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Assistant Director, Event Operations
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Our conferences are solution driven, aimed at empowering educators with knowledge, perspective, and material they need to best serve their organizations. Our 6,000 member organizations include high schools, districts, higher education institutions and systems, nonprofits and government agencies.About the OpportunityAs the Assistant Director, Event Operations, you will play a critical role in connecting the dots between planning and execution. You are eager to dive into details and proactively support the teams work. If people admire you as someone who is super reliable, gets stuff done and brightens the world around them, then we want you to consider joining us. The role is for an ambitious, detail-obsessed, and personable individual at an influential, mission-driven education organization. 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The team will look to you to lead communications and execution of these tasksLead travel coordination for National Advisory Committee travel and/or group bookings; track and audit travel activities, expenses, and payments for committee membersProvide support and help with the events inboxes; reviewing and responding to communications receivedMaintain confidentiality and exercise superb judgment in dealing with sensitive information, and/or escalate issues as necessaryMeeting and Logistics Planning (40%)Ensure flawless execution of high-profile meetings held in conjunction with the event portfolio, including and not limited to: attendee logistics and itineraries, scheduling of rehearsals and dinners, and meeting execution, utilizing College Board technology solutionsProvide a wide range of support for GMA meeting management, such as: update event records, schedule meetings, and generate reports and divisional in-person and online meetingsCoordinate logistics of annual on-boarding of National Advisory Committee MembersProvide support and assist in compiling presentation decks and documents for monthly National Advisory Committee Meetings.Regularly engage and build strong relationships with College Board leaders, relevant support staff and external stakeholdersDatabase and Reporting (20%)Assists in the setup of event registration process on CVENT platform, including special paths for VIP groups.Maintain session updates across platforms -Cvent (website, speaker management) and Guidebook (mobile application).Fulfill routine data requests, and maintain core membership data using Salesforce, for example generate reports of key data points, process contact updates and manage rostersMaintain and have command of event attendee information in CVENT, for example: regularly generate event attendee reports, clean event registration data to ensure accuracy, researches and makes necessary updates to attendee records, and be able to answer ad hoc questions about event attendee trendsFacilitate seamless data integration across diverse platforms, to optimize information flow and enhance organizational analyticsAbout YouYou have:You are obsessed with details, highly organized, and have impeccable follow throughYou have a proactive mindset - ability and willingness to proactively solve problems, anticipate and prioritize key tasks and resolve issuesYou value and strive to provide excellent customer serviceYou have command of some of the technologies that guide our work, specifically Microsoft 365, Salesforce or like CRM, CVENT and Expense Systems (e.g. Concur) and have willingness to master allYou have systems and routines that guide your daily operations and help you squeeze efficiency and productivity out of your timeYou are an empathetic team player who values the people they work with by acknowledging their milestones and momentsYou work well under pressure and value and seek out feedbackStrong written communicator who can go from crafting the perfect email to proofreading a stakeholder memo to presenting remotely or in-person to groups of varying sizesYou are trustworthy, have excellent judgement, and are a skilled collaboratorYou have 2-3 years experience in operations or related fieldA passion for supporting educational and career opportunities for millions of studentsWillingness to travel 10-12 times per year for internal and external meetings/eventsMust be authorized to work in the USAbout Our ProcessApplication review will begin immediately and will continue until the position is filledWhile the hiring process may vary, it generally includes: resume and application submission, recruiter phone screen, hiring manager interview, performance exercise and/or panel interview, and reference checks. This is an approximately 8-week processAbout Our Benefits and CompensationCollege Board offers a competitive benefits and compensation program that attracts top talent looking to make a difference in education. As a self-sustaining non-profit, we believe in compensating employees equitably in relation to each other, their qualifications, their impact, and the relevant market.The hiring range for a new employee in this position is $44,000-$70,000.College Board differentiates salaries by location so where you live will narrow the portion of this range in which you can expect a salary.Your salary will be carefully determined based on your location, relevant experience, the external labor market, and the pay of College Board employees in similar roles. College Board strives to provide our best offer up front based on this criteria.Your salary is only one part of all that College Board offers, including but not limited to:A comprehensive package designed to support the well-being of employees and their families and promote education. Our robust benefits package includes health, dental, and vision insurance, generous paid time off, paid parental leave, fertility benefits, pet insurance, tuition assistance, retirement benefits, and moreRecognition of exceptional performance through annual bonuses, salary growth over time through market increases, and opportunities for merit raises and promotions based on increased scope of responsibilityA job that matters, a team that cares, and a place to learn, innovate and thriveYou can expect to have transparent conversations about benefits and compensation with our recruiters throughout your application process.About Our CultureOur community matters, and we strive to practice and improve our culture daily. Here are some headlines:We are motivated to positively impact the educational and career trajectories of millions of students a year.We prioritize building a diverse and inclusive team where every employee can thrive, and every voice is heard.We welcome staff to join any or all six of our affinity groups: ARISE (Alliance for Asian Retention, Inclusion, Success, and Engagement; DIASPORA (Alliance for Pan-African Success and Achievement); Pride (alliance for LGBTQ+ staff and allies); Resilience (alliance for Native staff and advocates); SALSA (Staff Alliance for Latinx Success and Achievement); and WIN (Women's Impact Network).We value learning and growth; we offer formal and informal ways to lead through your superpowers, sharpen your strengths, and meet your development goals.We know that our impact is strongest together. Our College Board Cares program offers all staff up to $1,000 annual match against partner non-profit organizations.#LI-REMOTE#LI-NM1
Executive Administrative Assistant
Lawson State Community College, Birmingham
