Accounting Administrative Assistant Salary in Phoenix, AZ

McCarthy Building Companies, Inc.RE Administrative Assistant Job DescriptionMcCarthy is seeking an Administrative Assistant based out of the organization's Southwest Office in Phoenix, Arizona. This position provides administrative support to the Renewable Energy Business Unit. Reporting & Working RelationshipsReports to the Executive Assistant for the Renewable Energy UnitWorks with fellow Administrative/Executive Assistants to effectively manage the administrative functions of the officeWill support various functions and work with BU Directors, Managers and staffWill interact and coordinate with external clients and candidatesKey ResponsibilitiesProject manage the administration of programs or processes to ensure they are completed with, accuracy, high quality and within deadlinesHigh-Level calendar and schedule managementSchedule, plan and coordinate internal and external meetings, trainings, lunches/dinners, interviews, video conferences and conference callsCoordinate travel and accommodationsStrategize, plan and execute on business development and preconstruction efforts including coordinating conference participation, speaking engagements, client events etc.Assist with special events, conferences, seminars, Heart Hats community efforts and teambuildingCompose and produce a variety of business correspondence, including agendas, reports, confidential documents and/or formsTrack, maintain and report on various data to support the teamsPrepare and process expense reportsReview and process office invoicesOffice supply orderingProvide front desk and switchboard coverage as neededPerform basic administrative and support functions for officeDocument Control tasks not limited to:RFP Document ManagementList of Contract DocumentsOwner Agreement Document TrackingNon-Disclosure Agreement Execution and FilingOther tasks and duties as assigned Qualifications:1-3 years of administrative experienceEvent, travel and meeting coordination experienceHigh proficiency in calendaring using Microsoft OutlookHigh proficiency with Word and Excel programsKnowledge in SharePointAble to multi-task and assist multiple people and functions with competing prioritiesExperience in working in a fast-paced environment with the ability to meet daily deadlinesMay be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity and discretion is criticalForward-thinking and has an ability and willingness to anticipate needs and be proactiveWillingness to partner with the administrative team and others to achieve high-performing partnershipsAbility to compose non-routine correspondence on own initiativeStrong attention to detail and solid follow throughAbility to write and communicate effectively McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law. PI239281208

Position Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making travel arrangements, handling or arranging errands, and supporting other projects as needed. The Administrative Assistant must possess exceptional verbal and written communication skills, tact, and diplomacy, above average time management skills, and be always professional.Key Responsibilities: Manage day to day schedule and calendar for the C-Suite Executive teamAssist with daily tasks and projects as needed for the the C-Suite Executives and Barrett-Jackson Executive Team Coordinate travel arrangementsMonitor meeting requests and schedule accordinglyCollaborate with team members to create a smooth workflow and meet deadlines Follow up on action items in timely mannerPrepare necessary business correspondence in coordination with Chief of Staff including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documentsPerform errands as neededTravel as requiredDevelop and maintain an effective filing systemTranscribe materials as neededCoordinate all tasks with the Chief of StaffThis job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Qualifications:Comfortable working in an entrepreneurial atmosphereMust be extremely organized and able to multitask, coordinating several different projects at the same timeAdvanced computer skills in Microsoft Teams, Excel, Word Outlook, and PowerPointProven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detailExceptional oral and written communication skillsHighest degree of confidentiality, tact and diplomacy requiredAbility to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalismAbility to work independently and as part of a teamLevelheaded decision-making abilitiesAbility to work under high demands and expectationsAbility to work non-traditional hours during peak season• Maintain professionalism, including phone etiquette, manners, appearance, attitudeAnalyze problems and help with solutionsEducation and/or Experience:Bachelors' degree and strong academic credential preferredMinimum 5 years' experience in support position to C-level or executive-level personnelExtensive experience in private travel. Private jet management experience preferredLive event, sports and/or entertainment experience preferredPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title: Senior Project Manager (Semiconductor)Location: Phoenix, AZThe companyAn exciting opportunity has arisen for a Senior Project