Administrative Assistant Salary in Bronx, NY

Administrative Assistant IIIUS-NY-Einstein/Resnick - BronxJob ID: 2024-16405Type: Administrative Support# of Openings: 1Category: 1199 UnionAlbert Einstein College of MedicineOverviewUnder supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.ResponsibilitiesMust fulfill duties of all previous gradesGeneral administrative support for Division Chiefs, Administrators, faculty, support staffScheduling/Coordination & General SupportProvide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone linesProvide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendarsProvide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.Answering phone lines in divisional officesCoordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportationAssisting faculty with reimbursements and submission of honorarium paymentsAssist with maintenance of divisional websitesAssist with onboarding of new faculty and support staffDissemination of divisional notices, announcements and informational emailsEPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.Assist Fellowship Coordinators as needed; assists with conference and speaker organizationOther related duties as assignedGrant SupportProvide backup support for ID cayuse coordinatorCayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposalsSubmit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websitesMaintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keepingAssist principal investigators and support staff with obtaining ERA Commons usernameReviews proposal documentation for completion and accuracy (biosketches, other support etc.)Assists with subcontract document collection for new proposals and grant continuationsOther related duties as assignedMedical School Course CoordinatorRequest and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussionsPrepares schedules for the lectures, laboratory sessions and case discussion Arrange transportation for outside lecturersAssign students to room, Collect attendance sheets, Prepares testsRecords student evaluationsPrints manuals/materials for facultyAdditional responsibilities as assignedQualificationsHigh School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be consideredHiring Rate:27.33Post Probationary Rate:27.86Job Rate:28.73PI239646108

Psychology AssistantUS-NY-BronxJob ID: 2024-16420Type: Clinical/Medical Services# of Openings: 1Category: 1199 UnionAlbert Einstein College of MedicineOverviewThe Psychology Assistant will assist faculty on the ISAVRAD study in administering neuropsychological tests, collecting data, conducting preliminary statistical analyses. ResponsibilitiesPerform neuropsychological testing.Conduct interviews, data collection, and tabulation.Perform library research.Manage databases using RedCAp, Excel and Filemaker.Organize grant information for IRB.Carry out report writing.Perform other related duties as assignedQualificationsBachelor's Degree is requiredMajor in Psychology or Neuroscience is preferredExperience of working in a Neuroscience or Neuropsychology Laboratory preferredExperience with software programs such as excel, SSPS, and matlab preferredExperience working with older individuals preferredSkills and ComptenciesExcellent organizational, oral, written and analytical communications skills; strong database management and clear understanding of clinical and research databasesStrong project management skillsProficient in Microsoft Office, Windows and Mac operating systemsHiring Rate:$26.88Post Probationary Rate:$27.42Job Rate:$28.26PI239746550

Psychology AssistantUS-NY-BronxJob ID: 2024-16454Type: Research# of Openings: 1Category: 1199 UnionBronxOverviewThe LonGenity Study, based at Albert Einstein College of Medicine seeks a Psychology Assistant (PA) to be responsible for collection and management of study participant data. Data collection will include working as a member of a team with other research assistants to collect clinical data from study participants ages 65 years and older at on-site and home visits. Data include cognitive and physical function measures. Additionally, follow-up data will be collected via mailed, telephone and video-administered questionnaires and tests. The PA will receive standardized training in conducting these measures. Previous phlebotomy experience is highly desirable though willingness to take part in a phlebotomy course to learn these skills is also acceptable.The home visits require you to have a valid driver's license. Driving usually occurs within a 2 hours distance of New York City. The RA will have the opportunity to participate in specific research projects within the study that are of interest to them and attend research conferences.ResponsibilitiesRecruit subjects to participate in the study by using approved methodologies, such as, reaching out to healthcare providers for referrals, visiting clinics, sending mailouts, using approved advertisements, etc. Conduct the enrollment of study participants, including explaining research procedures, and obtaining informed consent of subjects Schedule appointments of study participants; conduct reminder phone calls and/or send mailouts.Conduct study visits with subjects at the Aging Research Center at Albert Einstein College of MedicineVisit subjects at their place of residence or at mutually agreed upon place. Conduct routine and specialized tests with higher level of problem resolution, analytical ability and self-direction. Review the data collection forms for each enrollee for completion and quality; ensure timely and accurate entry.Follow established procedures, making judgmental decisions regarding reliability and accuracy of results, repeating procedures when needed. Require initiative and independence.Enter data in the study database with precision and accuracy.Begin to synthesize and interpret results. May prepare written and verbal status reports. Use statistical and graphic summaries.Other research-related tasks assigned.QualificationsBachelor’s degree required; coursework in Psychology preferredValid driver’s license Some experience is preferred, but not requiredProficiency with basic computer skills, including Microsoft Office and data entry using a computer data systemGood interpersonal skillsInterest in working with the elderlyWillingness to learn new clinical skillsAbility to work well in a team setting and independently is essential Hiring Rate:$26.88Post Probationary Rate:$27.42Job Rate:$28.26PI239746571

