Accounting Payroll Salary in Tallahassee, FL

Job Title: Administrative Specialist- UBA/College of Social Sciences and Public Policy Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 56828 Department University Business Administrators - College of Social Sciences and Public PolicyResponsibilities Responsible for administrative, fiscal, contracts, grants, support staff, and supporting the department chair.Responsible for administrative, financial, programmatic, and staffing activities for the Department to include long-range planning and problem-solving. Review department activities and implement changes to promote effective and efficient operations. Leads and oversees the coordination of on and off-campus activities, events, and staff in support of program initiatives and strategic initiatives. Monitors adherence to established administrative and financial policies and procedures. Aides in the development and implementation of department policies and procedures and stays apprised of changes in University policies. Administratively represents the department with the units internal and external to Geography and FSU. Serves as the department representative for financial and administrative activities, acting as the first point of contact for transactional accounting and human resources needs as well as the liaison for the FSU Foundation. Processes all paperwork for all appointments through OMNI for Faculty, Graduate students, Staff, and OPS. Works collaboratively with the Geography graduate director to collect data necessary for graduate student appointments.Collaborates with the department chair regarding the budgeting process and participates in strategic planning. Tracks all departmental account balances and monitors impacts of planned expenses, including faculty startup allocations, as well as funds due to the department. Responsible for oversight of departmental purchases, requisitions, travel requests and reimbursements, etc., and assures accuracy of purchasing and travel documentation prior to final approval. Manages the department travel budget. Coordinates processing and payments of expense reports. Serves as Department P-Card holder and T-Card holder. Responsible for procurement of office supplies, preparation of requisitions in OMNI and tracking the delivery of items. Monitors invoices requiring payment. Communicates directly with vendors and sales representatives during the procurement process. Certifies payroll for the department to ensure employees are paid appropriately. Approves time in OMNI for employees. Maintains an internal calendar tracking staff vacation days, planned leave days, and other changes to the business schedule.Supports the department chair with administrative processes to include the gathering of data for annual evaluations, promotion, and tenure, completion of FACET reporting, faculty development records, annual reports, grant reporting, and AOR.Serves as immediate supervisor for OPS positions. Manages recruitment efforts from advertisement to job offer and facilitates Smart Onboarding of OPS, Staff and Faculty appointments. Promotes an atmosphere of teamwork in accomplishing the strategic initiatives for the department including delivery of administrative and academic services for special projects or in meeting key departmental deadlines.Provides direct assistance to the chair for the compilation and preparation of materials for meetings, compiles data, and reports, and provides information needed for management decisions. Draft responses by the department chair where appropriate. Responsible for attending Personnel and other University meetings on campus that pertain to our department. Responsible for attending all regular Qualifications Bachelor's degree and two years of experience; or a high school diploma/equivalency and six years of experience. (Note: or a combination of post high school diploma and six years of experience.)Preferred Qualifications Experience using Generally Accepted Accounting Principles (GAAP).Proficient in Microsoft Office programs (Word, Excel, and Outlook).Leadership and supervisory skills.Knowledge of general business office practices, procedures, and etiquette.Ability to work independently and perform accurately in a detail-oriented environment.Ability to communicate verbally and in writing.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.Anticipated Salary Range The anticipated salary for this position is in the mid $40,000s annually, commensurate with education and experience.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This posting is being re-advertised. Previous applicants need not apply.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

FSU is looking for a highly experienced payroll expert with full cycle payroll management in a high-volume environment. The ideal candidate would also have experience with financial enterprise resource planning systems, possess a Certified Payroll Professional (CPP) certification, and have experience in a higher education environment. Additionally, candidates must have extensive knowledge of applicable payroll-related state and federal laws as well as tax laws, Generally Accepted Accounting Principles, and an understanding of payroll and time-keeping systems. Finally, candidates must be effective collaborators who possess the ability to effectively communicate (written and verbally) with cross-functional business partners, internal/external stakeholders, and various levels of management. How to apply: If qualified and interested in this opening, apply to Florida State University at https://jobs.fsu.edu and look for job opening 54899. