Executive Assistant Salary in Fort Lauderdale, FL

Company DescriptionLandmark Business Services has been providing management services to professional and trade associations since 2003. We offer custom management solutions to make associations and their volunteer leadership productive and prosperous. We prioritize each association's needs and tailor our services accordingly.Role DescriptionThis is a part-time hybrid role for an Administrative Assistant at Landmark Business Services. The Administrative Assistant will be responsible for performing various administrative tasks to support the smooth operation of the clients we represent. This includes but is not limited to answering phones, managing email and calendar correspondence, meeting preparations and logistics and providing general administrative support to the team. The role is primarily located in Fort Lauderdale, FL but offers flexibility for remote work as well.QualificationsStrong administrative assistance and clerical skills, including proficiency in office softwareExcellent phone / email etiquette and communication skillsExperience in executive administrative assistance and providing support to senior managementAdditional skills and qualifications that would be beneficial for this role include:Experience working in the professional or trade association industryAttention to detail and ability to multitask effectivelyStrong organizational and time management skillsAbility to work both independently and collaboratively in a team environmentFlexibility and adaptability to changing priorities and deadlinesKnowledge of basic accounting principlesProficient in MS Office Ability to create newsletters using Constant Contact or similar platforms Experience with event planning and logistics.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management for executivesCompleting expense reportsArranging complex and detailed travel plans, itineraries, and agendas Responding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesQualifications2+ years of experience supporting C-level executives, preferably in a public companyBachelor's degree or equivalent experience, MS Office Suite, Teams, Zoom, PowerPoint Proficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsWork Setting3 days remote and 2 days on-site Travel 20-25%

We are in need of a Assistant Controller / Senior Accountant to Join our Team! Duties and ResponsibilitiesManage and oversee accounts payable and receivable Prepare financial statements and regulatory reporting documentsAnalyze financial reportsJob Costing, Change orders, AIA Documents, project accounting Intercompany Accounting - multiple account balances and bank statementsAssist with audits and taxes Prepare financial reports for taxes, regulatory agencies, and stockholdersWorking with the Project ManagersManage general ledger and assist month-end and year-end close processesCash based to Accrual based accounting Supervise accounting department, junior employees, and accounting assistantsAssist in preparing documents and interpreting complicated financial information for managers, executives, and C-Suite executivesRequirements and QualificationsBachelor's degree in accounting, finance, business, or related field5+ years of experience as an accountant - Construction Industry preferableLooking for next step in their career path.Proficient with Mircosoft Office Suite and accounting softwareExceptional knowledge of finance, accounting, budgeting, cost accounting and cost control principles and Generally Accepted Accounting Principles (GAAP)Advanced knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulationsAble to multi-task, think on their feet, self-starter Excellent communication skillsQuickly promoted in company Wonderful company and Culture looking for a potential candidate seeking growth! Full Benefits offered! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Overview:As an Executive Assistant, you'll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate. This is an in-person role, reporting to the South Region HQ. Performs office work directly related to managing office operations, calendar management, planning and coordinating corporate meetings including luncheons and special events for the South Region Leadership Team, complete with agenda and itinerary preparations, managing projects, and providing general assistance in a fast-paced environment. This individual contributor role is a highly sought out and visible internal regional resource.Your Responsibilities:Responsible for providing general support to Region President with project support for South Region Leadership team.Act as the gatekeeper by handling complex calendar management for the President regarding meetings with his leadership team, national counterparts, in addition to corporate and company meetings.Prepare PowerPoint presentations for various meetings that are informational, professional and aesthetically pleasing while also building out the notes.Serves as the office liaison with the other Region offices and the Company's Head office in Dania Beach.Prepares expense reports, reconciles P-Card and FedEx reporting, including allocations and community billbacks.Submit and