Executive Assistant Salary in Tallahassee, FL

Job Title: Senior Director of Alumni Engagement, Colleges, Schools, and Units Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 56833 Department Alumni AffairsResponsibilities Leadership level position responsible for centralized alumni engagement effort across the Division of University Advancement (DUA). This position works closely with the President/CEO of the Alumni Association to enhance and measure alumni engagement within the colleges, schools, and units at FSU through industry best-practices. The Senior Director of Alumni Engagement, Colleges, Schools, and Units (CSU) will have a deep understanding of alumni relations, engagement, metric and a record of success in building a strong alumni program.Provide leadership and direct supervision to college, school and unit alumni staff; ensure best practices in alumni engagement to support DUA goals. Focus efforts of CSU engagement to be both in-person and virtual to maximize opportunities; provide insight to overall FSU alumni engagement strategy to support and amplify efforts within the CSU staff directly reporting centrally. Lead strategy with Assistant and Associate Directors to implement a comprehensive engagement strategy from student to alumni and beyond leveraging FSU Alumni Association and CSU opportunities; provide board and advancement council support as needed to CSU staff ensuring the highest level of engagement with volunteer leaders.Serve as part of the team managing alumni engagement dashboards and metrics requiring collaboration with data staff. Ensure industry standard metrics are captured through all engagement - volunteer, experiential, philanthropic and communication. Provide reports to President/CEO of the Alumni Association and staff as needed on engagement metrics - especially relative to school/college activities. Stay informed on evolving practices and proactively implement.Lead monthly campus partner meetings bringing together alumni and outreach staff from across campus to share best practices in alumni engagement, share calendar and planning information, provide advancement updates to keep broad campus engagement community informed and create alignment; Engage with CSU and unit staff as the primary liaison to the FSU Alumni Association providing support, insight, best practices, and central alumni engagement strategy in order for CSU staff to leverage for success.Support central alumni engagement events through staffing, planning, and execution in consultation with President/CEO of the Alumni Association and Executive Director of DUA events; speak to numerous and various constituencies filling in for President/CEO of the Alumni Association remarks when needed; ability to communicate verbally and in writing in order to cultivate, steward and engage alumni. Other duties as assigned.Develop and oversee CSU budget and provide special guidance to CSU staff and leadership to develop strong alumni engagement budget within in order to accomplish outreach and program goals. Oversee and approve travel in consultation with the President/CEO of the Alumni Association mainly focusing on priorities and intended outcome of travel - include President/CEO of the Alumni Association, VP of DUA and other VIPs when strategically necessary.Qualifications Bachelor's degree and six years of experience related to the job duties or in an advancement field; or a high school diploma/equivalent and ten years of experience related to the job duties or in an advancement field. (Note: post-high school education can substitute for experience at the equivalent rate.)Must have a valid Florida or Georgia Driver's License, or the ability to obtain prior to hire.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This position is being advertised as open until filled. The hiring committee will review applications as received.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Innova Solutions is immediately hiring for a Position type: Contract. Duration: 12 months (Contract to Hire) Location: 902 Himes Avenue Tampa, Florida 33609 (Hybrid) Job Requirements: As an Administrative Assistant, you will Summary: Under direct supervision, this position is responsible for routine administrative functions to support the service sales process. This position will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met. Qualifications: • High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience. • At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office Site of products. • Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. • Ability to multitask. • Must be extremely organized and possess a keen sense of urgency. • Proven experience prioritizing tasks to meet tight deadlines within a high-paced environment. • Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement. • Familiarity with the operation of HVAC Systems preferred, not required. • Flexibility to work overtime/ weekends, as required. •Project Administrator role •Data collection/ excel / Billing / Processing Invoices/ •MS Outlook •Computer proficiency •At least 2 year of Office experience •12 Month Contract to hire. •Min High School Diploma •8 AM - 5 PM •Hybrid T-T Onsite M&F •Location: Tampa, Orlando, Tallahassee, Jacksonville, Miramar and Maitland •Training week: first week completely onsite •Open for workload •Interview: •1st Virtual •2nd Onsite. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Aditya Raj Senior Associate - Recruitment PAY RANGE AND BENEFITS: Pay Range*: $18-$19 Per hour. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS:Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022) ClearlyRated® Client Diamond Award Winner (2020) One of the Largest Certified MBE Companies in the NMSDC Network (2022) Advanced Tier Services partner with AWS and Gold with MS Website: https://www.innovasolutions.com/ Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected] or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws

Job Title: Office Assistant (OPS) Location: Tallahassee, FL Regular/Temporary: Temporary Full/Part Time: Job ID: 54527 Department Vice President for Finance & AdministrationResponsibilities Responsible for office support functions, including answering phone lines, e-mail correspondence, greeting guests, and other tasks as delegated Support Executive Assistant with office duties and provide backup as neededAssist with coordinating travel, entering travel requests, and submitting expense reportsAssist with office procurement functions such as submitting and receiving ordersProvide support in planning and execution of activities and events, including annual employee appreciation event for the division of Finance & Administration Qualifications High School diploma or equivalent and two years of experience related to the duties of this position. (Note; a combination of post high school education and experience equal to two years.) Effective communication, both verbally and in writing.Familiar with Microsoft Office applications (Word, Excel, Outlook) or equivalent software, and Adobe Acrobat or similar softwareAbility to establish and maintain effective working relationshipsKnowledge of office practices, procedures, and etiquetteA valid driver's license or the ability to obtain one prior to start dateContact Info Laterriya [email protected] Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!Learn more about our university and campuses.Anticipated Salary Range $15/hr.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an OPS/temporary job.Based on the duties, this position may require completion of a criminal history background check.Schedule is 20 hours per week.This position is being re-advertised. Previous applicants need not reapply.This position is being advertised as open until filled.Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Executive Assistant to the Chief Financial Officer & Chief Operating OfficerPosition Summary:Reporting directly to CFO & COO (the "Executives"), the Executive Assistant provides advanced administrative support for the CFO & COO's day-to-day affairs. The Executive Assistant serves as the CFO/COO's internal communications liaison through scheduling, prioritizing and assisting in task and time management, as well as through the performance of other administrative tasks. It is expected that the time spent supporting each Executive will generally be split 50/50 but will vary week to week depending on each Executive's specific requirements. The Executive Assistant will also support direct reports of the Executives on an as needed basis.Primary Responsibilities to Support the Executives:Assists the Executives with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans; and compiling documents for meetings.Organizing and maintaining records on behalf of the Executives.Organizes, maintains and prioritizes daily tasks of the Executives.Organize and distribute finance mail to the appropriate partiesFacilitates the Executives execution of Company documents and agreements and disburses to key stakeholders.Coordinates meetings and strategic activities with the Executives senior leadership team.Maintains and protects confidentiality of all matters.Experience & Education:Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Strong professional verbal and written communications skills.Strong interpersonal skills and aptitude to build relationships and rapport with executive management, partners, and other key stakeholders.Advanced proficiency with all Microsoft office products.Ability to conduct research and present data in a succinct fashion.Strong professional discretion and independent decision-making capabilities.Excellent grammar and editing capabilities.Demonstrated time-management and problem-solving skills.10+ years experience providing executive support preferred.Working Conditions and LocationThis is an office role. The position is required to be located in the Tallahassee, FL area.Compensation will be commensurate with experience.Must be available after hours and weekends as required.

