Category Assistant Salary in Los Angeles, CA

Job no: 492895Work type: Casual/TemporaryLocation: Los AngelesCategories: HourlyTitle: Dishwashing Assistant - Tiger Cooler - CasualDepartment: HospitalityDuration: 6 monthsJob SummaryReporting to the Sanitation Supervising Technician, will work in a team setting of Campus Dining sanitation staff to perform manual and machine ware-washing of service and preparation equipment. Sorts and removes trash, compostables and recyclables. Sweeps, mops and maintains floors and baseboards. Cleans and maintains walls, ceilings, fixtures and equipment. Assists in ensuring that health code regulations are strictly followed.Job DutiesProperly washes, rinses and sanitizes all dishes, utensils and food storage and preparation equipment. Returns completed items to appropriate locations. - (Essential)Maintains waste management processes throughout kitchen, servery, dining hall and outside areas. Collects, sorts and properly situates trash, compostable and recyclables for Campus collection. - (Essential)Cleans and maintains sanitary floors, walls, ceiling and storage equipment throughout facilities. - (Essential)Applies and maintains proper Los Angeles County Health Department procedures for cleaning and sanitizing equipment and facilities. Assists with maintaining a 100% health code rating. - (Essential)Ensures staff, guest, food, equipment and facility safety at all times. Performs all duties in a safe manner. Provides assistance needed to identify and prevent hazards. Uses proper safety signs and equipment. - (Essential)Adheres to manufacturer's proper chemical and cleaning supplies usage and storage requirements. Handles only chemicals trained to use. - (Essential)Assists in prevention of losses, breakage & shortages of equipment and furnishings throughout the facilities/Campus. - (Essential)Provides customer service. Assists customers with questions, problems and requests. Informs management of problems. - (Essential)Supports and assists with major campus-wide events as needed. - (Essential)Participates in a positive and cooperative work environment. Assists other team members as needed. - (Essential)Minimum QualificationsAbility to learn and retain the required job skills for service and sanitation.Able to work with speed and efficiency following proper sanitation guidelines, and have basic knowledge of how to use cleaning tools and equipment.Able to lift at least 50 pounds and be able to tolerate the physical requirements of extended walking, standing, bending, stretching and repetitive motion.Able to work effectively within a diverse community of students, employees, staff and others.Able to understand instructions and communicate verbally in English.Preferred QualificationsPrior dishwashing experience desirable.EXPECTED HIRING RANGE: $16.78/hrAdvertised: 01 Jan 2023 Pacific Standard TimeApplications close:

Job no: 494368Work type: RegularLocation: Los AngelesCategories: HourlyTitle: Registrar's AssistantDepartment: Academic SupportDuration: Indefinite Job SummaryThe Registrar Assistant is the primary point of contact for students, staff, faculty, and administrators with questions regarding the services provided by the Office of the Registrar. Additionally, the Registrar's Assistant is responsible for various administrative tasks and assisting in the maintenance of student records. This position is represented for purposes of collective bargaining by SEIU. Job Duties40% - Assume primary responsibility for sending and receiving office correspondence and serve as the primary point of contact regarding College academic policies, degree requirements, registration, and office forms. Distribute and redirect, as appropriate, incoming office mail and email. - (Essential)20% - Process all requests for official and unofficial (grade reports) transcripts and duplicate diplomas, and assist students, alumni, and administrative offices with any issues related to these orders. - (Essential)20% - Process approved schedule adjustment and late drop forms submitted by students. Prepare forms for students intending to transfer to another institution as requested. Record changes to a student's academic program, including major and minor declarations. Create and send special letters and messages and update forms as needed, including providing verification of enrollment and the expected graduation date of a student. - (Essential)10% - Enter new adviser assignments as provided by the Director of Academic Advising and code adviser changes when submitted, including the addition of temporary adviser assignments as needed. Coordinate with the Registrar and the Associate Deans for the review and approval of all independent study contracts. - (Marginal)10% - Create and maintain staff meeting agendas, staff meeting minutes, and the office operations calendar. Supervise office student worker. - (Marginal) Minimum QualificationsBachelor's degree or combination of education and experience related to position responsibilities.Minimum of one year of experience serving in a clerical/reception/administrative office.Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, etc.Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product.Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.Demonstrated commitment to justice, equity, inclusion & diversity.Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities. Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.Ability to self-motivate and work independently.Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.Ability to maintain confidentiality of work-related information and materials. Preferred QualificationsKnowledge of Ellucian's Banner software EXPECTED HIRING RANGE: $20.00 - $22.00/hrIf you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.Advertised: 30 Jan 2024 Pacific Standard TimeApplications close:

