Equipment Assistant Salary in Los Angeles, CA

Job no: 492895Work type: Casual/TemporaryLocation: Los AngelesCategories: HourlyTitle: Dishwashing Assistant - Tiger Cooler - CasualDepartment: HospitalityDuration: 6 monthsJob SummaryReporting to the Sanitation Supervising Technician, will work in a team setting of Campus Dining sanitation staff to perform manual and machine ware-washing of service and preparation equipment. Sorts and removes trash, compostables and recyclables. Sweeps, mops and maintains floors and baseboards. Cleans and maintains walls, ceilings, fixtures and equipment. Assists in ensuring that health code regulations are strictly followed.Job DutiesProperly washes, rinses and sanitizes all dishes, utensils and food storage and preparation equipment. Returns completed items to appropriate locations. - (Essential)Maintains waste management processes throughout kitchen, servery, dining hall and outside areas. Collects, sorts and properly situates trash, compostable and recyclables for Campus collection. - (Essential)Cleans and maintains sanitary floors, walls, ceiling and storage equipment throughout facilities. - (Essential)Applies and maintains proper Los Angeles County Health Department procedures for cleaning and sanitizing equipment and facilities. Assists with maintaining a 100% health code rating. - (Essential)Ensures staff, guest, food, equipment and facility safety at all times. Performs all duties in a safe manner. Provides assistance needed to identify and prevent hazards. Uses proper safety signs and equipment. - (Essential)Adheres to manufacturer's proper chemical and cleaning supplies usage and storage requirements. Handles only chemicals trained to use. - (Essential)Assists in prevention of losses, breakage & shortages of equipment and furnishings throughout the facilities/Campus. - (Essential)Provides customer service. Assists customers with questions, problems and requests. Informs management of problems. - (Essential)Supports and assists with major campus-wide events as needed. - (Essential)Participates in a positive and cooperative work environment. Assists other team members as needed. - (Essential)Minimum QualificationsAbility to learn and retain the required job skills for service and sanitation.Able to work with speed and efficiency following proper sanitation guidelines, and have basic knowledge of how to use cleaning tools and equipment.Able to lift at least 50 pounds and be able to tolerate the physical requirements of extended walking, standing, bending, stretching and repetitive motion.Able to work effectively within a diverse community of students, employees, staff and others.Able to understand instructions and communicate verbally in English.Preferred QualificationsPrior dishwashing experience desirable.EXPECTED HIRING RANGE: $16.78/hrAdvertised: 01 Jan 2023 Pacific Standard TimeApplications close:

POSITION SUMMARY: An Assistant Food Truck Manager / Assistant Restaurant Manager is a second-level supervisor/manager in our restaurants.The Assistant Food Truck Manager / Assistant Restaurant Manager is responsible for managing the daily operations of our restaurant, including the selection, development and performance management of employees. In addition, they oversee the inventory and ordering of food and supplies, optimize profits and ensure that guests are satisfied with their dining experience. The Assistant Food Truck Manager / Assistant Restaurant Manager reports to the Restaurant Manager.ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned):• Create an environment of outstanding guest service every day.• Assist Restaurant Manager in the hiring and development of employees and their ability to deliver great customer experience.• Coach the Team Members and shift leads to ensure flawless shift execution.• Assist the Restaurant Manager in the development of a positive learning environment and supportive training culture.• Assist Restaurant Manager in evaluating employee performance.• Assist the Restaurant Manager to monitor inventory to ensure proper use of product.• Follow inventory control procedures and guidelines.• Assist the Restaurant Manager with controlling daily labor schedule.• Assist the Restaurant Manager in maintaining appropriate staffing levels through recruitment and selection.• Assist the Restaurant Manager in maintaining a safe work environment and restaurant adherence to all safety standards.• Open and close restaurant as needed.• Perform inventory and product ordering as needed.• Follow cash-handling policies and procedures as outlined in the Cash Handling policy.• Assist with New Hire Orientation and Employee Training.• Comply with ServSafe practices with regard to personal cleanliness and food handling.• Intermittently perform various job stations as required by staffing and/or peak business period needs.• Open and close the restaurant with responsibility for cash handling, assisting with receiving products, monitoring prep levels and restaurant cleanliness.• Responsible for the training and development of employees. • Act with integrity, honesty and leadership that promotes El Super's values.• Ensures compliance with all labor laws, policies and procedures and addresses any violations immediately (directly or through management staff Ensure daily, weekly, monthly logs are maintained (Open, Mid, Close checklist, Waste Log, Food Safety and Sanitation Checklist, Critical Observations, Safety and Security and any other checklists deemed necessary to the successful operations of the restaurant).• Manage time effectively while meeting all job responsibilities.• Check food quality and food temperatures throughout the day to maintain company and Hazard Analysis Critical Control Point rules and regulations.• Consistently review restaurant operations to identify any problems, concerns and opportunities for improvement.• Provide coaching and feedback to Team Members and assess performance on an ongoing basis and discipline when necessary.• Lead and motivate Team Members through positive and respectful leadership.• Communicate effectively in order to ensure that the excellent restaurant operations are consistently achieved• Lead a positive team environment by recognizing and reinforcing individual and team accomplishments.• Assist the Restaurant Manager with scheduling, expense tracking, labor management, and local restaurant marketing.• Maintain regular and consistent attendance and punctuality and follow code of conduct.• Cross train in all other Front of House and Back of House positions and provide support to those work stations as needed.