Make a bigger differenceAt The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.Reasons you'll love working with us:If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.With 70 locations throughout the five boroughs, you can work close to where you live. 15 agency vacation days and 15 sick days in addition to generous agency holidays will help you achieve a healthy work/life balance.We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays. ABOUT THE JOB:The Jewish Board's Adult Residential Services division provide compassionate, high quality, evidence-based services to individuals and families in the communities we serve. Our staff use a culturally competent, person-centered approach to help individuals and their families develop skills and resources to improve overall functioning, in instill hope and to strengthen resiliency. The Case Assistant is the introductory level of direct care staff working with residents of The Jewish Board's supported housing programs in order to help residents live in the community as independently as possible.KEY ESSENTIAL FUNCTIONS:Supports the clinical and case associate staff in their work with residential clients, and provides services to those clients within the scope of program regulations and agency mission.Works one-on-one with residents to support their attainment of independent living skills (such as meal preparation,managing laundry and cleaning, and financial management), and supports clients in meeting individual goals.Advocates on behalf of residents with other services providers.Interprets and explains agency policies and procedures to residents.Participates in planning and execution of special and holiday events.Conducts monthly unit/apartment inspections.TO QUALIFYThe Jewish Board is currently looking for talented professionals of all cultures, religions, races, and gender expressions with the following qualifications:You should have:HS degree/HSE RequiredTwo years of experience in a community mental health or human services setting preferredWillingness to work with a seriously mentally ill population, many with experiences of homelessness and substance use.Compassion and respect for vulnerable individualsPatience and understanding for the sometimes slow process of stabilization and recoveryExcellent resident engagement skills; Strong verbal and written communication skills requiredWe respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment. We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources. Other details Job Family Clinical Staff [300s] Job Function Medical Professionals Pay Type Hourly Employment Indicator 8857 - Case Worker - Social Services - Traveling Min Hiring Rate $20.57

Assist the Project Manager in all aspects of project management, including planning, scheduling, budgeting, and coordination of subcontractors and suppliers.Collaborate with project stakeholders, including owners, architects, engineers, and government agencies, to ensure project requirements are met and deadlines are achieved.Conduct site visits and inspections to monitor progress, quality, and safety compliance.Prepare and maintain project documentation, including contracts, change orders, RFIs, and project reports.Assist with the procurement of materials and equipment, and coordinate deliveries to ensure timely completion of work.Assist in the preparation of bid proposals and participate in the selection of subcontractors and vendors.Support the implementation of sustainable building practices and energy-efficient technologies in affordable housing projects.Assist with community outreach and engagement efforts to build positive relationships with residents and stakeholders.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Bachelor's degree in Construction Management, Engineering, Architecture, or related field is a plus2+ years of experience in project management, preferably in the affordable housing market.Has worked on at least one projectKnowledge of affordable housing programs, regulations, and financing mechanisms in New York City.Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.Proficiency in Procore and Sage is a plusOSHA 30-Hour Construction Safety Certification preferred.Looking to stay at the same firm long term

