Administrative Assistant Salary in Fort Lauderdale, FL

Company DescriptionLandmark Business Services has been providing management services to professional and trade associations since 2003. We offer custom management solutions to make associations and their volunteer leadership productive and prosperous. We prioritize each association's needs and tailor our services accordingly.Role DescriptionThis is a part-time hybrid role for an Administrative Assistant at Landmark Business Services. The Administrative Assistant will be responsible for performing various administrative tasks to support the smooth operation of the clients we represent. This includes but is not limited to answering phones, managing email and calendar correspondence, meeting preparations and logistics and providing general administrative support to the team. The role is primarily located in Fort Lauderdale, FL but offers flexibility for remote work as well.QualificationsStrong administrative assistance and clerical skills, including proficiency in office softwareExcellent phone / email etiquette and communication skillsExperience in executive administrative assistance and providing support to senior managementAdditional skills and qualifications that would be beneficial for this role include:Experience working in the professional or trade association industryAttention to detail and ability to multitask effectivelyStrong organizational and time management skillsAbility to work both independently and collaboratively in a team environmentFlexibility and adaptability to changing priorities and deadlinesKnowledge of basic accounting principlesProficient in MS Office Ability to create newsletters using Constant Contact or similar platforms Experience with event planning and logistics.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management for executivesCompleting expense reportsArranging complex and detailed travel plans, itineraries, and agendas Responding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesQualifications2+ years of experience supporting C-level executives, preferably in a public companyBachelor's degree or equivalent experience, MS Office Suite, Teams, Zoom, PowerPoint Proficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsWork Setting3 days remote and 2 days on-site Travel 20-25%

Job Description This Administrative Assistant role is for an individual who has excellent welcome center/reception and impeccable organization skills. This position assists the Office Manager and allows for growth in an industry leading company. Applicants with a great attitude and a zest for excellence will excel at Allied Steel Buildings. Allied Culture We believe great service matters from start to finish. It's why going the distance for our clients starts with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with collaborating with a team dedicated to creating value world wide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is flexible, offering work-life balance, empowered because everyone's voice matters, unified by promoting "we" over "me" and creative thinking outside the box, it's the Allied way. Responsibilities In a professional manner, answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Incoming call volume is typically +/- 10 to15 per hour. Must be client centric and be able to interact with partners and potential clients. Able to utilize a CRM system to manage information as part of handling phone calls. Handles customer inquiries and complaints in a clear and professional manner.Greet visitors and Allied team members, utilizing exemplary hospitality skills. Maintain a welcoming environment in all areas of the office.Assist with the planning and scheduling of meetings and events, securing any resources which may include creating timelines, agenda items, background materials, snacks and coffee service and group catered meals.Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office.Maintain a clean, safe and organized work environment: reception area, copy room, cafe, conference rooms, and public spaces. Monitor supplies for ordering and restocking.Handles administrative tasks, including shipping and receiving requests, research of information, ordering company swag, tabulation of company polls, etc. Respond to emails and appropriately communicate messages in a timely manner to the team members in different departments.Assist in travel arrangements for Allied team members, including international travel.Assist in HR related tasks, including onboarding events.Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedulesMust be able to use best judgment to execute, sometimes without direction, or know when to ask for assistanceFeels comfortable working independently and always takes initiativeQualificationsMust possess strong knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledgePrior experience as a receptionist or office administrative assistantFirst-rate organizational skills, self-starter and detail-orientedFriendly and upbeat with a positive attitudeStrong spelling and grammar acumenCritical thinking, evaluation and analytical skillsExcellent interpersonal, communication and customer service skills within and outside the organizationStrong ability to manage a variety of tasks simultaneously Talent and desire to deal with high-pressure situations and in a fast paced environmentAbility to work individually and in a team environmentMust have sense of urgencyCan identify with leadership qualitiesKnowledge of CRM systems is a plusBilingual in English/Spanish is requiredEducationBachelor's Degree preferred; Minimum certificate from college or technical school, willing to consider extensive experience over education where applicableAllied is an equal opportunity employer. DFWP/EEOE

