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Administrative Assistant Salary in Birmingham, AL

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Category Assistant

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Compliance Assistant

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Department Assistant

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Design Assistant

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Development Assistant

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Dispatch Assistant

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Driver Assistant

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Equipment Assistant

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Executive Administrative Assistant

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Executive Assistant

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Executive PA

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Administrative Assistant
Proassurance, Birmingham
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Design Manager, Assistant
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Design Manager, AssistantUS-AL-BirminghamJob ID: 2024-3262Type: Gray AE, PSC# of Openings: 1Category: ARCH-ArchitectureGray AE, PSCOverviewGray AE is looking for an Architecture Assistant Design Manager to join our team in Birmingham, AL.ResponsibilitiesWhy Gray? Gray is a family-owned, fully integrated global service provider specializing in engineering, design, construction, digital, equipment manufacturing, and real estate services. Deeply rooted in EAC services, Gray serves both domestic and international customers across our core markets: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. At Gray, our purpose is to make a positive difference in people's lives and build a better future.Gray AE, the design arm of Gray, is a top-ranked firm offering architecture and engineering services across the globe. Made up of multidisciplinary teams of architects, engineers, and project managers, these collaborative teams work every day to provide unique, customized solutions for our customers.It’s the spirit of our people – the passion, commitment, and a great team environment – that makes our company a great place to work. Who we want… (Requirements) Bachelor's degree from four-year college or university with three-five years relevant experience; or a degree from a technical college and five-ten years of relevant experience Must possess basic computer skills including the ability to utilize word processing, spreadsheet, AutoCad and e-mail applications. May require knowledge of applications specific to the project assigned. Must also possess excellent communication and interpersonal skills. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. 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Function as the design lead on smaller proposals, typically less than 10 million dollars.Provide research regarding the project design, along with applicable code and regulatory requirements.Consults with customer to determine functional and spatial requirements of new structure or renovation, and prepares information regarding design, specifications, materials, color, and equipment.Prepares the layout of project and integrates engineering elements into unified design for customer review and approval.Responsible for quality assurance and quality control of design documents for all design disciplines including but not limited to review of documents prepared by Architectural Technicians, sub-consultants and design-build subcontractors.Prepare and administer design contracts with the customer and/or sub-consultants.Facilitate design reviews and presentation of current design documents for customer review and approval.Coordinate design activities with customers and Gray sub-consultants.Facilitate the preparation of schematic, design development, and construction documents and manage construction administration activities for the project.Develop a design schedule and estimate of A/E costs for projects.Substantially impacts the project by approving invoices, creating pay aps, negotiating with outside resources, creating the schedule, and managing the construction documents.Responsible for code reviews on behalf of management, in conjunction with the AOR.Work with EPA, CORE, and Authority of Jurisdiction to manage issues, in conjunction with the Design Management team.Must plan long and short-term goals as it relates to the design of the project.Monitor project design activities to assure compliance with Gray standards and procedures.Manage all administrative tasks related to design for the project.Manage all costs related to design activities to ensure accurate budget control. 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Senior Executive Assistant
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C-Suite Executive Assistant /Personal Assistant Role Birmingham, MI Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.About the Job:Gatekeeper and part of a team liaising with Founder - Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder's wishes, directives, and priorities.Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.Shared coverage on occasional communications or tasks on select weekends and holidays.Facilitate complex, frequently changing travel schedules.Maintain strict confidentiality requirements at all times.Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.Travel infrequently to assist Founder with projects.Work closely with CFO on office management, organization, administration, HR matters.Support CEO on an as-needed basis.Coordinate closely with all office staff members regarding calendar, events, and priorities.Take on responsibilities of executive assistant partner(s) during vacations/illness.Culture carrier and mentor to administrative staff.Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder's original global business.Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).Coordinate timing of maintenance and repairs.Coordinate activities of art curator and interior designer.Liaison with independent contractors on special projects.Oversee the filing systems, both paper and digital. About You:Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.Bachelor's or Master's degree from accredited College/University. Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.Detail-oriented with the ability to change gears quickly - a truly flexible person who can innovate and improvise involving multiple challenges and problems.High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.A warm, positive "can do" personality with a "no job too small" attitude is a must.Very organized with self-confidence and an easy sense of humor make a great combinationSalary range $100-130,000+, full family benefits, bonus, desire ties to Detroit area. Please forward resume in confidence to Ben Schwartz: [email protected] Ben Schwartz | President | Harper AssociatesDirect: (248) 737-0431 | Fax (888) [email protected] | www.harperjobs.comHarper Associates specializes in placing Executive and Personal Assistants with corporate and family offices. Our client companies rely exclusively on Harper Associates for key staffing needs! Let us represent you!