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. EEOC: An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Job Title: Payroll Director Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 54899 Department Controller's OfficeResponsibilities Senior manager providing support to the Controller as well as oversight and direction to the managers responsible for the processing, accounting, and reporting of employees' salary, taxes and benefit payments, and all other aspects of the Payroll Services department. Ensures proper coordination and operational efficiencies between these sections and between Payroll Services and Human Resources, university departments, and other financial areas (Accounts Payable, Accounting Services, Budget, etc.).Duties will include:Establishing and managing departmental goals and objectives, including strategic imperatives and SACS initiatives.Assigning and monitoring staff workload and ensuring appropriate cross training and sufficient backup for all critical functions.Interpreting and proposing policies to ensure compliance with applicable federal and state rules and regulations.Developing, implementing, and maintaining compliance with university regulations, policies, and procedures.Providing oversight and direction to the Payroll Services management team.Ensuring effective and efficient design, upgrades, implementation, and troubleshooting of payroll-related systems by partnering with ITS and HR.Qualifications Master's degree and four years of relevant experience or a Bachelor's degree in and six years of relevant experienceTwo years of experience must be in a supervisory role.Knowledge of applicable payroll-related state and federal laws as well as tax laws.Knowledge of Generally Accepted Accounting Principles.Knowledge/understanding of payroll/timekeeping systems.Excellent collaboration with ability to effectively communicate (written and verbally) with cross-functional business partners, internal/external stakeholders, and various levels of management.Knowledge of and the ability to apply the principles and practices to strategically align tasks and people with organizational goals.Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.Preferred Qualifications Experience with full cycle payroll management in a high-volume environment.Experience with financial enterprise resource planning systems (such as PeopleSoft or comparable systems).Certified Payroll Professional (CPP) certification.Experience in a higher education environment.Proven track record in staff development, coaching, performance management, and the use of collaborative decision-making to meet organizational objectives.Demonstrated ability to identify and mitigate operating and financial risks, utilizing strong creative problem-solving skills.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This position is being readvertised. Previous applicants need not reapply.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Westminster Oaks is seeking a full-time Assistant Bookkeeper. The successful candidate will be responsible processing payroll biweekly, accounts payable, accounts receivable, and posting cash receipts.  The ideal candidate must have a strong background in collections  and Point Click Care billing software. The successful candidate will be a high school graduate, with 2-4 years college desired and 2-4 years related work experience. Equivalent educational and work experience with business and secretarial skills will be considered. Must possess excellent MSOffice skills, particularly Excel.  EOE, DFW - "We honor those who have served." Experience Required Strong working knowledge of Medicare, Medicaid and Managed Care billing guidelines and regulations. 2-4 years related work experience. Education Preferred Associate Degree or better in Associated degree or related field See job description

We are seeking a candidate with strong HRIS systems experience to join for a contract opportunity. The Workday Business Systems Analyst is responsible for ensuring the setup and configuration of all HR Technology-Workday. Manage configuration for Workday, Compensation, Advanced Compensation and Recruiting modules. This is a fully remote opportunity. The resource in this role must be able to work Eastern time hours. Contract Duration: 7 monthsRequired Skills & ExperienceStrong working knowledge of HRIS systems. Workday Ecosystems experience required.High-level understanding of business functions/end-to end processes, strategic imperatives, and project management.Strong business case mentality.Demonstrated consultative skills and ability to effectively facilitate groups to consensus. Ability to create trust and confidence quickly.Ability to exercise independent judgment and creative problem-solving techniques in a highly complex environment using leading-edge technology.Ability to communicate effectively both verbally and in writing; ability to communicate with customers, associates, and management; solid teamwork and interpersonal skills.Ability to present and discuss strategies and technical information in a manner that establishes rapport, persuades others, and establishes understanding for technical and non-technical audiences.Strong business planning, analytical, and conceptual skills to evaluate business problems and apply knowledge to identify appropriate solutions.Well-developed organizational and time management skills; attention to detailAbility to develop and deliver training methodologies and materials.Bachelor's Degree Desired Skills & ExperienceWhat You Will Be DoingDaily ResponsibilitiesActs as Systems Administrator for HR technology, which may include HRMS, ATS, Talent Management and HR Portal technology (telephony, case management, knowledge management) by addressing system problems and enhancing system functionality.Partners with Stakeholders which may include HR, associates, and vendors to determine strategic needs, defines functional/technical specifications, troubleshoot issues, and implement initiatives.Utilizes complex reporting tools to develop, document and monitor cross-process data integration points in future-state business process designs, facilitate resolution of misalignment across process areas.Supports teams in identification, analysis and implementation planning of optimizing design, cleansing legacy data, and prioritizing conversion of integrated data.Develops and manages the business process designs and accuracy of associate information such as company data, location data, position data, custom fields, parent/child relationship, etc.Operates as the key liaison with the HR, Accounting/Finance, Internal/External Auditors for SOX compliance issues or new company, locations, departments, etc. set up.Develops and manages the audit process for associate information; work directly with the HR, Benefits, Payroll, Accounting/Finance, IT management teams to provide data integrity, consistency, and reliability throughout the organization.Develops recommendations for process improvements related to data utilization and maintenance.Performs testing