Executive Administrative Assistant Salary in Manhattan, NY

The Construction Project Executive will:Provide overall leadership to entire project teamManage and develop assigned staff toward maximum job performance and career potential.Manager budget and financial reporting Interpret and analyze reports to ensure adherence to project budgetLiaison to multiple clients, C-Suite, and other high-level project stakeholdersProvide leadership in risk evaluation, contract negotiations, and fee and pricing decisionsMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.The successful Construction Project Executive will have the following:15+ years' experience in Commercial Construction Project ManagementBachelor's Degree in Construction Management or related field strongly preferredOSHA certification preferredProficient in project management softwareEffective communication skills, both written and verbal

Sits at reception; answers and directs calls, greets guests Assists with conference room set ups and cateringSupply ordering Vendor relationsAdministrative support to C-Level Executives, including CEOTravel arrangements Calendar management Expense reporting MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Excellent communication skillsMicrosoft Office and tech savvy Financial service knowledge Ability to juggle multiple tasks No task too big or too small mindset Ability to dress in corporate attire daily

Executive & Business SupportDirectly support the c-level executive with daily administrative tasksManage a busy calendar, handle meeting logistics, and all coordinationCoordinate and organize international & domestic travel arrangements; create itinerariesCreate expense reports from travel, meals, etc. and handle reimbursementsEnsure all meeting materials are prepared, assist and take minutes for internal/external meetings, create agendas and assist with presentations as neededCommunicate with the President on deadline issues, urgent emails, etc.Liaise with additional employees/executives to support with administrative needsPersonal SupportHandle all personal travel coordination including: transportation, lodging, itineraries, etc.Manage personal appointments and calendaringLiaise with family as needed and ensure the highest level of confidentialityMPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Bachelors Degree is preferred5+ years of Executive/Personal Assistant experience coming from a corporate/office settingProven experience supporting a C-Level executive is requiredMust be able to work on-site Monday to Friday with occasional evenings + weekendsAbility to anticipate needs and identify potential problemsExcellent written & verbal communication skills Ability to work in a fast paced environment & adaptable to changeStrongly proficient using Microsoft Office & G-SuiteMust be local to the Greater NYC area

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.Manage the NYC office and support executives within the office.Coordinate and prioritize incoming requests and communications, ensuring timely responses.Prepare and edit correspondence, presentations, and reports for executive review.Act as a gatekeeper and liaison between the executives and internal/external stakeholders.Handle confidential and sensitive information with discretion and professionalism.Anticipate the needs of the executives and proactively address issues before they arise.Assist with special projects, including research, analysis, and coordination of initiatives.Provide support for board meetings, investor relations, and other high-level engagements.Maintain organized filing systems and document management for efficient retrieval.MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.Must have 5+ years of experience as an Executive Assistant, preferably in the financial services industry.Proven ability to thrive in a tough, fast-paced environment with high demands and changing priorities.Exceptional organizational and time management skills with keen attention to detail.Strong communication skills (verbal and written) with the ability to interact confidently with stakeholders at all levels.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to maintain composure and professionalism under pressure.Bachelor's degree or equivalent experience preferred.Ability to work on-site Monday to Friday.Commit to a 4-6 week assignment.