Job no: 494369Work type: RegularLocation: Los AngelesCategories: SalariedTitle: Assistant Director for Career Education & AdvisingDepartment: Dean of Faculty's OfficeDuration: Indefinite Job SummaryThe Assistant Director of Career Education & Advising provides comprehensive career education and advising to Occidental College students and alumni, involving a collaborative approach with various teams to create and implement strategies for student career preparation and increase exposure to diverse employment and education opportunities. This professional integrates counseling theories into career development programs and manages experiential learning and professional development initiatives. Additionally, innovative thinking serves this professional in tailoring individual career resources and delivering high-quality career advising across various disciplines. The Assistance Director also performs project management responsibilities for strategic initiatives and the application of career assessment tools. Job Duties30% - Career Advising and Education: Provide high-quality career advising to undergraduate students and alumni across various disciplines. Career advising is a core service of the career center, requires specialized skills, and is central to the role's purpose. - (Essential)20% - Curriculum Development: Develop curriculum for career education and job search preparation strategies. Essential due to the need for specialized expertise in career development. - (Essential)15% - Collaborative Initiatives and Partnerships: Display a collaborative and cross-functional approach to working with Employer & Alumni Engagement and other teams to meet employer and stakeholder needs, develop talent pipelines, drive campus initiatives, and increase student preparation and exposure to a wide range of employment and continuing education opportunities. - (Essential)10% - Program Development and Integration: Integrate counseling theory and career development into programming - (Essential)10% - Experiential Learning Management: Manage and expand experiential learning and professional development opportunities. Involves oversight and expansion of core programs. - (Essential)10% - Innovation and Systems Thinking: Innovate and develop frameworks for individualized career offerings. This is essential for maintaining the relevance and effectiveness of career services. - (Essential)5% - Career Assessments Implementation: Facilitate, review, and implement career assessments. - (Essential) Minimum QualificationsBachelor's degree in Counseling, Higher Education, Student Affairs, Human Resources or a related field.Minimum two years of progressively responsible professional experience working in a career services environment.Demonstrated experience in developing and implementing career-related programs and initiatives to show capability in program management and execution.Proven track record in providing career counseling or advising, with the ability to apply counseling theories and practices in a career services context.Previous experience in a leadership or supervisory role, indicating the ability to manage projects and lead teams effectively.Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, and social media applications.Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product.Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.Demonstrated commitment to justice, equity, inclusion & diversity.Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.Ability to self-motivate and work independently.Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups. Preferred QualificationsMaster's Degree in Counseling, Higher Education, Student Affairs, Human Resources or a related field.Experience specifically within the context of liberal arts, research institutions, or similar higher education settings to understand the specific needs and challenges of career advising for students and alumni.Familiarity or certification in career assessments (e.g., MBTI, StrengthsFinder, Strong Interest Inventory).Established relationships with employers, industry professionals, or alumni networks to facilitate the development of talent pipelines and experiential learning opportunities.Experience with career services technology platforms (e.g. Handshake) and a track record of innovation in program delivery could be preferred to demonstrate an ability to keep the institution at the forefront of career education.Understanding of and experience with diversity, equity, and inclusion practices, especially as they relate to career development and advising EXPECTED HIRING RANGE: $66,560 - $67,500/yrIf you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package. #LI-CR1Advertised: 13 Mar 2024 Pacific Daylight TimeApplications close:

