive and proactive mindset. Must be able to work autonomously and in a team environment. Ability to lift 25lbs. due to high volume of packages and supplies received for community-based programming. A resume and cover letter are required to be considered for this position. ***PLEASE UPLOAD COVER LETTER AND RESUME AS ONE FILE*** Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$17.98 - $27.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

We are seeking Environmental Services Project Managers in the Philadelphia Area. As a Project Manager, you may be called upon for various assignments to prospective, new, and existing accounts throughout the country.  This position requires 100% travel. As a support resource, the Project Manager may be assigned to plan and execute start-ups of new business; audit and/or re-engineer existing accounts; perform other operations, program development, teaching, research, or troubleshooting assignments. The primary job responsibility is to assist in the management of an assigned hospital Environmental Services Department under the direction and guidance of the Environmental Services Department Director. Specific responsibilities include work scheduling of all department personnel, establishing and enforcing work standards in conjunction with the Department Director, monitoring overall inventory/equipment usage, troubleshooting/problem solving, orientation/training of Department Staff, customer relations, and special project work as requested. The purpose of this role is to prepare the incumbent to assume the operational duties of a department through hands-on training and managerial experience under the direction of an experienced Department Director. DUTIES AND RESPONSIBILITIES - ESSENTIAL FUNCTIONS: Participate in staff selection process. Interview candidates as needed. Schedule days off, holidays and vacations, ensuring that the account’s needs are met in accordance with hours and position control. Assign personnel to established work areas or project duties. Conducts quality assurance checks and manages materials inventory as well as general use of equipment. Ensure that staff receives proper orientation, initial training, and ongoing education. Provide individual guidance and motivation to staff to enable each one to perform to his/her fullest potential. Discipline associates when necessary according to progressive disciplinary guidelines. Prepare associate disciplinary and variance reports and conduct follow-up investigation as needed, reporting findings to the Department Director. Prepare disciplinary action notices and conduct follow-up as required. Conduct disciplinary meetings with associates with guidance from the Department Director. Maintain an environment that is in sanitary, attractive and orderly condition. Demonstrate and promote the company’s culture, values, and management philosophy. Demonstrate quality leadership in meeting performance plans. MINIMUM QUALIFICATIONS FOR CONSIDERATION: High School Diploma, GED, or equivalent required. College degree or equivalent work experience preferred. Must have one to three years of supervisory experience in a service-related field with high customer/client contact. Employees in Healthcare are required to be fully vaccinated against COVID-19 as a term and condition of employment at Xanitos, absent a legally required Medical or Religious exception, and are required to report their vaccination status and upload proof of vaccination via a secure online portal. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Strong service/quality attitude. Ability to plan, organize prioritize, and achieve effective time management. Ability to work under pressure and meet established goals and objectives. Strong public speaking skills. Sense of urgency and ability to meet deadlines; self-directed. PHYSICAL FUNCTIONS REQUIRED: Ability to walk or stand for prolonged periods. Requires bending, stooping, reaching up and lifting up to 50 pounds. Possible exposure to chemicals requiring special clothing or safety equipment. COMPUTER SKILLS: Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook.   Xanitos, Inc. is a management company that provides hospital housekeeping, patient transport, and central laundries services. It is differentiated by its patented XRO System for cleaning patient rooms, its outstanding operations management team, and by being a private company whose priority is giving top quality service. The results are evident; at the hospitals it serves, Xanitos has improved the cleaning quality, increased HCAHPS scores, reduced the risk of HAIs, lowered bed turnaround time, and significantly reduced costs.EducationRequiredHigh School Diploma, GED or equivalent or betterPreferredBachelors or better See job description