Executive Administrative Assistant Salary in Bronx, NY

Administrative Assistant IIIUS-NY-Einstein/Resnick - BronxJob ID: 2024-16405Type: Administrative Support# of Openings: 1Category: 1199 UnionAlbert Einstein College of MedicineOverviewUnder supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.ResponsibilitiesMust fulfill duties of all previous gradesGeneral administrative support for Division Chiefs, Administrators, faculty, support staffScheduling/Coordination & General SupportProvide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone linesProvide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendarsProvide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.Answering phone lines in divisional officesCoordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportationAssisting faculty with reimbursements and submission of honorarium paymentsAssist with maintenance of divisional websitesAssist with onboarding of new faculty and support staffDissemination of divisional notices, announcements and informational emailsEPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.Assist Fellowship Coordinators as needed; assists with conference and speaker organizationOther related duties as assignedGrant SupportProvide backup support for ID cayuse coordinatorCayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposalsSubmit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websitesMaintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keepingAssist principal investigators and support staff with obtaining ERA Commons usernameReviews proposal documentation for completion and accuracy (biosketches, other support etc.)Assists with subcontract document collection for new proposals and grant continuationsOther related duties as assignedMedical School Course CoordinatorRequest and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussionsPrepares schedules for the lectures, laboratory sessions and case discussion Arrange transportation for outside lecturersAssign students to room, Collect attendance sheets, Prepares testsRecords student evaluationsPrints manuals/materials for facultyAdditional responsibilities as assignedQualificationsHigh School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be consideredHiring Rate:27.33Post Probationary Rate:27.86Job Rate:28.73PI239646108

Executive AssistantUS-NY-Einstein/Resnick - BronxJob ID: 2024-16495Type: Administrator/Office Manager# of Openings: 1Category: ExemptAlbert Einstein College of MedicineResponsibilitiesProvide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)Manages information and communication to internal and external stakeholdersMaintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.Coordinate conferences, committees, seminars, and special eventsPrioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerGreet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.Prepare and disseminate information for Einstein/Montefiore board meetings.Oversee the distribution of annual meeting schedule for divisionsManage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines. Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.Oversee Kronos timekeeping system to approve time for department staffAssist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as requiredOther tasks as assigned*This role is in person-not remote.*QualificationsBachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.Demonstrated ability to balance workload for a number of executives with competing priorities.Proficient in Microsoft Office and windows-based computer system required.Adept at learning new software programs. Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $75,000.00/Yr.Maximum Salary Range:USD $82,000.00/Yr.PI240303541

SUNY Maritime College Location: Bronx, NY Category: Service, Construction, Maintenance & Skilled Trades Posted On: Thu May 2 2024 Job Description: General Office SupportAssist the departmental chair in conducting day-to-day departmental operationsPerform administrative work of the department under the direction of the departmental Chair and in coordination with other academic and administrative units of the College and the SUNY system. Assist the Chair in scheduling appointments, and organizing and conducting Departmental Events, activities and meetings using various office toolsAnswer questions from and provide information to various parties regarding the GBAT department activities, transactions, and procedures. Refer inquiries as necessary.Operate various communication systems such as telephones and computers; and keep records of such communications.Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.Perform routine processing activities, including checking forms for completeness and accuracy.Other Administrative tasks as specified by the Chair of the GBAT departmentEnsure confidentiality and integrity of departmental operations, data and information as applicableCalculationsMaintain basic financial, accounting, and/or statistical records.Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators).As needed and as directed, contact various internal and external parties to obtain information.Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers.Maintain and process departmental accounts, invoice processing and dealings with Finance/ Accounts PayableKeyboarding and Document PreparationType, proofread, review, and correct correspondence, documents, records, and other written material.Make appropriate corrections for format, accuracy, and validity.Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.Record-keeping and FilingMaintain, update, and correct records and files.Receive, screen, review, and verify documents and/or forms. Review applications, claims, and other documents for completeness, content, and accuracy.Establish new files by coding and numbering forms, creating folders, and compiling relevant material.Record and maintain Minutes of departmental meetings.In coordination with dean's office, ensure the maintenance and currency of the departmental and program websites, and the department's shared drives and all required documentation.Mail and SupplyReceive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication.Maintain files, correspondence, documents, and materials, pursuant to guidelines.Maintain various listings for mail service purposes.Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.Data Entry and VerificationEnter data into and retrieve information from computerized systems.Verify data previously transcribed or entered to detect errors.Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.InventoryReceive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures.Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.May package goods for shipment.Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Job Requirements:Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list Additional Information:Special Notes: This is a full-time classified appointment. FLSA non-exempt position, that is, eligible for overtime monies. The hiring rate for the position is $34,152 annually, with an outstanding benefits package. For additional information please see the CSEA Benefits Summary.Internal and external search to occur simultaneously.Job Type: State ClassifiedLine #: 00125 SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected] accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).PI240385753