Receptionist Administrative Assistant Salary in Phoenix, AZ

McCarthy Building Companies, Inc.RE Administrative Assistant Job DescriptionMcCarthy is seeking an Administrative Assistant based out of the organization's Southwest Office in Phoenix, Arizona. This position provides administrative support to the Renewable Energy Business Unit. Reporting & Working RelationshipsReports to the Executive Assistant for the Renewable Energy UnitWorks with fellow Administrative/Executive Assistants to effectively manage the administrative functions of the officeWill support various functions and work with BU Directors, Managers and staffWill interact and coordinate with external clients and candidatesKey ResponsibilitiesProject manage the administration of programs or processes to ensure they are completed with, accuracy, high quality and within deadlinesHigh-Level calendar and schedule managementSchedule, plan and coordinate internal and external meetings, trainings, lunches/dinners, interviews, video conferences and conference callsCoordinate travel and accommodationsStrategize, plan and execute on business development and preconstruction efforts including coordinating conference participation, speaking engagements, client events etc.Assist with special events, conferences, seminars, Heart Hats community efforts and teambuildingCompose and produce a variety of business correspondence, including agendas, reports, confidential documents and/or formsTrack, maintain and report on various data to support the teamsPrepare and process expense reportsReview and process office invoicesOffice supply orderingProvide front desk and switchboard coverage as neededPerform basic administrative and support functions for officeDocument Control tasks not limited to:RFP Document ManagementList of Contract DocumentsOwner Agreement Document TrackingNon-Disclosure Agreement Execution and FilingOther tasks and duties as assigned Qualifications:1-3 years of administrative experienceEvent, travel and meeting coordination experienceHigh proficiency in calendaring using Microsoft OutlookHigh proficiency with Word and Excel programsKnowledge in SharePointAble to multi-task and assist multiple people and functions with competing prioritiesExperience in working in a fast-paced environment with the ability to meet daily deadlinesMay be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity and discretion is criticalForward-thinking and has an ability and willingness to anticipate needs and be proactiveWillingness to partner with the administrative team and others to achieve high-performing partnershipsAbility to compose non-routine correspondence on own initiativeStrong attention to detail and solid follow throughAbility to write and communicate effectively McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law. PI239281208

Position Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making travel arrangements, handling or arranging errands, and supporting other projects as needed. The Administrative Assistant must possess exceptional verbal and written communication skills, tact, and diplomacy, above average time management skills, and be always professional.Key Responsibilities: Manage day to day schedule and calendar for the C-Suite Executive teamAssist with daily tasks and projects as needed for the the C-Suite Executives and Barrett-Jackson Executive Team Coordinate travel arrangementsMonitor meeting requests and schedule accordinglyCollaborate with team members to create a smooth workflow and meet deadlines Follow up on action items in timely mannerPrepare necessary business correspondence in coordination with Chief of Staff including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documentsPerform errands as neededTravel as requiredDevelop and maintain an effective filing systemTranscribe materials as neededCoordinate all tasks with the Chief of StaffThis job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Qualifications:Comfortable working in an entrepreneurial atmosphereMust be extremely organized and able to multitask, coordinating several different projects at the same timeAdvanced computer skills in Microsoft Teams, Excel, Word Outlook, and PowerPointProven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detailExceptional oral and written communication skillsHighest degree of confidentiality, tact and diplomacy requiredAbility to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalismAbility to work independently and as part of a teamLevelheaded decision-making abilitiesAbility to work under high demands and expectationsAbility to work non-traditional hours during peak season• Maintain professionalism, including phone etiquette, manners, appearance, attitudeAnalyze problems and help with solutionsEducation and/or Experience:Bachelors' degree and strong academic credential preferredMinimum 5 years' experience in support position to C-level or executive-level personnelExtensive experience in private travel. Private jet management experience preferredLive event, sports and/or entertainment experience preferredPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Join the Shamrock Family! Apply Today! Schedule: Mon-Fri 8am -4:30pm This position is responsible for the administrative support needed to maintain the smooth and efficient operation of the Corporate Office; Performing daily activities that are necessary to maintain common areas with supplies, general clerical duties, reception duties and support multiple Senior Executive Administration Assistants as needed. Essential Duties: Inventory, order, and stock common area supplies (kitchen, break rooms & mail room) Inventory, order, and stock general office supplies Retrieve, sort and deliver mail daily Coordinate overnight delivery services (UPS, FedEx, etc.) Cover reception desk for Receptionist's breaks Maintain common and storage areas in a neat and organized manner Various clerical duties as requested by Sr. Executive Administrative Assistants Performing other duties as assigned to meet business needs Qualifications: High school diploma or GED One or more years of related experience Proficient with MS Office Suite and standard office hardware Excellent communication skills, attention to detail, and listening skills required Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people. Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material. Ability to work flexible hours Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends." Why work for us? Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs. Shamrock Foods Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.