responsibilities, including reviewing specifications, creating test scenarios, and overseeing testing of the system.Manages deployment and testing of system patches/new releases.Provides system updates and enhancement recommendations to Stakeholders.Provide and maintain associate training materials.Responsible for developing, implementing, and maintaining associate master data standards and appropriate legal compliance and company policy.Serves as Tier 2 Specialist to resolve complex technical issues raised by associates and managersMaintains and develops a strong working relationship with business owners as a process advocate.Maintains appropriate issue tracking and manage issue resolution process. Supports the development of specific actions and recommendations to mitigate risk and resolve outstanding issues.Creates, maintains, and delivers status reporting for related project activities to key stakeholders.Performs related duties as assigned.Best Regards,Kshitija Karpate | SENIOR RECRUITMENT LEAD - DIRECT HIREOFFICE (678) 855-7388EMAIL [email protected]

Job Title: Senior Director of Business Services Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 57548 Department Florida State FacilitiesResponsibilities Under the direction of the Associate Vice President Chief Facilities Officer (AVP/Chief Facilities Officer), the Sr. Director of Business Services is responsible for the overall administration and operation of the Facilities Business Services unit and provides direction and leadership in the establishment and implementation of the Business Service Center. Facilities Business Services provides support for all administrative functions of Facilities including budget, accounting, analysis and reporting, purchasing, accounts receivable and payable, operations center, work order processing, SLA management, long and short-term planning, strategic initiatives, procurement strategies, small project accounting, IT, software management and implementation, position management, employee budgeting, hiring, promotions, terminations, payroll, training, onboarding and offboarding. Exercises decision-making responsibility in the absence of the AVP.Work with the AVP/Chief Facilities Officer and other Facilities leaders in financial, strategic, operational, and resource allocation planning and decisions. Serve as a member of the Facilities Leadership Team and participate in the development and implementation of division-wide goals and objectives. Develop, manage, and lead the administration of an integrated Facilities Business Service Center with the goal of increasing efficiencies and streamlining services to achieve cost savings, compliance and maximum organizational benefits. Meet regularly with the AVP/Chief Facilities Officer to establish and discuss priorities, budget, and personnel/staffing issues. Analyze and advise on complex administrative and business matters related to services and activities; make recommendations to Directors and key leaders. Provide input that may be used for decision-making by senior and executive management in the department, division, and University. Facilitate the development of the five-year maintenance plan, working closely with the AVP, Directors and the Central Finance division throughout the development process. Recommend internal financial and operational policies and monitor adherence to university and state policies and procedures. Lead the department in developing compliance strategies.Serve as primary liaison between departments within Facilities, as well as other University departments and central administrative, fostering improved communication and coordination.Provide extraordinary customer service to directors and staff within Facilities as well as University departments campus wide. Coordinate work between units within the department/division and among various other departments. Facilitate collaboration and information sharing to ensure alignment of goals and objectives across departments and divisions within the organization. Monitor, keep informed and remain current on the latest University policies, procedures and processes; communicate pertinent information to staff and supervisor.Manage & supervise staff responsible for supporting departments with business office functions and the Business Services Center. Responsible for staffing, hiring, evaluation, and training for all direct reports. Evaluate effectiveness of existing business center operations and identify areas for improvement instituting changes as needed. Assist with establishing or enhancing admin systems & objectives that improve operational productivity. Manage the day-to-day functionality, updates and enhancements of the Facilities work order system. Direct all IT support functions and staff for Facilities including desktop support, mobile support, server management, system integrations, and data metric reporting. Provide direction and oversight of admin, financial and IT functions; lead new efforts on proposed developments and growth. In collaboration or with support from Facilities HR, oversee all aspects of personnel management for Facilities including staffing levels, job series development, training, on/off boarding, promoting, performance reviews, stipend, position control and payroll operations. Assist Facilities Directors in managing HR activities which may include staff hiring and processing of annual evaluations. Oversee the development of consistent practices for processing department HR transactions.Act as primary liaison to the University's Central Finance, Budget and Purchasing departments regarding financial transactions and reporting, purchasing, and budgetary activities. Manage the annual budget processes including the forecasting of revenue and expenses. Oversee Facilities financial systems, reporting and analysis including data mining and benchmarking. Prepare timely: daily, monthly, quarterly and annual financial reports on budget versus actuals, revenue and expenses, position control and other pertinent reports that provide the AVP and Senior leaders with critical information to effectively manage the Facilities Division. Is responsible for a system of accounting and fiscal record-keeping in accordance with standard accounting and University practices. Manage the Facilities work order process, Service Level Agreements, utility billing and