Accounting Faculty Salary in Cambridge, MA

The Administrative Assistant will provide support for Drs. Kuchroo, Anderson, and Hemberg (head PIs of Kuchroo Lab, Anderson Lab, and Hemberg Lab) in the Department of Neurology. The Admin Assistant will work under the supervision of the Program Manager to Dr. Kuchroo.Qualifications PRINCIPAL DUTIES AND RESPONSIBILITIES:SCHEDULING1. Work closely with the PIs to handle their business calendars. This will include coordinating recurring group meetings both on- and off-site, including securing transportation, room locations and catering, as required. Will also organize trans-continental meetings either via phone or videoconference.2. Coordinate domestic and international travel arrangements for the PIs, including flights, hotel and ground transportation, and associated visa paperwork. Process and track travel expenses and invoices.3. Coordinate arrangements for visiting speakers and prospective candidates. This includes greeting/escorting candidates, arranging travel, hotel and meal accommodations, as well as expense reimbursement. Coordinate on-site arrangements for conferences/meetings as directed. EVENTS4. Participates in organizing symposia, workshops, and special events as required: venues/conference rooms booking, registration, catering, print out of agendas, hotels booking and transportation for speakers, processing honoraria and event expenses, invoices from vendors etc.OFFICE SUPPORT5. Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail and distribute/respond as appropriate.6. Track all invoice activity, including generating purchase orders and following up on unpaid invoices.7. General administrative duties for laboratory members will include preparing FedEx shipments, ordering office supplies, maintaining computer hardware/software inventory, including purchasing upgrades for both as required.8. Asist Sr. Project Manager and Finance Manager with general requests.9. Organize, maintain and develop office files, directories, listings (may include grants, manuscripts, reprints of journal articles, CVs, biosketches, photographs, protocols, office forms, research information, etc.) as necessary for the operation of the offices. 10. Track and facilitate timely preparations and scheduling of Annual Career Conferences and Annual Performance Appraisals for faculty and staff of Kuchroo/Anderson/Hemberg labs.11. Coordinates with the Program Manager and NRSA (Department of Neurology) paperwork for hiring, promotions, visa, onboarding processes for new employees, faculty, research fellows, and trainees.12. Maintain up to date records on bench and desk assignments.13. Assists with MTAs submissions.14. Keep track and maintain timely updates for the PIs interaction with industry files, prepares files for COI submissions.GRANTS, PUBLICATIONS15. Work closely with the Program Manager to prepare grants applications, including research descriptions, updating biosketches and other support. Will assist in coordinating the internal approval process for grant applications.16. Assists with annual, interim, and final progress reports.17. Keep track and work on publications compliance.WEBSITES, SOCIAL MEDIA18. Keep the websites up to date under the direction of the Project Manager and Program Manager.19. Manages labs' twitters, LinkedIn and other media presence. OTHER20. Serve as back up to the Program Manager, as well as other administrative team members, as required.21. Other duties and special projects as assigned.QUALIFICATIONS:• HS Diploma/GED or Bachelor's degree.• Minimum 2 years of comparable level administrative support experience required.SKILLS/ABILITIES/COMPETENCIES REQUIRED:• Proficiency in Microsoft Office Software packages.• Good writing skills including knowledge of grammar as well as spelling and punctuation• Ability to prioritize in order to meet deadlines• Excellent organization, communication and interpersonal skills• Experience with computers and word-processing software• Ability to carry out responsibilities accurately and independently• Mature and professional manner, discretion and confidentiality a mustEEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

About UsAs a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.General OverviewInnovation is a 140 person Mass General Brigham business development unit responsible for the worldwide commercial application of the breakthroughs and unique capabilities of the System's 80,000 employees and faculty. It has exclusive responsibility for industry collaborations, investing, company creating, licensing, and innovation management. It supports the research requirements of its Harvard Medical School appointed faculty and its core hospitals - Harvard affiliates Brigham and Women's Hospital, Massachusetts General Hospital, McLean Hospital and Massachusetts Eye and Ear Infirmary. Principal Duties and ResponsibilitiesKey Responsibilties • Provides direct support to Licensing Managers including the triage of new invention disclosures, conducting market analyses on key inventions, assisting the Licensing Managers with market and business development outreach, and assisting in the drafting and negotiation of commercial agreements.• Assist Licensing Managers and participate in face-to-face meetings with faculty, staff and other MGB stakeholders as required.Benefits• Opportunity to develop an understanding of technology commercialization and technology transfer at leading academic medical centers.