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We promote curiosity and creativity. We gain new insight from diverse thinking and take risks on new ideas. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.We further believe a business culture that supports a healthy, safe work environment does so by offering the right benefits, programs, policies and opportunities to keep colleagues engaged and productive including: health and welfare, tuition assistance, 401K, employee assistance program, volunteer opportunities, and other programs. Our organization is no exception. MMA was named a 2021 Top Workplace for cultural excellence in the areas of professional development, DE&I practices, and employee well-being.Marsh McLennan and its Affiliates are EOEMinority / Female / Disability / Vet / SexualOrientation / Gender Identity employers.At MMA, your future is limitless. For more information about our company, please visit us at: http://marshmma.com/careers.
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Executive Administrative Assistant
Evolv I.T., Birmingham
Executive Administrative Assistant - Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level management. This person will play a crucial role in driving toward the success of our innovative solutions and go-getter team. This full-time cross-functional role will provide an opportunity unlike any other. This position will be on-site in the downtown Birmingham office. The ideal candidate will be adept at managing multiple tasks, possess excellent communication skills, and have experience in account receivables. His/her professionalism will be above reproach and will demonstrate the ability to handle confidential information with discretion.Job Responsibilities:Manage executives' calendars, scheduling meetings, appointments, and travel arrangementsScreen and direct phone calls and emails, taking appropriate action when necessaryPrepare and edit correspondence, reports, presentations, and marketing/sales assets on behalf of executives.Handle confidential information with discretion and professionalism.Conduct research and compile data as needed for various projects and reports.Maintain office supplies inventory and order replenishments when necessary.Provide general administrative support, including filing, photocopying, and data entry for internal systems.Qualifications:Bachelor's degree preferred.Strong communication and interpersonal skillsProven experience as an executive assistant or similar role.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Quickbooks experience preferredExcellent communication and interpersonal skills.Strong organizational and time-management abilities.Ability to prioritize tasks and work independently with minimal supervision.Discretion and confidentiality in handling sensitive information.Attention to detail and accuracy in all work.Benefits: Competitive base salary with an attractive commission structure.Opportunities for career growth and advancement.Flexible work environment.Health and wellness benefits.Join a vibrant and innovative agile culture.Evolv I.T. is a company that redefines technology solutions and empowers growth for businesses nationwide. The company provides remote technology solutions to handle all aspects of clients' networks, communication, security, proactive technology solutions, and more, leaving clients free from tech-related concerns. With a focus on integrity, transparency, and a 99% client satisfaction rating, Evolv I.T. is a trusted partner for clients looking for tailored, efficient, long-lasting technology solutions and best-in-class support.A career at Evolv I.T. means you have accepted the challenge of pushing yourself further than before to reach your full potential. All of us have more that we can give and further that we can go-and, at Evolv I.T., we link arms and, together, chase after that potential every day.We have big goals, and we know that the right people - employees and clients alike - are vital to accomplishing our vision of being the #1 Managed Service Provider (MSP) in the U.S. Every day, our team wakes up tenaciously pursuing our vision while fully embodying our mission, and having fun while doing it.To be a good fit and build a career at Evolv I.T., you must be:Reliable - Our unwavering commitment to integrity, transparency, and ethical conduct through consistent service and support earns the confidence of those who rely on us. Hardworking - We are passionate and resolute in our commitment to our clients' success. Customer-First - Above all else, we are dedicated to exceeding expectations, and deliver best-in-class service and solutions tailored to our client's unique needs, ensuring a hassle-free experience and empowering them to focus on what matters most - the success of their business. Team-Oriented - The foundation and success of Evolv I.T. can be attributed to our commitment to collaboration, both internally within our talented team and externally with our valued clients. We are in pursuit of intelligent, committed people who embody our core values and want to be a part of a diverse and aligned team that is shaping the future of I.T. If this excites you, you are a motivated, proactive, and results-driven individual looking for the next step in your career, and Evolv I.T. sounds like something you want to be committed to with people you want to go on a journey with, we invite you to apply for this exciting opportunity! At Evolv I.T., we have an extensive interview process to ensure that the additions to our team are the right fit, so we ask that you bring your best at every stage of the process; let us know what questions you have along the way; and be honest and transparent.
