Executive Assistant Salary in Raleigh, NC

About Oliver WymanOliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC]. For more information, visit www.oliverwyman.com. Follow Oliver Wyman on Twitter @OliverWyman.Job Overview:Oliver Wyman is looking for an Executive Assistant to act as a point of contact for our Partners to help them meet their business goals and objectives. You will coordinate efforts to help the flow of business operations. Partners depend on you to collaborate with all parts of the business. Executive Assistants work closely with colleagues to share information and provide consistency. As an Executive Assistant, you will provide administrative support to 2-4 Partners.This position will be based out of the Raleigh, North Carolina office and work remotely though periodically being required to go into the office for meetings, trainings and other community-building activities as needed.Key Responsibilities:Client ImpactViewed by clients as responsive; acting as central point of contact for PartnersComplete a variety of administrative tasks including; managing extremely detailed and intricate calendars, booking business travel and appointments, organizing video conferences, processing expense reports and vendor invoices and maintaining trusted CRM dataDeliver a positive service experience to clients and work to build and maintain trusted relationshipsDevelop a knowledge base of projects, key clients and internal support functions to support Partners goals and objectivesTrust Based TeamingBuild productive relationships with colleagues, understanding expectations and demonstrating commitment to team, including providing back-up coverage as neededApproachable and demonstrates a positive attitudeListens to others and is open to and respectful of all viewsDemonstrates inclusive behaviorsWork SmartCompletes work to agreed standardsPrioritize workload to deliver results on timeIdentify and escalate risks as necessary in accordance with company policies and proceduresCommunication and InfluenceConvey clear written and verbal messages; presenting information in a way that is easy for others to understandActively listen and seek clarification as neededFair and respectful when communicating with othersDevelopment and LeadershipAttend trainings and firm eventsRespond to feedback and seek guidance as neededSet a positive example and acknowledge good workExperience Required:2+ years of previous administrative or customer service experienceAdvanced experience with Microsoft Office suite, including Word, Outlook and PowerPointBachelors' Degree or equivalent experienceSkills and Attributes:Thoughtful judgment and ability to have an owner's mentality while being courteous and caringStrong organizational skills that demonstrate the ability to perform and prioritize multiple tasksDetail-oriented, even when the work is fast-pacedResourceful, takes proactive approaches to problem-solving with strong decision-making capabilitiesPositive demeanor and superior written and verbal communication skills are essentialSolid time-management abilities with the ability to prioritize tasksPossess a positive attitude and be willing to work as part of a teamAble to work with different personalities.Ability to speak a second language is an assetMarsh & McLennan Companies is a global professional services firm providing advice and solutions in the areas of risk, strategy and human capital. It is the parent company of a number of the world's leading risk experts and specialty consultants, including Marsh, the insurance broker and risk advisor; Guy Carpenter, the risk and reinsurance specialist; Mercer, the provider of HR and related financial advice and services; and Oliver Wyman, the management consultancy. With over 81,000 colleagues advise clients in 130 countries and annual revenue of nearly $19 billion, Marsh & McLennan Companies provides analysis, advice and transactional capabilities to clients in more than 130 countries. Its stock (ticker symbol: MMC) is listed on the New York, Chicago and London stock exchanges.Marsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs including health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: www.mmc.com. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity. Marsh McLennan and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

The Executive Assistant plays a key role in providing logistical support and office coordination to ensure the smooth operation of the organization. This includes assisting the Chief Marketing Officer with travel expenses, calendar administration, and other tasks in a fast-paced environment. Additionally, the position involves general office management and coordination of meetings and events. Responsibilities Calendar Management: Provide sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Set up staff meetings and maintains electronic staff calendars. Scheduling Meetings: Works in a professional and focused manner to schedule internal and external meetings. Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. Meeting Preparation: Use Outlook, Word, Excel, and PowerPoint to produce materials for internal and external meetings and conferences. Travel Arrangements: Facilitates complex national and international travel arrangements, meticulously catering to the unique requirements of the Chief Marketing Officer and travel companions. Develops comprehensive travel itinerary portfolios for easy reference and remains accessible during travel to promptly handle any unexpected adjustments or cancellations. Expenses: Accurately tracks expenses for Chief Marketing Officer by managing credit cards and receipts. Processes and submits receipts accurately and on schedule. Correspondence: Administers correspondence, manages incoming calls, and prioritizes phone messages, emails, and mail. Writes error-free, eloquent emails and letters for various events and announcements on behalf of the Chief Marketing Officer. Handles all calls and visitors with grace, sophistication, and professionalism. Note taking and distribution: Take notes and distribute meeting minutes, agendas, and meeting packages to include updating Leadership SharePoint site. Support services: Provide comprehensive support services to the Chief Marketing Officer that ensures a professional, responsive and effective experience with the organization as a whole to include directing calls/emails of a general nature. Confidentiality: Maintains confidentiality and uses a high degree of discretion. Technical & Functional Skills: Administrative support expertise with computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint. Extensive experience with coordinating international/domestic travel. Decision Making Authority - within established guidelines, perform duties with minimal direction. Perform with minimal supervision tasks required to successfully complete assigned projects. Provide systematic and dependable follow up, as well as a high level of organization and preparedness. Ability to work collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Display excellent communication skills including presentation, persuasion, and negotiation skills in working with guests, vendors, and team members and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound iudqment, and provide positive and energetic attitude. Minimum Qualifications: High School diploma. Minimum of 7 to 10 years' experiences with demonstrated Executive Assistant abilities. Preferred Qualifications: Associate or higher degree in business/communications field Knowledgeable in creation of forms and pamphlets. Project Management experience Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Marketing

This is an outstanding opportunity.Our client is a highly respected RTP area biotech executive who has founded numerous companies, is a sought-after speaker, leads several charitable foundations, and sits on numerous boards.She is intensely busy and moves in a million directions. It is essential that she has a top-notch assistant who can proactively and exceedingly competently partner with her. Role will be broad-based, with a heavy focus on travel and scheduling. Most important is that we find a candidate who knows how to provide impeccable support to a busy executive. This is an immediate need.Key Things to Note:This is a remote role, but client seeks candidate local to the Triangle area for regular meetups.The position will begin as contract, with the intention of converting to full-time after an initial mutual trial period.This executive travels extensively. In addition to standard travel planning skills, we seek an EA who is accustomed to troubleshooting travel issues, including international.This executive runs multiple companies and foundations. Further, she is regularly called away for speeches, presentations, consulting, and other demands. It is a heavy load and having the right "deputy" is critical. We seek a candidate who will stay ahead of the executive and will ensure she has everything that she needs when she gets to her destination.This EA will routinely represent the executive with her broad constituency including other executives and staff, board members, investors, media, clients, etc. We seek a polished and professional communicator who is a strong relationship-builder.This is a high-demand role due to the pace at which the executive works and the variety of activities and responsibilities she handles. The successful EA will thrive in a dynamic, high expectations setting. We seek a level-headed, highly skilled candidate who can switch gears readily and maintain the highest quality of work despite pace, change, or disruption.This is a critically important role and compensation will be generous.The right candidate will be a seasoned executive assistant who brings extensive experience supporting Chief Executives, ideally in start-up/emerging business settings. Experience working with (and, as needed, supporting) Advisory Boards will be important. Some experience in life science industries would be a plus.In addition, we seek a candidate who brings the professionalism, competence, urgency, judgment, flexibility, discretion, and resourcefulness needed to get the job done (well). Word, Excel, PowerPoint, Outlook, TEAMS, ZOOM, excellent business writing, organizational skills, polished communication, and impeccable attention to detail are all assumed and important.As important, we seek a candidate who values the life-changing work that this executive is driving (through both her companies and her foundations) and will fully embrace the mission. Some overtime hours will be involved.Many more details are available. Please forward resume for prompt consideration. Local candidates targeted. Some skills testing will be required.