Assistant Project ManagerUS-CA-Los AngelesJob ID: 2024-7122Type: Regular Full-Time# of Openings: 1Category: Project Management/Program ManagementCummingOverviewWe are currently looking for an Assistant Project Manager to be located in Compton, CA. This opportunity will have you working within our Education project sector. The Education team is a prime consultant to several school districts in the country and provides services to K-12 as well as higher education institutions nationally. You will be teaming with project, program, and client leadership to provide premier educational facilities for our nation’s youth and adults seeking to better themselves through learning. At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest growing Project and Cost Management Consultancies in America. We’re ranked in the ENR Top 20. With over 50 offices globally, an extremely diverse project portfolio, and double digit year to year revenue growth, the opportunities to make your mark are endless!ResponsibilitiesPerform a variety of increasingly complex and technical duties related to the District's facilities planning and construction program; provide project coordination and management support to department activities and projects.Prepare and maintain of a variety of reports, records and files related to assigned activities; maintain data for long and short-range planning; compose written and oral communications to convey information in accordance with District policies and procedures.Review, analyze and make recommendations for professional services contracts.Assist in performing fiscal analysis related to facilities planning and construction accounting, budgeting, invoicing and payment requests.Monitor accounts to assure funds are appropriately expended and assure compliance with applicable laws, codes, rules and regulations.Serve as a liaison between District personnel and outside agencies regarding move management activities; communicate with District staff, consultants, and representatives of public agencies regarding planning requirements, schedules, and issues.Perform a variety of special projects as directed; research, apply and maintain current knowledge of laws, codes, rules and regulations related to assigned activities.Utilize a variety of advisory data and information including budgets and schedules, to assist in making appropriate decisions supporting the interests of the District.Provide information to Facilities management regarding assigned functions; provide advisement of unusual trends or problems and recommend appropriate corrective action.Assist in construction closeout in coordination for moving services.Operate a computer and assigned software to input data and develop reports; Excel, PowerPoint, MS Project, Computer Aided Design and Drafting (CADD) software; drive a personal vehicle to conduct work and visit sites.Attend and represent the District in a variety of meetings, conferences and governmental hearings as assigned; prepare and deliver oral presentations as assigned.Prepare and deliver oral presentations as requested.QualificationsBA or BS in Architecture, Engineering, Construction Management or a closely related field.Five (5) years' of experience in management of construction projects; experience within a large capital improvement program and familiarity with relevant Public Codes.Experience supporting K-12 educational projects and or public work projects.Preferred Qualifications:Knowledge of all parts of the project life cycle, to include master planning, design and closeout.Experience with Division of the State Architect (DSA) construction/design processes or similar. Have more questions? Chat with a Recruiter on our careers website! It takes five minutes to apply to this job and we will provide feedback within five business days. #LI-NH1 Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.PI238780971

Job no: 494282Work type: RegularLocation: Los AngelesCategories: HourlyTitle: Research AssistantDepartment: SciencesDuration: 12 months Job SummaryReporting to Professor Raul Navarro , the Chemistry department's Research Assistant serves in an organic chemistry-based research group. This role's primary responsibility is to conduct research that advances the field of transition-metal catalyzed reactions including but not limited to planning and conducting experiments, analyzing and interpreting data, and training undergraduate researchers.This position is represented for purposes of collective bargaining by SEIU. Job Duties70% - Executing experiments. This includes planning experiments in their laboratory notebook, setting up experiments and monitoring their progress, completing the experiment, and experiment purification. - (Essential)10% - Data analysis and presentation. This includes analyzing experimental data using standard analytical tools (e.g., NMR spectroscopy), interpreting data, and using chemistry-specific software (e.g., ChemDraw) to present data. - (Essential)10% - Attend regular meetings with Professor Navarro, as well as regular meetings with his research group, to discuss experimental planning and execution, support with data analysis, and discussions of the primary literature that support the research projects. - (Essential)10% - Train and support undergraduate students in the lab. This includes training new undergraduate researchers to conduct experiments using standard laboratory techniques and helping them troubleshoot their experiments and data analysis. - (Essential) Minimum QualificationsBachelor's degree in chemistry. Successful completion of one year of an introductory organic chemistry course. Six months experience conducting organic chemistry research. Demonstrated ability to conduct organic chemistry experiments (e.g., set-up and analyze chemical reactions under inert atmosphere, extract organic products, analyze products by NMR, etc.). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities. Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product. Demonstrated ability to effectively communicate verbally, in writing and electronically. Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies. Demonstrated commitment to justice, equity, inclusion & diversity. Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities. Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner. Ability to self-motivate and work independently. Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups. Ability to analyze, synthesize and organize data, and present findings in a comprehensible manner for different audiences. Preferred QualificationsBachelor's degree in chemistry with a 3.0 GPA or higher. One year experience conducing organic chemistry research. EXPECTED HIRING RANGE: $21.00/hrIf you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.Advertised: 04 Apr 2024 Pacific Daylight TimeApplications close:

Aleut Federal, LLCJob Category: AdministrativeRequisition Number: ADMIN001958Posted: April 9, 2024Schedule: Full TimeLocation: Los Angeles, CA, USAAbout Aleut Federal At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise whose purpose is to support our “Shareholders,” the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are at the core of everything we do. We support our Shareholders by providing excellent service and quality results to our Clients, and the various branches of the federal government. We engage in our local markets, so community service is embedded into our process. Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth, and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level. The Aleut Federal motto is “We are One” because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.Job Summary:Provide clerical and administrative assistance to the project, and other duties as assigned. ESSENTIAL JOB FUNCTIONSProvides a variety of administrative and clerical duties related to the operation of the office.Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries. Ensures quality of output following established practices and published regulations and procedure manuals.Ensures correct grammar, spelling, punctuation, and format.Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations. Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.Maintains and administers all file and filing systems.Receive and properly handle all telephone callers.Improves processes, systems, and practices.Properly handles all mail, packages, shipments, etc.Qualifications:Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.Education:High School Graduate or GEDWork Experience:Three years of previous administrative or related experience. Knowledge, Skills, Abilities:Strong knowledge of computer software for word processing and spreadsheets is required.Physical Demands:General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.Work Environment:General office demands. #ALS PI239397826

We're looking for an Ecommerce Customer Service Supervisor to lead our team of Ecommerce customer service representatives by assisting customers placing online orders through inbound calls, outbound calls, and email correspondence. Do you have excellent communications skills, patience, and problem solving skills? This may be the perfect job for you! This is an on-site position based in Los Angeles, CA.The ideal candidate for this job is engaging, client-centric, focused on finding solutions, and committed to providing A+ customer service.Job Responsibilities Include:Managing a team of Ecommerce customer service representativesHandling escalated issues, customer concerns, and proactively thinking of ways to improve our customers' online experienceRespond, answer, and resolve any customer inquiries and concernsCommunicate with customers who are experiencing various issues through emails, phone calls, and live chatHelp maintain the flow of online merchandise, including home and accessories productsDevelop and maintain a strong knowledge of our clothing and other products, as well as our current promotionsHelp receive and prepare incoming ecommerce merchandise so that it is shipment-ready for our customersProvide product detail to our Ecommerce team to help improve online product descriptionsAssist in managing the inventory for our growing Accessories and Home Goods categoriesDocument product defects and provide detailed feedback to Shipping and Buying departmentsCommunicate clearly with all departments in writing and/or verbally regarding defective and unacceptable merchandiseOffer suggestions as needed to improve team processes or efficienciesRespond promptly and accurately to customer inquiries and requestsAssist customers with placing, tracking and returning ordersWork with Ecommerce team on related initiatives and activities as neededCandidate Requirements:High school diploma / GEDExperience working with Shopify Plus, AirCall, Giorgias and/or similar Ecommerce platforms systems is preferredAbility to read, write, and speak in both English and Spanish (bilingual)Self-motivated with the ability to question and learn new tasks quicklyAbility to empathize with and prioritize customer needsAbility to determine customer needs and provide appropriate solutionsHighly motivated, energetic and upbeat personalityMicrosoft Office Knowledge - Outlook, Excel, and WordAbility to work independently and with a teamBenefits:401k plan with partial company match.Comprehensive healthcare, dental, and vision plan.Clothing discount.Voluntary life insurance, as well as short-term and long-term disability policies.Voluntary free annual biometric health test.Early access to company sample sales.Company-sponsored Wellness program.Access to free monthly health & mindfulness webinars.Seasonal monetary awards for participation in company Fitness Challenges.Partial healthcare-subsidized fitness membership to 10,000 gym locations across the country.Company-subsidized discounts to theme parks & local attractions, including Disneyland, Knotts Berry Farm, Universal Studios, Legoland, Six Flags, Sea World, and Southern California sports teams; discounts to brands including Vitamix, Sonos, and others.