Killearn Methodist Church is seeking an Executive Assistant to the Pastors. This position is a full time, salaried position, working Monday-Friday from 8 AM - 5PM.Responsibilities include: Providing professional, administrative and technical assistance to the Pastoral Team. Prepare and process executive and confidential correspondence for Pastoral Team. Serve as point of contact and provide administrative and technical assistance to various committees and councils as directed by Pastoral Team. Maintain the appointments calendar for the pastors. Supervising Office Ministry Assistant staff.To apply, please send a cover sheet and resume to Rev. Mike Toluba at [email protected] a full job description, visit https://killearn.church/employment

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.Applicants must be legally authorized to work in the United States. Visa sponsorship not available.Our client is seeking an Sr Tech Program Manager/Executive in Celebration, FL.Role Description• Lead and support project managers in the delivery of project tasks and technology solutions to meet business expectations, timeline, and budgetary requirements.• Own and lead cross functional strategic programs and teams that comprise of many components from ideation through implementation.• Oversee, influence, and mentor team members; shares project experience/knowledge to help build project management skills.• Lead and drive project managers to work closely with cross-functional teams to identify dependencies and optimize project workflows.• Plan, Schedule, & Drive Project Meetings.• Partner with Project Managers to develop effective meeting strategies by analyzing project complexities and stakeholder needs to determine appropriate meeting format and key messages.• Lead meetings with strong facilitation skills, ensuring active participation with clear and precise communication, while detailing thorough post-meeting follow-up on action items.• Monitor meeting dynamics and address potential conflicts or communication breakdown proactively.• Implement and enforce collaboration tools and processes to facilitate remote participation and information sharing.• Ensure all risks, action-items, issues, and decisions of all projects are thoroughly documented, consolidated, tracked, and addressed by project managers in a timely manner.• Develop and maintain multiple project timelines that reflect all phases, tasks, and dependencies to ensure alignments with organizational and program goals and objectives.• Build impactful presentations that highlight project vital signs and value drivers.• Clearly communicate project achievements, financial implications, and overall project impact to partners at all levels.• Use data visualization techniques to present sophisticated information in a clear and concise manner.• Conduct comprehensive assessments of project health: technical, financial, and operational; identifying potential risks, bottlenecks, and areas for improvement.• Collaborate with project managers to develop strategies for mitigating project risks and ensuring project success.• Establish and implement key performance indicators to supervise and measure project progress.• Evaluate and justify project health assessments with quantifiable data points.• Develop effective communication channels with internal and external team members located locally and remotely.• Act as a liaison between project teams and executive leadership; ensuring visibility and alignment with strategic objectives.• Organize, prioritize/sequence and communicate portfolio activities across the teams with dedicated focus to ensure everyone is coordinated, organized to anticipate and mitigate risks or challenges.• Coordinate and facilitate Executive stakeholder, leadership and other Sr team meetings including agenda setting, guest coordination, note taking, follow-ups and next steps.• Provides clear and concise communication that improves alignment and understanding within a complex stakeholder community.• Manage the delivery of Town Halls and other similar events.Skills & Requirements• 8 years of experience in managing a team of local and remote project managers to successfully complete delivery of technology projects of all sizes.• Proven experience in management of multiple and simultaneous projects, with a focus on project finance and health assessment, and timeline consolidation• Proven experience in managing financial portfolios of multiple projects of all sizes.• Advanced skillsets in project management tools and software, such as MS Planner, MS Project, MS Excel, SmartSheet, and MyPPM; proficient in MS Office suite• Excellent communication and presentation skills with experience in creating and delivering visually engaging, high-impact presentations to diverse audiences.• Strong organizational and multitasking abilities• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.• Demonstrated ability to work collaboratively in a cross-functional team environment.• Ability to thrive in a dynamic and fast-paced work environment.• Bachelor's degree in software engineering, Industrial Engineering, Finance, Information Management, or a related field and 8+ years of related work experience• Or master's degree in Engineering Management, Business Administration, or a related field and 6+ years of related work experiencePreferred Education:• PMP (Project Management Professional) certification is a plusBenefits/Other Compensation:Medical, Dental, Life Insurance, 401K.Why Hays?You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.Nervous about an upcoming interview? Unsure how to write a new resume?Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays' guiding principles is 'do the right thing'. We also believe that actions speak louder than words. In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.Drug testing may be required; please contact a recruiter for more information.#LI-DNI #1161531 - Olivia Dyroff