• Exposure to a wide range of cutting-edge research and technology.• Network with inventors, investors, company representatives, key opinion leaders, and patent attorneys.Qualifications Qualifications, Skills, Abilities and Competencies1. A strong interest in healthcare innovation and technology commercialization and demonstrated aptitude to quickly understand new products, systems, innovations and business concepts based on technology, particularly their market opportunities and obstacles. 2. Undergraduate degree in a scientific discipline or engineering required (candidates that currently hold, or are currently pursuing, an advanced degree are strongly preferred).3. Ability to hold employment in the United States or United States citizenship. 4. Well organized and able to prioritize and complete multiple tasks.5. Exceptional computer skills, including Powerpoint and Excel. Ability to convey concepts visually (e.g. a marketing presentation to outside companies).6. Strong writing and analytical skills and the ability to receive edits.EEO Statement Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Harvard UniversityDescription: 01-Apr-2024Senior Finance and Grants ManagerHarvard Graduate School of Education 65321BRJob SummaryHGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. Project Zero (PZ) is a research center at the Harvard Graduate School of Education, founded in 1967 to study and improve education in the arts. Project Zero has maintained a strong research agenda in the arts while gradually expanding to include investigations into the nature of intelligence, understanding, thinking, creativity, cross-disciplinary and cross-cultural thinking, and ethics. Today, PZ consists of 15 Principal Investigators (PIs) working nationally and internationally in a variety of settings, including schools, businesses, cultural organizations, and online. In addition, PZ offers symposia and workshops, most notably the annual summer institutes, professional education programs, and online courses. The center has 50 staff members working on 25 active research projects running at any given time.Position DescriptionThe Senior Finance and Grants Manager will manage grants and financial portfolios of PZ PIs, providing pre- and post- award support across a variety of funding sources including sponsored, gifts, core, and research accounts. Research Administration• Develop budgets for grant applications. Manage the application process with PIs, subrecipient institutions, and other administrators to meet internal and external deadlines • Monitor expenses to ensure they are paid according to sponsor and University regulations within budget and time limits. Maintain all financial and accounting records. • Perform spending projections, prepare complex financial reports, and maintain a working knowledge of fund information for accounts within the portfolio.• Ensure compliance with federal regulations and University, HGSE, and sponsor policies.• Interpret and administer university guidelines and sponsored research regulations; provide guidance to PIs about department, university, and sponsored policies.• Foster collaborative relationships with PIs and advise PIs and research teams on matters related to financial projections and policies.• Effectively communicate financial status of awards to PIs, sponsors, and related HGSE and University offices.• Submit timely payroll changes for faculty and staff.• Maintain accurate records of personnel effort and corresponding salary charges to sponsored awards and assist with quarterly and annual effort certifications.• Assist with award closeout reporting. Financial Management• Support year-end closing activities as well as budget projections and analysis throughout annual budget cycle.• Monitor and reconcile accounts receivables including online course, workshop and conference income; program income; gifts; research accounts. • Monitor budget to actuals and prepare spending projections for non-sponsored accounts.• Approve timesheets for staff, temps, and contingent workers.• Contribute to other department goals as required; perform special projects and other duties as assigned by the Director of Finance & Administration.• May process, review, or approve corporate card payments, reimbursements, and invoices using B2P, Concur, or other systems.• Maintains internal databases and appropriate records and documentation in compliance with the University’s retention policies.• Reviews HART reports for compliance and spending guidelines. PZ Professional Development and Education• Work with PZ Reach on financial matters related to program registration system, ensuring that participant data in regards to payments, withdrawals, and refunds are managed accurately and timely. Use TouchNet and Cvent to monitor credit card transactions and process refunds when necessary.• Process and record tuition payments, payment adjustments, and other financial transactions per guidelines.• Perform quarterly reviews of balance sheet for online courses and conferences. Prepare revenue reconciliation journals after the completion of programs and courses. Perform quarterly and year-end general ledger close activities including accruals and review of merchant accounts.• Hire instructors/facilitators for programs through different hiring processes (contingent workforce) and work with PZ Reach to ensure compensation is paid on time.This position is grant-funded through 6/30/26 with possibility of continuation. Basic Qualifications3+ years of finance experience in non-profit, Associate degree required. Combination of education and experience may be considered.Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications.Additional Qualifications and SkillsBA Degree; 1-2 years of pre- and post-award management experience (both federal and non-federal)Working ConditionsHGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.We regret that the Harvard Graduate School of Education does not provide Visa sponsorshipAdditional InformationHGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.We do this by:• Hiring and retaining staff reflecting the diversity of those we serve• Providing employees opportunities to learn, grow, and be challenged• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion• Communicating transparently and respectfully; and• Fostering an inclusive, respectful, and professional work environmentAbout the Harvard Graduate School of EducationMany choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.eduWork Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job Code405007 Financial Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentPZUnion55 - Hvd Union Cler & Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI238940611

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care, and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research. We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step. Our employees use the Mass General Brigham values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration. General OverviewInnovation is a 140 person Mass General Brigham business development unit responsible for the worldwide commercial application of the breakthroughs and unique capabilities of the System's 80,000 employees and faculty. It drives revenue generation and patient benefit through industry collaborations, investing, company creation, licensing, and innovation management for the System's Harvard Medical School appointed faculty and hospitals including its core Harvard affiliates -- Brigham and Women's Hospital, Massachusetts General Hospital, Massachusetts Eye and Ear and McLean Hospital. Within the Innovation function, the Business Development & Licensing team manages a significant portfolio of medical innovations, driving business development activities, commercial assessment of early stage inventions, and management of intellectual property. Our team has an impressive track record of identifying, shaping and executing deals to drive commercialization of Mass Gereral Brigham discoveries and innovations through strategic engagement with industry executives, investors and Mass General Brigham's innovators.Principal Duties and ResponsibilitiesThe Associate is a 2-year, entry level opportunity for an individual with a strong science/technology background and interest in academic deal-making to assist with the commercialization of transformative medical innovations. As an integral member of the Business Development & Licensing team, the Associate will gain experience in technology assessment, deal structuring and deal negotiation in a collaborative environment. Overall Responsibilities: • Interfaces with leading Mass General Brigham clinicians, investigators, innovators in assigned domains of disease and or therapeutic modality. • Conducts assessments of commercial market, unmet need, patentability and stage of development on early stage medical innovations. • Assists with management of intellectual property portfolios and licensing agreements.• Contributes to structuring, drafting and negotiation of intellectual property agreements.Qualifications Qualifications• PhD with strong interest in the commercialization of early-stage healthcare innovations, or• Masters degree in business, law or sciences with a minimum of 1 year of directly relevant business development, licensing, IP management, technology commercialization or deal making experience.• Curiosity with deep interest in learning about new technology, invention and deal process.• Highly organized with ability to prioritize effectively and concurrently manage multiple opportunities and relationships with competing deadlines. • Exceptional verbal, writing, presentation and analytical skills.Skills/Abilities/CompetenciesInvention Assessment• Assists team members in assessment of commercial potential, translational readiness and value of early stage inventions. Deal-Making• Guided by senior team members, develops commercialization strategies to optimize commercial impact of Mass General Brigham discoveries, including identification and engagement of potential licensees, investors, and collaborators. • Leads internal due diligence of commercialization pathways and potential licensees. • Contributes to structuring, drafting and negotiation of agreements.Portfolio Management• Assists senior team members with management of existing licensees. • Supports internal processes across Licensing team to deliver robust, well-vetted IP portfolios.Leadership• Credibly represents and positions Mass General Brigham in stakeholder interactions. Leverages scientific expertise to gain the confidence, trust and respect of clinicians, scientists, investors, industry representatives, entrepreneurs and administrators.• Possible local travel to Mass General Brigham sites.EEO Statement Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under the law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment.