About LION VIP Relations LION VIP Relations is a bicoastal 360 lifestyle communications agency with an impressive roster of Fashion, Beauty & Lifestyle brands. LION prides itself in creative and innovative approaches to connect brand to consumer. LION focuses on media relations, VIP and Talent strategies and Digital Creator initiatives (earned and paid). The ideal candidate is an expert on how all these pillars work together to amplify a brand's voice and isn't a sole specialist in one category.LION VIP Relations' roster includes Monique Lhuillier, MOTHER Denim, AMANU, Rivet Utility, Andie Swim, Alexandre Birman, Solawave, PHLUR, Naturium, Saltair, YSE Beauty, Parker Thatch, Eataly LA and more.@lionviprelationsJob Description - Fashion AssistantYOU MUST COMPLETE THE BELOW SURVEY WHEN APPLYING FOR THE JOB TO BE CONSIDERED - ?https://go.cultureindex.com/s/graAPXcdOkLION is looking for a fast learner and lover of fashion to join its rapidly growing Los Angeles showroom. The ideal candidate is passionate about PR, fashion & beauty and internship experience within the industry is preferred. Responsibilities will include but are not limited to: Organizing and keeping track of showroom inventory Spearheading and scheduling all incoming and outcoming shipments and messenger/ delivery services on behalf of clientsTracking press, influencer, and celebrity placementsPress clippings and reports for clientsReporting to the Account Coordinator and Account ExecutivesThe right candidate must have:Strong organizational skills Must be detail oriented!Strong time management skillsAbility to multitask and manage multiple projects at onceInternship or assistant experience in PR, fashion, lifestyle & beautyProficiency with Microsoft Office & G Suite Experience with Fashion GPS preferredWork well within a team - NO drama!Benefits include:• 100% medical & dental coverage• 401K plan• Bonus & Commissions• Summer Friday Hours• Creative, fun and drama free environment

Job no: 494406Work type: RegularLocation: Los AngelesCategories: HourlyTitle: Faculty Services AssistantDepartment: Social SciencesDuration: Indefinite (11 months at 25 hours per week) Job SummaryThe Faculty Services Assistant provides a wide range of clerical and program support to faculty in assigned academic departments. The position supports the teaching, academic, and professional work of department professors and enhances the learning environment for students. The Faculty Services Assistant directly reports to the Department Services Coordinator and also receives direction from department chairs, faculty, and the Office of the Dean of the College and the Director of Academic Support Services. This position is represented for purposes of collective bargaining by SEIU. Job Duties35% - Provide clerical support to department chairs and faculty. Assist faculty and the Department Services Coordinator, providing clerical support to department chairs and faculty. Provide support in preparing course materials, maintaining faculty and staff contact lists, compiling and posting faculty teaching schedules and office hours, and aiding in scheduling and room reservations for courses and events, in collaboration with the Department Services Coordinator, department chairs, and the Registrar's office. Provides clerical support in managing faculty-related administrative processes, including assisting with program reviews and assessments, faculty searches, and orienting new faculty and adjuncts. Assist faculty and the Department Services Coordinator with course-related needs including the coordination of teaching materials, ordering desk copies of course books, printing and copying, reserving classrooms and meeting spaces, audio-visual setup, and organizing class trips and academic events. Attend department meetings, take minutes, and assists with committee work as needed. Provide support to faculty and the Office of the Dean of the College on various projects and initiatives, such as grant-funded programs and symposia. Handle other duties and projects as assigned by the department chairs or Office of the Dean. This may include supporting and being reassigned to other departments or programs within academic affairs when needed. - (Essential)20% - Provide support for departmental events and programs. Assist with organizing and publicizing departmental events including speakers, seminar series, discussion, panels, and social events. Secures locations, arranges for refreshments, publicizes events, manages registration and event logistics, makes travel accommodations for guests, and processes stipends and reimbursements. Assist in collecting and evaluating data related to departmental programs and events to facilitate continual improvement and ensure the effective achievement of program goals and participant satisfaction. - (Essential)20% - Provide support for managing and enhancing department's communication and marketing efforts, assist in ensuring effective dissemination of information and promotion of departmental activities. Support the Department Services Coordinator in serving as a liaison between faculty, students, and the academic community, providing essential information and referrals, and engaging with the College and community members. Assist in the management and update of departmental websites and social media platforms, ensuring a current and accurate representation of department activities and news. Assist in the creation and distribution of