Assistant Vice President Salary in Tallahassee, FL

Job Title: Office Assistant (OPS) Location: Tallahassee, FL Regular/Temporary: Temporary Full/Part Time: Job ID: 54527 Department Vice President for Finance & AdministrationResponsibilities Responsible for office support functions, including answering phone lines, e-mail correspondence, greeting guests, and other tasks as delegated Support Executive Assistant with office duties and provide backup as neededAssist with coordinating travel, entering travel requests, and submitting expense reportsAssist with office procurement functions such as submitting and receiving ordersProvide support in planning and execution of activities and events, including annual employee appreciation event for the division of Finance & Administration Qualifications High School diploma or equivalent and two years of experience related to the duties of this position. (Note; a combination of post high school education and experience equal to two years.) Effective communication, both verbally and in writing.Familiar with Microsoft Office applications (Word, Excel, Outlook) or equivalent software, and Adobe Acrobat or similar softwareAbility to establish and maintain effective working relationshipsKnowledge of office practices, procedures, and etiquetteA valid driver's license or the ability to obtain one prior to start dateContact Info Laterriya [email protected] Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.Anticipated Salary Range $15/hr.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an OPS/temporary job.Based on the duties, this position may require completion of a criminal history background check.Schedule is 20 hours per week.This position is being re-advertised. Previous applicants need not reapply.This position is being advertised as open until filled.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

ITLE: Staff Assistant POSITION NO.: P03486 SECTION: Workforce Development HIRING SALARY: $31,255.86 - $34, 409.93 annually; all salary calculations to start at the minimum salary HOURS: 8:00 A.M. - 5:00 P.M., Monday ‑ Friday CONTACT: Human Resources (850) 201-8510 or via email [email protected] MAJOR FUNCTION: The Staff Assistant is housed within Workforce Development. The Staff Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments and special projects for a vice president, manager, or coordinator.Primary duties will include, but are not limited to: Serve as a member of the Vice President's support team providing administrative support for the vice president and division while working closely with the Workforce Development Coordinator to ensure timeliness of appointments and projects. Oversees the front desk and common area. Completes supply orders and maintains inventory reporting. Ensures timely filling of all promotional item requests with accurate record keeping. Provides timely notification regarding supply and promotional item requests. Supports meeting functions related to the Division and Vice President to include file preparation and room reservation. Maintains an accurate and up-to-date desk guide for the front desk with timely development of required procedures. Assists students with registration processes via walk-in, e-mail, phone, or fax. Coordinates with staff to verify student status and accessing college database to perform various registration tasks. Answers telephones, greets guests in the front office, responds to voicemails and e-mails in a timely manner while maintaining tidiness in the front office and reception areas, and routes mail to appropriate staff members. Performs general typing and administrative assignments to include but not limited to drafting and completing a variety of correspondence such as letters and memorandums, reports, spreadsheets and statistical analyses. Review division website for necessary course and program updates. Reporting any required updates in a timely manner. Compiles results of divisional surveys and tracking logs. Coordinates with the Workforce Development Coordinator, Vice President and Staff Assistants within the service area, to update and maintain divisional manuals. Coordinates work efforts and provides support to with Workforce Development Coordinator and other coordinators in the division to ensure timeliness and accuracy of key division projects. Also, provides support to Workforce Development Coordinator related to compiling travel information for Vice President for Workforce Innovation. Additionally, identify training and professional development opportunities that support continued growth as evidenced by the essential functions of the role. Lastly, serves as in a support role as it relates to social media for the Workforce Development Division. Assists in the planning and the execution of divisional meetings, trainings, and other activities which includes updating and maintaining divisional calendar in 25Live or other locations as appropriate, preparing agendas, distributing materials prior to an event, recording and distributing minutes and creating mailing lists with participant information. Also, provides support and leadership in the division's use of DocuSign. MINIMUM TRAINING/EXPERIENCE: Graduation from a standard high school or equivalency diploma and four years of progressively responsible secretarial and/or clerical experience; or an equivalent combination of education and experience.SUCCESSFUL APPLICANTS WILL DEMONSTRATE THE FOLLOWING: Knowledge of TCC and Workforce Development division policies and procedures, including FERPA. Knowledge of windows operating system and Microsoft Office suite (i.e. Word, Excel, Outlook, etc.) Knowledge of basic research methods and techniques, including internet research. Knowledge of conferences and events management. Skilled in operating a personal computer for word processing and information gathering. Skilled in time management and punctuality. Skilled in organization of written documents and proofreading, to include correct English language and grammar. Ability to accurately prepare and finalize detailed data reports and documents, of varying complexity levels, with minimal supervision. Ability to perform a variety of complex, difficult and multifaceted administrative support duties, requiring significant follow-up, follow through, and attention to detail. Ability to draft and type a variety of correspondence, memoranda, reports, statistical analyses, and other materials. Ability to communicate effectively verbally, and in writing, with others. Ability to multi-task, especially with constant interruptions. Ability to plan and coordinate work flow in an efficient manner. Ability to work with a minimal amount of supervision. Ability to exercise good judgment and analyze situations to determine the appropriate course of action. Ability to Prepare and maintain accurate and complete records and files. Ability to use and troubleshoot a photocopier, facsimile, telephone, and other office equipment. Work well under pressure and remain calm in stressful situations. Ability to demonstrate understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of TCC's students, faculty, staff, and community to communicate with all in a tactful and professional manner. Ability to work both independently and cooperatively and with others, as a member of a team. Ability to handle multi-line telephone systems and demonstrate proper telephone etiquette. Ability to perform the essential job functions listed.

