Administrative Manager Salary in Needham, MA

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.Ensure daily coverage of Access Center phone lines.Schedule appointments for new and return patients.Greet patients in a warm, welcoming and respectful manner.Obtain and verify patient demographic & fiscal information.Verify if active referral is in the system if the appointment requires one. Meet eReferral scheduling expectations set by the Hospital. Ensure accuracy of all new patient records and testing associated with appointments.Perform other duties and tasks as requested by Manager/Supervisor to ensure the efficient overall performance of the Access Center. Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills. Follow HIPAA guidelines for the management of patient privacy and confidentiality. Other duties, as assigned Qualifications QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Level of education required: High school diploma or GED. B.A. or B.S. preferred.Medical Assistant or Licensed Practical Nurse degree preferred.Work experience required: 1-2 years of healthcare experience. Experience in a call center environment preferred.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, measurable, objective, and related to the essential functions of the job.)Technical Skills:Understanding of procedures including filing, copying, scanning, printing, and faxing. PreferredexperienceusingMicrosoft Office, especially Word, Excel and Outlook. Ability to learn new software quickly.Ability to use standard office equipment including computers, photocopy and facsimile machines, and readers/printers Phone skills:Ability to use Cisco phone system (answer and screen calls, put on hold), handle more complex calls and give more detailed information. Verbal skills:Ability to interpret information as appropriate, answer more complex questions in the most professional manner and communicate in a professional, courteous, clear and concise manner.Organization Skills:Ability to manage work processes in a neat and orderly way. Ability to manage multiple tasks effectively, follow established protocols, and work within systems. The ability to set priorities and follow through with responsibilities. Demonstrate exceptional attention to detail on all tasks.Writing Skills:Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note) and to take complete and accurate messages. Interpersonal/Communication Skills:Strong interpersonal and communication skills in order to relate appropriately and effectively to a diverse audience.Ability to work well with several individuals/teams.Must be able to work cooperatively and efficiently with fellow employees to assure efficient operation and quality patient care. Excellent Customer Service Skills, demonstrated ability to use appropriate judgment, independent thinking and creativity when resolving customer issue.Medical Knowledge/Skills:Intermediate understanding and use of medical terminology. Intermediate comprehension of insurance types and referral process. Ability to exercise appropriate judgment with sensitive and confidential material.EEO Statement BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.Reporting to the Finance Manager, this position is responsible for supporting BWPO-Surgery's financial accounting, reporting processes, selected budget matters, ad hoc analysis, and other projects.Ideal Candidates: 4 years full general ledger experienceRelated reconciliations within GL accounts experienceCandidates looking to grow within the profession and organizationPRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.General Ledger Functions / Monthly Accounting ClosesResponsible for creating, preparing, documenting and reviewing monthly/quarterly journal entries for the general ledger to ensure accuracy. Review all non-feed journal entries impacting BWPO-Surgery's general ledger and report/correct any issues. Work closely with management and Partners accounting staff in preparation/analysis of entries. Oversee and coordinate with other staff members to provide coverage for all standard departmental journal entries.Provide accounting support to the Finance Manager in maintaining BWPO-Surgery's general ledger and reconciliation process. Review financial operating data relating related to both physician practice and non-clinical cost centers for completeness and accuracy.Fully responsible for all aspects of the BWPO-Surgery Cashbook. Reconcile credit card postings to documentation prepared by divisions. Reconcile bank activity to non-patient cash postings deposited by business office or clinical program staff to ensure the accurate receipt of all related revenue. Prepare related cash entries. Reconcile Central Payment monthly cash transfers from BWPO-Corp monthly. Reconcile cosmetic sales and submit payment to the State for subsequent sales tax.Review balance sheet account reconciliation prepared by PHS. Recommend adjustments and prepare appropriate journal entries. Budgeting / Reporting / PlanningResponsible for analysis, review, budgeting and reporting of approximately $46 million "Other Income" revenue stream from related parties, including BWH, PHS, BWPO, and other entities to ensure proper receipts and accounting for these activities. Manage key activities daily and determine operational adjustments to meet revenue objectives.Assist in preparation of the Department's general/administrative and unallocated cost budgets of $8 million. Directly responsible for Rent and Overhead budgets for all satellite locations. Create the OH and rent structures for any new clinic space.Provides senior level accounting support with budget preparation and expenditure review of 