• Perform other duties and responsibilities as required or requested.ACTING AS FOOD TRUCK MANAGER DURING CATERING EVENTS / FOOD TRUCK EVENTIn addition to the duties described above, the following additional duties will be performed:• Complies with our BLC's Fleet Policy / Driving Policy by following the rules and avoiding unnecessary risks behind the wheel such as: distracted driving, the usage of a cell phone while operating a vehicle, not following traffic signs / lights, driving above the speed limit, etc.• Responsible of the money handling daily procedures according to BLC's policy that includes but no limited to: Verifying the beginning cash, securing picks ups inside the safe, completing the till balancing report and notify any shortage / overage.• Assurances the appropriate prep food stocking needed for scheduled events.• Takes customer orders in an organized fashion• Accepts customers' payments and conducts money handling transactions according to BLC's money handling procedures• Assists with opening duties, preparation, cleaning, stocking and closing procedures• Focuses on order accuracy and promptness: Assembling and serving the foodOther opening-closing Food Truck duties as assigned.SUPERVISORY RESPONSIBILITIES: Assists the Restaurant Manager in overseeing Shift Leads and Employees in the restaurant and assists the Restaurant Manager in the direction, coordination, and evaluation of the restaurant. The Assistant Manager leads and supervises direct reports to comply with the organization's policies and procedures, applicable laws and regulations. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; ensuring meal and rest periods are provided; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems.QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. El Super is an Equal Opportunity Employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform the essential functions.• Minimum 2 years' experience in a management position in the restaurant or retail industry.• Must be available to work a flexible schedule to include evenings, weekend shifts, and holidays.• ServSafe certified.• Must have reliable transportation• Strong communication skills (written and verbal).• Must be able to speak and understand basic English• Bilingual English/Spanish a plus• Ability to use discretion and provide direction to the team.• Must be able to develop and maintain working relationships.• Ability to lead the team and communicate effectively, both verbally and in writing.• Must thrive in a fast-paced environment.• Must have strong work ethic and accountability.• Exceptional time management and organizational skills.• Ability to provide exceptional customer service that exceeds expectations.• Ability to exercise independent judgment.• Detail and action oriented.• Demonstrates integrity, trust, ethics and values.• Ability to learn and wear multiple hats during shift that include both Back of House and Front of House duties.• Must be able to follow all safety, health and sanitation procedures.• Must be able to successfully pass background and drug test.• CPFM Certified Professional Food Manager / Food Handler Card or its equivalent certification is required for all positions related to: preparation, handling and serving food.PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an individual to successfully perform the essential function of this job. El Super is an Equal Opportunity Employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the Assistant Food Truck Manager / Assistant Restaurant Manager is regularly required to stand and walk for long periods of time. The Assistant Food Truck Manager / Assistant Restaurant Manager must also have the ability to do the following: regularly lift/carry/or move up to 25 pounds; frequently lift/carry/or move up to 45 pounds and occasionally lift/carry/or move up to 50 to 60 pounds; work with restaurant equipment (stove, ovens, fryers, knives, pots and pans, etc.). Bending, stooping, reaching, twisting, grasping, pinching, smelling, tasting, reaching/lifting above shoulders in a repetitive manner; use hands to finger, handle, or feel; reach with hands and arms; talk and hear; and work with cleaning solutions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.WORK ENVIRONMENTS: The work environment characteristics described are representative of those an Assistant Food Truck Manager / Assistant Restaurant Manager encounters while performing the essential functions of this job. El Super is an Equal Opportunity Employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform the essential functions.The noise level in the work environment may be moderate to loud with surrounding areas that may be wet, hot/cold, slippery or humid.GENERAL SIGN-OFF: The Employee is expected to adhere to all company policies.NOTE: Additional responsibilities within the position's purpose may be assigned. El Super reserves the right to change this job description at any time based on business conditions and needs.This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

UEG is an award-winning global agency specializing in entertainment, sports and lifestyle marketing. We create breakthrough marketing by leveraging the people, places and platforms that shape pop culture. Our suite of services includes celebrity/influencer programming, music-film-tv/digital-sports partnerships, communications, branded content and experiential. The team at UEG is a dynamic group, bringing together best-in-class expertise across entertainment, sports and lifestyle, paired with a strong understanding of brand building and effective marketing communications. This is a work hard, play hard environment where a true passion for culture are married with the desire to create business changing work for our clients. RESPONSIBILITIESMaintain calendar for appointments, calls and meetings, as requested Coordinate travel arrangements, travel itinerary and portfolios Coordinate and oversee document production and minor projects, as requested Coordinate in-house meetings, including conference room set-up, beverages/food, etc. Lead office management needs, including (but not limited to) working with vendors, ensuring that supplies and refreshments are stocked, placing supply orders, administering parking passes/ID badges, etc.Maintain client files, contact databases and records as needed Research and compile materials needed for important meetings, calls and projects Conduct basic internet research as needed Order supplies and equipment for practice/group; review correspondence Coordinate team members' performance appraisals in conjunction with HR Attend staff meetings and take notes as needed; provide