Category Assistant Salary in Bronx, NY

Administrative Assistant IIIUS-NY-Einstein/Resnick - BronxJob ID: 2024-16405Type: Administrative Support# of Openings: 1Category: 1199 UnionAlbert Einstein College of MedicineOverviewUnder supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.ResponsibilitiesMust fulfill duties of all previous gradesGeneral administrative support for Division Chiefs, Administrators, faculty, support staffScheduling/Coordination & General SupportProvide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone linesProvide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendarsProvide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.Answering phone lines in divisional officesCoordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportationAssisting faculty with reimbursements and submission of honorarium paymentsAssist with maintenance of divisional websitesAssist with onboarding of new faculty and support staffDissemination of divisional notices, announcements and informational emailsEPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.Assist Fellowship Coordinators as needed; assists with conference and speaker organizationOther related duties as assignedGrant SupportProvide backup support for ID cayuse coordinatorCayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposalsSubmit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websitesMaintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keepingAssist principal investigators and support staff with obtaining ERA Commons usernameReviews proposal documentation for completion and accuracy (biosketches, other support etc.)Assists with subcontract document collection for new proposals and grant continuationsOther related duties as assignedMedical School Course CoordinatorRequest and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussionsPrepares schedules for the lectures, laboratory sessions and case discussion Arrange transportation for outside lecturersAssign students to room, Collect attendance sheets, Prepares testsRecords student evaluationsPrints manuals/materials for facultyAdditional responsibilities as assignedQualificationsHigh School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be consideredHiring Rate:27.33Post Probationary Rate:27.86Job Rate:28.73PI239646108

Psychology AssistantUS-NY-BronxJob ID: 2024-16420Type: Clinical/Medical Services# of Openings: 1Category: 1199 UnionAlbert Einstein College of MedicineOverviewThe Psychology Assistant will assist faculty on the ISAVRAD study in administering neuropsychological tests, collecting data, conducting preliminary statistical analyses. ResponsibilitiesPerform neuropsychological testing.Conduct interviews, data collection, and tabulation.Perform library research.Manage databases using RedCAp, Excel and Filemaker.Organize grant information for IRB.Carry out report writing.Perform other related duties as assignedQualificationsBachelor's Degree is requiredMajor in Psychology or Neuroscience is preferredExperience of working in a Neuroscience or Neuropsychology Laboratory preferredExperience with software programs such as excel, SSPS, and matlab preferredExperience working with older individuals preferredSkills and ComptenciesExcellent organizational, oral, written and analytical communications skills; strong database management and clear understanding of clinical and research databasesStrong project management skillsProficient in Microsoft Office, Windows and Mac operating systemsHiring Rate:$26.88Post Probationary Rate:$27.42Job Rate:$28.26PI239746550

Senior Study CoordinatorUS-NY-Einstein/Resnick - BronxJob ID: 2024-16448Type: Research# of Openings: 1Category: ExemptAlbert Einstein College of MedicineResponsibilitiesPOSITION RESPONSIBILITIES · Implement study protocols for acquisition of hospital and death records for participants of a large cohort study including: · Obtain data from participants and next of kin · Develop processes for facilitating the receipt of relevant study materials and collection of study Data from participants and informants · Develop and implement methods to track and follow-up with study participants · Investigate validity and completeness of reported hospitalizations and deaths · Develop systems for death investigations including development of scripts to obtain information for participants reported deceased by informants, · Ensure the conduct of relevant study questionnaires for reported hospitalizations and deaths, · Establish communications with relevant hospitals and agencies, i.e. DOH, NDI, to confirm reported deaths and obtain copies of death certificates, where applicable. · Maintain communications with data coordinating center for submission of required documentation to confirm participant hospitalizations and deaths · Integrate local systems for death investigations with local hospitals and agencies to obtain more quantitative data sets · Work with electronic health information systems such as Bronx RHIO and Healthix to conduct searches for reported hospitalizations and deaths. · Collaborate with the central coordinating center to develop systems to align local systems for death investigations with study wide searches using the Nation death index · Attend and represent local field center on local and on national committees to report on local procedures for death investigations and progress · Create and manage spreadsheets to track local efforts to obtain information for participants who are lost-to-follow up and/or reported deceased · Develop systems for confirming hospitalizations and deaths reported outside of the country during annual follow up contacts · Provide incentive to participants for self-reported hospitalizations outside of the annual follow-up period and to informants for providing further information for reported deaths that result in the acquisition of a death certificate. Additional responsibilities · Provide Technical Back up as needed · Transmission of Data to reading center, uploading, and downloading equipment and documents. · Troubleshoot software issues to facilitate transmission of study data. · Train new team members in the area of concentration · Enters and maintains data in several databases, prepares routine and ad hoc reports for local and study wide meetings · Perform quality control procedures to ensure accurate and completeness of study data reported for hospitalizations and deaths · Reviews data in various systems for quality assurance before reports are distributed to senior staff for review, prior to submission to Center. · Assist MPI’s with IRB approval issues, consenting, and preparation of data files reporting/progress report. · Assist with communications to the HCHS-SOL Steering Committee and other activities Assist in supervision of Admin Assistant· Performother duties as assigned. QualificationsBachelor’s Degree and minimum 1-3 years related experience. Master’s Degree strongly preferred.Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $61,000.00/Yr.Maximum Salary Range:USD $61,000.00/Yr.PI239746613