various communication materials, including flyers, brochures, newsletters, slide decks, and presentations, and develop campus-wide email announcements for departmental events. Assist in coordinating community engagement efforts for departmental events and programs, including promotional activities and outreach to enhance department visibility. Engage with College and community members for updates and involvement in department activities, fostering ongoing connections and a sense of community. Serve as the initial contact for the departments and the building, answering phones, greeting visitors, handling mail and correspondence, and updating and maintaining bulletin boards. Responds to basic questions regarding major and Core requirements and departmental curriculum and makes referrals as appropriate. Provides information to prospective students. Assist the Department Services Coordinator, the Registrar's Office, department chairs, and associate deans on student-related matters, ensuring efficient communication and coordination. Assist the Department Services Coordinator in maintaining organized and efficient departmental files and records, ensuring accurate documentation and distribution of information. - (Essential)10% - Provide support for building and facilities-related needs, helping to ensure efficient operation and maintenance of departmental spaces. Assist the Department Services Coordinator in managing and responding to departmental facility needs, including submitting work orders and liaising with facilities management or campus safety for maintenance, repairs, and emergency situations. Assist the Department Services Coordinator in coordinating and setting up office space for new and existing faculty, including arranging office essentials such as keys, computers, phones, and email setup. Assist the Department Services Coordinator in working with Facilities Management for building upkeep, coordinating maintenance projects, equipment purchases, renovations, and addressing equipment issues. - (Essential)10% - Provide support to effectively utilize and steward departmental resources and budgets. Assist the Department Services Coordinator in monitoring and reporting on departmental budgets. Assist the Department Services Coordinator in working with the Business Office and other campus departments on expense reimbursements, payroll queries, and liaising with external financial agencies. Order office supplies and assist in the inventory and upkeep of office equipment. - (Essential)5% - Provide support for the hiring, training, and supervision of student workers. Assist in the hiring of student office staff, including job posting, interviewing, selecting, and training. Assist in monitoring work hours, establishing schedules, and overseeing the accurate and timely submission of timesheets for student workers. Create department-specific information guides for student workers and instruct on college policies and requirements. Assist in managing student-related reimbursements and grant management. - (Essential) Minimum QualificationsHigh school diploma or equivalent, and some college attendance or a post-secondary training program. Equivalent combination of education and experience may be considered.Minimum one year of experience as an clerical/office assistant, program coordinator, or related positions.Demonstrated knowledge of general office and administrative practices and procedures. Demonstrated proficiency in general computer literacy, particularly in email applications, word processing, slide decks, spreadsheets, and forms. Demonstrated ability to learn and adapt to new software as required, reflective of the evolving nature of administrative, clerical and office work.Demonstrated ability to effectively manage multiple responsibilities, maintain attention to detail, and adapt to changing priorities in a dynamic work environment. Proven capability to complete tasks within deadlines, managing fluctuating workloads and competing priorities with minimal supervision.Strong problem-solving skills, with the capacity for independent decision-making in alignment with College policies and practices. Demonstrated experience in problem-solving and collaborating with diverse teams, adept at fostering effective relationships with campus departments and external partners to effectively contribute to joint decisions and solutionsAdept at handling confidential information with discretion. Demonstrated ability to interact professionally and effectively with students, professors, staff, and all members of the campus community.Excels in communicating and interacting across diverse groups, fostering an inclusive atmosphere, and ensuring all members feel valued and respected. Demonstrated understanding of and commitment to diversity, equity, and inclusion, applying these principles in daily interactions with individuals from a variety of backgrounds, cultures, and perspectives.Demonstrated ability to cultivate an inclusive and equitable environment, recognizing and valuing the diversity of the campus community, and collaboratively working to address and reduce biases and barriers.Demonstrated excellence in written and verbal communication skills, including the ability to create, edit, and proofread business correspondence and documents for clarity, accuracy, and proper grammar.Proficient in conveying information clearly and professionally in both individual and group settings.Proficient in planning