backup support for colleagues Assist with systems including GFS and entering HelpDesk tickets, and corresponding with IT Compute manager/personal timesheets, invoices and expense reports in a timely manner Complete special internal or client-focused projects as assigned Demonstrate professional behaviors and pursuit of excellence in all endeavors Display self awareness, positive and helpful attitude and the ability to work well with others Adapt well to change and shifting priorities Contribute to performance appraisal process for peers and managers Engage in team building activities Ability to proactively anticipate needs, remain adaptable and resilient, and effectively prioritize tasks Consistently produces good work-product and follow-through on projects Effectively collaborate with other administrative professionals to deliver results Strong organization skills and attention to detail Maintain confidentiality at all times Ability to remain positive, even in a fast paced environment QUALIFICATIONSThe position requires at least two years prior administrative experience Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook Strong sense of customer service, including strong organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discretely handle confidential information Ability to work efficiently, be solutions-oriented, flexible, proactive, and anticipate needs in a team environment Strong time-management skills, attention to detail, consistent follow-through on projects and the ability to effectively handle multiple tasks at once Experience working in client service agency or related field $43,000 - $62,000 a year PAY RANGE: $43,000 - $X62,000 a year An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits. United Entertainment Group is a global entertainment, sports and lifestyle marketing agency and part of the DJE Holdings network. UEG creates breakthrough marketing with the people, properties and platforms that shape culture, and has been recognized with industry awards including Cannes Lions, Clios, OneShow, Sabre Awards, Tellys, and more. UEG, founded in 2007, is headquartered in New York with offices in Los Angeles, Chicago, Dallas, London, Hamburg and Tokyo and works with FORTUNE 500 companies, celebrities, athletes and leading media properties. For more information visit http://www.uegworldwide.com .Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law. United Entertainment Group is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.

With 11 offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com) is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the firm to provide a distinct and compelling value proposition.An outstanding opportunity exists for a Marketing Events Assistant within our rapidly growing Marketing, Business Development and Communications Team. The role is located in our Los Angeles office and will support business development, marketing and client-deliverable events across the country.The Marketing Assistant will provide administrative and organizational support as a member of the Marketing Events Team. The assistant will team with the business development team members, office administration and our timekeeping professionals to effectively support participation in and logistics of events, sponsorships, webinars, tradeshows and internal retreats to ensure flawless execution and further the strategic goals of the firm. The Marketing Events Assistant will report to the Events Manager.General Responsibilities: Provide administrative support as needed and assists with special projects as assigned. Maintain Salesforce database and master events calendar, including campaign (event) details, updating leads, final attendee lists, expenses and other details as needed. Assist with coordination of event logistics: timelines, communications, invitations, RSVPs, food and beverage, room setup, AV, handouts, off-site activities, giveaways, shipping and branding. Support on-site for assigned events; check in attendees, support set-up and tear-down, liaise with office administration, AV and facilities crews as needed.Specific Responsibilities: Support scheduling of conference rooms for office-hosted events and internal team meetings through web-based tools, ordering any AV equipment and catering, arranging setup and cleanup with internal hospitality teams as necessary. Complete food, beverage and rental orders for office-hosted events with external caterers and vendors, plus arranges setup and cleanup with internal hospitality teams. Maintain and update invitation, registration and attendee lists in Salesforce and Excel, to ensure 100% accuracy. Prepare for distribution to business development team members, attorneys and staff members. Prepare check payments for vendors, including completing the appropriate forms, and coordinating charges and approvals with the business development teams, in a timely and efficient manner. Assist with the professional production of events through creation of registration materials, nametags, welcome and directional event signage, speakers' nametags and tent cards, and event evaluations. Support tech as needed for Zoom webinars (advancing slides, etc.), deliver post-webinar wrap up, edit and send recordings, transcripts, chat logs, attendee lists, Q&A reports. Handle all administrative duties such as processing invoices and preparing shipments to events. Type routine correspondence, schedule appointments, coordinate meetings & team calendar.Qualifications: Strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Highly organized with exceptional attention to detail. Excellent problem-solving skills and client service. Positive, can-do attitude and strong ability to work within a team. Ability to work under pressure in a fast-paced environment with demanding individuals. Ability to juggle multiple projects and prioritize competing needs. Able to work in-office three days per week (Tuesday, Wednesday and Thursday) and more as needed; Ability to be flexible, with occasional long nights, early mornings and weekends as needed. BA/BS Degree and related experience required.The base annual pay range for this role is between $52,000-$60,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.EEO/AA EMPLOYER/Veterans/DisabledManatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).Apply NowWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.VEVRAA Federal Contractor We Request Priority Protected Veteran and Disabled Referrals for all of our locations Please contact Holly Brown at 310-231-5409 or [email protected] with any questionsPDN-9bc551d1-fd4c-4936-8fea-5ba08ba92bec

