Executive Administrative Assistant Salary in Birmingham, AL

C-Suite Executive Assistant /Personal Assistant Role Birmingham, MI Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.About the Job:Gatekeeper and part of a team liaising with Founder - Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder's wishes, directives, and priorities.Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.Shared coverage on occasional communications or tasks on select weekends and holidays.Facilitate complex, frequently changing travel schedules.Maintain strict confidentiality requirements at all times.Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.Travel infrequently to assist Founder with projects.Work closely with CFO on office management, organization, administration, HR matters.Support CEO on an as-needed basis.Coordinate closely with all office staff members regarding calendar, events, and priorities.Take on responsibilities of executive assistant partner(s) during vacations/illness.Culture carrier and mentor to administrative staff.Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder's original global business.Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).Coordinate timing of maintenance and repairs.Coordinate activities of art curator and interior designer.Liaison with independent contractors on special projects.Oversee the filing systems, both paper and digital. About You:Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.Bachelor's or Master's degree from accredited College/University. Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.Detail-oriented with the ability to change gears quickly - a truly flexible person who can innovate and improvise involving multiple challenges and problems.High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.A warm, positive "can do" personality with a "no job too small" attitude is a must.Very organized with self-confidence and an easy sense of humor make a great combinationSalary range $100-130,000+, full family benefits, bonus, desire ties to Detroit area. Please forward resume in confidence to Ben Schwartz: [email protected] Ben Schwartz | President | Harper AssociatesDirect: (248) 737-0431 | Fax (888) [email protected] | www.harperjobs.comHarper Associates specializes in placing Executive and Personal Assistants with corporate and family offices. Our client companies rely exclusively on Harper Associates for key staffing needs! Let us represent you!

EH&B Assistant Account ManagerWe are looking to hire an Assistant Account Manager in our Employee Health & Benefits department. This is an entry-level position, which under the supervision of the Sr. Account Manager or Account Executive, will assist in the production and service of new and existing accounts consisting of mostly middle market accounts.Your goals. Your ambitions. Your definition of success. At MMA, we believe nothing should stand in your way of making these a reality. As an MMA colleague, you'll get personal and professional development opportunities, a driven and entrepreneurial team-oriented environment, and leaders at all levels who are committed to maintaining high levels of colleague engagement.As a part of Marsh McLennan (NYSE: MMC), the world's leading professional services firm in risk, strategy, and people, MMA colleagues are part of a network of resources and expertise that sets our organization apart from the competition.Applicants must be within driving distance to a local Southeast Region office to be considered for this role and have the ability to commute to a local office a minimum of three days per week. What can you expect?Opportunities for personal and professional growth and development.Colleagues at MMA Southeast don't simply work together; we challenge each other to push further, think smarter, and love what we're doing together. Our shared purpose is to be there for our clients in the moments that matter.We will count on you to:Ensure outstanding customer service is provided to clients, both directly and by other members of the production teamCommunicate closely with Producers and act as key liaison with clients to assess needs and provide solutionsOversee, facilitate or execute new/renewal marketing processDesign detailed analyses and presentations for prospect/client meetingsDevelop educational materials including Benefit Enrollment GuidesReview SPD's and agreements/contracts for accuracyAssist clients with resources relative to HIPAA, COBRA, FLEX, ERISA, etc.Handle any claim resolutions and plan administration problemsFiling, file set-up, file maintenance in Agency Management and Imaging SystemAssist with gathering appropriate client information for marketing and implementing new and renewal businessAssist with creating spreadsheets and presentations for prospect/renewal meetingsAssist with preparation of enrollment guides/packets for on-site enrollment meetingsAssist with the preparation of applicationsAssist with routine plan administration, e.g., new enrollees, changes and terminationsAssist with any claim and plan administration problems / issuesFiling, file set-up, file maintenance in Agency Management and Imaging SystemsBasic correspondence with clients and companies, once Agent License is obtainedAssist team with general administrative and other responsibilities as neededWhat you need to have:Previous insurance industry experience in a brokerage or agency environmentAble to research and analyze problems independentlyExcellent presentation, written, communication, and customer service skillsProficient with Microsoft Word, Excel, Power Point, and OutlookAbility to learn Agency Management and Imaging SystemsMust have resident Agents License in Life and Health or obtain within 90 daysWhat makes you stand out:Previous experience working with small groupsWorks well in a fast paced environmentCurrent Life & Health insurance licenseA shared commitment to company values; Integrity, Collaboration, Passion, Innovation, AccountabilityWhat is in it for you?Medical, dental and vision insurance401K and company match programCompany-paid Life and Disability offeringsEmployee Stock Purchase Plan (ESPP)Generous Paid Time Off (PTO) programsPaid Parental LeaveVolunteer paid time off (VTO)Career mobilityPet insuranceEmployee Resource Groups (ERGs)Continuing education and training opportunitiesMMA encourages all its colleagues to pursue dreams without limits. We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2021 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority / Female / Disability / Vet / SexualOrientation / Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.