Assistant Director, Events OperationsDivision: Global Higher Ed and MembershipLocation: This is a fully remote role. Candidates who live near CB offices have the option of being fully remote or hybrid (Tuesday and Wednesday in office). Type:This is a full-time positionAbout the TeamThe Events team at College Board is a dynamic, high-energy team of event professionals who are committed to member-led, mission-driven events that bring together professionals and thought leaders across disciplines to address access and success issues that challenge - and inspire - educators at all levels and in all professions.. Our conferences include College Board Forum, AP Annual Conference, A Dream Deferred: The Future of African American Education, Prepárate: Educating Latinos for the Future of America, and the Native American Student Advocacy Institute (NASAI). Our conferences are solution driven, aimed at empowering educators with knowledge, perspective, and material they need to best serve their organizations. Our 6,000 member organizations include high schools, districts, higher education institutions and systems, nonprofits and government agencies.About the OpportunityAs the Assistant Director, Event Operations, you will play a critical role in connecting the dots between planning and execution. You are eager to dive into details and proactively support the teams work. If people admire you as someone who is super reliable, gets stuff done and brightens the world around them, then we want you to consider joining us. The role is for an ambitious, detail-obsessed, and personable individual at an influential, mission-driven education organization. You'll be the "first line of defense" for logistical and administrative issues, seeking to resolve them swiftly and proactively.In this role, you will:Project Management & Administration (40%)Collaborate with Executive Director and team on tasks related to project management, including updating assigned projects and identifying any challengesSupport, execute and assist with updating Project Plans by event in Microsoft 365 PlannerServe as point of contact for critical aspects of our events from email flow/marketing to procurement processes. The team will look to you to lead communications and execution of these tasksLead travel coordination for National Advisory Committee travel and/or group bookings; track and audit travel activities, expenses, and payments for committee membersProvide support and help with the events inboxes; reviewing and responding to communications receivedMaintain confidentiality and exercise superb judgment in dealing with sensitive information, and/or escalate issues as necessaryMeeting and Logistics Planning (40%)Ensure flawless execution of high-profile meetings held in conjunction with the event portfolio, including and not limited to: attendee logistics and itineraries, scheduling of rehearsals and dinners, and meeting execution, utilizing College Board technology solutionsProvide a wide range of support for GMA meeting management, such as: update event records, schedule meetings, and generate reports and divisional in-person and online meetingsCoordinate logistics of annual on-boarding of National Advisory Committee MembersProvide support and assist in compiling presentation decks and documents for monthly National Advisory Committee Meetings.Regularly engage and build strong relationships with College Board leaders, relevant support staff and external stakeholdersDatabase and Reporting (20%)Assists in the setup of event registration process on CVENT platform, including special paths for VIP groups.Maintain session updates across platforms -Cvent (website, speaker management) and Guidebook (mobile application).Fulfill routine data requests, and maintain core membership data using Salesforce, for example generate reports of key data points, process contact updates and manage rostersMaintain and have command of event attendee information in CVENT, for example: regularly generate event attendee reports, clean event registration data to ensure accuracy, researches and makes necessary updates to attendee records, and be able to answer ad hoc questions about event attendee trendsFacilitate seamless data integration across diverse platforms, to optimize information flow and enhance organizational analyticsAbout YouYou have:You are obsessed with details, highly organized, and have impeccable follow throughYou have a proactive mindset - ability and willingness to proactively solve problems, anticipate and prioritize key tasks and resolve issuesYou value and strive to provide excellent customer serviceYou have command of some of the technologies that guide our work, specifically Microsoft 365, Salesforce or like CRM, CVENT and Expense Systems (e.g. Concur) and have willingness to master allYou have systems and routines that guide your daily operations and help you squeeze efficiency and productivity out of your timeYou are an empathetic team player who values the people they work with by acknowledging their milestones and momentsYou work well under pressure and value and seek out feedbackStrong written communicator who can go from crafting the perfect email to proofreading a stakeholder memo to presenting remotely or in-person to groups of varying sizesYou are trustworthy, have excellent judgement, and are a skilled collaboratorYou have 2-3 years experience in operations or related fieldA passion for supporting educational and career opportunities for millions of studentsWillingness to travel 10-12 times per year for internal and external meetings/eventsMust be authorized to work in the USAbout Our ProcessApplication review will begin immediately and will continue until the position is filledWhile the hiring process may vary, it generally includes: resume and application submission, recruiter phone screen, hiring manager interview, performance exercise and/or panel interview, and reference checks. This is an approximately 8-week processAbout Our Benefits and CompensationCollege Board offers a competitive benefits and compensation program that attracts top talent looking to make a difference