Accounting Administrative Assistant Salary in Cambridge, MA

The Administrative Assistant will provide support for Drs. Kuchroo, Anderson, and Hemberg (head PIs of Kuchroo Lab, Anderson Lab, and Hemberg Lab) in the Department of Neurology. The Admin Assistant will work under the supervision of the Program Manager to Dr. Kuchroo.Qualifications PRINCIPAL DUTIES AND RESPONSIBILITIES:SCHEDULING1. Work closely with the PIs to handle their business calendars. This will include coordinating recurring group meetings both on- and off-site, including securing transportation, room locations and catering, as required. Will also organize trans-continental meetings either via phone or videoconference.2. Coordinate domestic and international travel arrangements for the PIs, including flights, hotel and ground transportation, and associated visa paperwork. Process and track travel expenses and invoices.3. Coordinate arrangements for visiting speakers and prospective candidates. This includes greeting/escorting candidates, arranging travel, hotel and meal accommodations, as well as expense reimbursement. Coordinate on-site arrangements for conferences/meetings as directed. EVENTS4. Participates in organizing symposia, workshops, and special events as required: venues/conference rooms booking, registration, catering, print out of agendas, hotels booking and transportation for speakers, processing honoraria and event expenses, invoices from vendors etc.OFFICE SUPPORT5. Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail and distribute/respond as appropriate.6. Track all invoice activity, including generating purchase orders and following up on unpaid invoices.7. General administrative duties for laboratory members will include preparing FedEx shipments, ordering office supplies, maintaining computer hardware/software inventory, including purchasing upgrades for both as required.8. Asist Sr. Project Manager and Finance Manager with general requests.9. Organize, maintain and develop office files, directories, listings (may include grants, manuscripts, reprints of journal articles, CVs, biosketches, photographs, protocols, office forms, research information, etc.) as necessary for the operation of the offices. 10. Track and facilitate timely preparations and scheduling of Annual Career Conferences and Annual Performance Appraisals for faculty and staff of Kuchroo/Anderson/Hemberg labs.11. Coordinates with the Program Manager and NRSA (Department of Neurology) paperwork for hiring, promotions, visa, onboarding processes for new employees, faculty, research fellows, and trainees.12. Maintain up to date records on bench and desk assignments.13. Assists with MTAs submissions.14. Keep track and maintain timely updates for the PIs interaction with industry files, prepares files for COI submissions.GRANTS, PUBLICATIONS15. Work closely with the Program Manager to prepare grants applications, including research descriptions, updating biosketches and other support. Will assist in coordinating the internal approval process for grant applications.16. Assists with annual, interim, and final progress reports.17. Keep track and work on publications compliance.WEBSITES, SOCIAL MEDIA18. Keep the websites up to date under the direction of the Project Manager and Program Manager.19. Manages labs' twitters, LinkedIn and other media presence. OTHER20. Serve as back up to the Program Manager, as well as other administrative team members, as required.21. Other duties and special projects as assigned.QUALIFICATIONS:• HS Diploma/GED or Bachelor's degree.• Minimum 2 years of comparable level administrative support experience required.SKILLS/ABILITIES/COMPETENCIES REQUIRED:• Proficiency in Microsoft Office Software packages.• Good writing skills including knowledge of grammar as well as spelling and punctuation• Ability to prioritize in order to meet deadlines• Excellent organization, communication and interpersonal skills• Experience with computers and word-processing software• Ability to carry out responsibilities accurately and independently• Mature and professional manner, discretion and confidentiality a mustEEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Harvard UniversityDescription: 05-Apr-2024Executive AssistantHarvard Law School 65386BRJob SummaryHarvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support. Faculty Support Services seeks an Executive Assistant (EA) who can fulfill this dual role as an independent problem-solver and enthusiastic team member. The EA will perform a wide range of complex and confidential administrative duties for senior faculty member whose areas of interest and research include corporate, securities, and financial institution law, the legal profession, executive education, and related public policy. Position DescriptionAs the Executive Assistant you will: Prepare, manage, and coordinate calendar, meeting schedules, travel plans, and briefing documents to facilitate productivity, efficiency, and timeliness. Answer calls and maintain the faculty member’s calendar using discretion to determine priority status, triage requests, accept and decline invitations, schedule/reschedule meetings as needed and refer as appropriate. Select meeting locations and coordinate logistics such as catering, AV, and parking. Conduct contingency planning, arrange agendas, and use Word, PowerPoint and Excel to prepare meeting materials. Greets guests and assists faculty member in staying on schedule, including tracking and follow up to meetings. Proactively manages faculty member’s relationships with