approve corporate vendor invoices in AVID and ADP work flows as needed.Responsible for sending out various communications on behalf of leadership with support from South Communications team when needed.Source, plan, coordination, and execution of all executive meetings held in the office, as well as group activities held in other venues, transportation, and hotel coordination:Set up conference rooms, order and prepare meals including food set/clean up.Create name tags, table tent cards, print materials.Purchase and set up snacks and drinks in the meeting room.Assist leadership with hotel, flight and car reservations as needed.Proofread correspondence for accuracy of general grammar, spelling, etcGeneral administrative tasks include email, answering phones, faxing, mailing, filing, and scanning/photocopying.Skills & Qualifications:5+ years of experience supporting senior leadership, including prior general office and administrative support and responsibilities.High School Diploma required; bachelor's degree preferred or equivalent experience.Must have valid driver's license and minimum state mandated vehicle insurance.Infrequent travel to Region offices, events and overnight planning sessionsWorking independently, critical thinking, problem solving, judgement and decision-making abilities are necessary.Ability to maintain the highest degree of confidentiality.Demonstrated ability towards attention to detail, successful multi-taking, pursuit of accuracy and compliance.Ability to influence and hold key stakeholders accountable for deadlines.Ability to communicate ideas, policies, practices clearly and concisely, both orally and in writing.Ability to exercise judgement and discretion in establishing and maintaining effective working relationships.Strong analytical and problem-solving skills and a high degree of initiative and creativity.Must be able to work effectively and efficiently under pressure and maintain composure when facing deadlines and associated seasonal workload demands.Must be able to work independently and prioritize time effectively.Collaborative decision-making, relationship building and problem-solving skills.Strong working knowledge and demonstration of customer service principles and practices.Self-starter with excellent communication, interpersonal and customer service and telephone skills.Intermediate to advanced knowledge of Microsoft Applications, particularly Word, Outlook, Excel, and Power Point; ADP Vantage a plus.English proficiency required.Travel: Infrequent travel to Region offices, events and overnight planning sessionsWhat We Offer:As an exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.Disclaimer:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.#LI-TL1

Are you ready to take your career to the next level? We're searching for a dynamic and experienced Executive Assistant to join our team and support our C-Suite Leadership. If you thrive in a fast-paced environment, excel at multitasking, and possess exceptional organizational skills, then this role is perfect for you!As our Executive Assistant, you'll be at the heart of our organization, providing crucial administrative support to our top executives. From managing calendars and meetings to handling confidential information with the utmost discretion, you'll play a vital role in keeping our operations running smoothly.Here's a glimpse of what you'll be doing:Providing top-notch administrative assistance, from preparing presentations to conducting research on behalf of our C-Suite leadership.Managing calendars like a pro, ensuring all meetings are well-organized and catered to perfection.Saving time for our executives by handling correspondence, drafting documents, and managing telecommunications.Being the go-to liaison for various departments, external partners, and advisory committees.Delivering outstanding customer service to everyone you interact with, whether it's our staff, board members, or guests.Working closely with our Executive Assistant team to ensure seamless operations and support for Senior Management.But wait, there's more! Here's what you'll need to succeed:A Bachelor's degree or equivalent experience in a related field.A minimum of five years of experience as an Executive Assistant supporting C-Level executives.Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).Excellent communication skills, with the ability to interact confidently and professionally at all levels.Extensive knowledge of office administration and recordkeeping systems.A meticulous approach to tasks, with outstanding organizational and follow-up skills.The ability to multitask, prioritize, and take initiative in a high-paced environment.Flexibility to work varying hours as needed by our C-Suite leadership.A knack for thinking outside the box and acting with urgency.Bilingual in English and Spanish, that's a definite plus!Ready to embark on this exciting journey with us? Don't miss out on this incredible opportunity to make a real impact as part of our team. Apply now and let's shape the future together! #JoinOurTeam #ExecutiveAssistant #OpportunityKnocks