Executive Administrative Assistant - Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level management. This person will play a crucial role in driving toward the success of our innovative solutions and go-getter team. This full-time cross-functional role will provide an opportunity unlike any other. This position will be on-site in the downtown Birmingham office. The ideal candidate will be adept at managing multiple tasks, possess excellent communication skills, and have experience in account receivables. His/her professionalism will be above reproach and will demonstrate the ability to handle confidential information with discretion.Job Responsibilities:Manage executives' calendars, scheduling meetings, appointments, and travel arrangementsScreen and direct phone calls and emails, taking appropriate action when necessaryPrepare and edit correspondence, reports, presentations, and marketing/sales assets on behalf of executives.Handle confidential information with discretion and professionalism.Conduct research and compile data as needed for various projects and reports.Maintain office supplies inventory and order replenishments when necessary.Provide general administrative support, including filing, photocopying, and data entry for internal systems.Qualifications:Bachelor's degree preferred.Strong communication and interpersonal skillsProven experience as an executive assistant or similar role.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Quickbooks experience preferredExcellent communication and interpersonal skills.Strong organizational and time-management abilities.Ability to prioritize tasks and work independently with minimal supervision.Discretion and confidentiality in handling sensitive information.Attention to detail and accuracy in all work.Benefits: Competitive base salary with an attractive commission structure.Opportunities for career growth and advancement.Flexible work environment.Health and wellness benefits.Join a vibrant and innovative agile culture.Evolv I.T. is a company that redefines technology solutions and empowers growth for businesses nationwide. The company provides remote technology solutions to handle all aspects of clients' networks, communication, security, proactive technology solutions, and more, leaving clients free from tech-related concerns. With a focus on integrity, transparency, and a 99% client satisfaction rating, Evolv I.T. is a trusted partner for clients looking for tailored, efficient, long-lasting technology solutions and best-in-class support.A career at Evolv I.T. means you have accepted the challenge of pushing yourself further than before to reach your full potential. All of us have more that we can give and further that we can go-and, at Evolv I.T., we link arms and, together, chase after that potential every day.We have big goals, and we know that the right people - employees and clients alike - are vital to accomplishing our vision of being the #1 Managed Service Provider (MSP) in the U.S. Every day, our team wakes up tenaciously pursuing our vision while fully embodying our mission, and having fun while doing it.To be a good fit and build a career at Evolv I.T., you must be:Reliable - Our unwavering commitment to integrity, transparency, and ethical conduct through consistent service and support earns the confidence of those who rely on us. Hardworking - We are passionate and resolute in our commitment to our clients' success. Customer-First - Above all else, we are dedicated to exceeding expectations, and deliver best-in-class service and solutions tailored to our client's unique needs, ensuring a hassle-free experience and empowering them to focus on what matters most - the success of their business. Team-Oriented - The foundation and success of Evolv I.T. can be attributed to our commitment to collaboration, both internally within our talented team and externally with our valued clients. We are in pursuit of intelligent, committed people who embody our core values and want to be a part of a diverse and aligned team that is shaping the future of I.T. If this excites you, you are a motivated, proactive, and results-driven individual looking for the next step in your career, and Evolv I.T. sounds like something you want to be committed to with people you want to go on a journey with, we invite you to apply for this exciting opportunity! At Evolv I.T., we have an extensive interview process to ensure that the additions to our team are the right fit, so we ask that you bring your best at every stage of the process; let us know what questions you have along the way; and be honest and transparent.