Harvard UniversityPosition Title: Financial AssociateReq ID: 65466BRSchool or Unit: Faculty of Arts and SciencesDescription: Job SummaryReporting to the Financial Manager, the position is part of a team supporting Harvard College Admissions and Financial Aid Office's financial operations. The Financial Associate serves as the general finance contact for a large department, interacting with offices across the university and Faculty of Arts and Sciences (FAS), and enables the timely and accurate processing of financial transactions and reconciliations. In addition, the roles acts as an internal subject matter expert on financial policy, procedures, and student employee payroll, providing guidance to staff and ensuring compliance.Position Description Handle daily operations for the Finance team, including processing and approving purchase orders and invoice payments, reimbursements, credit card transactions, and student employee payroll; serve as petty cash custodian. Act as the principal source of information on financial policies and procedures and provide guidance to Admissions and Financial Aid staff and student employees; manage the Finance team email account. Manage student hiring and payroll processes; serve as the primary contact for FAS Payroll and local staff supervisors. Develop job aids and provide individual and group training for staff on student payroll, financial transactions, corporate credit cards, and financial policy and procedures. Monitor General Ledger to ensure accounting consistency and troubleshoot for resolution, assist with quarterly review, and process internal journal transfer payments. Assist with hiring and supervising temporary/seasonal staff to support financial operations. Facilitate staff financial onboarding and offboarding. Actively participate in financial year-end processes and other duties as required.Basic QualificationsBachelor's degree or equivalent work experience Minimum of 1 year relevant work experienceAdditional Qualifications and Skills Excellent interpersonal and communication skills (written and verbal); ability to develop relationships and collaborate with diverse constituents across all levels Demonstrated customer service orientation Strong professional judgment, attention to detail, and ability to handle confidential information with discretion Excellent problem-solving and analytical skills Ability to effectively communicate complex financial policy to diverse constituents Team-oriented with strong time management and organizational skills to manage competing priorities, meet deadlines, and support team operations Ability to work independently with minimal supervision, multi-task, and be adaptable Proficiency with office and collaboration tools, as well as administrative systems, is necessary Prior experience with financial operations and applications preferred Bachelor's degree preferred Working Conditions Work may be performed primarily remotely, but will require in-person attendance for activities, such as bi-annual all-staff meetings, handling mail, petty cash transactions. (Note: The office does not reimburse employees for commuting/lodging expenses related to on-campus activities.) Some evening/weekend work during peak periods and holidays may be required. Any remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, ME, NH, NY, RI, and VT).Additional InformationIn order to be considered for this position, please demonstrate basic qualifications are met. Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed. This position has a 3-month orientation and review period. All formal offers will be made by FAS HR. ------------------------------- The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 400110 Financial Associate IJob Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Admissions and Financial AidSalary Grade: 054Department: College Admissions and Financial AidUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: Criminal, Education, IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239883539

Harvard UniversityPosition Title: Sr Associate, Admin & FinanceReq ID: 65495BRSchool or Unit: Harvard Kennedy SchoolDescription: Job SummaryFounded in 2021, the Bloomberg Center for Cities at Harvard University is a fast-growing global community committed to improving public management, leadership, and governance. The center's cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.The Senior Associate, Administration and Finance, reports to the Assistant Director of Administration and Finance. This position supports work of initiatives, programs, labs, staff and faculty across the Bloomberg Center for Cities. The position will manage and execute a wide range of administrative and financial responsibilities that ensure the smooth operation of the center and its programs.Position DescriptionHR support Provide center-wide HR and operational support for staff, faculty, collaborators, fellows, research associates, graduate students, and post-graduate by fellows acting as a liaison to HKS HR on questions related to new hires, appointments, fellows, payroll, term renewals, Harvard sponsored roles, managed service providers, and visa applicationsManage the new hire and appointment approval process for students, research assistants, temps, LHTs, and fellowsOversee and execute process to set-up, onboard, and welcome new staff, students, research assistants, fellows, and collaboratorsMonitor and process term extensions and renewals for staff, students, and fellowsMonitor and troubleshoot weekly time sheet submission, payroll approvals and notify manager of outstanding time submissions. Coordinate off-boarding of departing employeesMaintain HR files and personnel filesFinancial Operations Review and prepare reimbursements, invoices and corporate card reconciliations on gifts, endowment, and sponsored awards, ensuring compliance with university financial policiesReview purchasing card, concur travel and expense reports. Provide monitoring and training to ensure efficiency and accuracyProcess and track payments to faculty, staff, students, fellows that participate in programs, sessions, or Center related work Manage Center-wide department card: review and prepare reimbursements, and corporate card reconciliations on gifts, endowment, and sponsored awards, ensuring compliance with university financial policiesFinancial accounts monitoring, journaling funds, and maintenance of Center program and initiative costing stringsAssist in drafting and stewarding