Are you ready to take your career to the next level? We're searching for a dynamic and experienced Executive Assistant to join our team and support our C-Suite Leadership. If you thrive in a fast-paced environment, excel at multitasking, and possess exceptional organizational skills, then this role is perfect for you!As our Executive Assistant, you'll be at the heart of our organization, providing crucial administrative support to our top executives. From managing calendars and meetings to handling confidential information with the utmost discretion, you'll play a vital role in keeping our operations running smoothly.Here's a glimpse of what you'll be doing:Providing top-notch administrative assistance, from preparing presentations to conducting research on behalf of our C-Suite leadership.Managing calendars like a pro, ensuring all meetings are well-organized and catered to perfection.Saving time for our executives by handling correspondence, drafting documents, and managing telecommunications.Being the go-to liaison for various departments, external partners, and advisory committees.Delivering outstanding customer service to everyone you interact with, whether it's our staff, board members, or guests.Working closely with our Executive Assistant team to ensure seamless operations and support for Senior Management.But wait, there's more! Here's what you'll need to succeed:A Bachelor's degree or equivalent experience in a related field.A minimum of five years of experience as an Executive Assistant supporting C-Level executives.Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).Excellent communication skills, with the ability to interact confidently and professionally at all levels.Extensive knowledge of office administration and recordkeeping systems.A meticulous approach to tasks, with outstanding organizational and follow-up skills.The ability to multitask, prioritize, and take initiative in a high-paced environment.Flexibility to work varying hours as needed by our C-Suite leadership.A knack for thinking outside the box and acting with urgency.Bilingual in English and Spanish, that's a definite plus!Ready to embark on this exciting journey with us? Don't miss out on this incredible opportunity to make a real impact as part of our team. Apply now and let's shape the future together! #JoinOurTeam #ExecutiveAssistant #OpportunityKnocks

BCforward is currently seeking a highly motivated Administrative Assistant 3 Job for an opportunity at Fort Lauderdale, FL 33309 onsite of 1-2 days a week!Position Title: Administrative Assistant 3Location: Fort Lauderdale, FL 33309 onsite of 1-2 days a weekAnticipated Start Date: ASAPPlease note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected Duration: 03 months.Job Type: Contract and Onsite/HybridPay Range: $24 - $26/hr.Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).Top Skills:Years of Experience Required - 5-7 overall years of experience in the field.Degrees or certifications required - No degree is required to be eligible for this role. Minimum 5 years' experience with calendar management of leadership utilizing Outlook.Minimum 5 years basic experience with PowerPoint and Teams.Minimum 5 years' experience managing executive / management calendars.Job Description:Summary:Seeking a candidate who is able to support 2 calendars for our senior managers. Performs a variety of complex administrative functions for all levels of management including supporting their team of 45 employees. The ideal candidate is proactive, organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth workplace operations.Primary Responsibility* Management of calendar with attention to accuracy, timeliness, conflict resolution and alignment to the leader's priorities and commitments* Track and help drive completion of key deliverables, and follow up on outstanding items* Act as a liaison for leader's direct reports* Organize team meetings and events within budget guidelines (Power Pointer presentation, book conference rooms, travel arrangements, etc)* Procurement of goods and services including computer equipment, offices supplies, and reference materials* Timely and accurate reconciliation of expenses* Provide backup support to Executive Business AdministratorThe ideal candidate must be process-driven, extremely organized, and detail-oriented. Have high integrity and be able to handle confidential information appropriately.Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure. Capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.Benefits:BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.About BCforward:Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.Interested candidates please send resume in Word format Please reference job code 221838 when responding to this ad.Get job alerts by email.Sign up now!Join Our Talent Network!Salary DetailsThis salary was provided in the Job Posting.$24-$26Hourly SalaryJob SnapshotEmployee TypeContractorLocationFort Lauderdale, FL (Onsite)Job TypeAdmin - ClericalExperienceNot SpecifiedDate Posted04/26/2024