The Vice President of Finance will oversee the planning, development, implementation, and maintenance of the company's financial functions and department, supporting and promoting profitable goals and objectives.Supervisory Responsibilities:Recruits and manages staff in the department.Oversees the responsibilities of staff in the department.Duties and Responsibilities:Develops, implements, operates, maintains, and controls the essential financial operating systems, information, and financial business of the company; align financial strategies with business goals and objectives.Operates as the key person responsible for monthly, quarterly, and annual communication with banks and investors.Oversees financial planning and analysis, budgeting, and forecasting processes.Defines and implements key performance indicators and strategic objectives for the department and, as appropriate, proposes KPI's the entire organization; facilitates measurement of those objectives, reporting results to the executive team.Reports on financial performance and insights to the executive team; identifies areas for improvement and optimization.Draft and implement financial policies and best practices to support achievement of objectives and required standards.Ensures availability of adequate and appropriate tools, staffing, and systems; recommends additional staffing and services.Maintains knowledge of developments and trends in finance advances.Facilitates implementation of new systems and major modifications of existing systems to improve efficiency and effectiveness.Performs other duties as required.Required Skills and Abilities:Excellent verbal and written communication skills.Thorough knowledge of financial and legal best practices and requirements with a proven ability to provide sound and ethical financial counsel to executive leadership.Thorough understanding of and personal involvement with systems and methodologies of finance.Strong analytical and problem-solving skills.Excellent organizational skills and attention to detail.Strong supervisory and leadership skills.Education and Experience:Bachelor's degree in Accounting or Finance required; MBA preferred.Certified Public Accountant status highly desired.Experience working in a startup, fast-paced, and dynamic environment preferred.Proven experience in a senior finance role.Benefits & Perks:Landing aims to create a workplace that fosters both personal and professional growth. We offer a competitive benefits package we are proud to share with you!Solid compensation package + stock optionsComprehensive benefits - Medical, Dental, Vision, Life and AD&D, Disability, Mental Health, Pet, Commuter, and FSA or HSAWe've got you covered with a 401(k) plan and access to ImmediatePayFeel relaxed with super generous PTO policyOpportunities for upward mobility - we want you to grow with us!Explore and travel comfortably with 7 free nights in a Landing home per yearEmployee perks for temporary or indefinite stays when you choose to live with Landing

Summary: Office responsibilities include basic accounts payable duties; invoice vouchering, check preparation, and managing files.Essential Job Functions: Carries out responsibilities in accordance with the organization policies, procedures, and state, federal and local laws.Performs bookkeeping tasks such as goods receipt and accounts payable functions; as well as maintaining Vendor files and responding to emails in a professional manner.Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records.Provide other clerical support necessary to pay the obligations of the organization.Maintain meticulous records of outstanding payables.Protect businesses against unintentional overpayment.Practice effective monitoring to ensure payments are made to vendors in a timely manner.Clarify any questionable invoice items, prices or receiving signatures.Assemble and review invoices to be completed for payment.Job Requirements: Employee in this position must display a good natured and cooperative attitude.Employee must be reliable, responsible, and dependable.Employee must be honest and ethical with an exceptional work ethic.Employee must be detail orientated and thorough in completing assigned tasks.Employee must be able to work 8:00 am to 5:00 pm, Monday through Friday.Preferred Qualifications: High School Diploma or equivalentMinimum of 2 - 3 years administrative assistant or receptionist experience with executives or senior level managers.Experience in Accounts PayableExperience with SAPrecblid mzbzljc9beq54rv5tilvxapjg0dtwt