Manager to join a leading national general contractor to join their expanding Advanced Technology team in Phoenix, Arizona. They have a proven track record of delivering highly complex, fast-paced semi-conductor projects and are looking to add a talented individual to their growing team.The positionAs Senior Project Manager you will provide leadership and ownership of the project. This position will fully implement and manage the operation, profitability and administration of projects. Responsibilities will include but not limited to:Leading all company culture in respect to safety creating awareness of an injury free environment.Leading the planning and implementation of buyout schedules and identifying and verifying price and scope.Supporting the preconstruction team.Managing the submittal schedule set-up.Coordinating with a variety of stakeholders of the project.Preparing, submitting and obtaining owner/architect approval for change requests.Preparation or project schedules working closely with the Superintendent.Leading monthly project reviews, progress meetings and Owner Architect meetings.Providing project teams with regular reports and updates on project status and profitability.Completes monthly subcontractor and owner pay application process.Monthly cost and margin forecasting.Could this role be for you?Bachelor's degree in construction management, engineering or related field.10+ years construction management experience5+ years' experience delivering high-tech or semiconductor projects.Excellent written and communication skills.Ability to work to tight deadlines.Proficiency in project management and accounting software.Proficiency in required construction technology.Proficiency in scheduling software.Ability to develop and manage a project team.Ability to build relationships and collaborate within a team, internally and externally.May require periods of travel and/or relocation.Valid and unrestricted driver's license required.Why apply?Highly competitive salaryMedical, dental, vision401(K) Employee Stock Ownership Plan.PTOSignificant opportunity for carer progression and developmentOpportunity to work on some of the industry's leading projects

POSITION SCOPEThe Project Manager will be located out of our general contracting division, based in Phoenix, Arizona. They help manage all activities associated with the construction of a project which may include projects in Texas.This will include managing or coordination with a team of project coordinators, administrators, and other project or area managers. We offer a competitive market-based salary and comprehensive benefits. Must be willing to travel.ESSENTIAL DUTIESOversees and directs all phases of a construction project, forecast job cost requirements, estimate change orders and track force account items for proper reimbursement, creates procedures for accomplishing the project. Always communicate with Owner, other project personnel and coworkers in a courteous and professional mannerReviews project proposals and plans to determine time frames, staffing requirements, project completion, schedules, and allotment of available resources.Ensures all contractual terms and obligations of such projects are maintained.Participate in onsite value engineering studies to minimize costs / maximize value.Ensures project meets or exceeds cost budget. Meet with VP or senior PM monthly to discuss.Assures proper accounting for change orders and force accountsInterfaces with necessary departments and subcontractors to determine the schedule of work and modify if requiredMeet with customers / vendors / project personnel to identify barriers with resolutions to maximize production and minimize costs.Ensure all submittals, RFI's, and change orders are in accordance with the contact documents and process in accordance with needs.Project set up including trailers, phones, signing.Update and maintain submittal log books, quantity tracking.Prepares forecasts for upper management meet with key personnel to ensure timeliness of project.Meets with owner, engineer, contractors, plant, and field crews to verify accuracy and completeness of all construction.Review plans and specifications and determine proper procedures for completing project.Directs, coordinates, and monitors activities being completed by project teams to ensure the overall quality of work.Developing, controlling, and updating of project schedules as required by the contract documentsBe continuously on the alert for situations that are not progressing productively and for opportunities to improve the project.Review field operations and ensure that the project provides a safe workplace.Prepare project status reports and work to ensure plans adhere to contract specifications.Ensure that project / department milestones / goals are met and are adhering to an approved budget.Provide insight into jobs bidding to help secure future work.Willing to travel. Extensive time in field for project managementResponsible for project closeout.REQUIREMENTSMinimum 3 years related experience as a PM in the horizontal construction industryMinimum 3 years of construction experience on public works or DOT projectsExperience on Caltrans projects is preferredBachelor degree in construction management or civil engineering preferredExcellent interpersonal and communication skills and a high level of integrityProfessional with a growth mindset for a long-term periodClean driving recordBroad knowledge of construction methodsGood understanding of highway construction, blue print reading, computer skillsWORK ENVIRONMENTHeavy travel and offsite living during project constructionStrenuous walking and required to wear protective personal protective equipmentAble to work in hot or cold outdoor temperatures and job site conditionsMust be able to operate personal or company vehicle for business purpose