-Your new company-For the past 23 years, this firm has been building multifamily residential properties in New York City. These projects include both new construction and interior rehabilitation, and the majority of their work is in the affordable housing space. Having persevered through the pandemic, this company is in a position to continue growing and is planning on taking on 3-5 projects a year, accordingly. Because of this vision, they are hiring YOU as an Assistant Project Manager!-Your new role-As an APM with this firm, you will oversee the construction of various affordable housing developments. Your main duties will be to help the PM and the Super manage the project from both the office and the site. You will probably spend half of the week in the office and half of the week out visiting the site. This is a perfect position for someone who wants to learn all parts of running a construction job from a project management point of view. This is also a position with a lot of upward mobility. The firm is looking for someone to join the company for the long term and to grow with the company and advance your career. If you have no ambition to grow, learn, or move up, then this is not the job for you.-What you'll need to succeed-2+ years' experience in construction, minimumExperience using Procore is requiredAffordable housing project experienceBlock & Plank construction experienceAbility to commute to Bronx area for office and projects-What you'll get in return-Fast-track your PM careerJoin a long-standing, family-owned companyEnjoy a stable pipeline of workPositive work culture (I've placed people here, and they love it!)Summer Fridays-What you need to do now- If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #1161736 - Thomas Adams

RESPONSIBILITIES:Kforce's client, a leading produce distributor based in Hunts Point Bronx, NY is seeking a Finance Manager.Summary:The Finance Manager is responsible for planning and directing the accounting and finance operations of the company. The Finance Manager will manage, coach, and develop a team of Accountants, Specialists, and Office Assistants.Essential functions: Improve accounting processes for increased accuracy and impact on Katzman Group companies Perform monthly close procedures including recording and analyzing monthly journal entries Process and track allocations; Determine if entries have been posted incorrectly, implement procedures to rectify the issue and train staff to prohibit it from happening in the future Present accurate and timely financial statements in accordance with GAAP Work with Banking Specialist to prepare monthly bank statements Analyze Balance Sheet activity for accuracy and review roll-forwards prepared by junior/senior accountants Review and verify that monthly payments are processed and paid within their designated due date Ensure miscellaneous invoices are allocated to the correct accounting period and general ledger code Assist CFO various duties including but not limited to, covenants, banking requirements, and the financial audit Train junior and senior accountants in processes and financial expertise Perform special projects and line item review Become familiar with Produce Pro and the flow of information; If issues occur, determine the source, and develop procedures to correct Remain vigilant in checking for errors and issues in order to identify outliers and discrepancies Collaborate with and assist peers to complete overall department strategies Perform clerical administrative tasks as necessary, for example notices, emails, reporting, etc. Perform other related duties as assignedSupervisory Responsibilities: Oversee the daily workflow of the Finance DepartmentREQUIREMENTS: Bachelor's degree in Accounting or Finance 5+ years of experience in a leadership role 3+ years of experience in Accounting Management Role Proficient in Microsoft Office Suite: Outlook, Teams, Excel, Word, etc. Proficient in Produce Pro (or any financial tracking, sales, and inventory systems implemented by the company) preferred Proficient in Business Intelligence Reporting Proficient in Sage Software The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future. We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave. Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law. This job is not eligible for bonuses, incentives or commissions. Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Executive AssistantUS-NY-Einstein/Resnick - BronxJob ID: 2024-16495Type: Administrator/Office Manager# of Openings: 1Category: ExemptAlbert Einstein College of MedicineResponsibilitiesProvide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)Manages information and communication to internal and external stakeholdersMaintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.Coordinate conferences, committees, seminars, and special eventsPrioritize and manage multiple projects simultaneously and follow through on issues in a timely mannerGreet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.Prepare and disseminate information for Einstein/Montefiore board meetings.Oversee the distribution of annual meeting schedule for divisionsManage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines. Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.Oversee Kronos timekeeping system to approve time for department staffAssist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as requiredOther tasks as assigned*This role is in person-not remote.*QualificationsBachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.Demonstrated ability to balance workload for a number of executives with competing priorities.Proficient in Microsoft Office and windows-based computer system required.Adept at learning new software programs. Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $75,000.00/Yr.Maximum Salary Range:USD $82,000.00/Yr.PI240303541