Position SummaryPerforms high-level administrative support to the President's office and other executive administrators. Facilitates difficult-to-complex projects and programs in the President's Office. Works independently, exercises judgment, maintains confidentiality, takes initiative, and provides quality customer service to administrators, staff, faculty, students, and constituents of the college. Salary Schedule: Appropriate placement on Salary Schedule E1 01 $55,038 - $72,188 based on experience.Essential Duties and ResponsibilitiesDemonstrates the highest standards of diplomacy, confidentiality, ethics, loyalty, honesty, integrity, and sound judgment.Receives calls and visitors per office policy, screens and processes incoming correspondence, schedules meetings, and manages the President's calendar. Performs advanced administrative skills to include; drafting letters, memos, invoices, reports, and other documents for senior staff.Creates and maintains databases; organizes and presents information in tables, charts, and spreadsheets; proofreads correspondence and documents; organizes and maintains office files and confidential files.Arranges travel and accommodations for executives.Serves as the first point of contact for the President's office and facilitates all matters: filters and answers complex questions, solves problems, resolves conflict, etc.Interprets and applies a variety of policies and procedures.Serves as liaison between the President and the faculty, staff, students, parents, and community.Maintains effective working relations internally and externally and attends meetings on behalf of the President, takes and records minutes, transcribes notes, etc.Utilizes various computer software programs for administrative-related functions.Creates requisitions and reviews incoming requisitions and business office documents for accuracy and compliance with policy.Assists various departments as needed; provides support to the Vice-President and other executives as necessary.Assists the President with public relations activities and with College special events.Works with Boards, Committees, and other Departments on various projects as directed by the President.Coordinates building/campus events, i.e. workshops, seminars, and training, for outside companies and organizations.Serves on college committees as assigned.Performs other duties as assigned by the President.The Executive Administrative Assistant job description is a general statement of required major duties and responsibilities performed regularly. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. By affixing my signature below, I acknowledge that I have read, understand and can perform the essential functions of this position.Qualifications Bachelor's Degree in office administration, business administration or related field from a regionally accredited institution Minimum of three (3) years of full-time administrative experience Proficient computer skills, experience using Microsoft Office Suite and other administrative software applications PREFERRED QUALIFICATIONS:Experience working in an education setting is preferredExperience with Ellucian Banner is preferred or related software system OTHER QUALIFICATIONS AND JOB REQUIREMENTS:To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. Ability to keep a positive attitude, provide excellent customer service, maintain effective relationshipsAbility to communicate effectively both orally and written Comprehensive knowledge of institutional policies and proceduresAbility to understand and interpret policies and procedures and exercise good judgmentAbility to maintain confidentiality and safeguard informationAbility to handle multiple priorities and meet deadlinesAbility to represent the college professionally at all timesAbility to organize and prioritize duties, take initiative, learn new concepts, detail-orientedAbility to be flexible, adaptable, and function under pressure with an orientation for teamAbility to work a flexible schedule as needed that may include days, evenings, nights, or weekends to support the needs of the President's office. PHYSICAL REQUIREMENTS:Ability to lift, carry or move, pack and unpack boxes and up to 25lbsAbility to sit for prolonged periods, type, and work on a computerAbility to operate in a fast-paced environment and able to multi-taskAbility to travel between multi-campuses and for in-state professional development as requiredApplication Procedures/Additional InformationApplicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at [email protected]. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.A complete application packet consists of:A cover letterAn Online applicationA current resumeA copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.ADDITIONAL INFORMATION:Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.
Facilities Assistant
INTERNATIONAL MARINA GROUP LP, Orange Beach
The Facilities Assistant is responsible for performing a variety of tasks involving all aspects of facilities maintenance and upkeep. Essential Duties and Responsibilities Perform all general repair and maintenance related to the marinaPerforms maintenance service and repairs in the areas of plumbing, carpentry, painting, and cleaningMaintain landscaping.Developing and maintaining effective, friendly, professional working relationships with staff, members, guests and vendorsCarry out duties and responsibilities assigned by the Maintenance ManagerAvailability to work overtime when requiredOther duties as assigned by Manager Safety and Environmental Responsibilities Follow SHM Safety and Environmental rules and complete required related training.Wear proper personal protective equipment (may include safety glasses, gloves, life jackets and/or hard hats) as required for the task or work area. Report all accidents, injuries, spills and near misses immediately. Technical and Physical Requirements High school diploma or equivalent preferredPrevious marina experience preferredAbility to work safely around the waterAbility to lift 50 poundsBasic boat handling skills preferredKnowledge of dock construction and repair preferredKnowledge of basic power tools preferredAbility to work in all weather conditions Minimum Soft Skills Qualifications Eagerness to engage in a growing, fast paced, and industry-leading companyConsistently treats others with dignity and respectGenuinely serves others with humility and a positive attitudeFrequently demonstrates a bias toward actionAlways communicates effectively and courteously with fellow teammates and membersContinuously follows policies and procedures while seeking out new and better ways of accomplishing dutiesShows resolve and overcomes difficulties in a positive and productive mannerGladly provides responsive, and high level of service to our teammates and membersEagerly puts forth the extra effort to accomplish dutiesAdapts quickly and efficiently to changing priorities in order to meet teammate or member needs The Company Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all that we serve. SHM offers professional education and training opportunities and the chance to work with and learn from highly experienced professionals in the marine industry. In addition, SHM offers eligible employees healthcare benefits, 401(k) plans, paid time off, and relocation opportunities. #marinacareers Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training.Additional disclosures available athttps://shmarinas.com/hr-disclosures/.