numerous other faculty at HLS and elsewhere. Develops and implements protocols for managing record keeping, time keeping, billing, collections, and other accounting related to client matters. Interact with press, potential and actual clients (law firms, large companies, regulatory agencies, individuals), and exercises judgment and discretion in speaking on behalf of faculty member regarding scheduling, availability, and commitments. Track class schedules and organize course materials, media, exams and grade submissions. Convert various academic documents and distribute/post publications to websites and working paper series. Arrange travel, materials, and track expenses for attendance at conferences, presentations and consulting projects. Maintain, organize, and archive complex files and work with IT department to streamline shared information systems. Oversees temps, contractors and student RAs (including approving time worked and interpreting and communicating faculty member’s policies), and exercises discretion to hire student RAs. Basic Qualifications5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Qualifications and SkillsExperience supporting high level, busy professional, including managing calendars, interacting/problem solving with a wide range of constituents, and working with documents in varied formats and managing bills/reimbursements. Excellent oral and written communication skills. Strong organizational skills, superior attention to detail, ability to handle large work volume and juggle priorities independently. Proactive, flexible, self- motivated work style and proficiency with Word, Excel and PowerPoint. Ability to learn new software programs as needed. We are looking for people who have: A proactive approach to work with an ability to quickly pivot and adapt Curiosity and creative problem-solving skills, with an ability to work independently and ask good questions Ability to prioritize work and remain highly organized, especially given competing priorities A high level of professionalism and reliability, with an understanding of the importance of maintaining confidentiality Willingness to learn new systems and processes A collaborative spirit in working with peers to resolve issues Ability to bring their authentic selves to work and contribute to a diverse and positive work culture Additional InformationWe regret that Harvard Law School is unable to provide visa sponsorship for staff positions. All offers to be made by HLS Human Resources. About UsBe a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the?world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it,?Harvard Law School?is a place where you can thrive.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Job FunctionFaculty & Student Services, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentFaculty Support ServicesUnion55 - Hvd Union Cler & Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35hrs/week, M-FCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI239160627

Harvard UniversityDescription: 09-Apr-2024Term- Assistant Production ManagerAmerican Repertory Theater 65403BRJob SummaryThe American Repertory Theater (A.R.T.) at Harvard University is a leading force in the American theater, producing groundbreaking work in Cambridge and beyond. A.R.T. produces a mainstage subscription season, as well as additional artistic projects, which expand the boundaries of theater by transforming the ways in which work is developed, programmed, produced, and contextualized, always including the audience as a partner. A.R.T. produces a broad range of theatrical entertainment including new works, pre-Broadway premieres, co-productions and transfers, and international tours. Through groundbreaking and transformational theatrical experiences, A.R.T. believes that theater has the power to heal and imagine collective pathways forward. A.R.T. affirms and celebrates a multitude of perspectives and experiences that reflect the diversity of our country and world and is dedicated to making a welcoming and accessible space for people of any identity, background, or ability. As the professional theater on the campus of Harvard University, A.R.T. is committed to the collaborative and creative exchange among a wide range of academic departments, institutions, students, and faculty members. A.R.T. plays a central role in Harvard’s undergraduate Theater, Dance & Media concentration and also mentors students in the Harvard Radcliffe Dramatic Club at the Loeb Drama Center.The primary goals of this position will be to assist the Director of Production and Production Manager at ART in the pre-production, load in, technical rehearsal and daily running of the spring/summer 2024 production of GATSBY. They will also support the other Production Departments (Scenery, Paints, Props, Costumes, Wardrobe, Lighting and Projections, Sound, and Stage Operations) as time allows, working on various projects to improve the workflow and day to day operations of the Production Department. This position will work on a variable schedule basis for potentially 40+ hours per week, with overtime and weekend work as scheduled around the needs of the productions. Position DescriptionCommitment to valuing diversity and equity:Contribute to a culture of community, anti-racism, equity, diversity, inclusion, and respect among staff and guest artists.Contribute to an environment of continued learning.Participate in companywide anti-racism and anti-oppression initiatives.Attending all company, department, shop meetings, and as necessary, safety