BCforward is currently seeking a highly motivated Administrative Assistant 3 Job for an opportunity at Fort Lauderdale, FL 33309 onsite of 1-2 days a week!Position Title: Administrative Assistant 3Location: Fort Lauderdale, FL 33309 onsite of 1-2 days a weekAnticipated Start Date: ASAPPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 03 months.Job Type: Contract and Onsite/HybridPay Range: $24 - $26/hr.Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).Top Skills:Years of Experience Required - 5-7 overall years of experience in the field.Degrees or certifications required - No degree is required to be eligible for this role. Minimum 5 years' experience with calendar management of leadership utilizing Outlook.Minimum 5 years basic experience with PowerPoint and Teams.Minimum 5 years' experience managing executive / management calendars.Job Description:Summary:Seeking a candidate who is able to support 2 calendars for our senior managers. Performs a variety of complex administrative functions for all levels of management including supporting their team of 45 employees. The ideal candidate is proactive, organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth workplace operations.Primary Responsibility* Management of calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader's priorities and commitments* Track and help drive completion of key deliverables, and follow up on outstanding items* Act as a liaison for leader's direct reports* Organize team meetings and events within budget guidelines (Power Pointer presentation, book conference rooms, travel arrangements, etc)* Procurement of goods and services including computer equipment, offices supplies, and reference materials* Timely and accurate reconciliation of expenses* Provide backup support to Executive Business AdministratorThe ideal candidate must be process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately.Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.Benefits:BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.About BCforward:Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.Interested candidates please send resume in Word format Please reference job code 221838 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Salary DetailsThis salary was provided in the Job Posting.$24-$26Hourly SalaryJob SnapshotEmployee TypeContractorLocationFort Lauderdale, FL (Onsite)Job TypeAdmin - ClericalExperienceNot SpecifiedDate Posted04/26/2024

Ultimate Staffing has partnered up with the client in Fort Lauderdale and they are looking for an Executive assistant to join their team supporting their C-Suite Leadership! You'll be the right hand to the Chief Executive Team, handling a range of administrative tasks both internally and externally with finesse and professionalism.Key Responsibilities:Assist in creating dynamic presentations and conducting research for the C-Suite leaders.Manage calendars, meetings, and events with precision, including catering arrangements.Handle correspondence and documents efficiently, maintaining confidentiality at all times.Prepare expense reports and organize materials for meetings.Serve as a liaison with various departments and external parties, representing the highest level of professionalism.Deliver exceptional customer service to the stakeholders.Requirements:Bachelor's degree or equivalent experience.Minimum 5 years of experience supporting C-Level executives.Proficiency in Microsoft Office suite.Power point presentations experience a must.Strong communication and interpersonal skills.Ability to maintain confidentiality and handle sensitive situations.Meticulous organization and multitasking abilities.Flexibility to adapt to a fast-paced environment.Ideal Candidate:Passionate about providing top-notch customer service.Enjoys interacting with individuals from all backgrounds.Possesses a calm and professional demeanor/emotionally mature.Anticipate needs of the C-suite executives.Capable of navigating challenging conversations with ease.Ready to make a difference in a dynamic environment? Apply now and be part of the vibrant team and email me your resume to All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Title: Administrative AssistantDepartment: Hospital & Health CareReporting Structure: Reports to Office ManagerJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JET Health Solutions. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will play a key role in assisting with day-to-day tasks and ensuring smooth communication within the organization.Responsibilities:Manage and organize office documents and filesAnswer and direct phone calls and emailsSchedule appointments and meetingsAssist with data entry and record keepingCoordinate office supplies and equipmentAssist with travel arrangements for staffQualifications:High school diploma or equivalentProven experience as an administrative assistant or office admin assistantProficient in Microsoft Office SuiteExcellent communication and interpersonal skillsStrong organizational and time management skillsAbility to multitask and prioritize tasksIf you are a self-motivated individual with a passion for providing administrative support in a fast-paced environment, we encourage you to apply for the Administrative Assistant position at JET Health Solutions.