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more.The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client's needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.Essential Duties And ResponsibilitiesDesired Skills and Attributes:Clear, precise, proactive, and professional written and verbal communication skillsAbility to organize and effectively prioritize tasksAbility to multi-task with various programs and learn new programs as requiredAbility to commit to a minimum of one year with ZirtualMust have meticulous attention to detail, along with the ability to comprehend difficult tasksCapable of responding to stress in a fast-paced environmentStrong interpersonal skills and ability to quickly develop working relationshipsAffable and enthusiastic attitude toward teamworkInternet/Web and computer-savvyQualifications:Associate's Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executivesMinimum of 4 years of administrative experiencePreferred experience working with C-level executivesProficiency with Google Suite and Google Calendar, and fluency in Microsoft OfficeProficiency with a task management program such as Trello or AsanaPreferred experience with a communication program such as SlackPreferred experience with a CRM platform such as SalesForce, Hubspot, or ZohoPreferred experience with an expense reporting program such as Quickbooks or ExpensifyPreferred experience with a travel management program such as ConcurPreferred experience with a social media management program such as Hootsuite and WordpressPreferred experience with AI toolsReliable Internet connection, computer, and phoneTyping ability of at least 50 WPM with accuracyAvailable during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each clientRequirementsAt least 4-5 years experience in a closing sales roleDemonstrated experience consistently meeting and exceeding quotaExperience managing the sales cycle across Hubspot or other CRMsHard-working and persistent, ensuring delivery of great and measurable resultsExperience collaborating using remote tools like Slack/Zoom/Google CalendarAbility to work independently and take initiativePositive attitude and curious, consultative natureExcellent communication skillsBenefitsCompensationYou will be compensated as a 1099 independent contractor. VA's are paid 47% of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months of tenure, VA's revenue split can increase to 50%

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more.The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client's needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success.Essential Duties and Responsibilities:The VA may assist the client with:Project management and organization-Facilitate on-time project and goal completionPersonal and business calendar management-Scheduling and coordinating appointments as necessaryProactively monitoring the client's calendars to identify potential conflicts and ensure the team is maximizing the client's timeResearch-This may include research on events, travel, projects, etcProvide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferencesPurchases-Ensuring specifications of the purchase meet the client's satisfactionExpense reporting and organization of expenses as necessaryAdministrative tasks-This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entryEmail inbox management-This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practicesSocial media management and marketingAttend meetings virtually-Draft agendas, take meeting minutes, and provide follow-up as requiredThe VA must provide continuous clear communication about task status, needs, and questions to their clients. They should:acknowledge all tasks assigned within the established time frameensure that they understand expected due dates, and communicate any changes or delays with the clientensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end-of-day reportingThe VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time managementThe VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA'sAccurately and in real-time track all billable hours for the client in the official Zirtual time tracking systemOther duties as assigned.RequirementsDesired Skills and Attributes:Clear, precise, proactive, and professional written and verbal communication skillsAbility to organize and effectively prioritize tasksAbility to multi-task with various programs and learn new programs as requiredAbility to commit to a minimum of one year with ZirtualMust have meticulous attention to detail, along with the ability to comprehend difficult tasksCapable of responding to stress in a fast-paced environmentStrong interpersonal skills and ability to quickly develop working relationshipsAffable and enthusiastic attitude toward teamworkInternet/Web and computer-savvyQualifications:Associate's Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executivesMinimum of 4 years of administrative experiencePreferred experience working with C-level executivesProficiency with Google Suite and Google Calendar, and fluency in Microsoft OfficeProficiency with a task management program such as Trello or AsanaPreferred experience with a communication program such as SlackPreferred experience with a CRM platform such as SalesForce, Hubspot, or ZohoPreferred experience with an expense reporting program such as Quickbooks or ExpensifyPreferred experience with a travel management program such as ConcurPreferred experience with a social media management program such as Hootsuite and WordpressPreferred experience with AI toolsReliable Internet connection, computer, and phoneTyping ability of at least 50 WPM with accuracyAvailable during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each clientBenefitsCompensationYou will be compensated as a 1099 independent contractor. VA's are paid 47% of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months of tenure, VA's revenue split can increase to 50%