training.Support Artistic Vision and Goals:Maintain updated show calendar for GATSBY, and assist the Director of Production and Production Manager in crafting tech and load-in and -out schedules. Distributing calendars as needed.Provide production support for rehearsal and performance periods as needed; remain on site at the theatre for load in, tech and preview weeks, in rotation with other members of the production staff.Assist the Production Manager on production budgeting and expense and labor tracking; maintain production budgets and assist in the timely reporting of production expenses.Assist Production and Company Management on designer travel tracking, expense reimbursements, and vendor payments as needed.Organize and share production information to keep teammates informed and to promote a transparent production process. Create and maintain useful archives of documents from Gatsby for future reference.Assist where needed with basic IT troubleshooting which can include, but not limited to, printer access, sharepoint access, guest wifi access, etc.Attend production meetings; record, distribute and archive production meeting notes as needed.Assist Production Manager in logistics and permit arrangements as needed, including permits, trucking and drivers for rehearsals and show load in/out weeks. Meet trucks as needed at theater, warehouse, or other locations.Interface with all production departments to maintain contact and face sheets for department staff and show crews, and update as needed for Producing, Stage Management, COVID Communications, and other departments for program proofing and staff credits.Assist the Director of Production and Production Manager with designer, crew, shop and vendor relations.Monitor and enforce safety in all situations, especially when dealing with or supervising work crews.Assisting in accident reporting and workers comp communication.Other duties as mutually agreed.Basic QualificationsTheatrical background and understanding of the theatrical process.Ability to work independently, exercising judgment and discretion, while demonstrating initiative in the performance of all job duties. Must have ability to plan projects and work independently.Ability to remain centered and respectful during sensitive situations, guiding teams to consensus in a holistic manner.Clear and effective communicator, both written and verbal. Ability to work independently or collaboratively with designers, directors and other ART staff.Strong working knowledge of Microsoft Office Programs, including Outlook, Word, and Excel. Sharepoint experience preferred.Some experience with a range of technical skills, including a basic understanding of all physical production disciplines and budget management.With advanced notice, ability to work a flexible schedule including morning, evening, and weekend hours.Educational or Professional experience that demonstrates proven ability to perform the job responsibilities outlined.Additional Qualifications and SkillsWillingness and physical ability to work 40 hours or more per week on a flexible schedule.Ability to frequently lift, carry or otherwise move and position objects weighing up to 30lbs.Ability to sit in workstation, type and work with a computer for extended periods of timeWorking ConditionsA.R.T. is a multistory building without an elevator, with work taking place on all levels. The Term Assistant Production Manager will at times be asked to move road cases and equipment, props, stage ops equipment, and other materials to and from storage or around the building, as well as loading and unloading material from trucks and vans (both at a loading dock and from the street). During load-in and strike, work may require the term APM to use ladders, genies, and travel up to the steel grating of the grid, 60’ above deck, which is accessed via a 78-step spiral staircase. Constant movement and use of limbs; this position requires good manual dexterity, strength, coordination, and stamina. This position requires night and weekend work, particularly during tech, previews, and run of shows. Additional InformationThis position is subject to periodic unpaid leaves of absence based upon the Production calendar. This position requires occasional overtime and the ability to work some nights and weekends. This position is deemed critical during the production and technical rehearsal period.Subject to Furloughs: YesOvertime Required: YesThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-Unit------------ Salary Grade053DepartmentProduction ManagementUnion55 - Hvd Union Cler & Tech Workers Time StatusFull-time Appointment End Date15-Jun-2024Pre-Employment ScreeningIdentity ScheduleFull time. 40 hours per week. Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1 PI239331683

We are a private equity firm headquartered in Cambridge looking for an administrative partner to join our dynamic team. The role will offer a broad range of support for our Investment Group, including but not limited to high-level, complex calendar management, travel arrangements, and expense reporting, as well as project support.We are looking for an individual who is interested in developing a strategic partnership with our team. Our organization is small, so an individual who is looking for a diverse and broad role, who is adaptable and a great multitasker, and enjoys role versatility and dimension is our ideal candidate. We are looking for someone with 5+ years of administrative experience.This role will require 4 days on site in our Cambridge office, with 1 day remote.