The Hilton Fort Lauderdale Beach Resort is looking for an Assistant Director of Housekeeping to join their team!This stunning 374 room hotel is located three miles from Las Olas Boulevard's vibrant restaurants and shops, offers a full-service spa, multiple dining options and also boasts an outdoor pool and private cabanas.An Assistant Director of Housekeeping is responsible for assisting the Director in the direction and administration of all Housekeeping operations to ensure the overall cleanliness and product quality of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability.What are the benefits of working for Hilton?*Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as: Go Hilton travel program: 100 nights of discounted travel Access to your pay when you need it through DailyPay Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount! Maternity and parental leave, including 12 weeks of paid leave for birthing parents and four weeks of paid leave for eligible Team Members, including partners and adoptive parents Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications Flexible shifts and days off Comprehensive Health Insurance coverage for you and your family, including Telemedicine and at-home care Mental health resources including free counseling through our Employee Assistance Program Best-in-Class Paid Time Off (PTO) 401K plan and company match to help save for your retirement *Available benefits may vary depending upon property-specific terms and conditions of employmentWhat will I be doing?As an Assistant Director of Housekeeping, you would be responsible for assisting the Director in the direction and administration of all Housekeeping operations to ensure the overall cleanliness and product quality of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards: Assist the Director in ensuring cleanliness, service and product quality standards of guest rooms, public spaces, restrooms, offices and banquet/meeting/conference rooms in accordance with federal, local and company health, sanitation and safety standards Plan, distribute, delegate and direct daily, weekly, monthly, quarterly and annual work assignments Inspect public areas and guest rooms to ensure compliance with quality assurance standards Assist the Director in the administration of systems use and management, budgeting and forecasting, inventory control, department management, policy and procedure implementation and enforcement and meeting participation and facilitation Monitor and develop team member performance to include, but not limited to, providing supervision and professional development, scheduling, conducting counseling and evaluations and delivering recognition and reward Recruit, interview and train team members Ensure proper usage of chemicals and cleaning supplies by monitoring usage, providing complete training for team members and ensuring proper labeling of hazardous supplies in accordance with federal, state, local and company regulations What are we looking for?Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values: Hospitality - We're passionate about delivering exceptional guest experiences. Integrity - We do the right thing, all the time. Leadership - We're leaders in our industry and in our communities. Teamwork - We're team players in everything we do. Ownership - We're the owners of our actions and decisions. Now - We operate with a sense of urgency and discipline In addition, we look for the demonstration of the following key attributes: Quality Productivity Dependability Customer Focus Adaptability What will it be like to work for Hilton?Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job Title: Administrative AssistantDepartment: Hospital & Health CareReporting Structure: Reports to Office ManagerJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JET Health Solutions. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will play a key role in assisting with day-to-day tasks and ensuring smooth communication within the organization.Responsibilities:Manage and organize office documents and filesAnswer and direct phone calls and emailsSchedule appointments and meetingsAssist with data entry and record keepingCoordinate office supplies and equipmentAssist with travel arrangements for staffQualifications:High school diploma or equivalentProven experience as an administrative assistant or office admin assistantProficient in Microsoft Office SuiteExcellent communication and interpersonal skillsStrong organizational and time management skillsAbility to multitask and prioritize tasksIf you are a self-motivated individual with a passion for providing administrative support in a fast-paced environment, we encourage you to apply for the Administrative Assistant position at JET Health Solutions.

