Administrative Assistant Salary in Los Angeles, CA

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.  As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career. You will make an impact by:  Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintain calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations. Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties, including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors. Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review. Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination. Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment. Order and pick up meals and/or refreshments for meetings and other special events. Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation. Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc. Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages. Your Experience Includes: Minimum of three years’ experience performing complex and responsible office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment. Comprehensive knowledge of office systems, practices, and administration. Ability to work in a fast-paced environment. Proficient in Microsoft Office and intermediate in Word, Excel, PowerPoint, and Visio. Must have a solid understanding of Outlook email, calendar, and scheduling assistant. Must be able to focus on the objectives in challenging circumstances. Education: High school graduate or equivalent required. Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.  $22.90-$30.91

UEG is an award-winning global agency specializing in entertainment, sports and lifestyle marketing. We create breakthrough marketing by leveraging the people, places and platforms that shape pop culture. Our suite of services includes celebrity/influencer programming, music-film-tv/digital-sports partnerships, communications, branded content and experiential. The team at UEG is a dynamic group, bringing together best-in-class expertise across entertainment, sports and lifestyle, paired with a strong understanding of brand building and effective marketing communications. This is a work hard, play hard environment where a true passion for culture are married with the desire to create business changing work for our clients. RESPONSIBILITIESMaintain calendar for appointments, calls and meetings, as requested Coordinate travel arrangements, travel itinerary and portfolios Coordinate and oversee document production and minor projects, as requested Coordinate in-house meetings, including conference room set-up, beverages/food, etc. Lead office management needs, including (but not limited to) working with vendors, ensuring that supplies and refreshments are stocked, placing supply orders, administering parking passes/ID badges, etc.Maintain client files, contact databases and records as needed Research and compile materials needed for important meetings, calls and projects Conduct basic internet research as needed Order supplies and equipment for practice/group; review correspondence Coordinate team members' performance appraisals in conjunction with HR Attend staff meetings and take notes as needed; provide backup support for colleagues Assist with systems including GFS and entering HelpDesk tickets, and corresponding with IT Compute manager/personal timesheets, invoices and expense reports in a timely manner Complete special internal or client-focused projects as assigned Demonstrate professional behaviors and pursuit of excellence in all endeavors Display self awareness, positive and helpful attitude and the ability to work well with others Adapt well to change and shifting priorities Contribute to performance appraisal process for peers and managers Engage in team building activities Ability to proactively anticipate needs, remain adaptable and resilient, and effectively prioritize tasks Consistently produces good work-product and follow-through on projects Effectively collaborate with other administrative professionals to deliver results Strong organization skills and attention to detail Maintain confidentiality at all times Ability to remain positive, even in a fast paced environment QUALIFICATIONSThe position requires at least two years prior administrative experience Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook Strong sense of customer service, including strong organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discretely handle confidential information Ability to work efficiently, be solutions-oriented, flexible, proactive, and anticipate needs in a team environment Strong time-management skills, attention to detail, consistent follow-through on projects and the ability to effectively handle multiple tasks at once Experience working in client service agency or related field $43,000 - $62,000 a year PAY RANGE: $43,000 - $X62,000 a year An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH's total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits. United Entertainment Group is a global entertainment, sports and lifestyle marketing agency and part of the DJE Holdings network. UEG creates breakthrough marketing with the people, properties and platforms that shape culture, and has been recognized with industry awards including Cannes Lions, Clios, OneShow, Sabre Awards, Tellys, and more. UEG, founded in 2007, is headquartered in New York with offices in Los Angeles, Chicago, Dallas, London, Hamburg and Tokyo and works with FORTUNE 500 companies, celebrities, athletes and leading media properties. For more information visit http://www.uegworldwide.com .Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law. United Entertainment Group is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.