6 BWH Surgical Services cost centers. Preparation of monthly/quarterly reconciliation of performance versus budget for senior management. Provide Finance manager with GL analysis and reconciliation process to ensure appropriate adjustments are communicated and follow-up is performed on a timely basis. Preparation of monthly Position Control reconciliation and Resident Affiliate Recovery and report findings to Finance Manager. Analyze Research & Education cost centers as well as various Research seed money cost centers as budgeted by Department and report budget to actual variances to the Finance Manager.MiscellaneousPrepare standard and ad hoc basis analysis for review with the Finance Manager, other business office staff and division staff. Prepare any resulting or related journal entries with appropriate supporting analysis and backup.Provide training and technical support for accounting and administrative applications for other staff, management and division administrators. Use Excel to develop automated applications to streamline high volume and business critical manual processes. This includes Hyperion budget, Vision and Excel.Other duties/projects as assigned.Qualifications QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Bachelor's Degree in Accounting or Finance required; advanced degree a plusMinimum of 4 years accounting experience in a healthcare or similar environmentAdvanced experience in general ledger and cash accounting requiredExcellent knowledge of Microsoft Office Suite; advanced Excel a plusExperience with financial systems (PeopleSoft and Hyperion a plus) and data query toolsSKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Advanced knowledge of budget and accounting principles and controlsSound understanding and demonstrated experience in the application of general accounting principles to the preparation and reconciliation of financial statementsExcellent analytical and problem-solving skillsStrong technical skillsExceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility in handling multiple tasks and deadline pressuresPaying attention to detailAbility to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintainedMust be self-motivated, resourceful, and able to take initiativeStrong verbal, communication, and written communication skills; comfortable presenting in front of large groups and/or DoS and Division leadershipEEO Statement Brigham & Women's Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.Reporting to the Finance Manager, this position is responsible for supporting BWPO-Surgery's financial accounting, reporting processes, selected budget matters, ad hoc analysis, and other projects.Ideal Candidates: 4 years full general ledger experienceRelated reconciliations within GL accounts experienceCandidates looking to grow within the profession and organizationPRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.General Ledger Functions / Monthly Accounting ClosesResponsible for creating, preparing, documenting and reviewing monthly/quarterly journal entries for the general ledger to ensure accuracy. Review all non-feed journal entries impacting BWPO-Surgery's general ledger and report/correct any issues. Work closely with management and Partners accounting staff in preparation/analysis of entries. Oversee and coordinate with other staff members to provide coverage for all standard departmental journal entries.Provide accounting support to the Finance Manager in maintaining BWPO-Surgery's general ledger and reconciliation process. Review financial operating data relating related to both physician practice and non-clinical cost centers for completeness and accuracy.Fully responsible for all aspects of the BWPO-Surgery Cashbook. Reconcile credit card postings to documentation prepared by divisions. Reconcile bank activity to non-patient cash postings deposited by business office or clinical program staff to ensure the accurate receipt of all related revenue. Prepare related cash entries. Reconcile Central Payment monthly cash transfers from BWPO-Corp monthly. Reconcile cosmetic sales and submit payment to the State for subsequent sales tax.Review balance sheet account reconciliation prepared by PHS. Recommend adjustments and prepare appropriate journal entries. Budgeting / Reporting / PlanningResponsible for analysis, review, budgeting and reporting of approximately $46 million "Other Income" revenue stream from related parties, including BWH, PHS, BWPO, and other entities to ensure proper receipts and accounting for these activities. Manage key activities daily and determine operational adjustments to meet revenue objectives.Assist in preparation of the Department's general/administrative and unallocated cost budgets of $8 million. Directly responsible for Rent and Overhead budgets for all satellite locations. Create the OH and rent structures for any new clinic space.Provides senior level accounting support with budget preparation and expenditure review of 6 BWH Surgical Services cost centers. Preparation of monthly/quarterly reconciliation of performance versus budget for senior management. Provide Finance manager with GL analysis and reconciliation process to ensure appropriate adjustments are communicated and follow-up is performed on a timely basis. Preparation of monthly Position Control reconciliation and Resident Affiliate Recovery and report findings to Finance Manager. Analyze Research & Education cost centers as well as various Research seed money cost centers as budgeted by Department and report budget to actual variances to the Finance Manager.MiscellaneousPrepare standard and ad hoc basis analysis for review with the Finance