Executive Assistant (5+ yrs experience)Organization: YMCA of South FloridaThe Executive Assistant is responsible for the day-to-day administrative support of the C-SuiteLeadership. Under the direction of the Chief Executive Team, this position providescomprehensive executive administrative support internally and externally, and acts as the liaisonto Board Advisory Committees and others as assigned. This position will be privy to highlyconfidential and sensitive information and materials and must be able to manage information ina professional and private manner.Essential Functions / Job Duties:? Provides administrative assistance, such as preparing presentations in Word, Excel, and/ or PowerPoint, conducting research for related materials on behalf of C-Suiteleadership.? Manages calendars and meetings, including sending reminders, event preparation andorganizing catering, when necessary.? Conserves executive's time by reading, researching, and routing correspondence;drafting letters and documents; collecting, analyzing, and proof-reading information,initiating telecommunications.? Completes expense reports on behalf of C-Suite leadership.? Organizes materials for all meetings including preparation of research, briefing / eventmemos, and related materials.? Acts as a liaison with other Y departments, Y family centers, and outside agencies /companies at the highest executive level, (i.e., CEO's, staff members, volunteers,executive assistants, etc.), Provides excellent customer service to all staff, board,volunteers, members, and guests.? Maintains confidential, sensitive information and materials in a professional and privatemanner. Implements all work assignments required from the C-SUITE with a sense ofurgency, including budget preparation, supply fulfillment, filing and assist with otherspecialized business functions within the Association as assigned.? Works as a cohesive member of the Executive Assistant team with the day-to-dayoperations of Senior Management; ensuring proper coverage of Senior Managementassistance and with events and projects as assigned.? Other duties as assigned.Qualifications, Skills, and Abilities / Position Requirements:? Bachelor's degree or comparable experience in related field.? Minimum of 5 of experience working in an Executive Assistant role supportingC-Level executives.? Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).? Excellent communicator, able to interact with people of all levels in a confident andprofessional manner.? Extensive knowledge of office administration, clerical procedures, and recordkeepingsystems. Excellent people skills: ability to communicate with individuals at all levels.? Ability to maintain confidentiality and manage sensitive situations.? Excellent customer service skills.? Must be a meticulous individual, with outstanding organizational and follow up skills.? Ability to multitask, prioritize and exercise initiative.? Ability to work independently and meet deadlines.? Ability to function well in a high-paced and at times stressful environment.? Ability to work flexible hours as dictated by the needs of the C-Suite leadership.? Ability to anticipate and think outside of the box with a sense of urgency.? Bi-lingual, English, and Spanish language, a plus.

ACCOUNT EXECUTIVE FINDING PEOPLE FOR JOBS, AND JOBS FOR PEOPLE.As an Account Executive, you will identify and develop relationships with businesses and organizations that would benefit from and utilize our temporary staffing services. You will spend your time researching prospective businesses by making introductory calls, visiting work sites, and delivering sales presentations. Much of your time will be spent away from the office; from visiting existing BH clients and prospective clients, to attending important client meetings and entertaining events. You will consistently collaborate with your recruiting team to find - and coach - the best potential employee for each open position.This job requires problem solving skills, personal initiative, and the exercise of discretion and judgment about businesses and professionals who are existing and prospective clients of Beacon Hill. You will make sound judgements based on business character and the potential for Beacon Hill to partner successfully with a hiring company to meet their supplemental staffing needs. Beacon Hill will rely on you, first of all, to represent Beacon Hill well in the marketplace, among existing and prospective clients. Second of all, you will be relied upon to address the needs of existing clients while carefully pursuing companies to become Beacon Hill clients. You must be able to negotiate and implement good deals with clients, and conclude projects successfully and profitably for Beacon Hill. Successful completion of a project requires managing the client and its needs while managing the Beacon Hill resources and personnel for meeting those client's needs.This is a relationship-focused sales position; the harder you work, the more results you will see. Every day you'll come in ready to hold yourself accountable to your goals and build your book of business.YOUR DAY:Research and identify prospective clients - Via internet research, cold calling, referrals, etc.Make 300-500 calls per week - And get about 1 call back for every 10 outgoing calls. Though this can be challenging, setting the foundation early by reaching out to as many