Harvard UniversityPosition Title: Sr Associate, Admin & FinanceReq ID: 65495BRSchool or Unit: Harvard Kennedy SchoolDescription: Job SummaryFounded in 2021, the Bloomberg Center for Cities at Harvard University is a fast-growing global community committed to improving public management, leadership, and governance. The center's cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.The Senior Associate, Administration and Finance, reports to the Assistant Director of Administration and Finance. This position supports work of initiatives, programs, labs, staff and faculty across the Bloomberg Center for Cities. The position will manage and execute a wide range of administrative and financial responsibilities that ensure the smooth operation of the center and its programs.Position DescriptionHR support Provide center-wide HR and operational support for staff, faculty, collaborators, fellows, research associates, graduate students, and post-graduate by fellows acting as a liaison to HKS HR on questions related to new hires, appointments, fellows, payroll, term renewals, Harvard sponsored roles, managed service providers, and visa applicationsManage the new hire and appointment approval process for students, research assistants, temps, LHTs, and fellowsOversee and execute process to set-up, onboard, and welcome new staff, students, research assistants, fellows, and collaboratorsMonitor and process term extensions and renewals for staff, students, and fellowsMonitor and troubleshoot weekly time sheet submission, payroll approvals and notify manager of outstanding time submissions. Coordinate off-boarding of departing employeesMaintain HR files and personnel filesFinancial Operations Review and prepare reimbursements, invoices and corporate card reconciliations on gifts, endowment, and sponsored awards, ensuring compliance with university financial policiesReview purchasing card, concur travel and expense reports. Provide monitoring and training to ensure efficiency and accuracyProcess and track payments to faculty, staff, students, fellows that participate in programs, sessions, or Center related work Manage Center-wide department card: review and prepare reimbursements, and corporate card reconciliations on gifts, endowment, and sponsored awards, ensuring compliance with university financial policiesFinancial accounts monitoring, journaling funds, and maintenance of Center program and initiative costing stringsAssist in drafting and stewarding contracts through the approval process when contracted services are requiredWork to ensure adherence to all Harvard University and Bloomberg Center financial policies and administrative proceduresProcure materials and services and guide contracts through internal approval processesMaintains archives of finance records and disposes of files in accordance with retention policies in consultation with other Finance staff as necessaryAdministrative operations and facilitiesAdmin Operations: Support procurement and IT asset management (ordering new computers, collecting computers no longer in use, setup for new employees) as well as file sharing and granting access to shared systemsManage Admin & Finance help request formMonitor workstation requests, manage available and reservable workstation and requests for zoom enclaves to ensure staff, guests, and visitors feel welcome and have a place to workOversee the organization and accuracy of Administration and Finance's databases (e.g., staff groups/lists, assets/systems inventory, finance costing)Assist in scheduling internal meetingsFacilities: Manage space-related requests across the center, including booking meeting spaces, reserving workstations, building and suite access, office and kitchen supplies, and incoming/outgoing mail Oversee the daily facilities operations across the Center to address needs as they arise, ensuring presentable appearance of the space including monitoring and stocking office/kitchen supplies, manage incoming and outgoing mail, and other needs across the CenterServe as primary contact to school partners for related operational and facilities matters (e.g., parking, moving, archiving, carpentry, painting, kitchen, supplies, visitor passes, keys, building access for non-event visitors, etc.)Basic Qualifications4 years of relevant experience in finance and administrative operationsDemonstrated experience with Microsoft Excel and financial systemsAdditional Qualifications and SkillsAbility to work independently and as part of a teamAn enthusiasm for rolling up their sleeves to do whatever it takes to get work doneSkill in managing multiple activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgmentA strong customer service orientationAn ability to understand and big picture goals while maintaining a strong attention to detailProcess oriented / systems focused, with the ability to turn ad hoc into structuredThoroughness, accuracy, and agility with financial dataExperience with Harvard's chart of accounts, financial software, policies and procedures Experience with Harvard's HR processes and systems such as PeopleSoft, Fieldglass, etc.Demonstrated intermediate level proficiency with Microsoft Excel preferredDemonstrated experience with financial systems such as Buy 2 Pay, Concur preferredAbility to effectively use Microsoft Word, Excel, Zoom, and PowerPointKnowledge and experience utilizing project management software such as Airtable a plusKnowledge of Salesforce a plusA bachelor's degree is not required, but a plusAdditional InformationThis position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal.Learn more about our work culture and see yourself at Harvard Kennedy School.We regret that the Harvard Kennedy School does not provide visa sponsorship.Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of four days per week during the academic year. Specific days and schedule will be determined between you and your manager.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range: $69,404 - $113,558Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 405007 Financial Professional (N)Job Function: FinanceWork Format: Hybrid (partially on-site, partially remote)Sub Unit: ------------Salary Grade: 056Department: Bloomberg Center for CitiesUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: Education, IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239883711

Harvard UniversityPosition Title: Visitor Services RepresentativReq ID: 65627BRSchool or Unit: Faculty of Arts and SciencesDescription: Job SummaryThe Harvard Museums of Science & Culture are dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - including fostering respect for all, serving the greater good, and welcoming individuals from a variety of backgrounds, experiences, and perspectives. To learn more about HMSC's mission, objectives, and core values, please visit our website https://hmsc.harvard.edu/DescriptionServing as a member of the front-line staff for the Harvard Museums of Science & Culture, Visitor Services Representatives provide the highest level of customer service to ensure that all museum visitors have a positive experience. This position involves welcoming visitors and groups, processing admissions payments, and conveying general museum information to the public in a professional manner.Position DescriptionGreet visitors and provide assistance and information on an array of topics including exhibits, directions and building amenities, membership, passes and programmatic offerings, and general Harvard and departmental information as appropriate.Direct incoming calls and respond to inquiries from the general information phone lines.Assist with processing school and commercial group visits using a computerized reservation system.Perform transactions on a computerized Point of Sale (POS) system.Assist with basic opening procedures of the museums, be familiar with daily memos and schedules, and restock print materials.Assist with basic closing procedures including daily accounting and reconciliation, neatness in the lobby, and securing the main entrance.Respond to public safety issues and emergencies as required; report any physical plant or operations issues to appropriate staff.As part of museums' staffing plan, this role is expected to provide support to the museum retail shop and other visitor services locations as needed. Perform other duties as assigned.Basic Qualifications High school graduate or equivalent One year of experience in a public-facing role; education may count toward experience.Additional Qualifications and SkillsExcellent communication skills, attention to detail, computer aptitude, punctuality, and a positive, team-oriented approach.Familiarity with operating a computerized cash register.Demonstrated proficiency in accomplishing multiple objectives in a fast-paced, high volume atmosphere.Attention to data accuracy and adherence to established departmental policy and procedure.Interest in museums helpful. Weekends and some holidays required. Note that the museums are open for business 357 days per year, and Visitor Services staff are considered essential employees to continue working throughout the year. Schedule is 7.5 hours Sunday-Tuesday, 22.5 hours per week.Additional language skills a plus.Working ConditionsThis position will be based in Cambridge, MA.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationThis position is subject to a background check.We regret that we are unable to provide visa sponsorship for this position.All formal written offers will be made by FAS Human ResourcesAbout UsThe Harvard Museums of Science and Culture (HMSC) is a partnership of public museums in Harvard's Faculty of Arts and Sciences that includes the Harvard Museum of Natural History, the Harvard Museum of the Ancient Near East, the Collection of Historical Scientific Instruments and the Peabody Museum of Archaeology and Ethnology.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.Department Office Location: USA - MA - CambridgeJob Code: 403012 Staff Assistant IJob Function: General AdministrationWork Format: On-SiteSub Unit: Harvard Museums of Science and CultureSalary Grade: 049Department: Harvard Museums of Science and CultureUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Part-timePre-Employment Screening: Education, IdentitySchedule: Weekends and some holidays required. Note that the museums are open for business 357 days per year, and Visitor Services staff are considered essential employees to continue working throughout the year. Schedule is 7.5 hours Sunday-Tuesday, 22.5 hours per week.Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239884073