Leslie Lewis Consulting is a management, strategy and marketing consulting company for music, film, television, and multimedia.We are seeking a qualified and well-organized self-starter to provide administrative support at an entertainment and music consulting company. This will involve heavy volume, scheduling and calendaring for a busy executive as well as research and the ability to meet aggressive deadlines. Aspiring musicians, producers, screenwriters and other creatives need not apply.Responsibilities- Maintain and coordinate daily schedule of President/Owner, including meetings and appointments, conference calls, executive travel, creating itineraries etc.- Manage day-to-day administrative operations and supplies, as well as administer and maintain expense reports, invoices, spreadsheets and project timelines.- Internet, trade journal and social media research.- Assist with compiling, editing, and proofing label copy and biographical materials.- Assist in the admin of various albums including top-line releases (project based).- Help assist and coordinate occasional events.- Perform some personal assistant duties as assigned.Qualifications- Must be highly organized, able to multi-task and work effectively under pressure, as well as demonstrate exceptional follow-through and highest attention to detail.- Must have strong oral and written communication skills and must be able to correspond professionally and effectively via email as well as via telephone.- Must be a critical thinker.- Prior music industry experience and knowledge of the music industry preferred.- Must have previous experience handling high-level entertainment executives.- Ability to thrive in an at-home office environment and be self-sufficient.- Must be highly-proficient on a MAC computer and in Microsoft Office (Word, Excel).- Ability to be flexible and work overtime as needed.Salary: Dependent on experience

POSITION SUMMARYThe Administrative Assistant will manage day-to-day office needs. We are a small non-profit in a busy office with a large constituency. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. This position would be, in addition, an excellent introduction to the field of small business development.ESSENTIAL DUTIES & RESPONSIBILITIESServe as point of contact between the Program Director, Program Manager, and internal staff, and IT/HR/Finance contractors.Monitor, assess, respond to, take messages, and distribute incoming communications.Manage and maintain staff schedules, and appointments.Arrange and coordinate meetings and events, including follow ups and reminders.Assist with managing events.Manage organizational records and documents: file/retrieve documents and reference materials, maintain databases.Review operating practices and implement improvements where necessary.Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment.Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.General office administrative duties: monitor office supplies, data entry, scan, copy, file, create/audit case files, etc.)Promote a positive, collaborative work environment and culture of accountability.Uphold CRCD's Mission/Vision and 5 Year Strategic Plan.PREFERRED QUALIFICATIONS2-5 years' experience as an administrative assistant, or in other secretarial position, or 4-year degree in business management (BA or BS)At minimum 1-year of working experience with Salesforce.MINIMUM QUALIFICATIONSCoursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related disciplineAble to learn quickly and work effectively with a wide range of communities and with minimal supervision.Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries.Demonstrated ability to work on multiple projects simultaneously and to meet deadlines.Full comprehension of office management systems and proceduresExcellent organizational and planning skillsComfortable in a fast-paced, changing environment.Excellent interpersonal, listening, written and verbal communication skills.Exceptional attention to detailKnowledge of basic communications and administrative managementReliable transportation: valid driver's license, and car insurance as required by law, as appropriate.Must display professional and appropriate telephone and email etiquette.Bilingual in English/Spanish preferredAbility to work evenings and weekends may also be required.Local travel to run errands may also be required.SALARY $50,000-$60,000 annually non-exemptBENEFITSDental, Vision, Medical Benefits: CRCD is in the top 10% for excellent employee benefits for non-profit organizations. CRCD offers 85% employee paid and 50%dependent paid medical.401K eligibility to participate from day one and up to 3% matching after one year.Flexible Spending Account (FSA)Short-Term & Long-Term Disability, Accident, and Hospital IndemnityWhole Life Insurance, College Funding Plans/529 Savings Plan from PrincipalPet insurance, Legal/ID TheftGenerous work/life balance14 Paid HolidaysAll candidates are subject to a criminal history check and meet CRCD's criteria regarding criminal history and must pass background check conducted by LA County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the EEO/ADA Coordinator. EEO /ADA Coordinator contact: Stacey Cabling (213) 743-6193.Job Type: Full-timeSalary: $50,000.00 - $60,000.00 per year