POSITION SUMMARYThe Administrative Assistant will manage day-to-day office needs. We are a small non-profit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development.ESSENTIAL DUTIES & RESPONSIBILITIESServe as point of contact between the Program Director, Program Manager, and internal staff, and IT/HR/Finance contractors.Monitor, assess, respond to, take messages, and distribute incoming communications.Manage and maintain staff schedules, and appointments.Arrange and coordinate meetings and events, including follow ups and reminders.Assist with managing events.Manage organizational records and documents: file/retrieve documents and reference materials, maintain databases.Review operating practices and implement improvements where necessary.Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment.Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.General office administrative duties: monitor office supplies, data entry, scan, copy, file, create/audit case files, etc.)Promote a positive, collaborative work environment and culture of accountability.Uphold CRCD's Mission/Vision and 5 Year Strategic Plan.PREFERRED QUALIFICATIONS2-5 years' experience as an administrative assistant, or in other secretarial position, or 4-year degree in business management (BA or BS)At minimum 1-year of working experience with Salesforce.MINIMUM QUALIFICATIONSCoursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related disciplineAble to learn quickly and work effectively with a wide range of communities and with minimal supervision.Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries.Demonstrated ability to work on multiple projects simultaneously and to meet deadlines.Full comprehension of office management systems and proceduresExcellent organizational and planning skillsComfortable in a fast-paced, changing environment.Excellent interpersonal, listening, written and verbal communication skills.Exceptional attention to detailKnowledge of basic communications and administrative managementReliable transportation: valid driver's license, and car insurance as required by law, as appropriate.Must display professional and appropriate telephone and email etiquette.Bilingual in English/Spanish preferredAbility to work evenings and weekends may also be required.Local travel to run errands may also be required.SALARY $50,000-$60,000 annually non-exemptBENEFITSDental, Vision, Medical Benefits: CRCD is in the top 10% for excellent employee benefits for non-profit organizations. CRCD offers 85% employee paid and 50%dependent paid medical.401K eligibility to participate from day one and up to 3% matching after one year.Flexible Spending Account (FSA)Short-Term & Long-Term Disability, Accident, and Hospital IndemnityWhole Life Insurance, College Funding Plans/529 Savings Plan from PrincipalPet insurance, Legal/ID TheftGenerous work/life balance14 Paid HolidaysAll candidates are subject to a criminal history check and meet CRCD's criteria regarding criminal history and must pass background check conducted by LA County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the EEO/ADA Coordinator. EEO /ADA Coordinator contact: Stacey Cabling (213) 743-6193.Job Type: Full-timeSalary: $50,000.00 - $60,000.00 per year

Administrative Assistant IIIWest Los Angeles, CA8-Month ContractJob ID 2024-9734Solugenix is assisting a client, a prestigious and large investment management company in their search for an Administrative Assistant III. This is an 8-month contract opportunity based out of West Los Angeles, CA.The level III Administrative Assistant demonstrates a thorough knowledge of the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as the first point of contact for internal and external queries.Qualifications:Requires 5+ years of experience as an administrative assistant."Demonstrates initiative by identifying issues and recommending solutions.Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.Demonstrates sound judgment in resolving matters of high complexity.Demonstrates ability to prioritize assigned work and complete it in a timely manner.Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel, and PowerPoint.Demonstrates in-depth knowledge of the department's function and applies it to work assignments.Responsibilities:Provides administrative support.Extensively manages calendars. Plans, negotiates, and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.Reschedule existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes, and equipment as required. Meets, greets, and escorts visitors, meeting attendees, and candidates. Drafts, collects, and distributes supporting documentation. May compile minutes and distribute follow-up materials as required.Manages complex travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost, and timing implications. Ensures that managers have the necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).Completes business expense claims promptly and follows up on reimbursements if necessary.Produces general correspondence, reports, and presentations. May create documents transcribing from voicemail, recordings, or in-person meetings. Develops appropriate formats and checks for grammar, punctuation, and spelling.Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.Covers telephones and takes accurate written messages and notes. Provides backup for other administrative assistants.Creates and maintains lists, files, and databases to enhance efficiency and productivity.Organizes and maintains information that may be sensitive, confidential, or technical. Audits records for discrepancies and reconciles issues as appropriate.Identifies opportunities to improve work processes/flow to leverage own and the department's workload.Keeps abreast of internal administrative policies, practices, and guidelines (e.g., conference call and WebEx best practices, travel and expense guidelines, Office Services processes, etc.).May order supplies and equipment and handle incoming invoices.May track, gather, maintain, and compile market or internal information, and generate reports.May conduct basic analysis and auditing.May conduct data analyses and present findings using graphs, charts, diagrams, and tables for inclusion in reports, brochures, and presentations.May train other administrative support staff on general responsibilities and provide work direction on day-to-day issues.Acts as the first point of contact for the team or department. Also,Serves as the first point of contact for inquiries. Assesses level of urgency determines business nature and identifies what inquiries need to be directed to particular team members.Responds to internal and external queries concerning guidelines, procedures, or operations. Uses knowledge of the function and manager's role to independently resolve issues for managers, escalating and redirecting more technical inquiries as appropriate.Proactively develops relationships with key internal and external contacts to source information or redirect inquiries appropriately.May work on special projects as assigned.Performs additional responsibilities as assigned.Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $41.38/hour to $41.38/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.About the ClientOur client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.About SolugenixSolugenix is an information technology services company known for its deep experience and knowledge in providing comprehensive technology services, solutions, and talent support for companies around the world. The company offers a variety of innovative and talent support solutions to promote growth and innovative advancement to our esteemed clients and candidates. We provide these talent support solutions on a contract, contract-to-hire, and direct hire basis. We also have additional resources from our staffing partners to ensure the right match and expertise for the best result.For over 50 years, global and local brands have trusted Solugenix as an added resource and partner in taking steps to ensure their immediate and future success. In addition to generating ground-breaking, industry-defining solutions, Solugenix has been delivering the talent and support needed to make it happen. We are dedicated to partnering with clients and candidates whose core values also foster a culture of professionalism, teamwork, and integrity.

Administrative Assistant IIIContract Duration - 8 MonthsMax Pay - $41.38Location: 90025Note:* Parking at this office is $240/monthThe level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as first point of contact for internal and external queries.Primary Responsibilities:- Provides administrative support.- Extensively manages calendars. Plans, negotiates and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.- Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.- Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation. May compile minutes and distribute follow up materials as required.- Manages complex travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).- Completes business expense claims promptly and follows up on reimbursements if necessary.- Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.- Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.- Covers telephones and takes accurate written messages and notes. Provides back-up for other administrative assistants.- Creates and maintains lists, files and databases to enhance efficiency and productivity.- Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.- Identifies opportunities to improve work processes/flow in order to leverage own and department's workload.- Keeps abreast of internal administrative policies, practices and guidelines (e.g., conference call and WebEx best practices, travel and expense guidelines, Office Services processes, etc.).- May order supplies and equipment and handle incoming invoices.- May track, gather, maintain and compile market or internal information, and generate reports.- May conduct basic analysis and auditing.- May conduct data analyses and presents findings using graphs, charts, diagrams and tables for inclusion in reports, brochures and presentations.- May train other administrative support staff on general responsibilities and provide work direction on day to day issues.- Acts as first point of contact for the team or department. Also,o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.o Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and manager's role to independently resolve issues for managers, escalating and redirecting more technical inquiries as appropriate.o Proactively develops relationships with key internal and external contacts in order to source information or redirect inquiries appropriately.- May work on special projects as assigned.- Performs additional responsibilities as assigned.Skills/Qualifications:- Demonstrates initiative by identifying issues and recommending solutions.- Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.- Demonstrates sound judgment in resolving matters of high complexity.- Demonstrates ability to prioritize assigned work and complete in a timely manner.- Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.- Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.- Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.- Demonstrates in-depth knowledge of department's function and applies it to work assignments.- Requires 5+ years of experience as an administrative assistant.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job no: 494406Work type: RegularLocation: Los AngelesCategories: HourlyTitle: Faculty Services AssistantDepartment: Social SciencesDuration: Indefinite (11 months at 25 hours per week) Job SummaryThe Faculty Services Assistant provides a wide range of clerical and program support to faculty in assigned academic departments. The position supports the teaching, academic, and professional work of department professors and enhances the learning environment for students. The Faculty Services Assistant directly reports to the Department Services Coordinator and also receives direction from department chairs, faculty, and the Office of the Dean of the College and the Director of Academic Support Services. This position is represented for purposes of collective bargaining by SEIU. Job Duties35% - Provide clerical support to department chairs and faculty. Assist faculty and the Department Services Coordinator, providing clerical support to department chairs and faculty. Provide support in preparing course materials, maintaining faculty and staff contact lists, compiling and posting faculty teaching schedules and office hours, and aiding in scheduling and room reservations for courses and events, in collaboration with the Department Services Coordinator, department chairs, and the Registrar's office. Provides clerical support in managing faculty-related administrative processes, including assisting with program reviews and assessments, faculty searches, and orienting new faculty and adjuncts. Assist faculty and the Department Services Coordinator with course-related needs including the coordination of teaching materials, ordering desk copies of course books, printing and copying, reserving classrooms and meeting spaces, audio-visual setup, and organizing class trips