Executive Assistant (5+ yrs experience)Organization: YMCA of South FloridaThe Executive Assistant is responsible for the day-to-day administrative support of the C-SuiteLeadership. Under the direction of the Chief Executive Team, this position providescomprehensive executive administrative support internally and externally, and acts as the liaisonto Board Advisory Committees and others as assigned. This position will be privy to highlyconfidential and sensitive information and materials and must be able to manage information ina professional and private manner.Essential Functions / Job Duties:? Provides administrative assistance, such as preparing presentations in Word, Excel, and/ or PowerPoint, conducting research for related materials on behalf of C-Suiteleadership.? Manages calendars and meetings, including sending reminders, event preparation andorganizing catering, when necessary.? Conserves executive's time by reading, researching, and routing correspondence;drafting letters and documents; collecting, analyzing, and proof-reading information,initiating telecommunications.? Completes expense reports on behalf of C-Suite leadership.? Organizes materials for all meetings including preparation of research, briefing / eventmemos, and related materials.? Acts as a liaison with other Y departments, Y family centers, and outside agencies /companies at the highest executive level, (i.e., CEO's, staff members, volunteers,executive assistants, etc.), Provides excellent customer service to all staff, board,volunteers, members, and guests.? Maintains confidential, sensitive information and materials in a professional and privatemanner. Implements all work assignments required from the C-SUITE with a sense ofurgency, including budget preparation, supply fulfillment, filing and assist with otherspecialized business functions within the Association as assigned.? Works as a cohesive member of the Executive Assistant team with the day-to-dayoperations of Senior Management; ensuring proper coverage of Senior Managementassistance and with events and projects as assigned.? Other duties as assigned.Qualifications, Skills, and Abilities / Position Requirements:? Bachelor's degree or comparable experience in related field.? Minimum of 5 of experience working in an Executive Assistant role supportingC-Level executives.? Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).? Excellent communicator, able to interact with people of all levels in a confident andprofessional manner.? Extensive knowledge of office administration, clerical procedures, and recordkeepingsystems. Excellent people skills: ability to communicate with individuals at all levels.? Ability to maintain confidentiality and manage sensitive situations.? Excellent customer service skills.? Must be a meticulous individual, with outstanding organizational and follow up skills.? Ability to multitask, prioritize and exercise initiative.? Ability to work independently and meet deadlines.? Ability to function well in a high-paced and at times stressful environment.? Ability to work flexible hours as dictated by the needs of the C-Suite leadership.? Ability to anticipate and think outside of the box with a sense of urgency.? Bi-lingual, English, and Spanish language, a plus.

This is an in office, not a remote work, opportunity.The ideal candidate will exhibit high professional standards, and great customer service skills. Strong abilities to prioritize tasks and to meet deadlines will ensure success in this multi-faceted role.ResponsibilitiesManage phone calls, e-mails, website, and social media profilesCoordinate requests between clients and home officeProcess forms and transactions, and document interactionsSchedule and confirm meetings, calls, and eventsComplete projectsQualificationsHigh school diploma requiredOutstanding interpersonal communication necessaryAdministrative Assistant experience preferredCapitalist mindset wantedMonday through Thursday from 9:30 AM to 4:00 PM, and Friday 9:30 AM to 12:30 PM.There is the potential for additional/increased hours in the future.

Provide the Vice President of Tenant Project Management and Project Managers a broad range of clerical, administrative and project team support services.ESSENTIAL DUTIES AND RESPONSIBILITIES:Proactive in maintaining workflow with TPM team.Update and follow-up on delegated tasks to ensure timely completion. Take initiative in manager's absence.Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, copying and faxing. Review, prioritize and direct incoming correspondence to appropriate team members.Accurately maintain TPM projects and Development site on SharePoint.Process expenses and reimbursements.Handle administrative details for team projects and managers.Coordinate the production of information packages, proposals, and RFP responses as requested.Audit job costs reports to maintain accuracy.Manage permit process throughout project lifecycle, including:Submitting all required documents to the City and County.Regularly communicate permitting updates with Project Manager.Interact with City officials regarding permitting questions and issues.Coordinate contracts and project budget monitoring.Process closeout packages with appropriate construction company.Facilitate TPM Meetings.Manage billing report in Microsoft Excel and work with Accounting to create progress billing invoices.Assist with the coordination of all team members (Architecture, Construction, Leasing/Marketing, Property Management and Asset Management) to ensure timely delivery of projects.Review, code, route and track all invoices (including project-related invoices, reimbursables, and TPM fee invoices) and check requests for project manager approval.Maintain TPM Project list on SharePoint.Create project numbers as needed. Maintain office supply inventories.Submit work orders or IT tickets as needed for maintenance of office and work machines.QUALIFICATIONS:This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and professionals. The ability to quickly learn new software, internet research abilities, and strong verbal and written communication skills are required.Certified Notary (certification can be achieved once hired.)EDUCATION and EXPERIENCE:Completion of high school education or its equivalent is required. Associates Degree preferred. Minimum offive years' experience in a high level administrative role.COMPUTER SKILLS:Must possess a good working knowledge of computer/keyboard skills including Microsoft Office Suite (i.e. Outlook, Word, and Excel). PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.