Psychology AssistantUS-NY-BronxJob ID: 2024-16454Type: Research# of Openings: 1Category: 1199 UnionBronxOverviewThe LonGenity Study, based at Albert Einstein College of Medicine seeks a Psychology Assistant (PA) to be responsible for collection and management of study participant data. Data collection will include working as a member of a team with other research assistants to collect clinical data from study participants ages 65 years and older at on-site and home visits. Data include cognitive and physical function measures. Additionally, follow-up data will be collected via mailed, telephone and video-administered questionnaires and tests. The PA will receive standardized training in conducting these measures. Previous phlebotomy experience is highly desirable though willingness to take part in a phlebotomy course to learn these skills is also acceptable.The home visits require you to have a valid driver's license. Driving usually occurs within a 2 hours distance of New York City. The RA will have the opportunity to participate in specific research projects within the study that are of interest to them and attend research conferences.ResponsibilitiesRecruit subjects to participate in the study by using approved methodologies, such as, reaching out to healthcare providers for referrals, visiting clinics, sending mailouts, using approved advertisements, etc. Conduct the enrollment of study participants, including explaining research procedures, and obtaining informed consent of subjects Schedule appointments of study participants; conduct reminder phone calls and/or send mailouts.Conduct study visits with subjects at the Aging Research Center at Albert Einstein College of MedicineVisit subjects at their place of residence or at mutually agreed upon place. Conduct routine and specialized tests with higher level of problem resolution, analytical ability and self-direction. Review the data collection forms for each enrollee for completion and quality; ensure timely and accurate entry.Follow established procedures, making judgmental decisions regarding reliability and accuracy of results, repeating procedures when needed. Require initiative and independence.Enter data in the study database with precision and accuracy.Begin to synthesize and interpret results. May prepare written and verbal status reports. Use statistical and graphic summaries.Other research-related tasks assigned.QualificationsBachelor’s degree required; coursework in Psychology preferredValid driver’s license Some experience is preferred, but not requiredProficiency with basic computer skills, including Microsoft Office and data entry using a computer data systemGood interpersonal skillsInterest in working with the elderlyWillingness to learn new clinical skillsAbility to work well in a team setting and independently is essential Hiring Rate:$26.88Post Probationary Rate:$27.42Job Rate:$28.26PI239746571