and academic events. Attend department meetings, take minutes, and assists with committee work as needed. Provide support to faculty and the Office of the Dean of the College on various projects and initiatives, such as grant-funded programs and symposia. Handle other duties and projects as assigned by the department chairs or Office of the Dean. This may include supporting and being reassigned to other departments or programs within academic affairs when needed. - (Essential)20% - Provide support for departmental events and programs. Assist with organizing and publicizing departmental events including speakers, seminar series, discussion, panels, and social events. Secures locations, arranges for refreshments, publicizes events, manages registration and event logistics, makes travel accommodations for guests, and processes stipends and reimbursements. Assist in collecting and evaluating data related to departmental programs and events to facilitate continual improvement and ensure the effective achievement of program goals and participant satisfaction. - (Essential)20% - Provide support for managing and enhancing department's communication and marketing efforts, assist in ensuring effective dissemination of information and promotion of departmental activities. Support the Department Services Coordinator in serving as a liaison between faculty, students, and the academic community, providing essential information and referrals, and engaging with the College and community members. Assist in the management and update of departmental websites and social media platforms, ensuring a current and accurate representation of department activities and news. Assist in the creation and distribution of various communication materials, including flyers, brochures, newsletters, slide decks, and presentations, and develop campus-wide email announcements for departmental events. Assist in coordinating community engagement efforts for departmental events and programs, including promotional activities and outreach to enhance department visibility. Engage with College and community members for updates and involvement in department activities, fostering ongoing connections and a sense of community. Serve as the initial contact for the departments and the building, answering phones, greeting visitors, handling mail and correspondence, and updating and maintaining bulletin boards. Responds to basic questions regarding major and Core requirements and departmental curriculum and makes referrals as appropriate. Provides information to prospective students. Assist the Department Services Coordinator, the Registrar's Office, department chairs, and associate deans on student-related matters, ensuring efficient communication and coordination. Assist the Department Services Coordinator in maintaining organized and efficient departmental files and records, ensuring accurate documentation and distribution of information. - (Essential)10% - Provide support for building and facilities-related needs, helping to ensure efficient operation and maintenance of departmental spaces. Assist the Department Services Coordinator in managing and responding to departmental facility needs, including submitting work orders and liaising with facilities management or campus safety for maintenance, repairs, and emergency situations. Assist the Department Services Coordinator in coordinating and setting up office space for new and existing faculty, including arranging office essentials such as keys, computers, phones, and email setup. Assist the Department Services Coordinator in working with Facilities Management for building upkeep, coordinating maintenance projects, equipment purchases, renovations, and addressing equipment issues. - (Essential)10% - Provide support to effectively utilize and steward departmental resources and budgets. Assist the Department Services Coordinator in monitoring and reporting on departmental budgets. Assist the Department Services Coordinator in working with the Business Office and other campus departments on expense reimbursements, payroll queries, and liaising with external financial agencies. Order office supplies and assist in the inventory and upkeep of office equipment. - (Essential)5% - Provide support for the hiring, training, and supervision of student workers. Assist in the hiring of student office staff, including job posting, interviewing, selecting, and training. Assist in monitoring work hours, establishing schedules, and overseeing the accurate and timely submission of timesheets for student workers. Create department-specific information guides for student workers and instruct on college policies and requirements. Assist in managing student-related reimbursements and grant management. - (Essential) Minimum QualificationsHigh school diploma or equivalent, and some college attendance or a post-secondary training program. Equivalent combination of education and experience may be considered.Minimum one year of experience as an clerical/office assistant, program coordinator, or related positions.Demonstrated knowledge of general office and administrative practices and procedures. Demonstrated proficiency in general computer literacy, particularly in email applications, word processing, slide decks, spreadsheets, and forms. Demonstrated ability to learn and adapt to new software as required, reflective of the evolving nature of administrative, clerical and office work.Demonstrated ability to effectively manage multiple responsibilities, maintain attention to detail, and adapt to changing priorities in a dynamic work environment. Proven capability to complete tasks within deadlines, managing fluctuating workloads and competing priorities with minimal supervision.Strong problem-solving skills, with the capacity for independent decision-making in alignment with College policies and practices. Demonstrated experience in problem-solving and collaborating with diverse teams, adept at fostering effective relationships with campus departments and external partners to effectively contribute to joint decisions and solutionsAdept at handling confidential information with discretion. Demonstrated ability to interact professionally and effectively with students, professors, staff, and all members of the campus community.Excels in communicating and interacting across diverse groups, fostering an inclusive atmosphere, and ensuring all members feel valued and respected. Demonstrated understanding of and commitment to diversity, equity, and inclusion, applying these principles in daily interactions with individuals from a variety of backgrounds, cultures, and