Manager, other business office staff and division staff. Prepare any resulting or related journal entries with appropriate supporting analysis and backup.Provide training and technical support for accounting and administrative applications for other staff, management and division administrators. Use Excel to develop automated applications to streamline high volume and business critical manual processes. This includes Hyperion budget, Vision and Excel.Other duties/projects as assigned.Qualifications QUALIFICATIONS: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Bachelor's Degree in Accounting or Finance required; advanced degree a plusMinimum of 4 years accounting experience in a healthcare or similar environmentAdvanced experience in general ledger and cash accounting requiredExcellent knowledge of Microsoft Office Suite; advanced Excel a plusExperience with financial systems (PeopleSoft and Hyperion a plus) and data query toolsSKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic, neither overstated nor understated, and related to the essential functions of the job.)Advanced knowledge of budget and accounting principles and controlsSound understanding and demonstrated experience in the application of general accounting principles to the preparation and reconciliation of financial statementsExcellent analytical and problem-solving skillsStrong technical skillsExceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. Flexibility in handling multiple tasks and deadline pressuresPaying attention to detailAbility to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintainedMust be self-motivated, resourceful, and able to take initiativeStrong verbal, communication, and written communication skills; comfortable presenting in front of large groups and/or DoS and Division leadershipEEO Statement Brigham & Women's Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

International Data Group, IncEqual Employment Opportunity/M/F/disability/protected veteran statusDirector, Finance Product OwnerUS-MA-NeedhamJob ID: 2024-5561Type: Regular (Full Time)Category: IT/TechnologyIDCOverviewIDG is seeking a Finance Product Owner to join our IT Enterprise Applications team. You will play a pivotal role in overseeing the technology strategy and implementation of systems and tools that support our finance and procurement functions. You will lead a team of IT professionals including business analysts, application developers, project managers, and application support analysts, ensuring alignment with business objectives and effective delivery of solutions across the Record-to-Report, Procure-to-Pay, and Order-to-Cash process domains. As part of the transformation effort at IDG, this role will have experience in designing business workflows, architecting, and implementing business solutions. They will lead the Global ERP (Microsoft D365) implementation, interacting with the project manager, system implementor, business stakeholders, workstream leads, developers, and members of the senior leadership team, as appropriate. This role will be critical in transforming the finance and procurement functions, and require strong leadership and strategic thinking. This role is based at our Needham MA location with a hybrid work schedule to come into the office 1-2 days per week. (We will also consider qualified candidates 100% remote in an approved US (East Coast) location.ResponsibilitiesManage a growing team, comprised of Business Analysts, Application Developers, Project Managers, and Application Support resources.Directly oversee the planning and implementation of our Global ERP (Microsoft D365) and enhancement of finance technology stack, ensuring effective integration and functionality across all relevant departments.Assess the current state technology capabilities and maturity across R2R, P2P, and O2C, and lead the development and execution of the technology roadmap for finance and procurement systems, defining the short- and long-term roadmaps.Collaborate with key stakeholders to define and prioritize business initiatives, ensuring alignment with business goals and objectives.Manage and mentor a team of IT professionals, fostering a culture of collaboration, innovation, and continuous improvement.Drive system optimizations and enhancements to streamline processes and improve efficiency within finance and procurement operations.Serve as the subject matter expert on finance and procurement systems, providing guidance and support to both technical and non-technical stakeholders.Partner with cross-functional teams to resolve issues, mitigate risks, and ensure successful project delivery. QualificationsBachelor's degree in accounting, business, computer science, computer engineering, or a related field of study, or equivalent experience; 8+ years of ERP experience.Proven experience in a similar role within a complex organizational setting, with a strong understanding of finance and procurement processes.3+ years experience with Microsoft Dynamics 365 ERP (otherwise 8-10 years) experience with large-scale ERP implementations and platform management).Demonstrated experience in creating requirements specifications based on Architecture/ Design / Detailing of ERP Business Processes.Excellent communication skills with the ability to interact effectively with stakeholders at all levels of the organization.Understanding of the entire SDLC, DevOps, and various technology delivery methods for implementing SaaS applications for business functions (with relevant experience in Finance and Procurement).Ability to work independently as well as within a team.Experience with the Microsoft Power Platform preferred.Knowledge in web services XML, Azure Platforms (Azure SQL, Data Lake), SharePoint, and Power BI preferred.Experience managing and leading teams 5-8 of IT professionals, including business analysts, developers, project managers, and application support analysts.Strong project management skills with the ability to manage multiple projects simultaneously and deliver results within established timelines and budgets.