contracts through the approval process when contracted services are requiredWork to ensure adherence to all Harvard University and Bloomberg Center financial policies and administrative proceduresProcure materials and services and guide contracts through internal approval processesMaintains archives of finance records and disposes of files in accordance with retention policies in consultation with other Finance staff as necessaryAdministrative operations and facilitiesAdmin Operations: Support procurement and IT asset management (ordering new computers, collecting computers no longer in use, setup for new employees) as well as file sharing and granting access to shared systemsManage Admin & Finance help request formMonitor workstation requests, manage available and reservable workstation and requests for zoom enclaves to ensure staff, guests, and visitors feel welcome and have a place to workOversee the organization and accuracy of Administration and Finance's databases (e.g., staff groups/lists, assets/systems inventory, finance costing)Assist in scheduling internal meetingsFacilities: Manage space-related requests across the center, including booking meeting spaces, reserving workstations, building and suite access, office and kitchen supplies, and incoming/outgoing mail Oversee the daily facilities operations across the Center to address needs as they arise, ensuring presentable appearance of the space including monitoring and stocking office/kitchen supplies, manage incoming and outgoing mail, and other needs across the CenterServe as primary contact to school partners for related operational and facilities matters (e.g., parking, moving, archiving, carpentry, painting, kitchen, supplies, visitor passes, keys, building access for non-event visitors, etc.)Basic Qualifications4 years of relevant experience in finance and administrative operationsDemonstrated experience with Microsoft Excel and financial systemsAdditional Qualifications and SkillsAbility to work independently and as part of a teamAn enthusiasm for rolling up their sleeves to do whatever it takes to get work doneSkill in managing multiple activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgmentA strong customer service orientationAn ability to understand and big picture goals while maintaining a strong attention to detailProcess oriented / systems focused, with the ability to turn ad hoc into structuredThoroughness, accuracy, and agility with financial dataExperience with Harvard's chart of accounts, financial software, policies and procedures Experience with Harvard's HR processes and systems such as PeopleSoft, Fieldglass, etc.Demonstrated intermediate level proficiency with Microsoft Excel preferredDemonstrated experience with financial systems such as Buy 2 Pay, Concur preferredAbility to effectively use Microsoft Word, Excel, Zoom, and PowerPointKnowledge and experience utilizing project management software such as Airtable a plusKnowledge of Salesforce a plusA bachelor's degree is not required, but a plusAdditional InformationThis position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal.Learn more about our work culture and see yourself at Harvard Kennedy School.We regret that the Harvard Kennedy School does not provide visa sponsorship.Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of four days per week during the academic year. Specific days and schedule will be determined between you and your manager.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range: $69,404 - $113,558Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 405007 Financial Professional (N)Job Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 056Department: Bloomberg Center for CitiesUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: Education, IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239883711

Harvard UniversityPosition Title: Financial AnalystReq ID: 65622BRSchool or Unit: Harvard University Information TechnologyDescription: Position DescriptionHarvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines - and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!Reporting to Associate Director of Finance, Planning & Analysis, the Financial Analyst is part of HUIT's FP&A team. The Financial Analyst is responsible for supporting HUIT's extensive IT capital projects as well as supporting the growing grants management space. This exciting position will help support the growth in these areas by refining and expanding the reporting and analytics functions as well as implementing new business processes and controls.Financial Planning and Analysis:Collaborate with multiple business units to develop and review budgets, forecasts, and financial plans. Develop complex and sophisticated financial models to analyze current scenarios, project future financial picture and report on actual performance against budget and forecast. Contribute to the development of financial tools and dashboards to enhance decision support. Prepare accurate and timely financial reports, highlighting budget variances, expenditures, and performance against key financial metrics. Develop and maintain comprehensive database and reporting tools. Generate reports and visualizations to communicate insights to stakeholders. Ensure data accuracy, integrity, and security. Partner with business partners to understand their objectives and challenges, offering financial guidance to support strategic decision-making. Act as a trusted advisor to business leaders, fostering strong relationships. Sponsored Billing and Projects Reporting:Ensure compliance with reporting guidelines. Monitor and enforce adherence to Projects regulations, policies, and guidelines. Analyze financial data to provide insights and recommendations for optimizing funding utilization and improving overall financial efficiency. Business Process Improvement:Work closely with project teams, FP&A team, and various financial partners to understand their financial and reporting needs, and with cross-functional teams to identify areas for financial improvement.Recommend and identify process opportunities and automation solutions to improve financial reporting efficiency and accuracy. Support streamline of workflows and enhance productivity.Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 7 years' relevant work experience Additional Qualifications and SkillsRequired:Strong financial analysis, modeling, and forecasting skills.Detail-oriented with a high level of accuracy in financial reporting.Knowledge of sponsored-billing regulations, accounting principles, and financial reporting.Excellent communication and interpersonal skills to effectively engage with stakeholders.Ability to translate financial concepts to non-financial stakeholders.Preferred:MBA or professional certification (e.g., CFA, CPA).Working Conditions Work is performed in an office setting Additional InformationPlease provide a cover letter with your application.Please note:Harvard University requires pre-employment reference and background screening. We are unable to provide work authorization and/or visa sponsorship. This position has a 180-day orientation and review period. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Accessibility:Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.About UsMore about HUIT:Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Our mission is to assure Harvard's leadership in IT. We strive to make it easier for faculty, students, and staff to teach, research, learn and work through the effective use of information technology. HUIT's core values are User Focused, Collaborative, Innovative and Open.HUIT's core values are: User-focused Collaborative Innovative Open IT Academy (designed for IT Staff):HUIT's IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: F0958P Financial Analyst IVJob Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 058Department: Administration & FinanceUnion: 00 - Non Union, Exempt or TemporaryTime Status: Full-timePre-Employment Screening: IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239884277

Harvard UniversityPosition Title: Sr Analyst Process ImprovementReq ID: 65600BRSchool or Unit: Harvard Kennedy SchoolDescription: Job SummaryThe Senior Analyst for Process Improvement seeks to improve, streamline, and document the standard operating procedures underlying the executive education programs of the Bloomberg Harvard City Leadership Initiative (BHCLI). There is a great deal of work to be done to evolve the systems and workflow that undergird the work of these teams to effectively and efficiently meet the associated needs of all stakeholders - involving coordination across teams as well as with administrative and finance teams at both the Bloomberg Center for Cities and Harvard Kennedy School (HKS) Executive Education. The Senior Analyst will play a key role in managing and delivering on projects to achieve these ends - and will analyze, design, and develop new and improved processes and workflows. This is a term position because we are at a key inflection point of scale and seek to align processes across HKS teams as much as possible.Over the last two years, the Bloomberg Harvard City Leadership Initiative programming has grown in size and complexity, building and expanding on the forty years of operational Executive Education expertise resident within the Kennedy School. City leaders now participate in ten programs over multiple locations and online, involving faculty from several schools, and more than 570 participants. Participants engage both as individuals and as teams representing cities. The successful execution of the programs requires delivery of services provided across four highly integrated teams: Executive Education, City Support and Student Engagement, Curriculum Development, and Impact and Evaluation. Collectively these teams aim to come together to create a seamless experience and support for participants (city leaders), faculty, the donor, and each other.As the Senior Analyst, you will work closely with the broader Bloomberg Harvard City Leadership Initiative, Bloomberg Philanthropies and Executive Education to identify, lead and implement improvements to standard operating procedures across Bloomberg programming, sharing excellent practices with HKS Executive Education as well.Position DescriptionKey functional responsibilities include:Process improvement and business analysisDocument and evaluate existing processes, operations and services; identify pain points, inefficiencies, risks, and opportunities for automation, streamlining, and future business practices to identify high impact areas for improvement.Assess and document user requirements.Serve as a cross-functional resource, securing input and fostering ongoing communication across teams in developing process and operational improvements.Recommend workflows, configurations, and designs; assess impact of proposed changes.Design tests of change, as appropriate, to refine plans for change.Build tools, spreadsheets, Salesforce configurations and other solutions as needed.Document and develop training materials. Measure success to ensure that new processes are indeed improvements.Project managementDevelop and manage project pans, track ongoing progress, and perform project resourcing and budgeting (money and/or people).Effectively communicate status, collaborate, and problem-solve with relevant stakeholders.Identity, mitigate, and manage risk on projects.Revise project planning as needed.Manage partners, internal or external vendors, and developer to deliver products, tools, applications and/or support as needed. For projects - ensuring execution proceeds with the rigor, discipline, and adaptability needed for success.Provide regular updates to BHCLI and HKS Executive Education leadership, ensuring transparent communication and the ability to leverage recommended improvement across the full array of HKS Executive Education programming. Key projects may include:Admissions workflow. Define requirements for and develop improvements to the process flow for admissions including improvements to content and communication, usability across mayors and teams, user testing, reporting, and communications with donor. SOP and training documentation. Identify gaps and develop new materials as needed. Consolidate and ensure ease of access in applicable project management tools. Update Salesforce documentation to reflect changes and updates since initiative moved from the Executive Education-instance to the Center-instance. Evaluation data. Harmonize and optimize workflow, processes and feed of data across Executive Education and Bloomberg Center organizations. Ensure key stakeholders, including faculty, receive timely and useful data. Checklists and workflow documentation. Revamp checklists and program templates to reflect the most recent realities of initiative programming in New York City, Cambridge, and online. Ensure comprehensive across entire initiative: clarify roles and