perspectives.Demonstrated ability to cultivate an inclusive and equitable environment, recognizing and valuing the diversity of the campus community, and collaboratively working to address and reduce biases and barriers.Demonstrated excellence in written and verbal communication skills, including the ability to create, edit, and proofread business correspondence and documents for clarity, accuracy, and proper grammar.Proficient in conveying information clearly and professionally in both individual and group settings.Proficient in planning and managing material, space, and human resources effectively, aimed at maximizing organizational efficiency and effectiveness.Demonstrated ability to learn, adhere to, and ensure compliance with organizational procedures and guidelines. This includes developing an understanding of the College's organizational structure, policies, and adapting effectively to changes and new requirements.Commitment to the mission of Occidental College, which emphasizes providing a quality educational experience rooted in excellence, equity, community, and service, and preparing students for leadership in an increasingly complex and interdependent world. Preferred QualificationsBachelor's degreeThree years of experience, preferably in an academic environment.Demonstrated ability to supervise and provide direction to student employees, including delegating tasks, setting priorities, and providing constructive feedback. EXPECTED HIRING RANGE: $19.00 - $21.00/hrIf you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.Advertised: 26 Feb 2024 Pacific Standard TimeApplications close:

Job no: 494407Work type: Casual/TemporaryLocation: Los AngelesCategories: HourlyTitle: Faculty Services AssistantDepartment: Social SciencesDuration: 1 month Job SummaryThe Faculty Services Assistant provides a wide range of administrative and programmatic support to faculty in the assigned academic departments. The position supports the teaching, academic, and professional work of department professors and enhances the learning environment for students. The Faculty Services Assistant directly reports to the Department Services Coordinator and also receives direction from department chairs, faculty, and the Office of the Dean of the College (particularly the Director of Academic Support Services). Job Duties35% - Provide administrative support to department chairs and faculty. Assist faculty and the Department Services Coordinator to address administrative issues and needs within the department. Provide support in preparing course materials, maintaining faculty and staff contact lists, compiling and posting faculty teaching schedules and office hours, and aiding in scheduling and room reservations for courses and events, in collaboration with the Department Services Coordinator, department chairs, and the Registrar's office. Provide support in managing faculty-related administrative processes, including assisting program reviews and assessments, supporting faculty searches, and orienting new faculty and adjuncts. Assist faculty and the Department Services Coordinator with course-related needs including the coordination of teaching materials, ordering desk copies of course books, printing and copying, reserving classrooms and meeting spaces, audio-visual setup, and organizing class trips and academic events. Attend department meetings, take minutes, and serve on committees as needed. Provide support to faculty and the Office of the Dean of the College on various projects and initiatives, such as grant-funded programs and symposia. Handle other duties and projects as assigned by the department chairs or Office of the Dean. This may include supporting and being reassigned to other departments or programs within academic affairs when needed. - (Essential)20% - Provide support for departmental events and programs. Assist with organizing and publicizing departmental events including speakers, seminar series, discussion, panels, and social events. Secures locations, arranges for refreshments, publicizes events, manages registration and event logistics, makes travel accommodations for guests, and processes stipends and reimbursements. Assist in collecting and evaluating data related to departmental programs and events to facilitate continual improvement and ensure the effective achievement of program goals and participant satisfaction. - (Essential)20% - Provide support for managing and enhancing department's communication and marketing efforts, ensuring effective dissemination of information and promotion of departmental activities. Support the Department Services Coordinator in serving as a liaison between faculty, students, and the academic community, providing essential information and referrals, and engaging with the College and community members. Manage and update departmental websites and social media platforms, ensuring a current and accurate representation of department activities and news. Manage the creation and distribution of various communication materials, including flyers, brochures, newsletters, slide decks, and presentations, and develop campus-wide email announcements for departmental events. Coordinate community engagement efforts for departmental events and programs, including promotional activities and outreach to enhance department visibility. Engage with College and community members for updates and involvement in department activities, fostering ongoing connections and a sense of community. Act as the initial contact for the departments and the building, answering phones, greeting visitors, handling mail and correspondence, and updating and maintaining bulletin boards. Responds to basic questions regarding major and Core requirements and departmental curriculum and makes referrals as appropriate. Provides information to prospective students. Assist the Department Services Coordinator, the Registrar's Office, department chairs, and associate deans on student-related matters, ensuring efficient communication and coordination. Assist the Department Services Coordinator in maintaining organized and efficient departmental files and records, ensuring accurate documentation and distribution of information. - (Essential)10% - Provide support for building and facilities-related needs, helping to ensure efficient operation and maintenance of departmental spaces. Assist the Department Services Coordinator in managing and responding to departmental facility needs, including submitting work orders and liaising with facilities management or campus safety for maintenance, repairs, and emergency situations. Assist the Department Services Coordinator