data reporting. Develop and produce key Performance Indicators (KPI's) for all aspects of the Facilities.Manage time and prioritize activities by recognizing and effectively balancing the differing needs of directors and staff within the Facilities Service Center. Attend professional development seminars and workshops on a regular basis. Serve on committees representing Facilities or the Business Service Center. Perform related duties as required. Continuous process improvement program management, including internal and external reviews of leading practices.Qualifications Master's degree and five years experience related to budget, financial and/or accounting services or a Bachelor's degree and seven years of related experience. Two years of experience must be in a supervisory role.Preferred Qualifications Bachelor's degree and ten (10) years of experience and five (5) years of supervising staff.Expected to have the ability to generate, cultivate and maintain business relationships within the university community.Experience with or the ability to maintain excellent communication skills and convey financial information to a diverse audience.Demonstrated ability in communicating complicated financial and accounting information and recommendations to high-level executives to help them make informed decisions that benefit their departments.Demonstrated ability to evaluate process effectiveness and develop change or alternatives.Demonstrated ability to identify complex problems and review related information to develop and evaluate options and implement solutions.Excellent interpersonal skills and the ability to lead, mentor, and develop teams.Working knowledge and experience overseeing accounting procedures and practices, with demonstrated experience in financial reporting and budget preparation.Knowledge of the International Standards for the Professional Practice of Internal Auditing.Skill in preparing clear and concise reports, policies, procedures, correspondences, and other written materials.Working knowledge and experience in the use and analysis of accounting software and applications.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This positions is being advertised as open until filled.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Job Title: Senior Reporting & Data Analyst (Multiple Vacancies) Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 57542 Department University Business Administrators - FacilitiesResponsibilities This position will report to FSU Facilities' Senior Director of Finance, the Senior Reporting & Data Analyst is responsible for developing standard and ad hoc reports from financial and payroll/HR systems (Omni) as well as other systems such as AiM (our work order management system) and SpearMart (Procurement - JAGGAER). This position requires the ability to understand various datamarts and have the ability to document, create, analyze, and present reports to Facilities leadership for assistance with data driven decision making. In addition, as part of the Business Service Center, they will also provide support for all financial and budgeting responsibilities and assist with maintaining accurate data in AiM, requiring collaboration with IT service center team members. They will work independently with minimal supervision as well as coordinate their activities with other team members. They are expected to provide excellent customer service and understand the unique operational contexts and reporting needs of all departments within FSU Facilities. This position will also independently identify and assist with solving issues and have responsibility to follow-up as needed with the appropriate individual or office for resolution.FSU Facilities has over 700 employees responsible for the University's building services, building maintenance and repairs, grounds, utility production and distribution, small projects and maintenance projects and all skilled mechanical, electrical and plumbing (MEP) and building trades. FSU Facilities is led by the Associate Vice President for Facilities (AVP). The Senior Director of Finance reports directly to the AVP.This position will need to understand the content and functionality of Omni Financial System (PeopleSoft), SpearMart (JAGGAER), and AiM (AssetWorks) and how they relate to each other. Responsible for all data including Fuels, Work Orders, Costs etc. Responsible for Analyzing and formulating data from various systems; provide timely data analysis to key stakeholders. Assists and identifies areas of inefficiencies. Identifies, suggests, and drives continuous improvement process efforts to achieve efficiency and increase customer service; works with others to define and implement best practices.Provides insight to programmatic changes to streamline financial operations.Prepares timely: daily, monthly, quarterly, and annual financial reports on budget versus actuals, revenue and expenses, position control, and other pertinent reports that provide the AVP and Senior leaders with critical information to effectively manage the FSU Facilities. Assist the Sr Director of Finance with responsibility of financial accounting and fiscal record-keeping practices in accordance with standard accounting and University practices. Assist in the development and management of system documentation including but not limited to functional specifications, business processes and solution analyses. Conduct needs analyses for data and reporting for all Facilities management; serve as a liaison between users, software vendors, finance systems, and IT. Assist with the Facilites annual budgeting process and reports progress to users, colleagues, and management through formal written and informal verbal communications. Provide functional and analytical support for AiM and its interfaces with Omni (PeopleSoft), Monitors Omni (PeopleSoft) system and perform analysis that supports accurate financial and statistical data reporting to the AVP and senior leadership.Perform related duties as required.Qualifications Bachelor's degree and four years of accounting-related experience; or a high school diploma/equivalency and eight years of experience in the same. (Note: or a combination of post-high school education and accounting-related experience equal to eight years.)Preferred Qualifications Bachelor's or Masters degree in