responsibilities in functions across Executive Education, City Support and Student Engagement, Curriculum Development, and Impact and Evaluation.Correspondence templatization. Provide updated and accurate templates for a range of correspondences including onboarding, information for participant support and administrative staff, Canvas invites, and various follow ups.Participant travel. Develop documentation and guidelines for participant-related travel. Surface need for policies, workflows, and escalation protocols. Data to donor. Simplify, automating where possible, processes for sending data to donor or other collaborators about participation, program design, and other agreed-upon coordination points. Develop templates for standard for communication of key items (i.e. admissions decisions, curriculum preview, etc.).Spread Innovation. Cross-check planned improvements with HKS Program Delivery leads, to enable improvements and innovations to spread broadly across BHCLI and HKS Executive Education. Create and exercise a routine cadence for exchanging improvements and testing in different programs.Basic QualificationsBachelor's degree and a minimum of 5 years of directly related program management experience.Additional Qualifications and SkillsIf you have some, but not all, of the following qualifications and skills, we encourage you to apply; we value employees with a willingness to learn.Knowledge of Customer Relationship Management Systems; Salesforce configuration skills.Intimate knowledge of the Bloomberg Harvard City Leadership Initiative and HKS Executive Education systems and procedures. A demonstrated record of success in leveraging technology in the delivery of service operations.Strong organizational and communication skills. Project management experience. Demonstrated success in launching, implementing, or improving systems or standard operating procedures.Strong team-builder with an ability to build productive relationships and lead work across all levels across a diverse organization.Skill in managing multiple diverse activities simultaneously, while operating with speed, accuracy, and strong judgment.Proven creative problem-solving and analytical skills.Additional InformationThis position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal.This is a part-time position, required to work a minimum of 21 hours per week. Learn more about our work culture and see yourself at Harvard Kennedy School.We regret that the Harvard Kennedy School does not provide visa sponsorship.Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of 1 day per week during the academic year, or as determined by business need. Specific days and schedule will be determined between you and your manager.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range: $74,200 - $126,200Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.About UsAbout the Bloomberg Harvard City Leadership InitiativeThe Bloomberg Harvard City Leadership Initiative-the flagship program of the Bloomberg Center for Cities at Harvard University-is a collaboration between Harvard Kennedy School, Harvard Business School, and Bloomberg Philanthropies to equip mayors and senior city officials to tackle complex challenges in their cities and improve the quality of life of their residents.Launched in 2017, the Initiative has worked with 465 mayors and 2271 senior city officials in 524 cities worldwide. The Initiative advances research and develops new curriculum and teaching tools to help city leaders solve real-world problems. By engaging Harvard graduate students in research and field work, the Initiative supports current city leaders while investing in future generations. The Initiative also advances the field of city leadership through teaching, research, and new curricular materials that help city leaders drive government performance and address pressing social problems.About the Bloomberg Center for CitiesFounded in 2021 with Bloomberg Philanthropies, the Bloomberg Center for Cities at Harvard University is a fast-growing global community committed to improving public management, leadership, and governance. The center's unprecedented cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.Building on Harvard faculty research and teaching and Mike Bloomberg's ongoing commitment to cities-and belief in their ability to drive change around the world-the center is designed to have a widespread impact on the future of cities, where more than half of the world's people now live, by informing and inspiring local government leaders, scholars, students, and others who work to improve the lives of residents around the world.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 358057 Admin Pro/Indiv ContribJob Function: General AdministrationWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 057Department: Bloomberg Center for CitiesSalary Range: $74,200-$126,200Union: 00 - Non Union, Exempt or TemporaryTime Status: Part-timePre-Employment Screening: Education, IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239885340

Harvard UniversityPosition Title: Sr. Construction Fin. Analyst, Cap. Proj.Req ID: 65572BRSchool or Unit: Faculty of Arts and SciencesDescription: Position DescriptionThe Senior Construction Financial Analyst supports the oversight of the day-to-day financial responsibilities of the Office of Physical Resources and Planning (OPRP's) capital construction projects, assists with the Capital Construction Planning efforts, liaises with the Capital Planning & Project Services (CAPS) office, and assists with monthly reporting. The position will also support capital construction project controls management - financial, contract, and compliance. Capital construction projects typically managed by the Faculty of Arts and Sciences (FAS) Capital Projects group range from ~$500K to over $100M. Projects occur in any of the FAS's 268 buildings: science laboratories, museums, libraries, classrooms, residences, athletic facilities, and administrative spaces.Duties and Responsibilities: Financial SupportPerform monthly reconciliation of capital construction project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals.Support preparation of the $1.5 billion FAS Multi-Year Capital Construction Plan and provide financial and ad hoc analysis and reporting.Collaborate with FAS Finance and FAS Development Office to track and reconcile funding for equity-financed projects.Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance.Provide financial assistance on capital projects managed by the Owner's Project Manager (OPMs).Project SupportPrepare, review, and submit funding and closeout requests (CAPS forms) for capital construction projects and track their approval progress.Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts.Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management.Manage project information in project management tools and assure data integrity across financial systems.Ensure full execution of construction contracts prior to bill paying.Work with the University Auditor to review contract/actual rates and mark-ups.Support the closeout process for capital construction projects by ensuring accurate billing (i.e. permits, hazmat...).Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 7 years' relevant work experience Additional Qualifications and SkillsExperience in construction project management, property budget oversight, higher education, or non-profit management strongly preferred.Working knowledge of capital construction accounting principles strongly preferred.Experience with general ledger, general accounting practices, and financial systems.Working knowledge of capital construction accounting principles.Strong, demonstrable Excel skills and hands-on experience with analysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUP functionality, formulas, etc.)Ability to build strong relationships with people at all levels of the organization. Collaborative working style with strong attention to detail and problem-solving skills; able to work independently, cooperatively, and with interruptions.Organized, dependable, and have a positive, pitch-in attitude, excellent interpersonal, proofreading, and financial record-keeping skills.Excellent judgment, initiative, and follow-through are essential.Strong oral and written communication skills.Working ConditionsWork is performed in an office settingHybrid office environment; this position will be based in Cambridge, MA and there is an expectation of some workdays per week on campus. Individual flexible and remote work options for this role will be discussed during the interview process.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationIMPORTANT NOTE: To be considered for this position, applicants are encouraged to submit a cover letter and resume.We regret that we are unable to provide visa sponsorship for this position.All formal offers will be made by FAS Human Resources.About UsThe Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Faculty of Arts & Sciences (FAS) campus.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: F0958P Financial Analyst IVJob Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Administration and FinanceSalary Grade: 058Department: Office of Physical Resources and PlanningUnion: 00 - Non Union, Exempt or TemporaryTime Status: Full-timePre-Employment Screening: Education, IdentitySchedule: M-F; 35 hours/weekCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239886265

Harvard UniversityPosition Title: Faculty AssistantReq ID: 65573BRSchool or Unit: Faculty of Arts and SciencesDescription: Job SummaryThis position provides administrative support to Department of Economics faculty members and is responsible for routine tasks including, though not limited to, calendaring, travel and reimbursements, administrative course support, and correspondence assistance. The position is a member of the department's robust faculty support team, reporting to the Associate Director of Faculty Services.Position DescriptionCommunicationsResponsible for management and quality control of high-level email account for faculty. Composes and edits emails, letters, memos, reports, and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. May be asked to provide transcription services.Calendar ManagementDevelops and maintains administrative support system for complex faculty calendaring and travel planning for faculty. Proactively manages calendars with attention to logistics and anticipates the needs of faculty members. Determines priority status of meeting requests; triages requests; refers and schedules as appropriate.Course and Research SupportServes as administrative contact for faculty members' courses and research activities. Creates lecture materials, prepares course materials, builds PowerPoint presentations, and ensures teaching space reserved and prepped (e.g. tech working) for class. Maintains faculty members' websites and course sites; builds special websites for specific events or research. Maintains knowledge of copyright policies for journals as well as ADA policies and resources offered by the university's Disability Access Office. Travel and ReimbursementArranges for meetings, appointments, and travel arrangements, adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports and processes invoices. Reconciles transactions and investigates and resolves billing and accounting errors internally and with outside vendors. Monitors quarterly financial reports summarizing faculty accounts and provides timely information to faculty and staff on research accounts. Prepares ad hoc financial reports. Keeps track of outside compensation. Events & Other ProjectsAssists with administrative tasks related to graduate student workshops and seminars, including maintaining associated webpages and listservs. Assists with travel and reimbursements for visiting speakers. Coordinates lunches and other events for faculty as needed. This position may be assigned related projects and duties as needed.Basic QualificationsThree years related experience.Additional Qualifications and SkillsSolid working knowledge of office processes and systems, and of related computer software and electronic communication tools. Strong organization and interpersonal skills with experience providing complex administrative support to one or more individuals. Ability to work across teams and with a variety of projects and constituencies.Additional InformationWe regret that we will not be able to provide visa sponsorship for this position.All formal written offers will be made by FAS Human Resources.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.LinkedIn Recruiter Tag (for internal use only)#LI-JB1Department Office Location: USA - MA - CambridgeJob Code: 403028 Faculty Assistant IIJob Function: General AdministrationWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Social SciencesSalary Grade: 053Department: EconomicsUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239990784