Your new companyOur client stands at the forefront of the global market, pioneering the development and distribution of innovative, sustainable tobacco products to a diverse customer base spanning over 120 nations. They are looking for an Executive Assistant join their team in their new office in Raleigh, NC.Your new roleSupporting the General Manager and Leadership team, you will serve as the primary point of contact for cross-functional internal and external constituencies on all matters pertaining to administrative assistance, calendar management, tracking, working with vendors, etc. The EA will also serve as a liaison to senior management teams; organizing and coordinating executive activities; and overseeing special projects.What you will need to succeed• Bachelor's degree or equivalent experience• 3+ years of experience as an executive assistant or administrator• Ideally you will come from a global, international company• Extensive calendar and travel management skills• Excellent communication skills, both written and verbal• Proactive and able to work independently.What you will get in returnYou will have the opportunity to work for a certified global top employer for 10 consecutive years and be a part of a vibrant and growing culture. They offer competitive salaries, flexible schedules, and opportunities for growth and advancement. What you will need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Volt is immediately hiring for Administrative Assistant.100% RemoteAs an Administrative Assistant you will: Be responsible for data entry of product quality service complaints and assisting with customer submissions ensuring business compliance. Provide support to Patient Warming Audit team working and managing monthly audits. Work on special projects to include recording, compiling, retrieving, and analyzing information. This is a full time opportunity.The ideal candidate will have: Computer Literacy (Microsoft Office and Outlook) Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Customer Service skills Good Listening skills Data entry with excellent accuracy Audit experience High School diploma or equivalent required Pay Rate: $24.24 per hourQualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected]. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 419491

You deserve a job you love Volt is hiring for an Executive Assistant in Glendale/Burbank, CA. Ideally with previous Entertainment industry experience. Reduce your Commute (Hybrid opportunity- 4 days on-site, 1 day remote. Must be flexible with the department schedule and needed on-site). As an Executive Assistant you will: • Provides day-to-day administrative support to the Executive and team • Manage the planning, coordination, and execution of significant business travel (domestic and international), including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office • Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels • Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job; • Review your leader's schedule to build-in time for things like traveling to their next meeting • Understand the day's priorities so you can be strategic about managing daily tasks; • Schedule conference rooms, meetings and video chats • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles • Handle extremely confidential, sensitive information, remembering that the company is a publicly traded company • Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization • Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts • Prepare regular reports and summaries -- you'll have tasks that you "own" completely The ideal candidate will have: • 3 years of experience supporting an executive or several executives at the Director level or above • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary • Desire to immerse yourself fully and learn all aspects of your executive's business; • Ability to multi-task and prioritize deadlines/deliverables • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment • A calm head and steady hand to deal with the unexpected • Complete reliability handling confidential, often highly sensitive information; • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked • Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed • Very strong organizational skills and extreme attention to detail • A highly professional demeanor, positive outlook and a can-do attitude Pay Rate: $25.00-$27.00/hr *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.Job ID : 420515

A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials - including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.At Martin Marietta, we strive to work with the best and the brightest - those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.To learn more about Martin Marietta and our ONE team, visit careersthatcrush.com.What to expect:The Office Manager & Executive Assistant is a trusted partner and advisor for the Magnesia Specialties divisional office and executive team based in Raleigh, NC. Serving as the main liaison for divisional office administration, as well as the direct representative of the President and other executive team members, this high-profile role requires a professional presence and effective communication skills. The Office Manager & Executive Assistant is relied upon for proactive support, independent thinking, effective organization, adaptability, and discretion. The ideal candidate has office