OverviewBaker Tilly US, LLP (Baker Tilly) is a leading advisory CPA firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles and Chicago. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 145 territories, with 41,000 professionals and a combined worldwide revenue of $4.7 billion. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. ResponsibilitiesThe Territory Manager at Baker Tilly performs essential functions that support the overall Sales and Account Management processes and functions for HC HIT. The Territory Manager collaborates closely with their assigned Area Director of Sales to identify and cultivate sales opportunities within their assigned regions, and to manage and grow existing client relationships and consulting projects. The Territory Manager will have the opportunity to: Manage, coordinate and organize day-to-day operations/support for the assigned sales territories, leveraging the support of the assigned Administrative Assistant for the Sales Team.Review resumes received from recruiting, submit candidates to clients/potential clients, and coordinate and moderate interviews.Maintain regular communication with clients to identify opportunities for new work as well as extensions of current assignments.Develop Statements of Work and Extensions to Statements of Work with assistance from the Administrative Assistant.Identify and fully understand the onboarding requirements, travel policies and status report requirements of clients. Oversee and collaborate with Administrative Assistant on client onboarding activities. Maintain regular communication with the clients and consultants throughout duration of consulting assignments to ensure client and consultant satisfaction. Communicate status updates and issues to ADs in timely manner. Resolve issues where appropriate, or escalate to ADs when necessary.Input and maintain accurate data in Safesforce for territory. Oversee and collaborate with Administrative Assistant on input, maintenance and accuracy of Salesforce data. Provide oversight, management, guidance and mentorship to the Administrative Assistant.Work closely with assigned ADs to prospect, position and close business based on territory needs. Includes cold-calling potential new clients, maintaining the validity of client contact information in Salesforce, performing email campaigns, support phone calls with clients, conduct research of prospective clients, and ensure all efforts are clearly stated and stored in Salesforce. Meet regularly with ADs to establish daily/weekly/monthly plans for prospecting activity. Assist ADs with the development of proposals for new work.Assisting with territory development and research including proposal development and client contracting support. Prioritize daily activities to best advance the most important sales and account maintenance activities.Support sales meetings/conferences/tradeshows in person when required.Accounts Receivable - Collaborate with AD and Administrative Assistant in development of implementation of action plan to track and monitor aging account receivables, and tracking/documenting all collection efforts.Accountabilities:Develop and maintain an understanding of healthcare IT with deep knowledge of the leading software vendors/applications including service lines/solutions. Develop and maintain knowledge of Baker Tilly's core competencies, consultants and project history so can appropriately represent Baker Tilly in communications with clients/prospective clients.Follow healthcare IT trends, key clients and prospective clients in the news and social media to identify opportunities and to develop overall acumen of healthcare IT.Overall business acumen and ability to prioritize daily activities for more than one AD.Maintain current and complete information regarding prospecting activities and opportunities in Salesforce, and maintain current and complete client contact information in Salesforce.QualificationsUndergraduate degree from an accredited college or university required; Graduate degree preferred5+ years of experience in professional services ((e.g. accounting, law, IT, engineering, management consulting, etc.)Ability to work under a defined and planned directive with minimal direct day to day supervision for implementationStrong written and verbal communication skillsAbility to travel 20-40% as neededAdditional InformationFor California, Colorado, New York and Washington: The compensation range for this role is $94,640 to $200,590. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.#LI-ER1