(PMI, PMP Agile/Scrum Certified preferred).Analytical mindset with a focus on problem-solving and continuous improvement.IDG is an Equal Opportunity Employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, handicap, race, color, religion, gender, gender identity and expression, ancestry, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or other categories protected by law. At IDG, we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $202,000and $220,000 and is inclusive of base salary and variable compensation (if applicable). PI249143038

International Data Group, IncEqual Employment Opportunity/M/F/disability/protected veteran statusDirector, Finance Product OwnerUS-MA-NeedhamJob ID: 2024-5561Type: Regular (Full Time)Category: IT/TechnologyIDCOverviewIDG is seeking a Finance Product Owner to join our IT Enterprise Applications team. You will play a pivotal role in overseeing the technology strategy and implementation of systems and tools that support our finance and procurement functions. You will lead a team of IT professionals including business analysts, application developers, project managers, and application support analysts, ensuring alignment with business objectives and effective delivery of solutions across the Record-to-Report, Procure-to-Pay, and Order-to-Cash process domains. As part of the transformation effort at IDG, this role will have experience in designing business workflows, architecting, and implementing business solutions. They will lead the Global ERP (Microsoft D365) implementation, interacting with the project manager, system implementor, business stakeholders, workstream leads, developers, and members of the senior leadership team, as appropriate. This role will be critical in transforming the finance and procurement functions, and require strong leadership and strategic thinking. This role is based at our Needham MA location with a hybrid work schedule to come into the office 1-2 days per week. (We will also consider qualified candidates 100% remote in an approved US (East Coast) location.ResponsibilitiesManage a growing team, comprised of Business Analysts, Application Developers, Project Managers, and Application Support resources.Directly oversee the planning and implementation of our Global ERP (Microsoft D365) and enhancement of finance technology stack, ensuring effective integration and functionality across all relevant departments.Assess the current state technology capabilities and maturity across R2R, P2P, and O2C, and lead the development and execution of the technology roadmap for finance and procurement systems, defining the short- and long-term roadmaps.Collaborate with key stakeholders to define and prioritize business initiatives, ensuring alignment with business goals and objectives.Manage and mentor a team of IT professionals, fostering a culture of collaboration, innovation, and continuous improvement.Drive system optimizations and enhancements to streamline processes and improve efficiency within finance and procurement operations.Serve as the subject matter expert on finance and procurement systems, providing guidance and support to both technical and non-technical stakeholders.Partner with cross-functional teams to resolve issues, mitigate risks, and ensure successful project delivery. QualificationsBachelor's degree in accounting, business, computer science, computer engineering, or a related field of study, or equivalent experience; 8+ years of ERP experience.Proven experience in a similar role within a complex organizational setting, with a strong understanding of finance and procurement processes.3+ years experience with Microsoft Dynamics 365 ERP (otherwise 8-10 years) experience with large-scale ERP implementations and platform management).Demonstrated experience in creating requirements specifications based on Architecture/ Design / Detailing of ERP Business Processes.Excellent communication skills with the ability to interact effectively with stakeholders at all levels of the organization.Understanding of the entire SDLC, DevOps, and various technology delivery methods for implementing SaaS applications for business functions (with relevant experience in Finance and Procurement).Ability to work independently as well as within a team.Experience with the Microsoft Power Platform preferred.Knowledge in web services XML, Azure Platforms (Azure SQL, Data Lake), SharePoint, and Power BI preferred.Experience managing and leading teams 5-8 of IT professionals, including business analysts, developers, project managers, and application support analysts.Strong project management skills with the ability to manage multiple projects simultaneously and deliver results within established timelines and budgets.(PMI, PMP Agile/Scrum Certified preferred).Analytical mindset with a focus on problem-solving and continuous improvement.IDG is an Equal Opportunity Employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, handicap, race, color, religion, gender, gender identity and expression, ancestry, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or other categories protected by law. At IDG, we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $202,000and $220,000 and is inclusive of base salary and variable compensation (if applicable). PI249143039