and managing material, space, and human resources effectively, aimed at maximizing organizational efficiency and effectiveness.Demonstrated ability to learn, adhere to, and ensure compliance with organizational procedures and guidelines. This includes developing an understanding of the College's organizational structure, policies, and adapting effectively to changes and new requirements.Commitment to the mission of Occidental College, which emphasizes providing a quality educational experience rooted in excellence, equity, community, and service, and preparing students for leadership in an increasingly complex and interdependent world. Preferred QualificationsBachelor's degreeThree years of experience, preferably in an academic environment.Demonstrated ability to supervise and provide direction to student employees, including delegating tasks, setting priorities, and providing constructive feedback. EXPECTED HIRING RANGE: $19.00 - $21.00/hrIf you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.Advertised: 26 Feb 2024 Pacific Standard TimeApplications close:

Job no: 494407Work type: Casual/TemporaryLocation: Los AngelesCategories: HourlyTitle: Faculty Services AssistantDepartment: Social SciencesDuration: 1 month Job SummaryThe Faculty Services Assistant provides a wide range of administrative and programmatic support to faculty in the assigned academic departments. The position supports the teaching, academic, and professional work of department professors and enhances the learning environment for students. The Faculty Services Assistant directly reports to the Department Services Coordinator and also receives direction from department chairs, faculty, and the Office of the Dean of the College (particularly the Director of Academic Support Services). Job Duties35% - Provide administrative support to department chairs and faculty. Assist faculty and the Department Services Coordinator to address administrative issues and needs within the department. Provide support in preparing course materials, maintaining faculty and staff contact lists, compiling and posting faculty teaching schedules and office hours, and aiding in scheduling and room reservations for courses and events, in collaboration with the Department Services Coordinator, department chairs, and the Registrar's office. Provide support in managing faculty-related administrative processes, including assisting program reviews and assessments, supporting faculty searches, and orienting new faculty and adjuncts. Assist faculty and the Department Services Coordinator with course-related needs including the coordination of teaching materials, ordering desk copies of course books, printing and copying, reserving classrooms and meeting spaces, audio-visual setup, and organizing class trips and academic events. Attend department meetings, take minutes, and serve on committees as needed. Provide support to faculty and the Office of the Dean of the College on various projects and initiatives, such as grant-funded programs and symposia. Handle other duties and projects as assigned by the department chairs or Office of the Dean. This may include supporting and being reassigned to other departments or programs within academic affairs when needed. - (Essential)20% - Provide support for departmental events and programs. Assist with organizing and publicizing departmental events including speakers, seminar series, discussion, panels, and social events. Secures locations, arranges for refreshments, publicizes events, manages registration and event logistics, makes travel accommodations for guests, and processes stipends and reimbursements. Assist in collecting and evaluating data related to departmental programs and events to facilitate continual improvement and ensure the effective achievement of program goals and participant satisfaction. - (Essential)20% - Provide support for managing and enhancing department's communication and marketing efforts, ensuring effective dissemination of information and promotion of departmental activities. Support the Department Services Coordinator in serving as a liaison between faculty, students, and the academic community, providing essential information and referrals, and engaging with the College and community members. Manage and update departmental websites and social media platforms, ensuring a current and accurate representation of department activities and news. Manage the creation and distribution of various communication materials, including flyers, brochures, newsletters, slide decks, and presentations, and develop campus-wide email announcements for departmental events. Coordinate community engagement efforts for departmental events and programs, including promotional activities and outreach to enhance department visibility. Engage with College and community members for updates and involvement in department activities, fostering ongoing connections and a sense of community. Act as the initial contact for the departments and the building, answering phones, greeting visitors, handling mail and correspondence, and updating and maintaining bulletin boards. Responds to basic questions regarding major and Core requirements and departmental curriculum and makes referrals as appropriate. Provides information to prospective students. Assist the Department Services Coordinator, the Registrar's Office, department chairs, and associate deans on student-related matters, ensuring efficient communication