THE BUSINESSHoneywell is a Fortune 500 technology company that delivers industry-specific solutions that include aerospace products and services; control technologies for buildings and industry; and performance materials globally. Our technologies help aircraft, buildings, manufacturing plants, supply chains, and workers become more connected to make our world smarter, safer, and more sustainable.Honeywell Aerospace products and services are found on virtually every commercial, defense and space aircraft in the world. With an unmatched heritage of innovation that spans more than a century, our aim is to solve the greatest challenges CEOs, pilots, operators, passengers, finance, maintenance, and cabin crews face -- and transform the way we all fly. We deliver improved fuel-efficiency, more direct and on-time flights, safer and more comfortable travel and better flight planning and traffic management. We do this through one of the industry's broadest and most advanced portfolios including world-class engines, cockpits, cabin design, wireless connectivity, and enterprise performance management services - even for emerging market segments like flying taxies, while providing world-class customer service, repairs and technical support.THE POSITIONOversee, direct, own and manage operational projects and be part of overseeing and directing operational projects for world-class integrated supply chain projects within the Global Aftermarket materials organization. You will be primarily responsible for influencing and managing cross functional teams with respect to allocation processes, rebalancing processes and material availability with respect to spares and material flow within the R&O shops. You will assess project issues and develop enhanced resolutions to meet or exceed productivity, quality, and customers satisfaction goals and objectives. You will develop mechanisms for monitoring project progress and for intervention and problem solving with key stakeholders. You will interface with and influence all levels of the ISC and related functions from senior most leadership to the operational execution teams.You will be leading complex, global, projects across multiple teams, functions and disciplines within the business.KEY RESPONSIBILITIESDrive and execute new initiatives and existing processesLead team projectsDevelop improved allocation and rebalancing processes and tactics and drive digitization and tools at all levelsReporting on projectsLead internal leadership forums/calls and meetings with respect to core disciplinesOptimize Material management proceduresImprove Operating System MaturityHealth, Safety and Environment complianceMaterial SchedulingU.S. PERSON REQUIREMENTSDue to compliance with U.S. export control laws and regulations, candidate must be a U.S. Person, which is defined as, a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status.YOU MUST HAVEBachelor's and/or Master's degree3-5+ years of materials management experienceMust be a US Citizen due to contractual requirementsWE VALUEBachelor's and/or Master's degreeSignificant experience in ISC, materials, distribution centers and operationsStrong experience in project management and problem-solving skillExpert within material control system such as MRP/SAP systemsExpertise across professional disciplines within material management functionAbility to influence and collaborate with all levels of the organizationMentor new leaders or peersSignificant experience in materials management

PROJECT MANAGERThe Company:CSG are currently working on behalf of a full-service building envelope contractor. Our client is growing the team with a new Project Manager. They are looking for passionate, talented professionals who want to be part of an environment which fosters learning, collaboration, and innovation.Responsibilities:The Project Manager plays a key role in achieving business objectives in this growing company. The primary focus of this position is to efficiently and economically schedule and coordinate the labor, material and equipment while meeting the needs of customers and contracts. You will be working with a cross-functional team to ensure what was promised to your clients, both internal and external, is delivered on time and on budget. This will include partnering with design & drafting, procurement & accounting, transportation & logistics and installation.Responsibilities include:Communicate clearly, professionally and frequently with customers looking for ways to meet or exceed their expectations - especially in the areas of scheduling, coordination, quality and safety;Procure material and rental equipment at the lowest possible cost;Schedule field crews for the project, as required, to get the job done while staying within the labor budget;Work collaboratively and proactively with Estimating, Field Operations and Management teams. Provide status updates and project close out reports;Ensure billings and billing projections are updated accurately and updated monthly;Serve as resource for project management related questionsThe successful candidate willHave 5+ years of project management experience, specifically with wall panelsHave a track record of problem-solving and resourcefulness.Have success with maintaining and/or improving profitability of projects;Have a strong track record of long-term, highly satisfied client relationships.