Harvard UniversityPosition Title: Member Services RepresentativeReq ID: 65559BRSchool or Unit: Harvard University Employees Credit UnionDescription: Job SummaryHarvard University Employees Credit Union (HUECU) is seeking a dynamic, energetic employee with outstanding communications skills and a passion for customer service! Our ideal candidate will focus on providing an exceptional customer experience in all member touch-points, in-person, phone interactions and digital communications. Will be responsible for providing timely, accurate service to all customers.Position DescriptionResponsible for a comprehensive array of MSR duties: Processes transactions: deposits, withdrawals, loan payments, etc. Balances daily teller drawer and cash recyclers. Oversees all aspects of daily branch settlement. Order/sell cash and balance the vault. Handles basic member issues, complaints and counsels members with specific requests or refers to Senior Member Service Department or Manager as appropriate. Sells money orders and processes cash advances. Payroll Maintenance/Schedules payments and transfers/ACH Originations. Opens savings and checking accounts/certificates/IRA accounts, including the processing of IRA transfers and rollovers. Processes stop payments on teller checks, personal checks and ACH. Processes all consumer loan applications/ability to disburse loans/setup loan payments/order coupon payment books Assists members with domestic and international wire transfers. Completes deposit verifications, address changes and other written inquiries. Assists with the daily balancing of the ATM terminals. Foreign currency sales and check collection. Ability to service the Coin Machine (located at the Harvard Square Branch). Provides branch telephone coverage for incoming calls promptly and professionally. Maintains a neat and clean workstation and assists in maintaining the overall Branch appearance. Primary resource for tellers in resolving problems, maintaining quality level of member service, and increasing sales of HUECU products and services through referrals.Responsible for maintaining comprehensive job knowledge: To develop and maintain a high level of knowledge of HUECU accounts and services to assist in the cross selling of appropriate products and services to meet members' needs Successful completion of in-house training sessions and other recommended training programs Develops and maintains a comprehensive working knowledge of all Credit Union systems utilized by the Retail Group Completes required annual training for Bank Secrecy Act (BSA), responsible for accurately completing Currency Transaction Reports (CTRs), adhering to the Customer Identification Program (CIP) Policy, reporting suspicious activity to the BSA Officer, performing Office of Foreign Assists Control (OFAC) inquires, and Branch Robbery ProceduresThe above is a description of ordinary duties of this position. It is expected that occasionally other duties, both related and unrelated to the above will be assigned and therefore, required.Basic QualificationsThe following qualifications are the minimum threshold for which a candidate must meet in order to be considered for this role.High school diploma and a minimum of one year relevant training and cash handling experience.Additional Qualifications and SkillsThe following qualifications are strongly preferred. If you meet some, but not all, we still encourage you to apply. HUECU values employees with a willingness to learn. Proven customer service skills and the ability to problem solve. Outgoing personality with excellent interpersonal, communication and computer skills. Ability to speak Spanish preferred (MGH Branch Specific) Position requires working early or late Thursdays (depending upon assigned branch) and early Saturday hours on a rotational basis, or when business needs warrant, sometimes on short notice. Attendance at late meetings/events also may be required. Ability to lift up to 40 pounds, and stand for extended periods of time. Must be willing to travel to all branch locations in Boston, Cambridge and Somerville. Comfort working in the diverse and multicultural environment of Harvard University and affiliate organizations.Working ConditionsInterviews for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Additional InformationPlease provide a cover letter with your application.Please note: Harvard University requires a pre-employment reference and background screening, which includes OFAC (Office of Foreign Assets Control).Harvard University is unable to provide work authorization and/or visa sponsorship.This position has a 90-day orientation and review period.Harvard University Employees Credit Union: https://www.huecu.org/About UsThe Harvard University Employees Credit Union (HUECU) is one of the fastest growing Credit Unions in the country and a leader in our industry. As a not-for-profit cooperative, we put our members' best interests first in all that we do. We are passionate about service and fanatical about solving problems. Integrity and transparency are the foundation of HUECU's philosophy. Our mission is to enhance our members' lives by developing and offering trustworthy products that are easy to understand, easy to use, and best suited to meet their financial needs.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.LinkedIn Recruiter Tag (for internal use only)#LI-AS1Department Office Location: USA - MA - CambridgeJob Code: 400102 Accounting Assistant IVJob Function: FinanceWork Format: On-SiteSub Unit: ------------Salary Grade: 052Department: HUECU RetailUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: Credit, Criminal, Education, Identity, Prohibited PartiesCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239911436

Harvard UniversityPosition Title: Faculty AssistantReq ID: 65573BRSchool or Unit: Faculty of Arts and SciencesDescription: Job SummaryThis position provides administrative support to Department of Economics faculty members and is responsible for routine tasks including, though not limited to, calendaring, travel and reimbursements, administrative course support, and correspondence assistance. The position is a member of the department's robust faculty support team, reporting to the Associate Director of Faculty Services.Position DescriptionCommunicationsResponsible for management and quality control of high-level email account for faculty. Composes and edits emails, letters, memos, reports, and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Prepares copy for publication or submission of grant proposals and/or reports. Answers phone and email inquiries. May prepare and coordinate job market reports and letters of recommendations. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. May be asked to provide transcription services.Calendar ManagementDevelops and maintains administrative support system for complex faculty calendaring and travel planning for faculty. Proactively manages calendars with attention to logistics and anticipates the needs of faculty members. Determines priority status of meeting requests; triages requests; refers and schedules as appropriate.Course and Research SupportServes as administrative contact for faculty members' courses and research activities. Creates lecture materials, prepares course materials, builds PowerPoint presentations, and ensures teaching space reserved and prepped (e.g. tech working) for class. Maintains faculty members' websites and course sites; builds special websites for specific events or research. Maintains knowledge of copyright policies for journals as well as ADA policies and resources offered by the university's Disability Access Office. Travel and ReimbursementArranges for meetings, appointments, and travel arrangements, adhering to University guidelines and grant policy. Prepares and submits all reimbursement reports and processes invoices. Reconciles transactions and investigates and resolves billing and accounting errors internally and with outside vendors. Monitors quarterly financial reports summarizing faculty accounts and provides timely information to faculty and staff on research accounts. Prepares ad hoc financial reports. Keeps track of outside compensation. Events & Other ProjectsAssists with administrative tasks related to graduate student workshops and seminars, including maintaining associated webpages and listservs. Assists with travel and reimbursements for visiting speakers. Coordinates lunches and other events for faculty as needed. This position may be assigned related projects and duties as needed.Basic QualificationsThree years related experience.Additional Qualifications and SkillsSolid working knowledge of office processes and systems, and of related computer software and electronic communication tools. Strong organization and interpersonal skills with experience providing complex administrative support to one or more individuals. Ability to work across teams and with a variety of projects and constituencies.Additional InformationWe regret that we will not be able to provide visa sponsorship for this position.All formal written offers will be made by FAS Human Resources.BenefitsWe invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.LinkedIn Recruiter Tag (for internal use only)#LI-JB1Department Office Location: USA - MA - CambridgeJob Code: 403028 Faculty Assistant IIJob Function: General AdministrationWork Format: Hybrid (partially on-site, partially remote)Sub Unit: Social SciencesSalary Grade: 053Department: EconomicsUnion: 55 - Hvd Union Cler & Tech WorkersTime Status: Full-timePre-Employment Screening: IdentityCommitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.PI239990784