Job Title: Assistant Director, Data Management (Hybrid or Remote) Location: Hybrid Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 57466 Department Sponsored Research AdministrationResponsibilities This position is responsible for the financial and cost accounting data reporting for the Vice President of Research, the integrity of the Sponsored Research Administration (SRA) accounting data, the preparation of the Facilities & Administration rate proposal, National Science Foundation Higher Education Research and Development Survey (NSF HERD) and the Schedule of Expenditures of Federal Awards (SEFA), as well as query reporting, validation of pre and post award published reports, and monthly reconciliation between Huron Grants and PeopleSoft Financial systems.This position will also supervise one cost analyst and one grants manager, and oversee day to day responsibilities, performance evaluations, and recruitment, when necessary. Additional responsibilities include, but are not limited to: training University staff in the use of queries, reports, and electronic systems. Maintain appropriate documentation related to position activities. Participate in appropriate team efforts to accomplish the goals of Sponsored Research Administration, including special projects and meeting deadlines.Qualifications Bachelor's degree and four years of experience related to an administrative service; or high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.Preferred Qualifications Experience with the NSF HERD Survey preparation.Experience with CRIS and WebSpace software systems.Experience preparing the Facilities & Administration rate proposal.Certified Research Administrator.Advanced Excel skills, including pivot tables, VLOOKUP, and macros.Experience with PeopleSoft and Huron Suite data management systems.Ability to review and reconcile financial data for accuracy and completeness.Knowledge of and ability to interpret and apply related federal, state, and local rules and regulations related to fiscal and research administration activities.Helpful Who is the ideal candidate for this position? You will be known as the point of reference for research expenditure data requests. You will work closely with your staff on various monthly, quarterly, and year-end reporting tasks. If your passion is working with data, this position will be a perfect fit. Good communication skills are expected, and your willingness to lean will be a plus. Your ability to prioritize and manage multiple tasks of varying difficulty is ideal. You enjoy being a team player as well as working independently. A strong understanding of the activities of post-award is desirable.What is a typical day in this position?Daily tasks depend on the day of the month, quarter, and year based on reporting due dates. You will be responsible for reporting the university's research expenditures from ad hoc requests to the monthly dashboard to annual surveys to the Schedule of Expenditures of Federal Awards. In addition, you will be responsible for reviewing the output of your direct and indirect reports who are responsible for cost accounting for the Sponsored Research Trust Fund, reporting on proposals and awards, and effort reporting. Excel is used heavily throughout the day and advanced skills are required.What can I expect in the first 60 - 90 days?First, our IT team will make sure you are up and running usually by the end of your first day. In the first few weeks you will meet your team and the entire SRA staff. You will work closely with your supervisor over the first few months and spend time completing the eSPEAR Certificate Series online training. Written procedures will be provided for most tasks to assist you with learning your new duties. Your supervisor and team will always be available to answer any questions you may have while you settle into your new position.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This position is eligible for a hybrid or fully remote work schedule based on the current position/job functions.This position is being advertised as open until filled. Applications to be reviewed as received by the hiring department.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.