The preferred hybrid working location for this role is the Medtronic facility located in Santa Clara, CA.CAREERS THAT CHANGE LIVESIn this ExCom Administrative Assistant role, you will support the Chief Technology & Innovation Officer. You will independently perform complex and diverse administrative duties while taking a proactive approach to anticipate and meet needs. Daily activities require cultural sensitivity when interacting with high-level contacts inside and outside the company. Candidate will have regular exposure to sensitive and confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.We believe that when people from different cultures, genders, and points of view come together, innovation is the result -and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive. Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communications if we hope to have long-term sustainable impact.Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.Bring your talents to an industry leader in medical technology and healthcare solutions - we're a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. Medtronic is committed to fostering a diverse and inclusive culture.A DAY IN THE LIFE• Provides general administrative support including preparing communications, maintaining schedules, calendars, meetings, and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses.• Domestic and International Travel Logistics: Conduct travel research and advance planning, process visa applications and other travel documentation in a timely manner, and coordinate travel arrangements and accommodations, trip itineraries, and prepare expense reports. • Calendar Management and Coordination: Maintain a calendar of Board Meetings, Board Committee Meetings, Town Hall, and Senior Leadership Team meetings, 1:1 meetings and other ongoing commitments as well as respond to meeting requests in a timely manner.• Provides administrative support for complex meetings, demonstrating capability in audio conferences, video conferences, and a mastery of other technology as needed. Plans, prepares, and coordinates special meetings including agendas, meeting materials, logistics, action items, travel, and catering.• Documents and Presentations: Draft brief correspondence of a routine nature, prepare, edit (for style and grammar) and proofread presentation materials for senior-level meetings, reports, and documents, sometimes with limited direction. • Drafts correspondence, reports, and forms. Demonstrates effective cultural sensitivity in titles and names and superior usage of grammar, formatting and identifying errors.• Assists with the development, implementation and administration of projects and procedures, including presentations to the Executive Committee, Board of Directors, Senior Leaders, and key external stakeholders. • Acts as an information resource on organizational policies and procedures.• Prioritizes and executes special projects as needed.• Performs a wide variety of non-routine administrative tasks and support special projects or assignments.• Performs normal office functions such as setting up and maintaining files, arranging meetings and conferences.• Administers inter-department or inter-unit programs or processes.• Office Management: Manage and oversee effective and efficient office management.• Gathers, compiles and reports on information relevant to projects/assignments.• Serves as liaison between functions, employees, candidates and external stakeholders and organizations.• Identifies issues and uses effective problem-solving techniques, tact, and discretion in managing a variety of situations. Independently identifies reasonable alternatives and recommends alternative approaches to executives/Sr VPs or others.• Use problem solving skills for process improvement in systems and processes.• Demonstrates effective highly professional, interpersonal skills in handling sensitive and confidential information in a variety of situations. • Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule.• Demonstrates learning agility and is able to pivot to accomplish tasks and assignments quickly. • Develops effective professional relationships and partnerships with internal and external stakeholders and organizations. A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service.MUST HAVE (Minimum Qualifications)• High school diploma or equivalent• 10+ years of executive-level administrative support experienceNICE TO HAVE (Preferred Qualifications)• Bachelor's degree • Advanced proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Teams), Internet• Experience with Zoom, WebEx, Video Conferencing, SharePoint, or similar software• Experience making travel arrangements, including international travel• Experience with Workday• Experience in healthcare/med device highly preferred; understanding of the medical landscape• Previous Medtronic experience• Global/ international experience• Ability to learn quickly and navigate through complex, highly matrixed environments• Demonstrated complex problem-solving skills• Flexible and agile in a constantly changing environment• Exercises independent judgment and discretion• Ability to interact effectively with senior level executives both internally and externally, with exceptional tact and diplomacy• Strong teamwork and collaboration skills• Ability to work well under pressure in a dynamic and ambiguous environment• Good analytical and organizational skills• Excellent customer service skills• Ability to balance multiple time-sensitive tasks• Exceptional attention to detail• Excellent interpersonal and communication skillsABOUT MEDTRONICTogether, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits at http://benefits.medtronic.com.The provided base salary range is used nationally (except in certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.PHYSICAL JOB REQUIREMENTSThe physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America).EEO STATEMENTIt is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.