Vice President of Finance
Landing, Birmingham
The Vice President of Finance will oversee the planning, development, implementation, and maintenance of the company's financial functions and department, supporting and promoting profitable goals and objectives.Supervisory Responsibilities:Recruits and manages staff in the department.Oversees the responsibilities of staff in the department.Duties and Responsibilities:Develops, implements, operates, maintains, and controls the essential financial operating systems, information, and financial business of the company; align financial strategies with business goals and objectives.Operates as the key person responsible for monthly, quarterly, and annual communication with banks and investors.Oversees financial planning and analysis, budgeting, and forecasting processes.Defines and implements key performance indicators and strategic objectives for the department and, as appropriate, proposes KPI's the entire organization; facilitates measurement of those objectives, reporting results to the executive team.Reports on financial performance and insights to the executive team; identifies areas for improvement and optimization.Draft and implement financial policies and best practices to support achievement of objectives and required standards.Ensures availability of adequate and appropriate tools, staffing, and systems; recommends additional staffing and services.Maintains knowledge of developments and trends in finance advances.Facilitates implementation of new systems and major modifications of existing systems to improve efficiency and effectiveness.Performs other duties as required.Required Skills and Abilities:Excellent verbal and written communication skills.Thorough knowledge of financial and legal best practices and requirements with a proven ability to provide sound and ethical financial counsel to executive leadership.Thorough understanding of and personal involvement with systems and methodologies of finance.Strong analytical and problem-solving skills.Excellent organizational skills and attention to detail.Strong supervisory and leadership skills.Education and Experience:Bachelor's degree in Accounting or Finance required; MBA preferred.Certified Public Accountant status highly desired.Experience working in a startup, fast-paced, and dynamic environment preferred.Proven experience in a senior finance role.Benefits & Perks:Landing aims to create a workplace that fosters both personal and professional growth. We offer a competitive benefits package we are proud to share with you!Solid compensation package + stock optionsComprehensive benefits - Medical, Dental, Vision, Life and AD&D, Disability, Mental Health, Pet, Commuter, and FSA or HSAWe've got you covered with a 401(k) plan and access to ImmediatePayFeel relaxed with super generous PTO policyOpportunities for upward mobility - we want you to grow with us!Explore and travel comfortably with 7 free nights in a Landing home per yearEmployee perks for temporary or indefinite stays when you choose to live with Landing
Project Manager- Water + Environment Market
Gresham Smith, Birmingham
We are a creative team of architecture, engineering and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you're working with, and what you're working on is important to us, which is why we put our people first-they're at the heart of everything we do. From professional growth and development support and opportunities to give back to your community, to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you're just as passionate about what you do as we are, then we'd love to hear from you! Gresham Smith's water experts navigate changing regulations, aging infrastructure and emerging technologies to address clients' present-day challenges while providing resiliency and flexibility for the future. From maintaining clean drinking water and treating wastewater to managing stormwater, we invite you to join us in designing solutions that improve essential infrastructure to keep communities healthy and thriving. Responsibilities: Responsible for all aspects of project management including: supporting pursuits and attending interviews for pursuits, client management, project scope development, project planning, organizing, change management, inter-discipline coordination, production coordination, team leadership, financial management, project quality control and delivery. Maintain healthy client relationships and possess solid operational insight for driving projects and executing deliverables. Understand project goals and clearly communicate them to project teams to ensure client expectations are consistently achieved. Provide leadership and direction for the execution of environmental, stormwater and wastewater related projects. Lead project staff, prepare work schedules and assign specific duties. Oversee the production of plans and specifications for design projects for stormwater conveyance and industrial stormwater treatment facilities. Be recognized as a credible leader with strong technical experience related to the support of environmental, stormwater and water/wastewater projects. Minimum Qualifications: B.S. or M.S. in Civil Engineering, Environmental Engineering, Chemical Engineering or like degree with relevant experience is required. Minimum of 7 years' experience in environmental/water resources engineering consulting for local government/municipal clients. Experience working with conveyance, distribution, pumping and treatment Experience working with storage a plus P.E. licensure is required. Must be exceptional in written and oral communication, with the ability to lead, develop and deliver highly persuasive presentations that build client confidence and result in securing favorable environmental and stormwater design contracts. Strong understanding of environmental regulations and potential application to clients' needs required. Proven experience in developing project plans, anticipating and addressing project issues, leading meetings with clients, and directing the completion of technical reports and designs. Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.