Aleut Federal, LLCJob Category: AdministrativeRequisition Number: ADMIN001958Posted: April 9, 2024Schedule: Full TimeLocation: Los Angeles, CA, USAAbout Aleut Federal At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise whose purpose is to support our “Shareholders,” the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are at the core of everything we do. We support our Shareholders by providing excellent service and quality results to our Clients, and the various branches of the federal government. We engage in our local markets, so community service is embedded into our process. Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth, and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level. The Aleut Federal motto is “We are One” because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.Job Summary:Provide clerical and administrative assistance to the project, and other duties as assigned. ESSENTIAL JOB FUNCTIONSProvides a variety of administrative and clerical duties related to the operation of the office.Plans and coordinates administrative duties and functions. Prepares correspondence for signature in response to routine inquiries. Ensures quality of output following established practices and published regulations and procedure manuals.Ensures correct grammar, spelling, punctuation, and format.Organizes work to effectively manage workload; recommends solutions to increase office efficiency and initiates improvements. Schedules travel and accommodations. Review established formats and procedures and make recommendations to update administrative or procedural notices or instructions. Requests and compiles input ensuring completeness and correctness of data. Maintains appointment calendar and schedule.Maintains and administers all file and filing systems.Receive and properly handle all telephone callers.Improves processes, systems, and practices.Properly handles all mail, packages, shipments, etc.Qualifications:Must possess a strong knowledge of business and an excellent command of the English language, both verbal and written. Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment. A high level of interpersonal skills is required to handle sensitive and confidential situations. A professional appearance and telephone manner is necessary. Must have strong attention to detail in written communication, report preparation, scheduling, data preparation, and proofing materials.Education:High School Graduate or GEDWork Experience:Three years of previous administrative or related experience. Knowledge, Skills, Abilities:Strong knowledge of computer software for word processing and spreadsheets is required.Physical Demands:General office demands. Must have the ability to maintain assigned work hours. Must have sufficient endurance to perform tasks over long periods.Work Environment:General office demands. #ALS PI239397826

Client in Los Angeles is seeking an Administrative Assistant to work onsiteLocation: Los Angeles, CARemote or In Office: In OfficeHours: M-F 8am-5pmParking Details: parking is providedJob Title: Administrative AssistantPay: $18/hr-$21/hrDuration: temporary to hireJob Description: The Administrative Assistant's role is to lighten the load for those they report to by assisting with numerous project deliverables and office related tasks. As each executive may have varying needs, the expectations for administrative assistants can vary from one job to the next.Responsibilities:-Answer phones and greet visitors-Schedule appointments and maintain calendars-Schedule and coordinate meetings-Collate and distribute mail-Prepare communications such as memos, emails, invoices, reports and other correspondence-Write and edit communications, from letters to reports and instructional documents-Create and maintain filing systems, both electronic and physical-Manage accounts and perform bookkeeping-Data entry in Excel-Non-profit industry experience is a plus!All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

ROLE- Administrative AssistantCOMPANY: Confidential | Startup | Cyber SecurityJOB TYPE- Temp, Temp-HireLOCATION- DTLA (on-site/parking included)HOURS- 8:00am-5:00pm PTPAY RATE- $30.00/hourResponsibilities:Communicate with sales, clients, installation team, etc.Utilize other available information to understand the installation requirements of each locationCoordinate the provision of Scope of Work documentsCreate sales orders in company database according to determined locationsRequirements:Proven experience as an Administrative Assistant or an Office Administrative AssistantMust be familiar with the basic functions of OutlookMust be proficient in ExcelSalesforce is a plusPlease submit your resume to apply.You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.Career Group:Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Role DescriptionThis is a part-time remote role for an Administrative Assistant at Dr. Kele Kirschenbaum and Associates. The Administrative Assistant will be responsible for organizing and managing administrative tasks, including scheduling appointments, managing calendars, responding to emails, creating organizational systems, generating invoices and maintaining records. The Administrative Assistant will also assist with various office duties and provide support to the team. This position requires strong organization and Excel skills. Preference for candidates based in Los Angeles, CA or San Diego, CA.QualificationsExcellent organizational and time management skillsStrong attention to detail and accuracyAdvanced in Microsoft Office suite (Word, Excel, PowerPoint)Effective verbal and written communication skillsAbility to prioritize tasks and work independentlyPrevious experience in an administrative role is preferred