administration, and executive assistant, experience in a professional environment supporting executive leaders, is self-motivated, and is seeking an exciting, long-term opportunity on a high-performing team.A typical day for an Office Manager and Executive Assistant may include:Providing day-to-day administrative support for the divisional office, President and executive teamCoordinating visitors and clients, organize conference rooms, and provide other visitor coordinationActing as the first point of contact for office mailings Maintaining, monitoring, and ordering supplies for division office and staffFunctioning as main point of contact for landlord and submit work orders as appropriateServing as main point of contact for all vendors of the office, ensure proper setup and invoice processingMaintaining office emergency guidelines, AED, first aid kit, and fire extinguisherCoordinating and preparing high-quality presentation materials for varying levels of meetingsPreparing professional communications on behalf of executive team members including emails and memosManaging executive team member's detailed calendars, share high-level information appropriately for scheduling purposes, and coordinate meetings with internal and external participantsPreparing meeting materials, including agendas, pre-reads, discussion materials, minutes, and action logsWorking with a high degree of independence; prioritize and address demands directly to ensure deadlines are met; prioritize requests for appointments, e-mails, and telephone calls based on knowledge of the executive's needsTaking initiative to follow up with stakeholders at all levels of the organization, providing prompts and reminders, and removing administrative roadblocks that interfere with obligations and deadlinesPlanning travel schedules and make necessary arrangements; providing support during travel as-needed to ensure a seamless experience for the executive team; processing and tracking expense reports and reimbursementsProviding coordination for special and, at times, large events including scheduling, hotels, meals, itineraries, flights, other transportation, and activitiesConducting research on diverse topics, as-requestedAppropriately managing details of highly confidential information related to the CompanyBuilding a highly effective, collaborative, and productive relationships across the organization and at all levelsYou may be a good fit if you:Have 5 years administrative experience supporting an office and senior executive(s)Are willing to work in the office five days a week during business hours; Overtime needed on occasion Have excellent computer skills: Microsoft Office suite (Excel, Word, PowerPoint, Outlook, Teams, etc.), internet, and internal company systemsHave effective communication skills with both internal and external business contacts; excellent customer service skillsHave strong organizational skills and attention to detail; excellent listening skills and ability to collaborate with employees at all levels of the corporationHave demonstrated ability to manage confidential information appropriatelyInitiative-taker with professional demeanor, sensitivity to others and keen willingness to learnIn return, we offer a highly competitive benefits package, including:MedicalPrescription DrugDentalVisionHealth Care Reimbursement AccountDependent Care Reimbursement AccountWellness ProgramsEmployee Assistance PlanPaid Holidays and Vacation401(k) with Company matchingPensionSalary Continuation - Short-Term DisabilityLong-Term Disability OptionsEmployee Life InsuranceSpouse & Dependent Life InsuranceBusiness Travel Accident InsuranceDirect Deposit PayrollEducational/Tuition Assistance PlanCollege Scholarship Program - for dependent childrenMatching Gift ProgramNew Auto Purchase Discount PlansAt Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Assistant Controller | Global Cybersecurity Firm | REMOTE OR HYBRIDA global cybersecurity consulting firm based in NYC is seeking an Assistant Controller to oversee all day-to-day accounting, monthly/quarterly close and financial operations for the firm. The role reports to the Global Controller and will have the direct support of an established accounting team. The ideal candidate should have prior experience in a professional services organization with exposure to a fee-based revenue model.The Assistant Controller position has a built-in path for progression and will be best suited for someone who enjoys being hands-on in the accounting operation while also driving process improvements and identifying opportunities for improving efficiency.Responsibilities: Prepare and review monthly, quarterly & year end close.Preparation of monthly reports for foreign accountants to maintain compliance Perform ad hoc analyses and reports upon request.Preparation of monthly/quarterly sales tax returns.Maintain fixed assets and prepaid expense schedules. Assist with annual financial statement audit.Requirements: Bachelor's Degree in Accounting Minimum of 5+ years of experience in an operational accounting roleExposure to a client service and/or professional services revenue modelCPA and/or Master's Degree in Accounting is a strong plusProven ability to work autonomously or in a team environment.Exceptional attention to detail and both verbal and written communication skillsSalary: $120,000-$130,000 Base Salary + Discretionary Annual BonusThe above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.Please send your resume for immediate consideration to: [email protected] this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!Advice Personnel*Celebrating 35 years as New York's trusted boutique executive recruiting & staffing firm*