in education. As a self-sustaining non-profit, we believe in compensating employees equitably in relation to each other, their qualifications, their impact, and the relevant market.The hiring range for a new employee in this position is $44,000-$70,000.College Board differentiates salaries by location so where you live will narrow the portion of this range in which you can expect a salary.Your salary will be carefully determined based on your location, relevant experience, the external labor market, and the pay of College Board employees in similar roles. College Board strives to provide our best offer up front based on this criteria.Your salary is only one part of all that College Board offers, including but not limited to:A comprehensive package designed to support the well-being of employees and their families and promote education. Our robust benefits package includes health, dental, and vision insurance, generous paid time off, paid parental leave, fertility benefits, pet insurance, tuition assistance, retirement benefits, and moreRecognition of exceptional performance through annual bonuses, salary growth over time through market increases, and opportunities for merit raises and promotions based on increased scope of responsibilityA job that matters, a team that cares, and a place to learn, innovate and thriveYou can expect to have transparent conversations about benefits and compensation with our recruiters throughout your application process.About Our CultureOur community matters, and we strive to practice and improve our culture daily. Here are some headlines:We are motivated to positively impact the educational and career trajectories of millions of students a year.We prioritize building a diverse and inclusive team where every employee can thrive, and every voice is heard.We welcome staff to join any or all six of our affinity groups: ARISE (Alliance for Asian Retention, Inclusion, Success, and Engagement; DIASPORA (Alliance for Pan-African Success and Achievement); Pride (alliance for LGBTQ+ staff and allies); Resilience (alliance for Native staff and advocates); SALSA (Staff Alliance for Latinx Success and Achievement); and WIN (Women's Impact Network).We value learning and growth; we offer formal and informal ways to lead through your superpowers, sharpen your strengths, and meet your development goals.We know that our impact is strongest together. Our College Board Cares program offers all staff up to $1,000 annual match against partner non-profit organizations.#LI-REMOTE#LI-NM1

Job DetailsAre you passionate about improving the quality of healthcare? Are you ready to leverage your talents to make healthcare better for everyone?Do you want the opportunity to give back to your community?Do you want to have fun at work?Then join the growing team at Health Services Advisory Group (HSAG) that is transforming the delivery of healthcare in the United States!SummaryWith minimal direction from the executive director or director, the Senior Project Manager oversees designated State & Corporate Services' projects through various stages, including: Work plan and timeline development; project monitoring; coordinating with internal teams on project timelines and deliverables; client relations, technical assistance, and guidance; behavioral health and physical health managed care health plan relations and quality improvement guidance; virtual meeting organization, participation, and logistics; report preparation and finalization; and budget monitoring in coordination with the executive director.Essential Competencies, Duties and ResponsibilitiesCreates work plans with tasks and timelines for behavioral health Medicaid managed care projects, monitors completion of tasks to ensure timelines are met, and submits of deliverables to the state client.Participates in external quality reviews of behavioral health and physical health Medicaid managed care entities based on federal and state contract requirements including, but not limited to, assessment of performance related to compliance reviews, performance measure reporting, and performance improvement projects using data included in tables, charts, and graphs.Writes reports and conducts quality checks on reports and spreadsheets.Coordinates with state, Medicaid managed care health plan, and internal staff members to schedule meetings and technical assistance calls.Takes notes during meetings and disseminates notes to all participants.Project deadlines may necessitate occasional extended work hours.Other duties as assigned.Compensation: Job Requirements:Education and/or ExperienceAt least ten years of experience as a healthcare professional with a master's degree in an appropriate field and/or a combination or comparable experience and education.Strong background in behavioral healthcare quality and/or behavioral health managed care preferred.Other QualificationsExcellent oral and written communication and interpersonal skills.Ability to rapidly adjust priorities, work to imminent deadlines, and apply multi-tasking skills to coordinate projects with overlapping and/or simultaneously occurring timelines.Experience in Microsoft Excel spreadsheet functionality.Experience and knowledge of quality improvement practices.Excellent English language skills.Effective and positive human relations skills, including the ability to maintain confidentiality, to appropriately interface with all levels of Health Services Advisory Group administration/staff and clients.Proficiency with Windows environments.Proficiency with hosting Webex and Teams meetings.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DisclaimerThis is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, work load, rush jobs requiring non-regular work hours, or technological developments).HSAG is an EEO Employer of Veterans protected under Section 4212.If you have special needs and require assistance completing our employment application process, please feel free to contact us. EOE M/F/Veteran/DisabilityGet job alerts by email.Sign up now!