clients as possible is critical to your success.Client meetings - Visit work sites, deliver sales presentations, develop an understanding of client needs.Manage job order process - Partner with internal staffing consultants to fulfill client needs, while acting on client's behalf internallyManage client relationships - Serve as the client's first point-of-contact during job order process; client entertaining (client dinners, golfing, sporting events, etc.).YOU'LL NEED:Excellent interpersonal and written communication skills. The core of your day is going to be spent communicating - as such, the better you can demonstrate your ability to listen, understand, explain your position, and work with other people (from those you spend time with internally on your team, to those you've just met), the better.A love for working with people. See above!A tenacious degree of self-motivation. Our job is all about making 100 calls, but then deciding that you're going to make that 101st call. You can wow us by demonstrating where you've gone that extra mile!Confidently exercise discretion and independent judgment about businesses and people and what Beacon Hill can-and cannot-do successfully to meet the needs of those businesses.Leadership skills and a significant dose of competitive drive. If you have a fire that's fueled you to compete in sports, in academia, or in any other goal-oriented arena, this may be a good position for you!Bachelor's degree preferred. YOU'LL GET:Base salary combined with uncapped commission potential. Limitless earning potential is one of our foundational beliefs.Hands-on, individualized training programs. We won't just tell you how to do the job - we'll show you first-hand through experiential learning alongside your team members, starting from day one.Reporting to a senior member of your team, you will receive coaching and guidance through all the steps of your professional development. Furthermore, our nationwide mentoring program connects you to our entire Beacon Hill support network, from Boston to Seattle and everywhere in-between.The rewarding experience of taking your talent and personal initiative and applying it with confidence to the many decisions you'll have to make throughout each day. You will get the support you need from Beacon Hill, all the while knowing that Beacon Hill is relying on you and your judgment, and then reaping the personal rewards of doing all that successfully.Upward mobility. We don't just believe in hiring the right talent - we believe in allowing them to excel. Our Account Executives average merit-based promotion to a senior position in 18-24 months.A "work-hard, play-hard" culture. From mini contests with your team to companywide accolades and incentives like shopping sprees and trips to Palm Beach, Florida, you will be recognized for your accomplishments, no matter how big or small. While we think that our work environment is top-notch, don't just take our word for it - we've consistently ranked as one of the "Best Staffing Firms to Work For" by Staffing Industry Analysts.Please note that Beacon Hill has undertaken significant initiatives to continually adapt our policies and practices to provide a safe working environment for our employees, clients, and candidates as a result of the COVID-19 pandemic. We are continually monitoring Covid-19 compliance with each local jurisdiction in which our teams operate. At this time, all Beacon Hill locations are following health safety protocols set by their local jurisdiction.Additionally, Beacon Hill is an Equal Opportunity Employer. Our mission is to build and sustain a system of resources, procedures, policies and plans that support diversity, equity and inclusion for all. Beacon Hill prioritizes the cultivation of a working environment in which all members of the community are heard, supported and included at all levels of our business.Who We Are:WE ARE ONE OF THE LARGEST staffing companies in the United States - and one of the nation's fastest-growing.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500.Across more than 60 office locations, we operate six specialty divisions; Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences, and Beacon Hill Technologies, placing positions from administrative assistants to lawyers and chief financial officers, to drug safety professionals, applications developers, and human resources generalists.What We Offer:Base salaryUncapped commissionUnlimited earning potentialPromotion opportunitiesBlue Cross Blue Shield Medical and Dental Coverage, as well as Vision, Life & Disability BenefitsADP 401(k) and Roth 401(k) PlansIncentive trips to The Breakers in Palm Beach plus Quarterly Outings, Anniversary Trips, and Award Celebrations Our Press:"One of the Country's Largest Private Staffing Firms" | "One of the Fastest-Growing US Staffing Firms" | "One of America's Fastest-Growing Private Companies" | "Top Place to Work" |"Best Staffing Firm to Work For" |"Best Place to Work"| "Area's Largest Temporary Placement Firm"| "Area's Largest Executive Search Firms"| "Best of Attorney Survey"| "Inc. 500 & Inc. 5000 Company"| "Largest US IT Staffing Firms"| "Largest US Legal Staffing Firm" |Largest US Staffing Firm"Visit our website - www.beaconhillcareers.com - to learn more.We are EMPLOYING THE FUTURE at Beacon Hill and would love you to join us. 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