Senior Study CoordinatorUS-NY-Einstein/Resnick - BronxJob ID: 2024-16466Type: Research# of Openings: 1Category: ExemptAlbert Einstein College of MedicineOverviewThe Senior Research Coordinator supports the Project Director in managing the Bronx clinical research site of the MACS/WIHS Combined Cohort Study (MWCCS), a national multicenter longitudinal cohort study of the basic science, clinical science, and epidemiology of HIV infection in the United States. Responsibilities includes supervising personnel, collaborating on the development of research methods, implementing protocols in the site’s nearly 500 study participants (either living with or without HIV), managing data, participating in national study workgroups, and contributing to study reports and manuscripts. The Senior Research Coordinator ensures regulatory requirements are met in all outreach institutions, communicates with the IRBs at the Biomedical Research Alliance of New York (BRANY) and Einstein/Montefiore IRBs, and maintains quality assurance in all aspects of study protocols. Furthermore, they are responsible for understanding and implementing Einstein/Montefiore HR policies, as well as Union policies and procedures. These functions are carried out in accordance with all applicable laws and regulations and Einstein/Montefiore's philosophy, policies, procedures, and standards.ResponsibilitiesDirectly supervise approximately 9 staff members, including Study Coordinators, Medical Assistants, Interviewers, Phlebotomist, Clinician, etc. Supervise and oversee all aspects of research visits including recruitment, determination of eligibility, informed consent process, visit tracking, and follow-up. Collaborate with other members of the team as needed.Certify and train existing staff on new procedures, as well as assist in training newly hired staff.Regularly meet with research staff, faculty, lab personnel and other MWCCS employees. Conduct regular and annual skills trainings to ensure that all staff receive up-to-date training on relevant skills and procedures. Provide regular feedback to staff on performance, and additionally as needed.With the Project Director, responsible for providing any corrective action for staff as needed.Initiate and maintain all IRB protocols and activities with the Einstein and/or BRANY IRBsCollaborate with the Data Manager, Project Director, and Principal Investigators to understand all aspects of MWCCS studies and protocols. Be prepared to conduct aspects of the research visit and assist study Clinician with medical exam for study visits, as needed.Manage sub-studies, including their design, data flow, questionnaires and staff assignments.Oversee and coordinate field activities and standardized procedures, aiming to enhance recruitment and retention of study participants.Assist Data Manager in managing data collection and performing regular audits to ensure completeness and accuracy, and that the research is conducted as outlined in the protocol.Conduct quality assurance of staff execution of study procedures according to the MWCCS protocol.Assist Project Director in reviewing resumes and conducting interviews for the hiring of new staff.Oversee the management of the Bronx site Community Advisory Board for study participants.Oversee communication with study participants, including development of quarterly study participant newsletter.Attend local and national MWCCS meetings as needed in person and virtually.Report to the Project DirectorPerform additional duties, as assigned.QualificationsBachelor’s Degree and minimum 1-3 years related experience. Master’s Degree strongly preferred. Experience with research protocol management, personnel management, IRB, and quality assurance preferred. Minimum of 3 years of managerial/supervisory experience.Excellent verbal and written communication skills, including the ability to present to individuals and groups.Ability to work with diverse population and manage multiple projects simultaneously.Excellent interpersonal skills.Proactive approach to addressing and monitoring issues and concerns through resolution.Able to perform effectively in a high-pressure environment and respond to multiple demands. Demonstrated ability to work independently.Strong organizational, staff management and project management skills.Knowledge of clinical research and IRB procedures; knowledge of HIV/AIDS is a plus. Advanced proficiency in Microsoft Word, PowerPoint, Excel, RedCapAbility to apply technology and innovation to improve efficiency and solve problems. Physical Requirements: Must be able to move freely between offices to work with and supervise staff. Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $63,000.00/Yr.Maximum Salary Range:USD $70,000.00/Yr.PI239893348

Executive AssistantUS-NY-Einstein/Resnick - BronxJob ID: 2024-16495Type: Administrator/Office Manager# of Openings: 1Category: ExemptAlbert Einstein College of MedicineResponsibilitiesProvide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)Manages information and communication to internal and external stakeholdersMaintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.Coordinate conferences, committees, seminars, and special eventsPrioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerGreet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.Prepare and disseminate information for Einstein/Montefiore board meetings.Oversee the distribution of annual meeting schedule for divisionsManage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines. Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.Oversee Kronos timekeeping system to approve time for department staffAssist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as requiredOther tasks as assigned*This role is in person-not remote.*QualificationsBachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.Demonstrated ability to balance workload for a number of executives with competing priorities.Proficient in Microsoft Office and windows-based computer system required.Adept at learning new software programs. Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $75,000.00/Yr.Maximum Salary Range:USD $82,000.00/Yr.PI240303541