Our client, one of the world's leading producers of premium entertainment content that connects billions of people,is seeking to hire an Administrative Assistant to join their team in Los Angeles, California! In this role, you will support the EVP Marketing, Strategy & Insights**This is a 2-month contract to start, with the opportunity to extend or convert****Hybrid schedule in Los Angeles, California*ResponsibilitiesManage and coordinate travel and itineraries for the EVP and two VPs in the department, and can prepare documents for travel-related meetings.Prepare confidential information such as expense reports and maintain discretion when dealing with confidential research information.Pitch in with basic online searches for information or review of simple spreadsheets.Qualifications Previous Admin Assistant experience within the entertainment/media industryInterest in movie marketing Looking for someone that is polished and professionalCommunicative, reliable, and responsiveMulti-taskingMicrosoft Office Programs (Outlook, Excel, PowerPoint, etc.)You will receive the following benefits:Medical Insurance - Four medical plans to choose from for you and your familyDental & Orthodontia BenefitsVision BenefitsHealth Savings Account (HSA)Health and Dependent Care Flexible Spending AccountsLife Insurance, Long-Term & Short-Term Disability InsuranceHospital Indemnity Insurance401(k) including matchPaid Sick Time LeaveLegal and Identity Protection PlansPre-tax Commuter Benefit529 College Saver PlanApplicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Administrative Assistant IIIContract Duration - 8 MonthsMax Pay - $41.38Location: 90025Note:* Parking at this office is $240/monthThe level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as first point of contact for internal and external queries.Primary Responsibilities:- Provides administrative support.- Extensively manages calendars. Plans, negotiates and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.- Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.- Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation. May compile minutes and distribute follow up materials as required.- Manages complex travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).- Completes business expense claims promptly and follows up on reimbursements if necessary.- Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.- Manages incoming and outgoing mail and correspondence (post, email, etc.); handles routine issues directly and prioritizes remainder.- Covers telephones and takes accurate written messages and notes. Provides back-up for other administrative assistants.- Creates and maintains lists, files and databases to enhance efficiency and productivity.- Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.- Identifies opportunities to improve work processes/flow in order to leverage own and department's workload.- Keeps abreast of internal administrative policies, practices and guidelines (e.g., conference call and WebEx best practices, travel and expense guidelines, Office Services processes, etc.).- May order supplies and equipment and handle incoming invoices.- May track, gather, maintain and compile market or internal information, and generate reports.- May conduct basic analysis and auditing.- May conduct data analyses and presents findings using graphs, charts, diagrams and tables for inclusion in reports, brochures and presentations.- May train other administrative support staff on general responsibilities and provide work direction on day to day issues.- Acts as first point of contact for the team or department. Also,o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.o Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and manager's role to independently resolve issues for managers, escalating and redirecting more technical inquiries as appropriate.o Proactively develops relationships with key internal and external contacts in order to source information or redirect inquiries appropriately.- May work on special projects as assigned.- Performs additional responsibilities as assigned.Skills/Qualifications:- Demonstrates initiative by identifying issues and recommending solutions.- Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.- Demonstrates sound judgment in resolving matters of high complexity.- Demonstrates ability to prioritize assigned work and complete in a timely manner.- Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.- Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.- Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.- Demonstrates in-depth knowledge of department's function and applies it to work assignments.- Requires 5+ years of experience as an administrative assistant.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.