Executive Assistant Salary in State of New York, USA

Executive Assistant to a Sr. P / Ex Comm Member. He’s a dynamic person to work with that is doing things to grow the firm. He does not want any legal secretaries. He prefers this person to be out of legal and from a C-Suite position. He is a heavy traveler, entertainer to all of his top executive clients so this person needs to know NYC restaurant and events scene or capable to quickly learn. Person should be highly organized, energetic, excellent multitasking, prioritization, and communication skills, excellent scheduling experience. He will keep you on your toes, really high expectations, can be tough, and he wants someone who will keep up with him. No mystery with him he knows what he wants. Must be interested in this area as right hand - someone who is invested in the practice. Limited personal things like where he needs to be with his kids level of liaise with his wife on scheduling, events, invitations, guest lists. The right person is not at a law firm wants someone who has supported an executive C-suite and good EA experience from a global bank or PE company.Base is $150-200K plus NICE year-end bonus.

Manage and maintain the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.Prepare and edit correspondence, presentations, and reports on behalf of the CEO.Coordinate and support special projects and initiatives led by the CEO.Assist in organizing and preparing for meetings, including agenda creation, document distribution, and minute-taking.Conduct research and compile data to support decision-making processes.Handle confidential information with discretion and professionalism.Collaborate effectively with other members of the executive team and administrative staff.Provide backup support to other executives and administrative staff as needed.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Proven experience as an executive assistant or similar role supporting senior-level executives.Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.Strong communication skills, both written and verbal.Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).Attention to detail and accuracy in all aspects of work.Ability to maintain a high level of professionalism and confidentiality.Adaptability and willingness to take on new challenges in a fast-paced environment.Bachelor's degree preferred or minimum of 5 years experience.

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.Coordinate and prioritize incoming requests and communications, ensuring timely responses.Prepare and edit correspondence, presentations, and reports for executive review.Act as a gatekeeper and liaison between the executives and internal/external stakeholders.Handle confidential and sensitive information with discretion and professionalism.Anticipate the needs of the executives and proactively address issues before they arise.Assist with special projects, including research, analysis, and coordination of initiatives.Provide support for board meetings, investor relations, and other high-level engagements.Maintain organized filing systems and document management for efficient retrieval.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Previous experience (5+ years) as an Executive Assistant, preferably in the financial services industry.Proven ability to thrive in a tough, fast-paced environment with high demands and changing priorities.Exceptional organizational and time management skills with keen attention to detail.Strong communication skills (verbal and written) with the ability to interact confidently with stakeholders at all levels.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to maintain composure and professionalism under pressure.Bachelor's degree or equivalent experience preferred.Availability for overtime and weekend work as needed to support executives.Willingness to adapt to a demanding and ever-changing work environment.Ability to handle multiple tasks and deadlines efficiently without compromising accuracy.

Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Coordinate and organize meetings, prepare agendas, and take minutes when required.Act as the primary point of contact for internal and external stakeholders, including clients, investors, and board members.Handle confidential information with discretion and professionalism.Assist with preparing presentations, reports, and correspondence for the CEO.Conduct research and compile data as needed to support executive decision-making.Anticipate the CEO's needs and proactively address issues that may arise.Manage special projects and initiatives on behalf of the CEO.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Previous experience (3+ years) working as an Executive Assistant in the financial services industry, supporting a CEO or senior executive.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication skills (both written and verbal) with the ability to interact effectively with all levels of the organization.Exceptional organizational and time management skills, with the ability to prioritize tasks efficiently.Detail-oriented with a high degree of accuracy.Ability to maintain confidentiality and handle sensitive information appropriately.Proactive and resourceful problem-solver with a positive attitude.Bachelor's degree preferred.

Executive AssistantUS-NY-Einstein/Resnick - BronxJob ID: 2024-16495Type: Administrator/Office Manager# of Openings: 1Category: ExemptAlbert Einstein College of MedicineResponsibilitiesProvide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)Manages information and communication to internal and external stakeholdersMaintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.Coordinate conferences, committees, seminars, and special eventsPrioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerGreet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.Prepare and disseminate information for Einstein/Montefiore board meetings.Oversee the distribution of annual meeting schedule for divisionsManage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines. Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.Oversee Kronos timekeeping system to approve time for department staffAssist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as requiredOther tasks as assigned*This role is in person-not remote.*QualificationsBachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.Demonstrated ability to balance workload for a number of executives with competing priorities.Proficient in Microsoft Office and windows-based computer system required.Adept at learning new software programs. Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $75,000.00/Yr.Maximum Salary Range:USD $82,000.00/Yr.PI240303541

Executive Assistant - Wonderful Financial Services Firm A thriving financial services firm in downtown New York City is seeking a highly professional, organized, and bright Executive Assistant to support three of the firm's senior executives. The firm has a warm and collegial office culture with a close-knit administrative team. This is the perfect role for an EA that truly loves being a right-hand, gatekeeper, and go-to for their great executives!$130-150k base + discretionary bonus + excellent benefitsONSITE: Monday - Friday, 9am-6pmThis role will provide professional and occasional personal support to 3 Executives and will at times handle correspondence on their behalf. The ideal EA is extremely resourceful and has a true comprehension of their support role.Responsibilities include, but are not limited to:Strategic management of calendars and understanding priorities, and important initiativesMeeting coordination for senior-level internal & external stakeholdersTravel Arrangements (flights, hotels, itineraries, car services, etc.), providing extensive knowledge and experience pertaining to travel planningMaintaining documents, spreadsheets, presentations, and general administrative supportPreparation of meeting materials for distributionScreening of phone calls in a professional mannerCollaboration with admin team members and handling special project supportUtilizing company CRM to update materials & data entryRequirements:Bachelor's degree5+ years of C-Level executive supportProficiency with Microsoft Office SuiteSuperb communication skills, both verbal and writtenExcellent time management and ability to multitask efficientlyA team focused attitude and demonstrated ability to work in a collaborative environmentYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A recognized social services organization in New York City is currently seeking an experienced Administrative professional to join their staff as their new Executive Assistant. In this role, the Executive Assistant will be responsible for ensuring that executive office operations are efficient and effective while providing management support to the Chief Executive Officer and administrative staff.About the Opportunity:Assignment Length: 4 to 6 month minimumSchedule: Monday to FridayHours: 9am to 5pmResponsibilities:The Executive Assistant will:Manage the executive office and ensure that all operations are efficient and effectiveAct as the primary point of contact for all executive office mattersMaintain a professional and organized work environmentManage executive office meetings, events, and conferences, including the preparation of meetings, presentations, reports, and other documentsManage and ensure that all spending is within budgetManage travel arrangements for the executive office staff and board membersEnsure that all executive office documents and records are properly maintainedServe as a liaison between the executive office and other departmentsManage the development and implementation of executive office strategies and policiesManage all logistics for Board meetings and events, including but not limited to: scheduling and preparation for Board MeetingsPerform other related functions as necessaryQualifications:3+ years of related Administrative experienceBachelor's DegreePrevious experience in a Leadership and/or Management roleComputer savvyMicrosoft Office proficient (Excel, Word, etc.)Solid problem solving and time management skillsExcellent communication skills (written and verbal)Strong attention to detailHighly organizedDesired Skills:Master's DegreeBilingual (English and Spanish)Experience with Database systems (eCW and Lab tracker)

Title:Executive AssistantCompany:Everest Global Services, Inc.Job Category:AdministrationJob Description:Everest is currently seeking an Executive Assistant in our NYC office to support one of our leaders. This is an onsite position, 5 days per week in office.Everest is a dynamic global reinsurance and P&C insurance organization, ranked within the top ten P&C insurers in the world. Highly diversified, Everest delivers innovative solutions to clients helping them achieve their goals and manage their risks while providing a stable portfolio for our shareholders. We can attribute much of our success to our disciplined environment and financial stability, combined with an entrepreneurial spirit infused with flexibility and creativity. Everest offers a fast-paced, collaborative work environment in a culture that empowers, challenges, and stimulates employees to thrive and achieve their potential with ample opportunity for growth.As an Executive Assistant, you will work closely with senior level executives in the organization. You anticipate the needs of the Executive and other key stakeholders and remain focused on their priorities by resolving operational and administrative issues before they arise. You are adaptable in a fast-paced and demanding environment. You are also comfortable with new technologies and must become well versed in Everest's applications and technology solutions.In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with Executives and other key stakeholders. It is imperative that you understand our culture and demonstrate our core values daily. You will showcase the utmost level of professionalism and confidentiality, and lastly, you are resourceful and effective by getting things done through other people.Responsibilities:Supports the Executive by performing various administrative tasks (i.e., manages calendar, handles all global travel arrangements, answers inquiries & phone calls)Prepare executive ready PowerPoint presentations and Excel spreadsheetsActs as a junior Chief-of-Staff to support Executive in preparing workServe as a technical lead to assist with video communications (i.e. Web-Ex, Zoom) and software applications (i.e. Excel, PowerPoint) as neededQualifications:Bachelor's degree preferred10+ years of experience in administrative executive level supportAbility to effectively communicate and collaborate with a diverse range of people and job functionsVery professional and stays calm under pressureExtremely detailed and meticulousAdvanced knowledge in Excel and PowerPointTech savvy and ability to quickly learn new tools and technologies; Keeps pace with new technologies to make the workplace more efficient and effectiveAbility to adhere to complete confidentiality on all business mattersMust have a strong work ethic and be accessible, as needed, outside core work hoursFor NYC Only:The base salary range for this position is $60,000 - $120,000 annually. The offered rate of compensation will be based on individual education, experience, qualifications and work location.Our Culture At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture. Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Diversity, Equity and Inclusion. Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together. All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve. #LI-KG1#LI-HybridType:RegularTime Type:Full timePrimary Location:New York, NYAdditional Locations:Everest is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin or ancestry, citizenship, genetics, physical or mental disability, age, marital status, civil union status, family or parental status, veteran status, or any other characteristic protected by law. As part of this commitment, Everest will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Everest Benefits at [email protected] U.S. Privacy Notice | Everest (everestglobal.com)

Executive Assistant-Leading Hedge FundA leading hedge fund is seeking an Executive Assistant to add to their team! Seeking a poised EA with 3-5 years of experience. 80-120k + bonus + amazing benefits5 days onsite at their Midtown East officeLooking for someone professional and friendly to come in and support their team! Finance/professional services experience preferred Duties include, but not limited to:Calendar managementExpense reports Booking travel arrangementsScheduling internal and external meetings Preparing meeting materials and documentsOrdering kitchen and office suppliesManaging inventoryGreeting guests and answering the main phone lineAd hoc projects as needed Qualifications include: Bachelors degree preferred5+ years experienceHigh attention to detailPoised and professional demeanor

Leading media and information services company located in Midtown West is seeking a Temporary Executive Assistant to support members of senior leadership. This position will start on or before 5/28/2024 and last for 3 months, requiring 5 days on-site form 8am-5pm. The ideal candidate will be someone with both the skills and attention-to-detail required to effectively support senior executives as well as serve a representative of the company. Pay rate up to $27/hour.Responsibilities: Management of complex calendars with various scheduling requirementsCoordination of all business travel, domestic and international, including booking flights, hotels, cars and other servicesCoordination of executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails and interfacing with other executives, employees and guestsPreparation for all meetings with senior executives and other guests, including reserving space, catering (if required), document preparation and other logisticsField inbound communications and exercise solid judgement in determining the appropriate resource to address the requestUnderstand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followedCollaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are metParticipate in various meetings and conferences as neededDesign PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze dataQualifications: Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior-level executiveBachelor of Arts degree preferredAdvanced Microsoft Office skills, including Outlook, PowerPoint and Excel, with an ability to learn company-specific programs and softwareStrong attention-to-detail, proofreading and editing skillsProficiency in collaboration and delegation of responsibilitiesAbility to handle competing demands in a high-pressure, dynamic environmentExceptional interpersonal skills.Friendly and professional demeanorAbility to communicate clearly and effectively, including with members of senior managementPossess high-energy and intellectual curiosityBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)