SUNY Maritime College Location: Bronx, NY Category: Service, Construction, Maintenance & Skilled Trades Posted On: Thu May 2 2024 Job Description: General Office SupportAssist the departmental chair in conducting day-to-day departmental operationsPerform administrative work of the department under the direction of the departmental Chair and in coordination with other academic and administrative units of the College and the SUNY system. Assist the Chair in scheduling appointments, and organizing and conducting Departmental Events, activities and meetings using various office toolsAnswer questions from and provide information to various parties regarding the GBAT department activities, transactions, and procedures. Refer inquiries as necessary.Operate various communication systems such as telephones and computers; and keep records of such communications.Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.Perform routine processing activities, including checking forms for completeness and accuracy.Other Administrative tasks as specified by the Chair of the GBAT departmentEnsure confidentiality and integrity of departmental operations, data and information as applicableCalculationsMaintain basic financial, accounting, and/or statistical records.Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators).As needed and as directed, contact various internal and external parties to obtain information.Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers.Maintain and process departmental accounts, invoice processing and dealings with Finance/ Accounts PayableKeyboarding and Document PreparationType, proofread, review, and correct correspondence, documents, records, and other written material.Make appropriate corrections for format, accuracy, and validity.Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.Record-keeping and FilingMaintain, update, and correct records and files.Receive, screen, review, and verify documents and/or forms. Review applications, claims, and other documents for completeness, content, and accuracy.Establish new files by coding and numbering forms, creating folders, and compiling relevant material.Record and maintain Minutes of departmental meetings.In coordination with dean's office, ensure the maintenance and currency of the departmental and program websites, and the department's shared drives and all required documentation.Mail and SupplyReceive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication.Maintain files, correspondence, documents, and materials, pursuant to guidelines.Maintain various listings for mail service purposes.Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.Data Entry and VerificationEnter data into and retrieve information from computerized systems.Verify data previously transcribed or entered to detect errors.Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.InventoryReceive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures.Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.May package goods for shipment.Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Job Requirements:Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list Additional Information:Special Notes: This is a full-time classified appointment. FLSA non-exempt position, that is, eligible for overtime monies. The hiring rate for the position is $34,152 annually, with an outstanding benefits package. For additional information please see the CSEA Benefits Summary.Internal and external search to occur simultaneously.Job Type: State ClassifiedLine #: 00125 SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected] accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).PI240385753

Program CoordinatorUS-NY-Einstein/Resnick - BronxJob ID: 2024-16459Type: Administrative Support# of Openings: 1Category: Non-Exempt/Non-UnionAlbert Einstein College of MedicineOverview ResponsibilitiesMaintain shared Outlook calendar to organize all appointments, schedule zoom/in-person meetings and travel locally and internationally Manage all travel arrangements, locally and internationally including (when necessary) the completion and submission of visa applications.Act as delegate for Chair’s reimbursement submission Support Chair and collaborative colleagues in editing and creating documentsSchedule seminars and handle all travel arrangements and reimbursements for potential department faculty recruits upon recommendation Chair.Work with vendors and administrator to host two Grant collaborator meetings/seminars per year on behalf of ChairProcess all laboratory-related purchase orders related to Chair and other assigned PIsAssist in the coordination of Chair/assigned PIs HR related activities such as onboarding of new personnel, volunteer applications etcManage department’s weekly work-in-progress, faculty meetings, departmental networking events and yearly departmental retreat Assist in procurement and payment processes; utilize computer-based programs to submit and track supply orders, requisitions, vendor invoices, and work orders, etcWork with Office of Academic Appointment in the handling of faculty promotion submissions, new and secondary Faculty appointments and maintain personnel files across the employment period.Maintain updated personnel filesWork with Procurement to have overdue or late submitted vendor invoices paid.Review open purchase order report and request from vendor to invoices to submit to procurement for paymentAssist in the coordination of department/division related activities including but not limited to the grant application process, onboarding of new personnel, volunteer applications, etc.Work with administrators in preparation of grant applications including entering information into Cayuse system and gathering necessary documenatation from principal investigatorsPerform other related duties as assigned and serve as backup to out of office administrative assistants and their managed labs.QualificationsExperience and Educational BackgroundBachelor's Degree and 3-5 years of experience in higher educational administration.Skills and CompetenciesProficiency in Microsoft Office, especially in Excel.Detailed oriented and ability to manage multiple projects at times with competing priorities.Speaks clearly and expresses self well in one-on-one conversations and groups.Develops effective written communications and uses them appropriately.Interacts and proactively shares information with internal and external contacts where appropriate.No direct management responsibility but must be able to develop effective relationships with peers, students and employees.Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $61,200.00/Yr.Maximum Salary Range:USD $68,000.00/Yr.PI240475997