in coordinating and setting up office space for new and existing faculty, including arranging office essentials such as keys, computers, phones, and email setup. Assist the Department Services Coordinator in working with Facilities Management for building upkeep, coordinating maintenance projects, equipment purchases, renovations, and addressing equipment issues. - (Essential)10% - Provide support to effectively utilize and steward departmental resources and budgets. Assist the Department Services Coordinator in monitoring and reporting on departmental budgets. Assist the Department Services Coordinator in working with the Business Office and other campus departments on expense reimbursements, payroll queries, and liaising with external financial agencies. Order office supplies and assist in the inventory and upkeep of office equipment. - (Essential)5% - Provide support for the hiring, training, and supervision of student workers. Assist in the hiring of student office staff, including job posting, interviewing, selecting, and training. Assist in monitoring work hours, establishing schedules, and overseeing the accurate and timely submission of timesheets for student workers. Create department-specific information guides for student workers and instruct on college policies and requirements. Assist in managing student-related reimbursements and grant management. - (Essential) Minimum QualificationsHigh school diploma or equivalent, and some college attendance or a post-secondary training program.Equivalent combination of education and experience may be considered.Minimum of 1 year of experience as an administrative assistant, program coordinator, or a related position.Demonstrated ability to effectively manage multiple responsibilities, maintain attention to detail, and adapt to changing priorities in a dynamic work environment.Proven capability to complete tasks within deadlines, managing fluctuating workloads and competing priorities with minimal supervision.Strong problem-solving skills, with the capacity for independent decision-making in alignment with College policies and practices. Adept at handling confidential information with discretion.Demonstrated ability to interact professionally and effectively with students, professors, staff, and all members of the campus community. Excels in communicating and interacting across diverse groups, fostering an inclusive atmosphere, and ensuring all members feel valued and respected.Demonstrated understanding of and commitment to diversity, equity, and inclusion, applying these principles in daily interactions with individuals from a variety of backgrounds, cultures, and perspectives.Demonstrated ability to cultivate an inclusive and equitable environment, recognizing and valuing the diversity of the campus community, and collaboratively working to address and reduce biases and barriers.Demonstrated experience in problem-solving and collaborating with diverse teams, adept at fostering effective relationships with campus departments and external partners to effectively contribute to joint decisions and solutions.Demonstrated excellence in written and verbal communication skills, including the ability to create, edit, and proofread business correspondence and documents for clarity, accuracy, and proper grammar.Proficient in conveying information clearly and professionally in both individual and group settings.Proficient in planning and managing material, space, and human resources effectively, aimed at maximizing organizational efficiency and effectiveness.Demonstrated knowledge of general office and administrative practices and procedures.Demonstrated proficiency in general computer literacy, particularly in email applications, word processing, slide decks, spreadsheets, and forms.Demonstrated ability to learn and adapt to new software as required, reflective of the evolving nature of administrative and office work.Demonstrated ability to learn, adhere to, and ensure compliance with organizational procedures and guidelines. This includes developing a thorough understanding of the College's organizational structure, policies, and adapting effectively to changes and new requirements.Commitment to the mission of Occidental College, which emphasizes providing a quality educational experience rooted in excellence, equity, community, and service, and preparing students for leadership in an increasingly complex and interdependent world. Preferred QualificationsBachelor's degree preferred.3 years of experience, preferably in an academic environment.Demonstrated ability to supervise and provide direction to student employees, including delegating tasks, setting priorities, and providing constructive feedback. EXPECTED HIRING RANGE: $18.00/hr-$20.00/hrAdvertised: 26 Feb 2024 Pacific Standard TimeApplications close:

Our client is currently seeking a Temporary Litigation Legal Secretary. This is a full-time assignment, Monday - Friday from 8am - 5pm. Duties and ResponsibilitiesThe Legal Secretary will work closely with Branch Chief and Assistant Branch Chief and provide a full range of secretarial and administrative support services. The responsibilities of this position include the following: Generating documents for federal and state court litigation; processing reports for Board and City Council approval; processing settlement packages; using City law; preparing general correspondence; scheduling meetings; organizing case materials; and heavy telephone contact and emails with the public, various City departments, and court personnel. Other duties as assigned.RequirementsAt least 1 year experience in litigation personal injury, preferably with defense.The position requires a fast and accurate typist who portrays strong initiative skills, detail-oriented, and professional communication presence with the public and City departments, by phone and email. Applicant must be responsible, reliable, punctual, and able to work well with others while under minimal supervision. The applicant must also have the ability to prioritize, multi-task, and organize tasks to meet deadlines. The applicant must also have strong ethics, be able to exercise discretion and maintain confidentiality. Other requirements include proficiency in the operation of personal computer equipment/programs and be able to lift 25 lbs.At least one year performing clerical or secretarial duties is required.The hours for this position are from 8:00 a.m. to 5:00 p.m., Monday through Friday. Reliable attendance and punctuality are mandatory.Location: Los Angeles, CA 90012Must report to location daily. No remote work.Parking is not provided.