Job Description: Administrative AssistantCLASSIFICATION PURPOSEThis non-exempt position is responsible for supporting all administrative functions including field operations, accounting, customer service, U-Haul rentals and human resources); perform related work as required.ESSENTIAL FUNCTIONSThe examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.• Supports administrative functions to ensure efficiency, customer service, and accountability; • Assist in U-Haul related rentals. Trucks, trailers and ordering of U-Haul supplies.• serves as the first point of contact (e.g., takes all incoming calls and e-mails);• addresses all customer complaint/requests for maintenance and irrigation services;• inputs all requests into the customer service log;• calls the appropriate cable company and does follow-up with customers for any cable cuts/internet issues;• performs follow-up and clears out customer service issues daily/weekly to verify their completion status;• informs Sales Manager & Install Manager regarding requests for irrigation/landscape;• sets up appointments for prospective new customers;• partners with maintenance, irrigation, and landscape departments to ensure efficiency and alignment;• manages the inventory and pricing lists, and revises them as needed;• enters all new contracts into the company computer system;• supports Account Manager with all customer files with accuracy, detail, and efficiency;• reconciles all vendor statements monthly;• sends invoices to all maintenance customers monthly;• reconciles bank statements monthly;• performs data entry to support A/P (e.g., material purchases, invoices);• ensures accurate timekeeping procedures;• supports Human Resources; • facilitates preparation of the New Hire packages for the field and office;• assists owner in all executive functions (e.g., e-mail management, phone and customer communications, expense reimbursement management, daily meeting schedules, and calendar management;• maintains phone system (e.g., purchase, extensions, address books, passwords, name assignments); • performs administrative functions (e.g., record keeping, filing, documentation);• builds and maintains effective relationships with vendors, partners, and company staff; • compiles, proofreads, and verifies data and information for accuracy and completeness; • prioritizes activities correctly to ensure deliverables are produced on time;• updates and maintains files, calendars, and relevant metrics; • completes and reviews various forms for accuracy, completeness, and compliance; • uses Microsoft Office Suite, BOSS, and standard office equipment; and • provides excellent service (e.g., accurate, complete, and timely) to clients, vendors, and company staff in a courteous and efficient manner.COMPETENCIES• Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; generates purchase orders; places orders for job and office materials; applies support systems to ensure safety and efficiency.• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable, and relevant goals and takes efficient action to accomplish success.• Accounting: Conducts accounting functions (e.g., invoicing, collections, accounts payable/receivables, invoice coding); supports the payroll process; produces various accounting reports.• Organization and Planning: Maintains an accurate schedule of events; prioritizes activities correctly to ensure deliverables are produced on time; electronic and hard copy files are systematically arranged and easily retrievable; understands the departmental and organizational calendars.• Office Equipment: Strong expertise in Microsoft Office applications, company computer applications, Aspire, and accounting software packages; uses and supports others' usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service. • Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.EDUCATION/EXPERIENCEAn example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least two (2) years of professional experience involving administrative practices, office procedures, and accounting principles.ESSENTIAL PHYSICAL CHARACTERISTICSThe physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.Frequent: sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending, and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing and vision to normal range.SPECIAL NOTES, LICENSES AND CERTIFICATIONSPre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.License: A valid driver's license is required at the time of hire. Incumbents may be required to provide a 3-year driving record from the DMV. Employees in this job classification may be required to use their own vehicle.Language: Though not required, bilingual English and Spanish skills are desirable. Certifications: No specific certifications are required of this job classification. Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure. Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months.KEY PERFORMANCE INDICATORSThe Key Performance Indicators for this position will be specified at the time of appointment.