finance, accounting, management or a related field and four to five years of related experience, or equivalent combination of training and experience.Demonstrated abilities in user training, systems analysis, and report writing. Experience with budgeting, personnel, and facilities systems and processes.Demonstrated experience with Excel including using macros and pivot tables.Demonstrated skill in budget analysis, financial analysis, and financial reporting. Knowledge of accounting for higher education, state and federal regulations governing revenue, expenditures, and cost analysis.Experience working within higher education, not for profits, or government.Demonstrated ability in analytic reasoning and problem solving.Excellent interpersonal skills, with demonstrated ability to work effectively with department staff and the University community.Experience using PeopleSoft or similar financial reporting and accounting tool.Experience in AiM AssetWorks or similar work order tool.Training in or experience creating customized reports in previously mentioned or similar reporting tools.Experience with data warehousing techniques.Highly organized with the ability to work on multiple projects concurrently.High level of leadership, motivation, initiative, and independence.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Job Description: Administrative AssistantCLASSIFICATION PURPOSEThis non-exempt position is responsible for supporting all administrative functions including field operations, accounting, customer service, U-Haul rentals and human resources); perform related work as required.ESSENTIAL FUNCTIONSThe examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.• Supports administrative functions to ensure efficiency, customer service, and accountability; • Assist in U-Haul related rentals. Trucks, trailers and ordering of U-Haul supplies.• serves as the first point of contact (e.g., takes all incoming calls and e-mails);• addresses all customer complaint/requests for maintenance and irrigation services;• inputs all requests into the customer service log;• calls the appropriate cable company and does follow-up with customers for any cable cuts/internet issues;• performs follow-up and clears out customer service issues daily/weekly to verify their completion status;• informs Sales Manager & Install Manager regarding requests for irrigation/landscape;• sets up appointments for prospective new customers;• partners with maintenance, irrigation, and landscape departments to ensure efficiency and alignment;• manages the inventory and pricing lists, and revises them as needed;• enters all new contracts into the company computer system;• supports Account Manager with all customer files with accuracy, detail, and efficiency;• reconciles all vendor statements monthly;• sends invoices to all maintenance customers monthly;• reconciles bank statements monthly;• performs data entry to support A/P (e.g., material purchases, invoices);• ensures accurate timekeeping procedures;• supports Human Resources; • facilitates preparation of the New Hire packages for the field and office;• assists owner in all executive functions (e.g., e-mail management, phone and customer communications, expense reimbursement management, daily meeting schedules, and calendar management;• maintains phone system (e.g., purchase, extensions, address books, passwords, name assignments); • performs administrative functions (e.g., record keeping, filing, documentation);• builds and maintains effective relationships with vendors, partners, and company staff; • compiles, proofreads, and verifies data and information for accuracy and completeness; • prioritizes activities correctly to ensure deliverables are produced on time;• updates and maintains files, calendars, and relevant metrics; • completes and reviews various forms for accuracy, completeness, and compliance; • uses Microsoft Office Suite, BOSS, and standard office equipment; and • provides excellent service (e.g., accurate, complete, and timely) to clients, vendors, and company staff in a courteous and efficient manner.COMPETENCIES• Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; generates purchase orders; places orders for job and office materials; applies support systems to ensure safety and efficiency.• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable, and relevant goals and takes efficient action to accomplish success.• Accounting: Conducts accounting functions (e.g., invoicing, collections, accounts payable/receivables, invoice coding); supports the payroll process; produces various accounting reports.• Organization and Planning: Maintains an accurate schedule of events; prioritizes activities correctly to ensure deliverables are produced on time; electronic and hard copy files are systematically arranged and easily retrievable; understands the departmental and organizational calendars.• Office Equipment: Strong expertise in Microsoft Office applications, company computer applications, Aspire, and accounting software packages; uses and supports others' usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service. • Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.EDUCATION/EXPERIENCEAn example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least two (2) years of professional experience involving administrative practices, office procedures, and accounting principles.ESSENTIAL PHYSICAL CHARACTERISTICSThe physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.Frequent: sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending, and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing and vision to normal range.SPECIAL NOTES, LICENSES AND CERTIFICATIONSPre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.License: A valid driver's license is required at the time of hire. Incumbents may be required to provide a 3-year driving record from the DMV. Employees in this job classification may be required to use their own vehicle.Language: Though not required, bilingual English and Spanish skills are desirable. Certifications: No specific certifications are required of this job classification. Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure. Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months.KEY PERFORMANCE INDICATORSThe Key Performance Indicators for this position will be specified at the time of appointment.