SUNY Maritime College Location: Bronx, NY Category: Service, Construction, Maintenance & Skilled Trades Posted On: Thu May 2 2024 Job Description: General Office SupportAssist the departmental chair in conducting day-to-day departmental operationsPerform administrative work of the department under the direction of the departmental Chair and in coordination with other academic and administrative units of the College and the SUNY system. Assist the Chair in scheduling appointments, and organizing and conducting Departmental Events, activities and meetings using various office toolsAnswer questions from and provide information to various parties regarding the GBAT department activities, transactions, and procedures. Refer inquiries as necessary.Operate various communication systems such as telephones and computers; and keep records of such communications.Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.Perform routine processing activities, including checking forms for completeness and accuracy.Other Administrative tasks as specified by the Chair of the GBAT departmentEnsure confidentiality and integrity of departmental operations, data and information as applicableCalculationsMaintain basic financial, accounting, and/or statistical records.Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators).As needed and as directed, contact various internal and external parties to obtain information.Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers.Maintain and process departmental accounts, invoice processing and dealings with Finance/ Accounts PayableKeyboarding and Document PreparationType, proofread, review, and correct correspondence, documents, records, and other written material.Make appropriate corrections for format, accuracy, and validity.Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.Record-keeping and FilingMaintain, update, and correct records and files.Receive, screen, review, and verify documents and/or forms. Review applications, claims, and other documents for completeness, content, and accuracy.Establish new files by coding and numbering forms, creating folders, and compiling relevant material.Record and maintain Minutes of departmental meetings.In coordination with dean's office, ensure the maintenance and currency of the departmental and program websites, and the department's shared drives and all required documentation.Mail and SupplyReceive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication.Maintain files, correspondence, documents, and materials, pursuant to guidelines.Maintain various listings for mail service purposes.Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.Data Entry and VerificationEnter data into and retrieve information from computerized systems.Verify data previously transcribed or entered to detect errors.Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.InventoryReceive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures.Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.May package goods for shipment.Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Job Requirements:Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list Additional Information:Special Notes: This is a full-time classified appointment. FLSA non-exempt position, that is, eligible for overtime monies. The hiring rate for the position is $34,152 annually, with an outstanding benefits package. For additional information please see the CSEA Benefits Summary.Internal and external search to occur simultaneously.Job Type: State ClassifiedLine #: 00125 SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: http://www.sunymaritime.edu/affirmative-action.SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected] accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting University Police > Safety Information > Clery Safety Report (Annual Security & File Safety).PI240385753

Program CoordinatorUS-NY-Einstein/Resnick - BronxJob ID: 2024-16459Type: Administrative Support# of Openings: 1Category: Non-Exempt/Non-UnionAlbert Einstein College of MedicineOverview ResponsibilitiesMaintain shared Outlook calendar to organize all appointments, schedule zoom/in-person meetings and travel locally and internationally Manage all travel arrangements, locally and internationally including (when necessary) the completion and submission of visa applications.Act as delegate for Chair’s reimbursement submission Support Chair and collaborative colleagues in editing and creating documentsSchedule seminars and handle all travel arrangements and reimbursements for potential department faculty recruits upon recommendation Chair.Work with vendors and administrator to host two Grant collaborator meetings/seminars per year on behalf of ChairProcess all laboratory-related purchase orders related to Chair and other assigned PIsAssist in the coordination of Chair/assigned PIs HR related activities such as onboarding of new personnel, volunteer applications etcManage department’s weekly work-in-progress, faculty meetings, departmental networking events and yearly departmental retreat Assist in procurement and payment processes; utilize computer-based programs to submit and track supply orders, requisitions, vendor invoices, and work orders, etcWork with Office of Academic Appointment in the handling of faculty promotion submissions, new and secondary Faculty appointments and maintain personnel files across the employment period.Maintain updated personnel filesWork with Procurement to have overdue or late submitted vendor invoices paid.Review open purchase order report and request from vendor to invoices to submit to procurement for paymentAssist in the coordination of department/division related activities including but not limited to the grant application process, onboarding of new personnel, volunteer applications, etc.Work with administrators in preparation of grant applications including entering information into Cayuse system and gathering necessary documenatation from principal investigatorsPerform other related duties as assigned and serve as backup to out of office administrative assistants and their managed labs.QualificationsExperience and Educational BackgroundBachelor's Degree and 3-5 years of experience in higher educational administration.Skills and CompetenciesProficiency in Microsoft Office, especially in Excel.Detailed oriented and ability to manage multiple projects at times with competing priorities.Speaks clearly and expresses self well in one-on-one conversations and groups.Develops effective written communications and uses them appropriately.Interacts and proactively shares information with internal and external contacts where appropriate.No direct management responsibility but must be able to develop effective relationships with peers, students and employees.Hiring Rate:..Post Probationary Rate:..Job Rate:..Minimum Salary Range:USD $61,200.00/Yr.Maximum Salary Range:USD $68,000.00/Yr.PI240475997