and coordination. Assist the Department Services Coordinator in maintaining organized and efficient departmental files and records, ensuring accurate documentation and distribution of information. - (Essential)10% - Provide support for building and facilities-related needs, helping to ensure efficient operation and maintenance of departmental spaces. Assist the Department Services Coordinator in managing and responding to departmental facility needs, including submitting work orders and liaising with facilities management or campus safety for maintenance, repairs, and emergency situations. Assist the Department Services Coordinator in coordinating and setting up office space for new and existing faculty, including arranging office essentials such as keys, computers, phones, and email setup. Assist the Department Services Coordinator in working with Facilities Management for building upkeep, coordinating maintenance projects, equipment purchases, renovations, and addressing equipment issues. - (Essential)10% - Provide support to effectively utilize and steward departmental resources and budgets. Assist the Department Services Coordinator in monitoring and reporting on departmental budgets. Assist the Department Services Coordinator in working with the Business Office and other campus departments on expense reimbursements, payroll queries, and liaising with external financial agencies. Order office supplies and assist in the inventory and upkeep of office equipment. - (Essential)5% - Provide support for the hiring, training, and supervision of student workers. Assist in the hiring of student office staff, including job posting, interviewing, selecting, and training. Assist in monitoring work hours, establishing schedules, and overseeing the accurate and timely submission of timesheets for student workers. Create department-specific information guides for student workers and instruct on college policies and requirements. Assist in managing student-related reimbursements and grant management. - (Essential) Minimum QualificationsHigh school diploma or equivalent, and some college attendance or a post-secondary training program.Equivalent combination of education and experience may be considered.Minimum of 1 year of experience as an administrative assistant, program coordinator, or a related position.Demonstrated ability to effectively manage multiple responsibilities, maintain attention to detail, and adapt to changing priorities in a dynamic work environment.Proven capability to complete tasks within deadlines, managing fluctuating workloads and competing priorities with minimal supervision.Strong problem-solving skills, with the capacity for independent decision-making in alignment with College policies and practices. Adept at handling confidential information with discretion.Demonstrated ability to interact professionally and effectively with students, professors, staff, and all members of the campus community. Excels in communicating and interacting across diverse groups, fostering an inclusive atmosphere, and ensuring all members feel valued and respected.Demonstrated understanding of and commitment to diversity, equity, and inclusion, applying these principles in daily interactions with individuals from a variety of backgrounds, cultures, and perspectives.Demonstrated ability to cultivate an inclusive and equitable environment, recognizing and valuing the diversity of the campus community, and collaboratively working to address and reduce biases and barriers.Demonstrated experience in problem-solving and collaborating with diverse teams, adept at fostering effective relationships with campus departments and external partners to effectively contribute to joint decisions and solutions.Demonstrated excellence in written and verbal communication skills, including the ability to create, edit, and proofread business correspondence and documents for clarity, accuracy, and proper grammar.Proficient in conveying information clearly and professionally in both individual and group settings.Proficient in planning and managing material, space, and human resources effectively, aimed at maximizing organizational efficiency and effectiveness.Demonstrated knowledge of general office and administrative practices and procedures.Demonstrated proficiency in general computer literacy, particularly in email applications, word processing, slide decks, spreadsheets, and forms.Demonstrated ability to learn and adapt to new software as required, reflective of the evolving nature of administrative and office work.Demonstrated ability to learn, adhere to, and ensure compliance with organizational procedures and guidelines. This includes developing a thorough understanding of the College's organizational structure, policies, and adapting effectively to changes and new requirements.Commitment to the mission of Occidental College, which emphasizes providing a quality educational experience rooted in excellence, equity, community, and service, and preparing students for leadership in an increasingly complex and interdependent world. Preferred QualificationsBachelor's degree preferred.3 years of experience, preferably in an academic environment.Demonstrated ability to supervise and provide direction to student employees, including delegating tasks, setting priorities, and providing constructive feedback. EXPECTED HIRING RANGE: $18.00/hr-$20.00/hrAdvertised: 26 Feb 2024 Pacific Standard TimeApplications close: