Executive Assistant Salary in Michigan, USA

Are you a tech-savvy executive assistant with excellent scheduling, communication, and organization skills? If so, read on! About UsArboretum Ventures is a venture capital firm specializing in the healthcare sector. Founded in 2002 and headquartered in Ann Arbor, Michigan, we have raised $1 Billion in capital to support a portfolio that is diverse in stage and geography. We invest in companies that improve patient outcomes and reduce healthcare system costs across medical devices, life science tools & diagnostics, and tech-enabled care delivery. As an Executive Assistant, you will directly support two executives and be responsible for managing a variety of administrative tasks and assist with periodic event planning. This will be a critical role to increase productivity and reduce the executives' administrative burden. Primary ResponsibilitiesManage calendars for professional obligations and meetings Coordinate complex travel arrangements and manage expense reportsMonitor, screen, respond to, and distribute incoming phone and email communicationsMaintain an organized filing system for documentation and electronic filesUphold a strict level of discretion and confidentialityOccasionally assist with personal tasks and errands to support non-business activitiesPosition RequirementsSignificant work experience as an Executive Assistant or similar roleResponsive, patient, and able to handle quick changes in prioritiesProactive & assertive in driving tasks to completion with a strong focus on getting the details rightTechnology-proficient and comfortable with frequent team interactions through virtual platforms (Zoom, Microsoft Teams) High degree of proficiency across the entire MS Office suite; excellent written communication skillsPersonable and approachable with a pleasant, helpful demeanorSchedule flexibility that will allow for occasional after-hours availability Bachelor's degree

Manufacturing company located in Ann Arbor, Michigan is seeking to hire a Temporary to Permanent Executive Personal Assistant/Project Coordinator to act as the Executive Vice President's eyes and ears on-the-ground of several properties and projects between Ann Arbor and Detroit, Michigan. The essential need of this role is to provide administrative transparency when the EVP is not present, managing documentation and communication between EVP and on-site project / property managers. Additionally, this role will assist with projects on the personal side including ad-hoc support to EVP's family on an as-needed basis. This role will be stationed in the office in Downtown Ann Arbor and require daily travel between property sites in Ann Arbor and Detroit. Standard hours are 8am-5pm however an on-call mentality is required. This is an exciting opportunity to take ownership of administrative responsibilities that lead to overall project success while having the potential to make this role your own depending on one's skillset. Responsibilities include but are not limited to: Attend marketing and technical meetings (Sales/R&D related) on behalf of EVP, take meeting notesSpeak with sales and marketing individuals to collect information for EVPManage documentation and communication between Facilities Manager and EVPAct as back-up to Facilities Manager to greet vendors and contractors on different sites, escalate issues and information as neededAssist with project management from small renovations to bigger projects, being present and keeping administrative transparency up-to-dateAssist with ad-hoc tasks related to different properties and site locations, manage and ship archives as neededManage EVP's calendar regarding travel to and from Michigan and assist with meeting preparationWork with House Management in researching and negotiating with vendors and contractorsIn the event no one is home, be present to greet vendors or contractors and retrieve deliveries as needed Qualifications: 2-3+ years of relatable administrative experience including property managementExperience supporting an individual or family office in an administrative capacity is preferred Demonstrated project coordination/execution Industrious and trustworthy professional with excellent communication, organization and time management skills Must be flexible to ever-changing responsibilities Valid driver's license and personal transportation is required* Compensation/Benefits: Up to 100K base DOEGreat benefits Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

The key responsibilities for Project Executive (Detroit, MI) include:Leads pre-construction in developing bid packages including the pre-qualification process and materials, project estimates, bid schedules, and proposals.Manages estimating schedule and workloads.Interfaces with potential and current clients to build relationships to promote new business, seeking repeat opportunities.Assist the design team in pre-construction architectural design and permit processResponsible for managing all aspects of multiple projects from start to finishManages construction budget, estimate evaluations and overall cost management.Analyze job costs.Oversees the preparation of weekly and monthly reports on project progress.Responsible for developing and presenting project updates to the various interested parties.Implements individual project schedules. Revise and update the project schedule as needed. Effectively uses and manages the project schedule.Manages all final construction documents, schedules and budgetsImplement company-wide quality control and safety procedures for all projects.Supervises activities of project construction personnel. Communicates and implements all company policies and procedures as required.Occasional travel will be required based on location of projects.Willing to work the hours it takes to successfully complete the job.Other duties as assigned.Construction operations:Ensure a smooth transition from estimate to field mobilization.Guide project management and field personnel in proper planning, subcontractor selection, and execution of work.Coordinate plans, specs and bids into finalized subcontractor scopes.Provide documentation and directs Construction Assistant in compiling subcontracts and purchase orders.Review and responsible for accuracy of entire subcontractors and suppliers pay requests; oversee the approval process.Manage subcontractors change ordersResolve subcontractor disputesTrack the performance of individual projects based on cost and schedule. Make necessary adjustments.Ensures Associates and subcontractors are in compliance with company safety standards.Execute successful completion, close-out and acceptance of each project by the Owner.Addresses warranty issues and completes final documentationRepresent the company on OSHA inspectionsMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The successful candidate for Project Executive (Detroit, MI) includes:Associate / Bachelor's DegreeMinimum of Ten (10) years of relevant work experience as Project Manager / ExecutiveKnowledge of construction building codes and building methodsKnowledge of construction softwareExcellent written and verbal communication skillsExcellent customer service skillsExcellent organizational and time management skillsAbility to interact positively with customer, vendors and employees.Demonstrate initiative and follow through on responsibilities, projects and work assignments.Attention to detail and accuracy.Proficient in the use of the Office Suite and propensity to learn new software programs.Valid Driver's License

PerrigoSenior Executive Assistant Location: Grand Rapids, MI, US, 49503Perrigo Company is dedicated to making lives better by bringing Quality, Affordable Self-care products that consumers trust everywhere they are sold. Help us do it.External applicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit an application for this open position.) Thank you.Description OverviewWe are currently looking for a Senior Executive Assistant to support our Senior Finance leadership team in Grand Rapids MI. Provides superior administrative support to the Senior Finance leadership team that report directly to the CFO and partner with the Executive Suite Senior Assistants.Scope of the RoleSupports the Senior Finance leadership team that report directly to the CFO by managing complex schedules and calendars. Collaborates with other administrative assistants and business colleagues to arrange and prioritize meetings, resolve schedule conflicts, and coordinate meeting logistics.Assists in preparation, organization and distribution of communication, agendas, presentations, and reports. Maintain confidentiality and discretion working with sensitive meeting topics and confidential correspondence and documentation.Arranges domestic and international business travel. Manages the expense reporting process for Senior Finance leadership.Coordinates meeting and event activities for the Finance Department and work closely with the other assistants on a variety of special projects associated with the Executive Committee.Completes tasks related to the onboarding and exit of Senior Finance employees. Maintains contact lists, email distributions, organizational charts, seating maps and meeting attendee lists.Processes purchase requests and invoices for the department using Perrigo purchasing card/travel card, SAP and other systems. Serve as a liaison for the internal communication team with distribution of company communication both internally with employees and externally with our shareholders as backup to other executive and administrative assistants in the NAHQ offices to provide support to other members of the Executive team including Perrigo Board members as needed. Works as a team with the other executive assistants to initiate continuous improvement efforts and to ensure smooth daily office operation. Acts as backup to prepare and post quarterly board materials using the Diligent Board Portal.Experience RequiredRequires high school degree or equivalent, AS degree in appropriate field desired.Five-seven years administrative experience in a professional environment, with at least 3 years supporting executives preferably in a publicly-held company.Intermediate to expert level PC skills including MS Office (Word, Excel, Outlook, and PowerPoint) and familiarity with SAP and web-based travel software.Experience with virtual meeting platforms and scheduling systems.Ability to work independently with minimal supervision.Excellent written and verbal communication skills. Must maintain a high level of professionalism, confidentiality, and discretion.Active listener who can anticipate, adapt and improvise to reach an optimal result.Can effectively prioritize and complete multiple tasks and projects simultaneously, with a strong attention to detail. Maintains outstanding quality and timeliness.Ability to develop and maintain strong partnerships within and outside the organization.External applicants please note: To apply to this position please click the APPLY button at the bottom of the application. (The SAVE button will only save your profile information but not submit an application for this open position.) Thank you.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by law. Our full Equal Employment Opportunity and Affirmative Action Policy Statement is available on our main career site in English and Spanish and will be provided in other accessible forms for persons with disabilities. #DIVNearest Major Market: Grand Rapids Equal Employment Opportunity/M/F/disability/protected veteran status.PI240315179

Job Requirements:High School Diploma and at least 5 years of experience in an administrative support role is requiredAssociate degree or higher is preferredProficient in Microsoft Excel, Word, Outlook, PowerPoint, Teams and Vision experience is preferredAbility to multi-task and adapt to changing prioritiesExcellent project management skillsStrong written and verbal communication skills with ability to interact well with clients and subcontractorsThe job duties are diverse and require quick, accurate and consistent decision makingOrganized and exhibiting good judgment and the flexibility to adapt to priority changes and demands.Must be able to apply software applications to respond to requests with attention to detail and accuracyExpectations Include:The Project Administrative Assistant will support up to 10 professional service consultantsExperience using Deltek VisionPrimary Responsibilities: Project setup, review and produce project deliverable including letters, documents and reports using various software packages.Ensure that the resulting work products are accurate and professional.Set up and maintain location files shared on network server.Assign and maintain access privileges to appropriate files and servers.Maintain Government Markets organization/contacts web pages as needed. Manage projects in areas of responsibility.Effectively communicates, verbal and written.Demonstrates full knowledge of each project's status and goals.Performs tasks across multiple disciplines as required to bring about successful project completion.Responds to customers in a timely manner.Other duties not listed may also apply.Work Environment:At AKT Peerless, we believe that a supportive and enriching work environment is the foundation for success. As a member of our team, you'll have access to opportunities for training, mentoring, and career advancement. The culture at AKT Peerless revolves around our people, environment, and communities, fostering involvement in employee social events and community volunteering. We cultivate a teamwork atmosphere and take pride in delivering high-quality services to our clients. Joining our team means being part of a collaborative environment that values open communication, shared insights, and collective problem-solving. Our organizational culture recognizes the importance of a flexible work-life balance, prioritizing the well-being of our team members by offering flexibility to meet both personal and professional commitments.Company Overview:Established in 1989, AKT Peerless is a leading provider of comprehensive environmental and economic development services. With a strategic expansion that includes 12 offices across 6 states, our growth is attributed to a carefully selected, multi-disciplinary team dedicated to delivering high-quality consulting. We prioritize cost management, quality work product, responsiveness, and project finality to address the primary concerns of our clients.Our team's expertise in regulatory compliance, environmental management, and redevelopment ensures the successful completion of complex projects. Our extensive client base encompasses over 110 state and local governmental agencies, 50 financial institutions, thousands of private entities, and several non-profit organizations.Our services extend to environmental due diligence, hydrogeological investigations, remediation, brownfield redevelopment, vapor intrusion investigations and mitigation, engineering controls for abandoned landfills, and industrial hygiene services (asbestos, lead-based paint, mold) for municipalities, school districts, and private clients nationwide.AKT Peerless offers a competitive salary and excellent benefits and is an EOE.Medical, dental, and vision plan options.Basic Life Insurance, Accident & Critical Illness Insurance401(k) Savings PlanPaid time off and holidaysFlexible Schedules, Work-Life Balance

Our client, a manufacturing company, is seeking an Executive Personal Assistant/Project Coordinator to support an Executive between Ann Arbor and Detroit, MI. The hours are 8am-5pm (on-call mentality) and this role is onsite five days a week.Responsibilities:Provide administrative transparency when Executive is not present, managing documentation and communication Attend marketing and technical meetings (Sales/R&D related) and take meeting notes Speak with sales and marketing individuals to collect informationAct as back-up to Facilities Manager to greet vendors and contractors on different sitesAssist with project management from small renovations to bigger projectsProvide ad-hoc support to Executive's family on an as-needed basisQualifications:2-3+ years of relatable administrative experience including property managementStrong Excel/Sheets skillsComfortable with daily travel between sites in Ann Arbor and DetroitValid driver's license and personal transportation is requiredCompensation/Benefits:Up to $100K base depending on experience Medical, dental, and vision plans (some employee contribution)401K with matchTuition reimbursement and reimbursement for lifestyle/hobby classes 3 weeks PTO14 holidays (includes winter break between Christmas and New Years Day) Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)

Job Title: Sr. Executive/Administrative AssistantDuration: 3 Months contract with possible extension Location: Kalamazoo, MI Hybrid - local to Kalamazoo; required to be in office at least one day/week.Pay range: USD 30 - 35.00/hr. Description: Provides administrative support to Chief Intellectual Property Counsel, the Global IP Team, and other members of the Legal Department. Word processing, filing, preparing PowerPoint presentations, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are essential. Familiarity with MS Office and PowerPoint required.Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

Job Title: Sr. Executive/Administrative AssistantDuration: 3 Months contract with possible extension Location: Kalamazoo, MI Hybrid - local to Kalamazoo; required to be in office at least one day/week.Pay range: USD 30 - 35.00/hr. Description: Provides administrative support to Chief Intellectual Property Counsel, the Global IP Team, and other members of the Legal Department. Word processing, filing, preparing PowerPoint presentations, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are essential. Familiarity with MS Office and PowerPoint required.Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

Job descriptionDuties:- Assist attorneys with legal research and preparation of legal documents- Proofread and edit legal documents for accuracy and clarity- Maintain and organize physical and electronic files- Schedule appointments, meetings, and court dates- Answer phone calls and take messages with proper phone etiquette- Transcribe dictations and prepare correspondence- Coordinate document management systems and ensure proper filing and retrieval of documents- Perform general clerical tasks such as data entry, photocopying, and scanningExperience:- Previous experience as a legal assistant or in a similar role preferred- Familiarity with legal terminology and procedures- Proficient in using document management systems and other legal software- Strong organizational skills with the ability to prioritize tasks effectively- Excellent attention to detail for proofreading and editing legal documents- Strong written and verbal communication skills- Ability to work independently and as part of a teamPlease note that this is not an exhaustive list of duties and responsibilities. The job description may be subject to change based on the needs of the organization.Job Type: Full-timeSalary based on experienceExpected hours: 40 per week, Salary based on experience.Benefits:401(k)Dental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayTravel requirement:No travelWork Location: In person

You deserve a job you love Volt is hiring for an Executive Assistant in Glendale/Burbank, CA. Ideally with previous Entertainment industry experience. Reduce your Commute (Hybrid opportunity- 4 days on-site, 1 day remote. Must be flexible with the department schedule and needed on-site). As an Executive Assistant you will: • Provides day-to-day administrative support to the Executive and team • Manage the planning, coordination, and execution of significant business travel (domestic and international), including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office • Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels • Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job; • Review your leader's schedule to build-in time for things like traveling to their next meeting • Understand the day's priorities so you can be strategic about managing daily tasks; • Schedule conference rooms, meetings and video chats • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles • Handle extremely confidential, sensitive information, remembering that the company is a publicly traded company • Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization • Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts • Prepare regular reports and summaries -- you'll have tasks that you "own" completely The ideal candidate will have: • 3 years of experience supporting an executive or several executives at the Director level or above • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary • Desire to immerse yourself fully and learn all aspects of your executive's business; • Ability to multi-task and prioritize deadlines/deliverables • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment • A calm head and steady hand to deal with the unexpected • Complete reliability handling confidential, often highly sensitive information; • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked • Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed • Very strong organizational skills and extreme attention to detail • A highly professional demeanor, positive outlook and a can-do attitude Pay Rate: $25.00-$27.00/hr *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 420515