Assistant Professor of Music and Director of Music Therapy
University of Alabama at Birmingham, Birmingham
Assistant Professor of Music and Director of Music Therapy SearchDepartment of MusicUniversity of Alabama at Birmingham The Department of Music in the College of Arts and Sciences at the University of Alabama at Birmingham invites applications for the position of Assistant Professor and Director of Music Therapy. This is a non-tenure earning, 9-month appointment with a 1.5 month summer stipend that will begin in Fall 2024. The successful candidate will be the founding Director of the program and will be responsible for implementation of the newly-approved concentration in the Bachelor of Arts in Music degree. The primary duties of the position include teaching music therapy core courses and supervising clinical practicum students of all levels while mentoring students through all facets of the music therapy clinical internship acquisition and completion. Additional position requirements include student advisement, recruiting and retention; management of resources and facilities assigned to the music therapy program, and overseeing routine and non-routine program reporting required, including learning outcome assessments and continuance of on-going accreditation and approval of the music therapy program.With over 22,000 students and 2,200 full-time faculty members, UAB ranks in the top 20 public universities for federal research funding and is a major teaching-research university in the state. UAB ranks in the top ten nationally for student diversity, with over one hundred countries represented on campus. Birmingham is the largest city in Alabama and offers a vibrant cultural community with a wide array of recreational opportunities.The faculty in the Department of Music value a mutually supportive community in which respect, diversity, equity, inclusion, and belonging are held in high regard. With 20 regular and 25 part-time faculty, the Department of Music offers the BA degree with concentrations in applied music, music technology, and music education and the MAE degree in Music Education. There are currently some 90 music majors and minors with a demonstrated history of strong growth and anticipation for continued expansion. UAB is accredited by the National Association of Schools of Music.Classes are taught and performances given in modern facilities including the Alys Robinson Stephens Center for the Performing Arts which features a critically acclaimed 1,342 seat Jemison concert hall, the Sirote proscenium theater, the Odess blackbox theater and the Reynolds-Kirschbaum Recital Hall. The Stephens Center is the site for many of the Music Department's concerts and recitals and is the home of the Alabama Symphony Orchestra. The Hulsey Center is the home of the Department of Music and houses all faculty offices and studios, practice rooms, classrooms, and the 235-seat Hulsey Recital Hall.The College of Arts and Sciences (CAS) treasures the rich diversity of our student body and is committed to their success. Members of the CAS community are expected to reflect our values for inclusive excellence in both our work and learning environment as well as in our efforts to serve and engage the community. Required Qualifications Board-Certification in Music Therapy (MT-BC) Master's degree in Music Therapy Minimum of three years of full-time clinical experience in music therapyRequired Documents Cover Letter, including the names and contact information of three professional references. Curriculum Vitae Music Therapy Philosophy Statement Teaching Philosophy Statement Copy of Certification Board for Music Therapists Certificate Candidates may be asked to submit videos of teaching or approved clinical work at a later date. Preferred Qualifications Doctorate in Music Therapy Demonstrated experience providing academic or clinical supervisor at the University level as an academic faculty, internship director or practicum supervisor.Link to apply: https://uab.peopleadmin.com/postings/20602 The laws and regulations regarding mandatory COVID-19 vaccination continue to evolve. Please be aware that UAB may determine that obtaining the COVID-19 or related vaccination is a requirement for this position, based on legal changes or otherwise. If that occurs, the successful candidate may be required to submit proof of vaccination or obtain an approved vaccination exemption as a condition of employment. UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of, race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans.A pre-employment background investigation is performed on candidates selected for employment.
Assistant Professor/Associate Professor/Professor Pediatric Dentistry
University of Alabama at Birmingham, Birmingham
Assistant Professor/Associate Professor/ProfessorPediatric DentistryThe University of Alabama at Birmingham, School of Dentistry, is accepting nominations and applications for a full-time faculty position, in the Department of Pediatric Dentistry. The University of Alabama at Birmingham, School of Dentistry seeks faculty candidates with a demonstrated record of clinical teaching in the undergraduate and advanced dental education programs in Pediatric Dentistry. Candidates with previous teaching experience, including care for children with special health care needs, are strongly encouraged to apply. Qualified candidates must have a DDS/DMD or equivalent degree. Completion of advanced training in Pediatric Dentistry is required, certificate in pediatric dentistry from an ADA approved program and should be board certified or board eligible, have experience in the field, be eligible for permit or license to practice in Alabama. Consideration of applicants will begin immediately and will continue until the position is filled.Opportunities exist for Assistant Professor/Associate Professor/Professor ranks. Academic rank, salary, and tenure status will be commensurate with qualifications and experience. Interested individuals are encouraged to apply online.https://uab.peopleadmin.com/postings/20954UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression as well as sexual orientation. UAB also encourages applications from individuals with disabilities and veterans. A pre-employment background check investigation is performed on candidates selected for employment.